Appendix A Scoring Matrix.pdf
PDF 139 KB Posted
- Solicitation number
- 145815
- Issued by
- Lucas County, Ohio
About this file
This is a scoring matrix for a Letter of Interest (LOI) submission for Architecture and Engineering Services to be provided to Metroparks Toledo for Visitor Center Projects in Ohio. The LOI submission is due by September 17, 2026, at 1:00 PM local time, with one PDF digital copy required to be submitted as directed. Firms are evaluated based on their qualifications, related project experience, professional staff background, expertise on similar-sized projects, and three completed projects from the past eight years with relevant similarities to the proposed scope of services. Additional evaluation criteria include references from at least three previous clients with similar scope of work, primary office location designation, familiarity with local, state, and federal regulations including DOT-funded projects, current workload and availability to commence immediately upon notice to proceed, and detailed understanding of the project including anticipated approach, cost minimization considerations, and identified challenges or special techniques.
The scoring matrix allocates 100 total points across the evaluation criteria, with specific point values assigned to each category ranging from 2 to 20 points. Scheduling and staffing considerations, including any proposed sub-consultants and their qualifications, are evaluated as part of the selection process. The submission materials can be obtained electronically through the Metroparks Toledo website at https://metroparkstoledo.com/bids under the Current Opportunities link. Metroparks Toledo will directly select a firm based on the Letter of Interest evaluation; no additional procurement information such as pricing terms, set-asides, funding amounts, or contract renewal options is provided in this scoring matrix document.
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| File | Type | Posted |
|---|---|---|
| Visitor Center LOI.pdf |
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Text version
LOI SCORING MATRIX
ARCHITECTURE & ENGINEERING SERVICES: METROPARKS TOLEDO VISITOR CENTER PROJECTS
REF. TOTAL
NO. DESCRIPTION POINTS
POSSIBLE
COMMENTS & NOTES SCORE COMMENTS & NOTES SCORE COMMENTS & NOTES SCORE COMMENTS & NOTES SCORE
ONE PDF DIGITAL COPY RECEIVED BY THE DEADLINE AS DIRECTED
QUALIFICATIONS AND RELATED PROJECT EXPERIENCE: A STATEMENT OF THE FIRM'S
QUALIFICATIONS TO PROVIDE THE REQUESTED SERVICES. THE STATEMENT SHOULD INCLUDE THE
FOLLOWING:
A GENERAL FIRM BACKGROUND (COMPANY NAME, ADDRESS, TELEPHONE, PROFESSIONAL SERVICES OFFERED 5
PROFESSIONAL ENGINEERS' AND OTHER KEY TASK MANAGERS BACKGROUND, INCLUDING WORK HISTORY
AND EXPERIENCE WITH SIMILAR PROJECTS 5
DESCRIBE THE EXPERTISE AND EXPERIENCE OF YOUR PROPOSED PROJECT TEAM PROVIDING LIKE SERVICES
ON PROJECTS OF SIMILAR SIZE 5
IDENTIFY AND DESCRIBE THREE PROJECTS WHICH YOUR FIRM HAS COMPLETED OVER THE PAST EIGHT YEARS THAT HAVE SIMILARITIES AND RELEVANCE TO THIS PROPOSED PROJECT AND SCOPE OF SERVICES.
INCLUDE A SUMMARY OF PERFORMANCE AND ABILITY TO MEET THE CLIENT'S SCHEDULE
7 PROJECT ONE 10
8 PROJECT TWO 10
9 PROJECT THREE 10
PROVIDE A LIST OF AT LEAST THREE REFERENCES, INCLUDING NAME, ADDRESS AND TELEPHONE NUMBER OF
PREVIOUS CLIENTS ON PROJECTS WITH A SIMILAR SCOPE OF WORK:
11 PROJECT ONE 5
12 PROJECT TWO 5
13 PROJECT THREE 5
OFFICE LOCATION: A STATEMENT OF THE FIRM'S PRIMARY OFFICE LOCATION. DESIGNATE THE OFFICE LOCATION WHERE THE PRIMARY WORK, OTHER THAN THE PROJECT FIELDWORK, WILL BE PERFORMED.
INCLUDE ANTICIPATED TYPE OF WORK TO BE DONE AT EACH OFFICE.
FAMILIARITY WITH LOCAL, STATE AND FEDERAL REGULATIONS: A WRITTEN STATEMENT OF THE FIRM'S FAMILIARITY WITH ANY LOCAL, STATE AND FEDERAL LAWS AND REGULATIONS RELEVANT TO THIS
TYPE OF PROJECT. SPECIFIC EXPERIENCE WITH DOT FUNDED PROJECTS & PROCESSES.
CURRENT WORKLOAD: A DESCRIPTION OF THE FIRM'S CURRENT WORKLOAD. INCLUDE THE AVAILABILITY OF THE FIRM TO IMMEDIATELY COMMENCE THIS PROJECT UPON RECEIPT OF A NOTICE TO PROCEED. 10
UNDERSTANDING OF THE PROJECT: A DESCRIPTION IN DETAIL OF THE FIRM'S UNDERSTANDING OF THE SERVICES TO BE PROVIDED AND ANTICIPATED APPROACH TO COMPLETING THE PROJECT. INCLUDE ANY CONSIDERATIONS OR EVALUATIONS THAT MAY BE PRUDENT TO EFFECTIVELY MINIMIZE THE PROJECT COST, ENSURE TIMELY COMPLETION OF THE PROJECT, AND MORE SATISFACTORILY ACHIEVE THE PROJECT GOAL.
ALSO INCLUDE ANY POSSIBLE CHALLENGES THAT MAY BE ENCOUNTERED AND ANY INTENDED OR PROBABLE SPECIAL TECHNIQUES, SERVICES, OR APPROACHES TO BE USED FOR A SOLUTION. DISCUSS POTENTIAL ALTERNATE METHODS. IF THERE ARE CERTAIN TASKS THAT COULD MORE EASILY BE PERFORMED BY METROPARK PERSONNEL THAT WOULD RESULT IN SUBSTANTIAL COST SAVINGS, PLEASE INDICATE THESE
POTENTIAL SAVINGS.
SCHEDULING AND STAFFING: LIST ANY SUB-CONSULTANTS THAT MIGHT BE EMPLOYED ON THE PROJECT ALONG WITH THE CONSULTANT'S QUALIFICATIONS. A LIST OF KEY SUB-CONSULTANT PERSONNEL WHO WILL WORK ON THE PROJECT AND THEIR TECHNICAL COMPETENCE AND RELATED SPECIALIZED EXPERIENCE.
21 TOTAL POINTS 100 0 0 0 0
LOI DUE DATE: SEPTEMBER 17, 2026, 1:00PM LOCAL TIME
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