Appendix 3 - SOW Vehicle Lease BPA.docx

Vehicle Lease Blanket Purchase Agreement (BPA) Statement of Work (SOW) February 4th, 2022

TABLE OF CONTENTS

1.0 PURPOSE STATEMENT

The United States Government requires Commercial Vehicle Leasing while stationed in the United Kingdom. The Contractor shall provide all personnel, vehicles, equipment, tools, materials, transportation, preventive maintenance (i.e., oil, tyres, shocks, etc.), management, supervision, quality control, labor and other incidentals necessary to accomplish this. The Multiple Award Blanket Purchase Agreement (BPA) standardizes the ordering process, Statement of Work, and pricing received as result of the solicitation. A Multiple-award BPA is awarded to multiple companies to increase ordering flexibility. As the government will be awarding numerous vehicles simultaneously, a multiple-award BPA allows the government to award to multiple different companies if one company alone is not able to provide the required vehicle model or quantity.

2.0 VEHICLE SPECIFICATIONS

2.0.12.1 GENERAL SPECIFICATIONS of LEASED VEHICLE. The contractor will be contracted to provide a selection of vehicles to be ordered IAW appendix 1, “Vehicle Lease BPA Ordering Form”. See section 2.0 for vehicle specifications per each vehicle. The title of the vehicle remains with the Contractor. The Contractor shall deliver the vehicle to the place specified by the US government. The performance period starts on the day specified in the contract.

2.0.12.2 REGISTRATION. Vehicles taxes and registration to be paid in full with Host Nation (HN) Government, the United Kingdom (UK).

2.0.12.3 CONDITION OF LEASED VEHICLE. The vehicles provided under this contract shall be in acceptable standards of the US government and in safe operating condition IAW HN safety standards. The vehicles shall comply with all HN laws that are applicable. Both the exterior and the interior of the vehicle must be free of excessive soil, rust, and damage. Model year of vehicle within 7 years of order date. If the vehicle does not meet the vehicle manufacturer’s standards and does not meet the criteria listed above, the US Government may reject the vehicle promptly after receipt. If the Contracting Officer determines that any vehicle furnished is not in compliance with this contract, the Contracting Officer shall promptly inform the Contractor in writing. If the Contractor fails to replace the vehicle or correct the defects as required by the Contracting Officer, the Government may terminate the contract IAW Federal Acquisitions Regulation (FAR) Part 49, Terminations.

2.0.12.4 SAFETY. Each vehicle must meet all HN safety requirements and have, at a minimum, an up-to-date MOT test. All vehicle components must meet the vehicle manufacturer’s standards.

2.0.12.5 HEATING AND AIR CONDITIONING. Heating and air conditioning must be included in the vehicle and comply with the vehicle manufacturer’s standards.

2.0.12.6 TYRES. Tyres must be new or in exceptional condition. The tyre type shall be in accordance with the vehicle’s manufacturer specifications/recommendations.

Attachment to

Solicitation

No.

FA558722Q00

0. SEDAN

2.1.1 4-door Sedan

2.1.2 Automatic Transmission

2.1.3 Neutral color

2.1.4 Seat Capacity: Minimum of 4

2.1.5 No lease company insignia on vehicle

2.1.6 Gasoline powered engine

2.1.7 Remote Central Locking

2.1.8 Electric Windows

2.1.9 Electrically adjustable mirrors on both passenger and drivers side

2.1.10 Air Conditioning

2.1.11 Adjustable seats in front

2.1.12 Adjustable steering wheel

2.1.13 Anti-Theft Alarm

2.1.14 Cruise Control

2.1.15 Power Steering

2.1.16 Factory Standard Radio

2.1.17 Model year within 7 year years of order date

0. SUV

2.1.1 4-door minimum

2.1.2 Automatic Transmission

2.1.3 Neutral color

2.1.4 Seat Capacity: Minimum of 5

2.1.5 No lease company insignia on vehicle

2.1.6 Gasoline or Diesel powered engine

2.1.7 Remote Central Locking

2.1.8 Electric Windows

2.1.9 Electrically adjustable mirrors on both passenger and drivers side

2.1.10 Air Conditioning

2.1.11 Adjustable seats in front

2.1.12 Adjustable steering wheel

2.1.13 Anti-Theft Alarm

2.1.14 Cruise Control

2.1.15 Power Steering

2.1.16 Factory Standard Radio

2.1.17 Model year within 7 year years of order date

0. PICKUP TRUCK

2.1.18 4-door

2.1.19 Automatic Transmission

2.1.20 Neutral color

2.1.21 Seat Capacity: Minimum of 5

2.1.22 No lease company insignia on vehicle

2.1.23 Gasoline or Diesel powered engine

2.1.24 Remote Central Locking

2.1.25 Electric Windows

2.1.26 Electrically adjustable mirrors on both passenger and drivers side

2.1.27 Air Conditioning

2.1.28 Adjustable seats in front

2.1.29 Adjustable steering wheel

2.1.30 Anti-Theft Alarm

2.1.31 Cruise Control

2.1.32 Power Steering

2.1.33 Factory Standard Radio

2.1.34 Model year within 7 year years of order date

0. MID-SIZED PASSENGER VAN

2.1.35 4-door Sedan

2.1.36 Automatic Transmission

2.1.37 Neutral color

2.1.38 Seat Capacity: Minimum of 8

2.1.39 No lease company insignia on vehicle

2.1.40 Gasoline or Diesel powered engine

2.1.41 Remote Central Locking

2.1.42 Electric Windows

2.1.43 Electrically adjustable mirrors on both passenger and drivers side

2.1.44 Air Conditioning

2.1.45 Adjustable seats in front

2.1.46 Adjustable steering wheel

2.1.47 Anti-Theft Alarm

2.1.48 Cruise Control

2.1.49 Power Steering

2.1.50 Factory Standard Radio

2.1.51 Model year within 7 year years of order date

0. LARGE-SIZED PASSENGER VAN

2.1.52 4-door Sedan

2.1.53 Automatic Transmission

2.1.54 Neutral color

2.1.55 Seat Capacity: Minimum of 15

2.1.56 No lease company insignia on vehicle

2.1.57 Gasoline or Diesel powered engine

2.1.58 Remote Central Locking

2.1.59 Electric Windows

2.1.60 Electrically adjustable mirrors on both passenger and drivers side

2.1.61 Air Conditioning

2.1.62 Adjustable seats in front

2.1.63 Adjustable steering wheel

2.1.64 Anti-Theft Alarm

2.1.65 Cruise Control

2.1.66 Power Steering

2.1.67 Factory Standard Radio

2.1.68 Model year within 7 year years of order date

0. TYPE OF VEHICLE

[RESERVED]

0. TYPE OF VEHICLE

[RESERVED]

3.0 INSURANCE

6.0.1 LIABILITY. The contractor shall provide the insurance required by the host nation, the United Kingdom, inclusive in the pricing of the hired vehicle. The insurance policy should be in accordance with all applicable HN laws. When accidents occur, cars should be replaced promptly.

6.0.2 ACCIDENT. In case of any accident, the US government will immediately notify the Contractor and Contracting Officer of the accident. The contractor is responsible for providing a replacement vehicle for all accidents, despite whether or not the US government is at fault. The contractor shall provide a replacement vehicle of equal specifications of the vehicle being replaced.

6.0.3 TOWING. In case of need for towing service, the Government will contact 24-hour support towing services provided by the contractor. When the vehicle is located in a controlled area, the Government will tow the vehicle to the nearest accessible area for pickup by the Contractor. The Government shall not incur any charges for towing due to vehicle failure. Upon proper notification, the contractor shall recover disabled vehicles. Disabled vehicles are vehicles unsafe and/or unserviceable to the point it cannot be driven without causing harm to the driver or the local area. This service should be available 24 hours a day. If the recovery service is not available 24 hours a day, alternatives must be negotiated and agreed to by the contract representatives.

6.0.4 BREAKDOWN RECOVERY. A 24-hour breakdown recovery service must also be included in this lease which shall be utilized directly by vehicle users to the breakdown recovery service. Breakdown cover shall as a minimum cover repair at the roadside and recovery to a location of the vehicle user’s choice.

4.0 CUSTOMER SERVICE

4.0.1 CANCELLATION. The Government may leave the contract as a whole, or each lease within 30 days of notice.

4.0.2 VAT EXEMPTION. Value Added Tax (VAT) is not applicable to USVF and shall not be included in the CLIN rates or invoices.

4.0.3 POINTS OF CONTACT. The contractor will provide points of contact within company to interface with the contract representative on issues concerning leased vehicles. Names, business address, phone numbers, and hours of operation are the minimum information requirements. Arrangements for contacting the contractor's points of contact after normal business hours should also be made. The points of contact for the USVF will be identified upon their arrival, after being authorized through an internal authorized caller form. USVF POCs will be designated to represent their unit, and are ultimately responsible and liable for the inspection and delivery/pick-up of their unit’s vehicles.

4.0.4 DELIVERY. Delivery to location specified by US government, to include RAF Lakenheath, Mildenhall, and Feltwell. Price of delivery should be included in price of rental. Pick-up from base will also be included in the quoted price. Large quantities of Sedans should be provided within 48 hour notice, to support numbers upwards of 50 vehicles at one time. Delivery pick-up and drop-off will be executed by the receiving parties unit POC, to be specified to the contractor upon arrival of the respective POC’s unit. Arriving unit POCs will be authorized via an internal authorized caller list.

4.0.5 CALL ORDER. Calls should be placed only from a caller list established after award of the contract, decentralized to have a caller in each unit and updated regularly. Call orders for rental vehicles should be quoted on within 24 hour notice, and fulfilled within 48 hours of notice. The authorized caller for each unit is the unit’s POC for drop-off and pick-up of the vehicles.

5.0 APPENDIX: RELATED DOCUMENTS

10.0.1 Attachment 1: Vehicle Lease BPA Ordering Guidelines (To be attached post-award)

10.0.2 Appendix 5: Contractor Quote Sheet Q0014