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Instructions
| APPENDIX 3 - SPEND REPORT |
| Statewide Accounting, Auditing, and Consulting Services - RFB #28453-KH |
| General Report Requirements: |
| →Reports must be received on or before the 15th of the month following each calendar year quarter. |
| →All reports are required monthly even if there is no activity. Indicate "No Activity" on the spreadsheet. |
| →Send only one report in your e-mail. If there is more than one report due, send each one in a separate e-mail. Do not include any spend from any other State contract or other usage in this report. |
| →All data columns on the report must be completed accurately when spend data is reported. |
| Report Format: |
| →Use mm/dd/yyyy format for all date fields. |
| →Enter only invoices issued during the reporting period. (That is, reports due January 15th must only have October, November, and December invoice dates reported.) |
| →Enter only one invoice date and one invoice number per line. |
| →Total Amount Invoiced must equal the actual invoice amount. |
| →Add rows to the bottom of report as necessary. |
| →Do not modify the report template in any way - all columns must remain in the same order and filled in with the required information. |
| →Do not change the formatting in any cells - dates and dollar amounds must be entered as formatted. DO NOT USE FORMULAS IN ANY CELL IN THIS REPORT. |
| Due Dates and Reporting Period: |
| Quarterly: |
| →Due the 15th of the month following each calendar year quarter. |
| · Quarter 1, January 1-March 31: Due April 15 |
| · Quarter 2, April 1-June 30: Due July 15 |
| · Quarter 3, July 1-September 30: Due October 15 |
| · Quarter 4, October 1-December 31: Due January 15 |
| All Reports Should be Sent to: |
| doaescontractusagereporting@wisconsin.gov |
| For Questions Regarding the Contract: |
| Kristina Harris, Contract Manager |
| kristina.harris@wisconsin.gov |
All State Agency spend including the University of Wisconsin is to be reported. Municipalities are also part of the Contract and are defined as any county, city, village, town, school district, board of school directors, sewer district, drainage district, technical college district, or any other public or quasi-public body having the authority to award public contracts (s. 16.70(8), Wis Stats.). Please include municipalities in the report.
mailto:kristina.harris@wisconsin.govmailto:doaescontractusagereporting@wisconsin.gov Column Descriptions
| Column Descriptions |
| Statewide Accounting, Auditing, and Consulting Services - RFB 28453-KH |
| Report header fields: | Description |
| REPORT DATE | The date the report was prepared |
| REPORTING PERIOD | The period the report covers - please specify the year and quarter (i.e. 2025 Q1) |
| CONTRACTOR NAME | The name of your company must be included in all reporting |
| Report columns: | Description |
| CONTRACTOR NAME | The name of your company |
| INVOICE DATE | The date of the invoice (MM/DD/YYYY) |
| INVOICE NUMBER | Your invoice number |
| PURCHASE ORDER DATE | The date on the purchase order (MM/DD/YYYY) if a purchase order was provided by the Authorized User |
| PURCHASE ORDER NUMBER | The purchase order number if a purchase order was provided by the Authorized User |
| AGENCY/MUNICIPALITY/UNIVERSITY | The name of the Agency, UW Campus, or Municipality placing the order (Such as the Department of Administration) |
| AGENCY/MUNICIPALITY CONTACT NAME | The name of the person at the Agency, UW Campus, or Municipality who placed the order |
| DIVISION/BUREAU (Optional) | The Division or Bureau within the Agency if provided (such as the Division of Enterprise Operations or the State Bureau of Procurement) |
| CONTRACTED EMPLOYEE JOB TITLE | The job title of the Contracted Employee |
| CONTRACTED EMPLOYEE NAME | The name of the Contracted Employee |
| NUMBER OF HOURS WORKED | The total number of hours the Contracted Emplyoee worked for the invoice being reported |
| HOURLY BILL RATE | The hourly Bill Rate for the job title |
| MILEAGE RATE (if applicable) | IF APPLICABLE, the mileage rate that is being billed. The mileage rate for Wisconsin is not the same as the federal mileage rate and can be found below - click on Pocket Travel guide for the applicable date: |
| https://dpm.wi.gov/Pages/HR_Admin/Class-and-Comp-HR-Admin.aspx |
| NUMBER OF MILES (if applicable) | IF APPLICABLE, the number of miles billed |
| TOTAL BILLED | The total billed for the invoice being reported, including any applicable mileage |
| START DATE OF ASSIGNMENT | The date the assignenment started |
| END DATE OF ASSIGNMENT | The date the assigment ends - enter UNKNOWN if there is no scheduled end date |
https://dpm.wi.gov/Pages/HR_Admin/Class-and-Comp-HR-Admin.aspx Report
QUARTERLY REPORT
| Statewide Accounting, Auditing, and Consulting Services - RFB 28453-KH | | | | | | | | | | | | | | | | |
| REPORT DATE: | | | | | | | | | | | | | | | |
| REPORTING PERIOD: | | | | | | | | | | | | | | | |
| CONTRACTOR NAME: | | | | | | | | | | | | | | | |
| CONTRACTOR NAME | INVOICE DATE | INVOICE NUMBER | PURCHASE ORDER DATE | PURCHASE ORDER NUMBER | AGENCY/MUNICIPALITY/UNIVERSITY | AGENCY/MUNICIPALITY CONTACT NAME | DIVISION/BUREAU (Optional) | CONTRACTED EMPLOYEE JOB TITLE | CONTRACTED EMPLOYEE NAME | NUMBER OF HOURS WORKED | HOURLY BILL RATE | MILEAGE RATE (if applicable) | NUMBER OF MILES (if applicable) | TOTAL BILLED | START DATE OF ASSIGNMENT | END DATE OF ASSIGNMENT |