Antenna Maintenance Proposal Packet 1.0.pdf

U.S. Agency for Global Media Philippines Transmitting Station

ANTENNA MAINTENANCE SERVICES

Date: 06/10/2020

To: Prospective Offerors

Subject: Request for Proposals Number 915700-20-R-0013

Enclosed is a Request for Proposals (RFP) for the Antenna Maintenance Services in the Philippines. If you would like to submit a proposal, follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449.

The U.S. Government intends to award a firm-fixed-price (FFP) commercial contract to the responsible offeror submitting a proposal which has been determined to be the best value to the Government. USAGM intends to award a contract based on initial quotations, without holding discussions, although USAGM reserves the right to conduct discussions with the offeror or offerors.

Proposals are due by 07/20/2020, 5:00 PM EST. I can be reached at (202) 382- 7835 or by email at: tharvin@usagm.gov.

Sincerely, Tisa Harvin, Contracting Officer Office of Management Services/Contracts U.S. Agency for Global Media (USAGM) 330 Independence Avenue, SW Washington, D.C. 20237 tharvin@usagm.gov Office Phone: (202) 382-7835 mailto:tharvin@usagm.gov mailto:tharvin@usagm.gov

Document Number: 951700-20-R-0013 Page 1 of 56

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

T003-20-IQ-00032

5. SOLICITATION NUMBER

951700-20-R-0013

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

06/10/2020

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME See Text

b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE / LOCAL

TIME

07/20/2020

17:00:00

CODE 951700

United States Agency for Global Media

Office Of Contracts

330 Independence Avenue SW

Cohen Building, Room 4360

Washington, DC 20237

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED 0 Days: 0.00 %

0 Days: 0.00 % 0 Days: 0.00 %

0 Days: 0.00 %

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

RFQ IFB X RFP

14. METHOD OF SOLICITATION

T/ETRCODE15. DELIVER TO

Philippines Transmitting Station For IBB/PTS American Embassy Manila Manila

CODE 95170016. ADMINISTERED BY

United States Agency for Global Media Office Of Contracts 330 Independence Avenue SW Cohen Building, Room 4360 Washington, DC 20237

FACILITY

CODE

CODE

Telephone No.

17a. CONTRACTOR/

OFFEROR

951700CODE18a. PAYMENT WILL BE MADE BY U.S. Embassy in Manila 1201 Roxas Boulevard Manila Philippines 1000

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Lines

25. ACCOUNTING AND APPROPRIATION DATA

2020-0206-TSI-T003-3040-2589-255200-2020

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA X ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

X 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT)

Tisa Kalena Harvin

31c. DATE SIGNED 06/08/2020

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

Document Number: 951700-20-R-0013 Page 2 of 56

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

Document Number: 951700-20-R-0013 Page 3 of 56

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs Prices

C Descriptions/Specifications/Statement of Work Performance Work Statement PWS

F Deliveries or Performance Location of USAGM in the Philippines

G Contract Administration Data Contract Administration Data

I Contract Clauses 52.252-2 Clauses Incorporated by Reference (Feb 1998) 52.203-5 Covenant Against Contingent Fees (May 2014) 52.203-6 Restrictions On Subcontractor Sales To The Government (Sept 2006) 52.203-7 Anti-Kickback Procedures (May 2014) 52.212-3 Offeror Representations and Certifications-Commercial Items (Mar 2020) 52.212-4 Contract Terms and Conditions-Commercial Items (Oct 2018) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.228-3 Workers' Compensation Insurance (Defense Base Act) (July 2014) 52.228-5 Insurance-Work on a Government Installation (Jan 1997) 52.232-1 Payments (Apr 1984) 52.232-18 Availability Of Funds (Apr 1984) 52.232-19 Availability Of Funds For The Next Fiscal Year (Apr 1984) 52.243-1 Changes-Fixed-Price (Aug 1987) 52.243-7 Notification of Changes (Jan 2017) 52.244-6 Subcontracts for Commercial Items (Aug 2019)

K Representations, Certifications and Other Statements of Offerors or Respondents 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran--Representation and Certifications (Aug 2018)

L Instructions, Conditions and Notices to Offerors or Respondents 52.212-1 Instructions to Offerors-Commercial Items (Mar 2020) Addendum to 52.212-1 52.237-1 Site Visit (Apr 1984)

M Evaluation Factors for Award 52.212-2 Evaluation-Commercial Items (Oct 2014) Evaluation Factors

Document Number: 951700-20-R-0013 Page 4 of 56

Section B - Supplies or Services and Prices/Costs

Number Supplies or Services Quantity Unit Unit Price Total ( Inc. disc., tax, and fees)

1 Services 12.000000 MO

Period of Performance: 08/01/2020 - 07/31/2021

Description: CLIN 1 - Base Year: 12 months from date of award (base period could be less than 12 months) Antenna Maintenance Support + Machining Work & Fabrication Services + Emergency Nursing Response Services + Nursing Services

Reference Line: T003-20-IQ-00032 - 1

Pricing Options: Base 1

2 Services 0.000000 HR

Period of Performance: 08/01/2020 - 07/31/2021

Description: CLIN 2: Rigging & Antenna Support Services Not To Exceed Line Item Maximum number of hours: 800 hours Minimum number of hours: 200 hours

Pricing Options: Base 2

3 Services 0.000000 HR

Period of Performance: 08/01/2020 - 07/31/2021

Description: CLIN 3: Machining Work & Metal Fabrication Services Not To Exceed Line Item Maximum number of hours: 40 Minimum number of hours: 0

Pricing Options: Base 3

4 Services 0.000000 HR

Period of Performance: 08/01/2020 - 07/31/2021

Description: CLIN 4: Nursing Support / Medical Response Services Nursing Emergency Medical Response Services Not To Exceed Line Item Maximum number of hours: 8 Minimum number of hours: 0

Pricing Options: Base 4

1001 Services 12.000000 MO

Period of Performance: 08/01/2021 - 07/31/2022

Description: CLIN 1001 - Option Year 1 Antenna Maintenance Support + Machining Work & Fabrication Services + Emergency Nursing Response Services + Nursing Services

Reference Line: T003-20-IQ-00032 - 2

Pricing Options: Option 1

1002 Services 0.000000 HR

Period of Performance: 08/01/2021 - 07/31/2022

Description: CLIN 1002: Rigging & Antenna Support Services Not To Exceed Line Item Maximum number of hours: 800 hours Minimum number of hours: 200 hours

Pricing Options: Option 2

1003 Services 0.000000 HR

Period of Performance: 08/01/2021 - 07/31/2022

Document Number: 951700-20-R-0013 Page 5 of 56

Number Supplies or Services Quantity Unit Unit Price Total ( Inc. disc., tax, and fees)

Description: CLIN 1003: Machining Work & Metal Fabrication Services Not To Exceed Line Item Maximum number of hours: 40 Minimum number of hours: 0

Pricing Options: Option 3

1004 Services 0.000000 HR

Period of Performance: 08/01/2021 - 07/31/2022

Description: CLIN 1004: Nursing Support / Medical Response Services Nursing Emergency Medical Response Services Not To Exceed Line Item Maximum number of hours: 8 Minimum number of hours: 0

Pricing Options: Option 4

2001 Services 12.000000 MO

Period of Performance: 08/01/2022 - 07/31/2023

Description: CLIN 2001 - Option Year 2.

Antenna Maintenance Support + Machining Work & Fabrication Services + Emergency Nursing Response Services + Nursing Services

Reference Line: T003-20-IQ-00032 - 3

Pricing Options: Option 1

2002 Services 0.000000 HR

Period of Performance: 08/01/2022 - 07/31/2023

Description: CLIN 2002: Rigging & Antenna Support Services Not To Exceed Line Item Maximum number of hours: 800 hours Minimum number of hours: 200 hours

Pricing Options: Option 2

2003 Services 0.000000 HR

Period of Performance: 08/01/2022 - 07/31/2023

Description: CLIN 2003: Machining Work & Metal Fabrication Services Not To Exceed Line Item Maximum number of hours: 40 Minimum number of hours: 0

Pricing Options: Option 3

2004 Services 0.000000 HR

Period of Performance: 08/01/2022 - 07/31/2023

Description: CLIN 2004: Nursing Support / Medical Response Services Nursing Emergency Medical Response Services Not To Exceed Line Item Maximum number of hours: 8 Minimum number of hours: 0

Pricing Options: Option 4

3001 Services 12.000000 MO

Period of Performance: 08/01/2023 - 07/31/2024

Description: CLIN 3001 - Option Year 3 Antenna Maintenance Support + Machining Work & Fabrication Services + Emergency Nursing Response Services + Nursing Services

Reference Line: T003-20-IQ-00032 - 4

Pricing Options: Option 1

3002 Services 0.000000 HR

Period of Performance: 08/01/2023 - 07/31/2024

Document Number: 951700-20-R-0013 Page 6 of 56

Number Supplies or Services Quantity Unit Unit Price Total ( Inc. disc., tax, and fees)

Description: CLIN 3002: Rigging & Antenna Support Services Not To Exceed Line Item Maximum number of hours: 800 hours Minimum number of hours: 200 hours

Pricing Options: Option 2

3003 Services 0.000000 HR

Period of Performance: 08/01/2023 - 07/31/2024

Description: CLIN 3003: Machining Work & Metal Fabrication Services Not To Exceed Line Item Maximum number of hours: 40 Minimum number of hours: 0

Pricing Options: Option 3

3004 Services 0.000000 HR

Period of Performance: 08/01/2023 - 07/31/2024

Description: CLIN 3004: Nursing Support / Medical Response Services Nursing Emergency Medical Response Services Not To Exceed Line Item Maximum number of hours: 8 Minimum number of hours: 0

Pricing Options: Option 4

4001 Services 12.000000 MO

Period of Performance: 08/01/2024 - 07/31/2025

Description: CLIN 4001 - Option Year 4.

Antenna Maintenance Support + Machining Work & Fabrication Services + Emergency Nursing Response Services + Nursing Services

Reference Line: T003-20-IQ-00032 - 5

Pricing Options: Option 1

4002 Services 0.000000 HR

Period of Performance: 08/01/2024 - 07/31/2025

Description: CLIN 4002: Rigging & Antenna Support Services Not To Exceed Line Item Maximum number of hours: 800 hours Minimum number of hours: 200 hours

Pricing Options: Option 2

4003 Services 0.000000 HR

Period of Performance: 08/01/2024 - 07/31/2025

Description: CLIN 4003: Machining Work & Metal Fabrication Services Not To Exceed Line Item Maximum number of hours: 40 Minimum number of hours: 0

Pricing Options: Option 3

4004 Services 0.000000 HR

Period of Performance: 08/01/2024 - 07/31/2025

Description: CLIN 4004: Machining Work & Metal Fabrication Services Nursing Emergency Medical Response Services Not To Exceed Line Item Maximum number of hours: 8 Minimum number of hours: 0

Pricing Options: Option 4

Prices

Document Number: 951700-20-R-0013 Page 7 of 56

The Contractor shall provide Antenna Maintenance Support services at the United States Agency for Global Media, Philippines Transmitting Station (BBG/PTS) Tinang, Concepcion, Tarlac. The price listed below shall include all labor, materials, insurance (see FAR 52.228-3 and 52.228-5), overhead, and profit.

The Government will pay the Contractor the fixed price per month for standard services (being the Antenna Maintenance Support + Machining Work & Fabrication Services + Emergency Nursing Response Services + Nursing Services) that have been satisfactorily performed.

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

Because Temporary Additional Services are based on indefinite delivery/indefinite quantity, the minimum and maximum amounts are defined below:

Minimum: The Government shall place orders totaling a minimum of 200-hours. This reflects the contract minimum for the base year and each option year for temporary/additional services.

Maximum: The amount of all orders shall not exceed 848-hours. This reflects the contract maximum for the base year and each option year for temporary/additional services.

The performance period of this contract is from the start date in the Notice to Proceed, and continuing for 12 months, which may include up to four (4), one-year options to renew based on funds availability. The initial period of performance includes any transition period authorized under the contract.

1.1 OFFERS AND PAYMENTS IN U.S. DOLLARS

U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to be paid in U.S. dollars should submit their offers in U.S.

dollars. A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States.

1.2 FOREIGN FIRMS

Any firm that is not a U.S. is a foreign firm. Any firm that does not meet the above definition of U.S. firm shall submit its prices and receive payment in local currency.

1.3 VALUE ADDED TAX

Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S.

Embassy gas a tax exemption certificate from the host government.

1.4 PRICING

See attached Pricing Table. It will need to be submitted as a separate document. Please ensure that any information related to pricing is separate from the technical proposal.

1.5 See Pricing Table at the bottom p.72 - 76 out of 90

1.6 See Pricing Table at the bottom p.72 - 76 out of 90

1.7 Period of Performance

Base Period: TBD 2020 thru TBD 2021 Option Period I: TBD 2021 thru TBD 2022 Option Period II: TBD 2022 thru TBD 2023 Option Period III: TBD 2023 thru TBD 2024 Option Period IV: TBD 2024 thru TBD 2025

At the present time, it looks like the award may be made by August 1st, 2020. The Base Period may be from 1 August 2020 thru 31 July 2021. This is subject to change from the Notice to Proceed from the Contracting Officer.

Document Number: 951700-20-R-0013 Page 8 of 56

Section C - Descriptions/Specifications/Statement of Work

Performance Work Statement PWS

SOLICITATION #: 951700-20-R-0013

PWS Performance Work Statement

SCOPE OF WORK

This is a fixed-price contract for Antenna Maintenance Support at the U.S. Agency for Global Media, Station at Concepcion, Tarlac, Philippines. The Government shall supply all replacement parts, equipment, and other materials required to support this contract.

This contract will be for a one-year base period, with four (4) one-year options, from the start date in the “Notice to Proceed”. Each year will consist of twelve (12) months.

1. MANAGEMENT AND SUPERVISION

1.1 SUPERVISION. The Contractor shall designate a representative who shall be responsible for on-site supervision of the Contractor's workforce at all times. This supervisor shall be the focal point for the Contractor and shall be the point of contact with U.S. Government personnel. The supervisor shall have sufficient English language skill to be able to communicate with members of the U.S. Government staff. The supervisor shall have verifiable past supervisorial experience and have supervision as his or her sole function.

1.2 SCHEDULES. The Contractor shall maintain work schedules for their employees. All work shall be performed from Monday through Friday, between the hours of 8:00 AM and 4:30 PM, except for the holidays (https://ph.usembassy.gov/holiday-calendar/) identified in 652.237-72 Observance of Legal Holidays and Administrative Leave (FEB 2015). Other hours may be approved by the Contracting Officer's Representative. The Contractor must provide at least 24-hour advance notice to the COR who will consider any deviation from the hours identified above.

1.3 WORK ORDERS. It is the intent of this contract that all maintenance and repair services, regardless of whether completed as a Standard Service or Temporary Additional Service, be documented on a Work Order.

1.3.1 SCHEDULED SERVICES. For scheduled services, the term “Work Orders,” pertains to established preventive maintenance procedures. The Contractor shall perform preventive maintenance as described in this contract, and submit a weekly Preventive Maintenance Report to the COR documenting procedures successfully accomplished and items incomplete or deferred. This report shall provide an explanation or justification for work not accomplished and propose a schedule for making up those assignments. The Contractor may be held financially liable for scheduled maintenance not accomplished due to shortages in contractor staffing, due to the Contractor’s negligence, or otherwise not accomplished to the satisfaction of the COR.

1.3.2 UNSCHEDULED SERVICES. All other maintenance and repair actions shall be documented on the Work Order form provided in Attachment 3. These assignments shall be issued on an as-needed basis. The Contractor shall document all failures or anomalies discovered during inspections or otherwise observed by the Contractor personnel shall be documented on a work order submitted to the COR.

1.4 QUALITY ASSURANCE PLAN. The Contractor shall institute an appropriate inspection system to ensure duties and responsibilities of Contract staff are being carried out in an appropriate and effective manner. Any shortcomings and/or substandard conditions noted by such inspections shall be promptly corrected. Any condition beyond the responsibility of the Contractor shall be brought to the attention of the Contracting Officer (CO) or Contracting Officer’s Representative (COR) for resolution.

1.5 ANTENNA SUPPORT AND MAINTENANCE PLAN. The Contractor shall provide a comprehensive plan that includes all preventative maintenance activities required to support effective and efficient use of station assets and resources. This plan shall also address Contractor practices to maintain and schedule routine of surveillance of all antenna systems and ancillary switching and related distribution systems. Periodic maintenance noted in the following sections shall be included schedules, as well as other known preventative measures and tasks normally found to be needed to maintain these assets. Monthly, quarterly and annual schedules shall be developed to enable scheduling and completion of these task and can be adjusted appropriately to increase the overall effectiveness of the Antenna Support and Maintenance Plan. All changes must be approved by the COR before implementation

Document Number: 951700-20-R-0013 Page 9 of 56

2 STANDARD SERVICES

The Contractor shall provide Antenna Maintenance Support services for the U.S. Government at Concepcion, Tarlac, Philippines. The Contractor shall include all planning, administration, and management necessary to assure that all services comply with this contract, and all applicable laws and regulations. The Contractor shall meet all of the standards of performance identified in the contract.

The Contractor shall perform all related support functions such as supply, subcontracting, quality control, financial oversight, and maintenance of complete records and files. Required supplies, materials, and equipment shall be provided by the Government, per Attachment 1, Government Furnished Property.

2.1 ANTENNA MAINTENANCE SUPPORT

The Contractor shall perform inspections and scheduled maintenance on various satellite, multiple folded dipole array and rhombic antenna systems, to include towers, transmission lines, tower lighting, switch bays, and diplexers. All failures or anomalies discovered during inspections or otherwise observed by Contractor personnel shall be documented on a work order (refer to attachment 3 for sample work order), and submitted to the COR. The Contractor shall also perform unscheduled maintenance and repair on these same systems necessitated by wear and tear, adverse weather conditions, etc. Items that cannot be adequately cleaned/ repaired in the field shall be removed for refurbishment back in the mechanical shop (refer to paragraph 2.2).

A minimum of three (3) antenna support personnel shall be qualified and capable of climbing towers up to 500-ft. The rest shall be properly trained and equipped to work on elevated platforms and structures up to 25-feet. Only those climbers with a current US or international certification to perform rope rescue will be allowed to work from a bosun’s chair.

Note: Radio Frequency Potential Hazard Areas or RFPHA’s are depicted throughout the following sections and require safety lockouts and tagouts prior to performing tasks. Those below with (RFPHA’s) require coordination with Station Master Control and/or Facilities Maintenance Office to safely preform associated duties.

2.1.1 DAILY TASK SCHEDULE. The intent of daily procedures is for the contractor, at the minimum, to cycle through visual inspections of all systems over the course of a year.

2.1.1.A SWITCH BAY INSPECTIONS. Switch Bays (RFPHAs) – Includes four (4) switch bays, totaling 402 RF switches. The Contractor shall perform cleaning of RF switches, RF pipe conductors, Teflon insulators, side panels, and top / bottom shields to remove residue for accumulation of smoke carbon, corrosion, and discoloration. Work will include but is not limited to rehabilitation of RF switches and RF ducts by cleaning and replacing arc damaged and worn parts.

2.1.1.A.1 The Contractor shall open switch panels to inspect motors, actuators, contacts, etc. All components shall be cleaned as required.

2.1.1.A.2 Polish contacts and make mechanical adjustments and/or perform repair as necessary.

2.1.1.A.3 Perform corrosion control to protect equipment from deterioration.

2.1.1.A.4 Clean interior and exterior of RF ducts with prior approval of the COR.

2.1.1.B ANTENNA TOWERS, CURTAINS, RHOMBICS, AND TRANSMISSION LINES. There are 139 towers, 39 curtain antennas, 4 rhombic antennas, and 27.5 miles of transmission line.

2.1.1.B.1 The Contractor shall visually inspect all towers, curtains, guy wires, and transmission lines.

2.1.1.B.2 Check for loose connections, damaged insulators, and rusted hardware. Repair or replaced as required.

2.1.2 WEEKLY TASK SCHEDULE

Document Number: 951700-20-R-0013 Page 10 of 56

2.1.2.A SWITCH BAYS (RFPHAS)

2.1.2.A.1 The Contractor shall inspect and clean Teflon barriers and entrance bay ducts.

2.1.2.A.2 Tighten all screws on pipe connectors and transmission line jumpers.

2.1.2.A.3 Clean exterior and around RF box modules.

2.1.2.B ANTENNA TOWERS, CURTAINS, AND TRANSMISSION LINES. There are 139 towers, 39 curtain antennas, 4 rhombic antennas, and 27.5 miles of transmission line.

2.1.2.B.1 The Contractor shall inspect tower lighting systems to ensure all wiring, switches, fixtures, and bulbs are fully operational.

Repair or replace as required.

2.1.2.B.2 Inspect all systems for signs of corrosion. Perform corrosion remediation actions (includes spot repairs / painting) as required.

2.1.3 QUARTERLY TASK SCHEDULE

2.1.3.A TRANSMISSION LINES (RFPHAS). The Contractor shall clean insulators; rubberized cut strands; inspect dead-end plates for cracks, repair as necessary; tighten loose bolts on equipotential clamps and end caps of spreader insulators; inspect jumper connections.

2.1.3.B ANTENNA SLEWER SWITCH (RFPHAS). The contractor shall inspect hardware for loose connection and signs of corrosion and overheating of the control box and the slewer switches. Clean interior cubicle and component of the slewer switches and contacts of the industrial relays, and replace components as necessary.

2.1.3.C SWITCH BAY HOFFMAN BOXES. The contractor shall inspect and clean inside and outside of the Hoffman boxes, the interior components – check for loose and/or overheated wiring and insect infestation and check operation of the dehumidifier bulb.

Perform corrosion remediation actions (includes spot repairs / painting) as required.

2.1.3.D SIS AND TVRO ANTENNA DISH SYSTEMS (RFPHAS). The Contractor shall inspect hardware for loose or missing fittings (nuts & bolts) and signs of corrosion or damage. Clean and lubricate grease points and mechanical servo motors. Perform corrosion control and painting as necessary.

2.1.4 ANNUAL TASK SCHEDULE

2.1.4.A SWITCH BAYS (RFPHAS)

2.1.4.A.1 The Contractor shall repaint identification markings on RF box modules and antenna designations.

2.1.4.A.2 Polish all RF switches and conductors for corrosion control.

Document Number: 951700-20-R-0013 Page 11 of 56

2.1.4.A.3 Perform general cleaning of the industrial relay contacts and inspect electrical wiring for corrosion including AC cut-off and Position (Readback) switches – replace as needed.

2.1.4.A.4 Grease all actuator cells and inspect/test all RF motors.

2.1.4.A.5 Paint all supporting structural steel as necessary.

2.1.4.A.6 Inspect and straighten as required all cable trays.

2.1.4.A.7 Perform preventive maintenance on scaffolding platforms and recondition platform wheels.

2.1.4.B RHOMBIC ANTENNA AND TOWERS (RFPHAS)

2.1.4.B.1 The Contractor shall inspect all tower bases, guy anchors, grounding wires, and insulators for corrosion, and loose or damaged hardware. Repair, repaint or replace as necessary.

2.1.4.B.2 Assist with guy tensioning and plumbing of towers.

2.1.4.B.3 Climb each tower and inspect for corrosion, loose and/or damaged hardware. Repair or replace as required.

2.1.4.B.4 Perform corrosion control and painting as necessary.

2.1.4.C ANTENNA CURTAIN AND TOWERS

2.1.4.C.1 The Contractor shall inspect tower bases, counterweights and frames, guys and guy anchors, clamps, vibration dampers, closed strand bridge socket, U-bolts, turnbuckles, grounding wires/rods and insulators for corrosion and/or loosed or damaged hardware. Repair or replace as required (see Attachment 6 for sample of Tower and Transmission Line Maintenance checklist and Attachment 7 for sample of High Frequency Curtain Antenna Maintenance checklist).

2.1.4.C.2 Inspect catenaries, cut strands, elements, pulleys, driver and reflectors, horizontal, diagonal, braces, flanges, ladders, hardware, paint, galvanizing, service strut pin and shelves for corrosion, loose and/or damaged hardware. Repair or replaced as required.

2.1.4.C.3 Inspect antenna curtains for proper sag and feeder connections.

2.1.4.C.4 Perform corrosion control and painting as necessary.

2.1.4.C.5 Assist with guy tensioning and plumbing of towers.

2.1.4.D TRANSMISSION LINES

2.1.4.D.1 The Contractor shall cold galvanize structural steel supports as required.

Document Number: 951700-20-R-0013 Page 12 of 56

2.1.4.D.2 Repaint transmission line identification numbers on supports.

2.1.4.D.3 Inspect jumper connections, corona rings, double union connections, coil conductors, and feeder through insulators.

Repair as required.

2.2 MACHINING WORK & METAL FABRICATION SERVICES

The Contractor shall fabricate and/or repair mechanical parts for legacy transmitters, antenna system components, RF switch bay components, cooling system motors and blowers, pneumatic switches, and other miscellaneous machined parts. The Contractor shall proficiently utilize a host of machine shop equipment and systems (refer to Attachment 1).

2.2.1 Contractor personnel shall possess knowledge to interpreting mechanical diagrams, draft / alter designs, and measure / scrutinize machined parts using knowledge of mechanical work, metallurgy, plastic and ceramics. Presented with a sample, the Contractor is required to fabricate and/or construct exact duplicates or new devices from raw stock. Examples of routine parts machining includes, but is not limited to: transmitter door panel RF shielding; electrical contact fingers; pneumatic connectors;

transmission line and antenna cable connectors, RF cross point switch boxes.

2.2.2 The Contractor shall clean and refurbish RF switches, ducts, and conductors; Teflon insulators; enclosure side panels; and top / bottom shields due to the accumulation of smoke carbon, corrosion, and discoloration. Other examples of routine shop repairs and maintenance actions include servicing of water and air lines for mechanical and transmission line pneumatic grounding switches;

maintenance of cooling system motors and blowers; rehabilitation of all tuning coils and inductors of the transmitter RF section; and remediation actions for system degradations caused by adverse weather conditions or otherwise exposed to the elements.

2.2.3 The Contractor shall possess knowledge in welding various types of metals and alloys in various sizes and shapes for the fabrication, assembly, and repair of structures in the daily maintenance of buildings, utility systems, vehicle fleet, and the transmitter equipment using various welding equipment, such as; electric, arc, gas and/or TIG welding machines. The Contractor will be required to work with a variety of metals in various thicknesses such as aluminum, galvanized iron, steel, brass, copper and stainless steel.

2.2.4 The Contractor shall be responsible for the proper operation and maintenance of all shop equipment, ranging from precision measuring devices and miniature hand tools to major machine tools, milling, cutting, drilling, metal forming, and welding. In those cases where equipment no longer operates properly or requires maintenance, the contractor shall submit a Work Order to the COR detailing the maintenance requirement.

2.3 EMERGENCY NURSING RESPONSE / NURSING SERVICES / SAFETY

The Contractor shall provide a Philippine Registered Nurse or US equivalent, to provide emergency medical response throughout the normal working day. When not performing such services, the nurse shall occupy and operate the provided medical clinic. All medical supplies, materials, medicines and equipment shall be provided as Government Furnished Materials. Services shall consist of the following:

2.3.1 EMERGENCY RESPONSE. The Contractor personnel shall respond to onsite accidents involving IBB employees, contractors, and station visitors. Contract personnel assigned to this requirement shall provide emergency medical response / first aid in an attempt to stabilize the patient while evacuating to local hospitals, until EMT personnel take over the medical response, or until the patient sufficiently recovers to be of their own convalescence. This may require the nurse to accompany patients to offsite medical facilities which could involve hours beyond the normal work day. These additional hours will be billed as Temporary Additional Services.

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2.3.2 HEALTH VERIFICATION SERVICES. When not providing Emergency Response, the Contractor personnel shall occupy the IBB clinic and provide the following work-related health verification services:

2.3.2.A Coordinate and verify medical tests and results related to the US Embassy Incidental Driver program.

2.3.2.B Administer US Embassy provided vaccines such as flu, rabies, etc.

2.3.2.C Administer US Embassy designated tests such as Tuberculosis screening, blood pressure tests, 2.3.2.D Read / verify doctor’s notes, test results, or other documents on behalf of the US Embassy Health Unit or Human Resources Office as it relates to extended sick leave, worker compensation, or in assessing “reasonable accommodations” as it relates to issues of health.

2.3.2.E Administer over the counter medications (as available) for minor ailments.

2.3.3 RECORD KEEPING. The Contractor personnel shall log and maintain the following records:

2.3.3.A Log all visitors to the clinic, regardless of service provided. This log shall only record the name, time and occupation of the patient. Routine event records such as height, weight, temperature, blood pressure, pulse rate, and other routine measurements shall only be recorded if requested by the patient.

2.3.3.B Create separate reports documenting the administration of vaccines, routine test screenings, or other actions initiated by the embassy. Such reports may only be provided to US Embassy Health Unit personnel.

2.3.3.C The Contractor assigned to this requirement shall maintain inventories of medical supplies, over the counter medicines and clinic equipment. The Contractor shall monitor usage levels and recommend procurement replenishment as necessary. Missing or faulty equipment shall be reported to the COR immediately.

2.3.4 SAFETY AND SAFETY PLAN. The Contractor is responsible for the safety and well-being of all staff assigned to this contract. The nature of all activities and tasking required in the contracts must include acknowledgement of the various inherently hazardous working conditions that each Contractor staff are exposed. As such Safety measures, training and particular considerations must be incorporated into normal oversite, management and supervision of the staff. The Contractor shall provide a Safety Plan that includes but are not limited to the follow:

2.3.4.A Management of Contractor Staff Safety 2.3.4.B Schedule of Anticipated Periodic Safety and Safety Related Training 2.3.4.C Enforcement of Contractor and Station Safety Requirements 2.3.4.D Reporting of Accidents or other Near-Miss Safety Concerns.

2.3.4.E Annual Safety Report.

2.3.5 INSPECTIONS, SURVEYS, TRAINING. The Contractor shall perform the following tasks:

2.3.5.A Monthly inspection of all first kits and recommend replenishment/replacement as necessary.

2.3.5.B Quarterly inspection of stretchers, medical equipment, oxygen bottles, etc.

2.3.5.C Provide preventive healthcare training, seminars, or briefings as recommended by the U.S. Embassy Health Unit.

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2.3.5.D Provide or coordinate annual First Aid and CPR training to station staff.

2.3.5.E Assist with the coordination and execution of station sponsored health fairs.

3 TEMPORARY ADDITIONAL SERVICES.

3.1 Temporary Additional Services are defined as Standard Services, but are required at times other than the normal workday. These services shall support system failures, special events, or emergencies at the Station. The Contractor shall provide these services in addition to services specified in Paragraphs 2.1 – 2.3 of this contract. The COR shall order these services as needed. This work shall be performed by trained employees of the Contractor, and shall not be subcontracted. The COR may require the Contractor to provide temporary additional services with 24-hour advance notice.

3.2 The Contractor shall include in its next regular invoice details of the temporary additional services and any materials provided and requested under temporary additional services. The Contractor shall also include a copy of the COR's written confirmation for the temporary additional services.

4 DELIVERABLES. The following items shall be delivered under this contract:

See Attachment 10

5 PERSONNEL REQUIREMENTS.

5.1 General. The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

5.2 STANDARD OF CONDUCT

5.2.1 Uniforms and Personnel Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty.

All employees shall wear uniforms approved by the Contracting Officer's Representative (COR).

5.2.2 Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

5.2.3 Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be tolerated. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

5.2.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

5.2.5 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

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5.2.5.A Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

5.2.5.B Unauthorized use of Government property, theft, vandalism, or immoral conduct;

5.2.5.C Unethical or improper use of official authority or credentials;

5.2.5.D Security violations; or, 5.2.5.E Organizing or participating in gambling in any form.

5.2.6 Key Control. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system.

5.3 Notice to Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

5.4 PERSONNEL SECURITY AND PROOF OF CAPABILITIES

5.4.1 Within 10 days after award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals. It is anticipated that security checks will take 21 days to perform. For each individual, the Contractor shall provide:

5.4.1.A Completed RSO Biographic Data Form (Attachment 4) 5.4.1.B 3 pcs. 2”x2” colored ID picture 5.4.1.C Local police clearance 5.4.1.D Barangay clearance 5.4.1.E Original copy NBI clearance (not more than 6 months old) 5.4.1.F Registration/Certifications of Nurse and/or Riggers

* For replacement or new personnel, the above information shall be submitted 30 days prior to their proposed utilization.

5.4.2 Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

5.5 PERSONNEL QUALIFICATIONS

5.5.1 Qualification of the supervisor: The Contractor shall provide a supervisor with at least 5 years of experience supervising trade skills included or similar to those included with the exception of the nurse.

5.5.2 Qualification of the climbers: The Contractor shall provide qualified trained climbers, the training being an industry recognized training with supported certifications for working at height greater than 25ft (7.62 meters) and up to 500 ft (152.4 meters) and the related hazards. The recommended training include, proper use and inspectiuon of PPE, rigging mechanism use and associated skills, and rescue techniques for entrapped or otherwise injured climbers aloft.

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5.5.3 Qualification of the nurse: A Philippine Registered Nurse at the minimum or equivalent.

5.5.4 The Contractor shall provide all the certificates, trainings, and all supporting documentation for 5.5.1, 5.5.2 and 5.5.3.

6 CONTRACTOR FURNISHED MATERIALS AND EQUIPMENT. The Contractor shall provide the listed tools and equipment under Attachment 2.

7 INSURANCE.

7.1 Amount of Insurance. The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts.

7.2 General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

7.2.1.A Bodily Injury stated in Philippine Pesos:

Per Occurrence PHP 100,000.00 Cumulative PHP 500,000.00

7.2.1.B Property Damage stated in U.S. dollars or the equivalent in local currency:

Per Occurrence PHP 100,000.00 Cumulative PHP 500,000.00

7.3 The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

7.4 For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3.

7.5 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

• any property of the Contractor,

• its officers,

• agents,

• servants,

• employees, or

• any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

7.6 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

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7.7 Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State," as an additional insured with respect to operations performed under this contract.

7.8 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

8 LAWFUL OPERATION, PERMITS AND REGULATIONS

8.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. If there is a conflict between the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

8.2 The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, unless they are inconsistent with the requirements of this contract.

8.3 Bonds. The Government imposes no bonding requirement on this contract. The Contractor shall provide any official bonds required, pay any fees or costs involved or related to the authorization for the equipping of any employees engaged in providing services specified under this contract if such bonds or payments are legally required by the local government or local practice.

8.4 Employee Salary Benefits. The Contractor shall be responsible for payment of all employees’ wages and benefits required by host country law or agreements with its employees. The Government, its agencies, agents, and employees shall not be part of any legal action or obligation regarding these benefits which may subsequently arise. Where local law requires bonuses, specific minimum wage levels, premium pay for holidays, payments for social security, pensions, sick or health benefits, severance payments, child care or any other benefit, the Contractor is responsible for payments of these costs and must include them in the fixed prices in this contract.

8.5 Permits. Without additional cost to the Government, the Contractor shall obtain all permits, licenses, and appointments required for the prosecution of work under this contract. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. The Contractor shall provide evidence of possession or status of application for such permits, licenses, and appointments to the Contracting Officer with its offer. Application, justification, fees, and certifications for any licenses required by the host government are entirely the responsibility of the Contractor.

9 TRANSITION PLAN.

The contractor shall provide a detailed transition plan with associated timelines for tasks that addresses both phase-in and phase-out for the contract. This plan shall be submitted with the contractor’s proposal and should be updated as appropriate throughout the contract period of performance.

The phase-in period begins at contract award. Contract award is planned to be made before transition in order to accommodate transitioning personnel and assuring contractor personnel meet clearance requirements before starting work. The contractor shall begin the process of transitioning personnel in coordination with the COR completion of all security clearance requirements.

Contractor shall be required to adhere to USAGM and U.S. Mission contractor in/out processing requirements. Full contractor performance is expected to begin within 10 calendar days of contract award. The phase-out period will begin in accordance with the Transition Plan.

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10 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP).

A.1 INTRODUCTION

This quality assurance surveillance plan (QASP) is pursuant to the requirements listed in the performance work statement (PWS) entitled Antenna Maintenance Services in the Philippines. This plan sets forth the procedures and guidelines [insert name of government monitoring/surveillance activity] will use in ensuring the required performance standards or services levels are achieved by the contractor.

A.2 Purpose

A.2.1 The purpose of the QASP is to describe the systematic methods used to monitor performance and to identify the required documentation and the resources to be employed. The QASP provides a means for evaluating whether the contractor is meeting the performance standards/quality levels identified in the PWS and the contractor’s quality control plan (QCP), and to ensure that the government pays only for the level of services received.

A.2.2 This QASP defines the roles and responsibilities of all members of the integrated project team (IPT), identifies the performance objectives, defines the methodologies used to monitor and evaluate the contractor’s performance, describes quality assurance documentation requirements, and describes the analysis of quality assurance monitoring results.

A.3 Performance Management Approach

A.3.1 The PWS structures the acquisition around “what” service or quality level is required, as opposed to “how” the contractor should perform the work (i.e., results, not compliance).