Amendment One.docx

SAP

State of South Carolina

Amendment One (Only Q&A are subject to additional questions) Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400020755 3/24/2021

JO MARIE BROWN, CPPO,CPPB, NIGP-CPP

803-896-0670 jmbrown@mmo.sc.gov SFAA, Div. of Procurement Services, MMO 1201 Main Street, Suite 600 Columbia, SC 29201

DESCRIPTION: SFAA DPS Learning Management System

USING GOVERNMENTAL UNIT: State Fiscal Accountability Authority-Division of Procurement Services

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 4/12/2021 at 11:00 am (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 3/30/2021 at 3:00 pm (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One (1) Electronic Technical Proposal, One (1) Electronic Business Proposal, One (1) Electronic Redacted Copy of Technical Proposal marked "Redacted", One (1) Electronic Redacted Copy of Business Proposal marked "Redacted", (See “Submitting Redacted Offers” provision Section IV, “Submitting Confidential Information” Section II.A., & “Electronic Copies-Required Media and Format” provision Section II. B.)

Initial here if NO redacted copy is necessary___________

CONFERENCE TYPE: Non-Mandatory Pre-Proposal Conference DATE & TIME: 3/23/2021 at 10:00 am

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION:

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of sixty (60) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE CONTRACTOR NO.

(Register to Obtain S.C. Contractor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO CONTRACTORS (SEP. 2009): Preferences do not apply to Request for Proposals per SC Consolidated Procurement Code Section 11-35-1524, e (5)

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Preferences do not apply to Request for Proposals per SC Consolidated Procurement Code Section 11-35-1524, e (5)

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004):

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov(b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two,

(3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.[02-2A005-1]

Questions and Answers

· Would you consider extending the timeline a few weeks? Given the requirement for the Department to receive the USB by the due date, this will limit the time we have to prepare the response. The solicitation date remains the same.

· For the off the shelf content library, would you be charging your external users for these courses, or would you be providing free of charge? (i.e. Ethics, Leadership, Customer Service, Time Management, etc.) These courses would be offered free of charge for Division of Procurement Services Staff only. If they are offered externally, it would be for cost.

· If you were to scale from 400 to 1500, what is the approximate timeline for this ramp in users? (1 year? 2 years? Etc.) At the moment, there is no real way of knowing how quickly the LMS will catch on, or a timeline for things ramping up. 2 years is probably reasonable, but it may be faster than that.

· Can NASPO/NIGP provide their courses in SCORM so that you can load and track in the LMS? NASPO/NIGP courses are proprietary and offered at cost, so I doubt that they would give us the SCORM files. We would probably just need to be able to link to the courses in the other LMS’ and allow the user to register, attend, and upload their certificate on their own.

· Is a virtual platform integration required? i.e. WebEx? Virtual integration would be considered nice to have, but not considered required unless the system has no other live-online delivery methods.

· How will you get the users into the LMS- do you have a centralized database? Will they self-register? Depending on timeline, the agency may be able to provide information to pre-load some information, but the ability to self-register will definitely be necessary.

· How many folks will need access to the content creation tool? No more than 15.

· Have you had a chance to see any Learning Platforms? If so, could you share which ones? The Division of Procurement services has participated in trials of Absorb, Tovuti, and TalentLMS.

· Is there budget allocated for this project and are you able to share the budget? At the moment there is not a hard budget set aside for the project, but price will be one of the factors considered for purchase.

TERM OF CONTRACT -- TERMINATION BY CONTRACTOR (JAN 2006)

Contractor may terminate this contract at the end of the initial term, or any renewal term, by providing the Procurement Officer notice of its election to terminate under this clause at least One Hundred and Twenty days (120) days One Hundred Days (100) prior to the expiration of the then current term. [07-7B250-1]

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