SAP

State of South Carolina

Request for Proposal

AMENDMENT NO. TWO

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

5400019915 7 / 31 / 2020 REBECCA NICHOLS bjn 803-898-1262 NICHOLRJ@dhec.sc.gov

DESCRIPTION: Hemoglobin Analyzer Systems and Supplies USING GOVERNMENTAL UNIT: SC Dept of Health & Environmental Control

The Term "Offer" Means Your "Bid" or "Proposal". Your offer must be submitted in a sealed package. Solicitation Number & Opening Date must appear on package exterior. See "Submitting Your Paper Offer or Modification" provision.

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov (See Pages 3 through 5 for Instructions)

SUBMIT OFFER BY (Opening Date/Time): 8 / 13 / 2020 8 / 18 / 2020- 2:30PM ET See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 7 / 27 / 2020 - 5:00PM (See "Questions From Offerors" provision) NUMBER OF COPIES TO BE SUBMITTED: *See Pages 3 & 4* CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on October 1, 2020. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - PAPER ONLY (MAR. 2015)

http://www.procurement.sc.gov/

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

Area Code - Number - Extension Facsimile

E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision) Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY

ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE

CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU

REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE

PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS

CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

Preferences do not apply per South Carolina Consolidated Procurement Code Section 11-35-1524, Part (E)(5).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one) PAGE TWO (SEP 2009) End of PAGE TWO http://www.procurement.sc.gov/preferences

IMPORTANT INFORMATION FOR ALL OFFERORS

If your company is the apparent lowest responsible and responsive bidder you will be required to be registered with the South Carolina Enterprise Information System (SCEIS), if not already registered. This registration is required before a purchase order can be issued.

Offeror must follow the new South Carolina Enterprise Information System (SCEIS) vendor registration instructions found at the South Carolina Procurement Information Center website address of:

http://www.procurement.sc.gov/. If Offeror is registered in the old procurement system, Offerors must register or update their information in the new SCEIS system. Once the registration process is complete, the system will generate a SCEIS vendor user ID and password. The Offeror must keep this information current or the Offeror will not be able to submit future bids.

OFFERORS ENCOUNTERING REGISTRATION PROBLEMS SHOULD CONTACT:

DSIT Help Desk (803) 896-0001 Select Option 1 then Option 2

Monday – Friday 8:00 AM – 4:30 PM

Offeror instructions can be found at:

https://procurement.sc.gov/vendor/submitting-offers

NOTE: REFER TO VENDOR RESISTRATION MANDATORY (JAN 2006) CLAUSE listed under Section II.

INSTRUCATIONS TO OFFERORS – A. GENERAL INSTRUCTIONS

INSTRUCTIONS FOR OFFERORS SUBMITTING HARD COPY BIDS

Mailing Address: Physical Address:

SC DHEC – Division of Procurement Services SCDHEC – Division of Procurement Services Bureau of Business Management Bureau of Business Management Columbia Mills Building Columbia Mills Building – 4th Floor 2600 Bull Street 301 Gervais Street Columbia, S.C. 29201 Columbia, S.C. 29201

See Section II.A. – Public Opening Information – DHEC Clause

NUMBER OF COPIES

Offerors will need to follow these instructions carefully when responding to the solicitation online.

1. The original solicitation response should be submitted on-line and is the official response.

2. All Offerors should attach all additional requested documents to their response in the online system. These documents can be attached under the “Notes and Attachment” tab in the online system either on the main response page or under the necessary line item.

In addition to the offer you submit online, the Offeror must submit the following:

1. One (1) original (hard copy) marked “ORIGINAL”

2. One (1) each separate individual copy of the Proposal on a USB drive, identical to the Original (but NOT including the “Price Proposal”)

3. One (1) each separate hard copy of the Price Proposal (marked “Price Proposal”) in a separate sealed envelope.

4. One (1) each separate individual copy of your Price Proposal on a USB drive identical to the hard copy, labeled “Price Proposal.”

5. One (1) Redacted Hard Copy (marked “Redacted”), if applicable. (See Section IV – “Submitting Redacted

Offers”.

https://procurement.sc.gov/vendor/submitting-offers

All copies requested must be delivered no later than the date and time specified on the cover page of the solicitation to the following address:

South Carolina Department of Health and Environmental Control Division of Procurement Services – Rebecca Nichols Solicitation #: 540019915 301 Gervais Street – Columbia Mills Building – 4th Floor Columbia, S. C. 29201

PLEASE NOTE THAT IF TERMS AND CONDITIONS ARE OBJECTED OR QUALIFIED OR OFFEROR

INCLUDES ADDITIONAL TERMS AND CONDITIONS TO BE CONSIDERED, THE OFFER WILL BE

DEEMED NON-RESPONSIVE AND WILL BE ELIMINATED FROM FURTHER CONSIDERATION.

IF YOU QUALIFY YOUR OFFER WITH A STATEMENT SUCH AS, “THIS IS NOT AN OFFER”, THE OFFER

WILL BE DEEMED “NON-RESPONSIVE” AND REMOVED FROM FURTHER CONSIDERATION.

NOTE: AMENDMENT NO. TWO IS INCLUSIVE OF AMENDMENT NO. ONE

New changes are underlined on this page.

AMENDMENT NO. TWO

REQUEST FOR PROPOSAL 5400019915

DESCRIPTION: Hemoglobin Analyzer Systems and Supplies

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS – AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING

FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS

RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-

REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT

FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE

ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL

PROVISON. STRICKEN TEXT IS DELETED. [02-2A097-1]

CHANGES TO THE ORIGINAL SOLICITATION

SUBMIT OFFER BY:

Change From: 8 / 13 / 2020 Change To: 8 / 18 / 2020

See PAGES 9-14 10-15 of Amendment for REVISED BIDDING SCHEDULE

The following prospective offeror question and agency response is hereby incorporated into the solicitation:

Question: Do they use barcodes for patients and operators? Are they doing any manual entries on the display of the HemoCue 201 DMS now? And if so, which?

State’s Response: Barcode is used for operators, but not yet for users. The client ID is all that is needed to be entered manually.

Question: How relevant is the ´QC Lock function´? (it´s speed and the long open shelf-life of the cuvettes with no need to worry about closing canisters carefully etc.)

State’s Response: QC Lock prevents client tests from being run without controls having already passed. This is an essential quality control function.

Question: Also, why are the other Regions not using DM Analyzers? Does the State not require all to be on the same system?

State’s Response: The DM Analyzers are viewed by Lowcountry as the same system all regions are using, with an additional feature.

Question: If we have questions regarding any part of the process of submitting the offer online, would we address those to you or would we ask for assistance/clarification from the SCEIS administration?

State’s Response: For assistance with bidding online contact SCEIS Help Desk at (803) 896-0001, Select Option 1, then Option 2.

Question: In regards to the price proposal for the 6 and 3 vial boxes of the Tri-Level controls, are we correct to assume that the “Unit Price” is the price per vial and the “Extended Price” is the price per box?

State’s Response: No change. Unit price is price per vial. Extended price may be left blank.

Question: The amount of Analyzers that are requested is based on current inventory. What if the State wishes to add additional Analyzers over the contract period (maybe a new clinic opening or additional Analyzers need for a busy clinic).

How will the state purchase additional Analyzers? Should we include pricing for additional analyzers?

State’s Response: No change. Purchases shall be made as-needed, as stated in specification 3.8.1., on Page 18. Pricing shall be included for Analyzers, per specification 3.10., on Page 19.

Question: Are the current Analyzers going to be replaced with all new Analyzers regardless of who is awarded the RFQ?

State’s Response: Existing Analyzers will only be replaced if a vendor other than HemoCue is awarded.

Question: If we want to offer different products, do they need to be submitted in a separate Bid response? Or should we give you Option 1, Option 2, etc.?

State’s Response: No change. Products offered other than specified in the solicitation must meet general performance and quality levels of HemoCue items specified under Section III. Scope of Work/Specifications.

Question: Page 16, (C) States each part should be bound in a single volume. Can you please explain?

State’s Response: No change. Page 16, (C) is applicable to your hard-copy offer.

Question: Page 16, Opening Proposals. Will a Bib Tab be available after the award is made?

State’s Response: Upon request, a bid tab may be made available after the statement of award is final.

Question: Pages 17, The Analyzers currently in use at Lowcountry are: 40 Hb 201 DM; can you explain in detail how they are using the DM device, and which department is using them. Example, are they collecting data, enabling QC lock outs, trending, or just downloading results. What data and how are they used so that we can better understand the requirement for Data management. 3.2.3 DM Shall have data self- storage and data management capability. What are the requirements for data storage usage?

State’s Response: The DMs in Lowcountry are used for Quality Control locks and trending, as well as for quarterly lab audits in which collected data is compared to documentation in the client’s electronic record for accuracy. The data compared are the Hgb measurement in the client’s record to what is recorded in the analyzer; and were Hgb measurements repeated when indicated as per WIC state guidelines. Results storage should be equivalent to 4,000 client/STAT tests, 500 QC tests, 500 analyzer logs, and 200 client IDs.

Question: Page 18, 3.5 Estimated Annual Usage: 3.5.3 Purchases of Tri Level Controls will begin after the current contract expires in April, 2021. What controls will be used before this happens if another vendor is awarded the contract?

State’s Response: No change. DHEC will continue to purchase Tri Level Controls from HemoCue on the contract that expires in April, 2021.

Question: Page 18, 3.7 Product Evaluation 3.7.1 upon request, up to 8 complete systems including testing materials shall be provided for evaluation. What time frames will this most likely happen if requested?

State’s Response: The evaluation of complete systems will be conducted after Phase I of the evaluation process is completed. A time frame is not available at this time.

Question: Page 18, 3.7 Product Evaluation 3.7.1.2 Testing materials are for 200 tests X 8 locations for a total of 1,600 tests?

State’s Response: No change. Product Evaluation will be conducted in two (2) locations per Region.

Question: Page 18, 3.7 Product Evaluation 3.7.3 Offeror shall provide on-site training for end user of system offered. Due to COVID 19 restrictions, when requested training takes place, is the State open to use of video conferencing for training?

State’s Response: No change. As indicated in specification 3.6.1., the State is open to use of online [video conferencing] for training.

Question: Page 18, 3.8 Delivery Analyzers and Microcuvettes shall be ordered on an as-needed basis. Will there be an initial order up front for Analyzers and microcuvettes and then on an as needed basis?

State’s Response: No change. Reference 3.11. Replacement Schedule if new vendor awarded: Replacement of existing HemoCue analyzers and microcuvettes will be completed within 6 months from date of final award, if another vendor is awarded.

Question: Page 19, 3.8.3: States that the shipment schedule for the initial contract starts July 1, 2021 and not October 15, 2020? Why are there two different dates listed?

State’s Response: No change. 3.8.3. refers to Tri Level Control shipments. The controls contract expires April, 2021, as stated in specification 3.5.3.

Question: Page 37, under the Question Column, after #2, It says: Number of Tests per Package? The Analyzer is being referenced here not tests? Please explain.

State’s Response: A Revised Bidding Schedule is included at the end of the Amendment to correct the error of Number of Tests per Package on Bidding Schedule #2.

Question: What is the number of unused boxes of microcuvettes that are in current inventory?

State’s Response: To provide this information, the opening date of the solicitation would require a delay.

Question: If another manufacture is awarded the RFQ, when will the old contract expire?

State’s Response: To combine the procurement of analyzers and supplies, DHEC anticipates extending the current HemoCue contract for analyzers and microcuvettes to expire at the same time as the current HemoCue contract for Tri Level Controls, in April, 2021.

Question: When will the SC Dept of Health stop ordering their current product?

State’s Response: DHEC will stop ordering current contract products on April 14, 2021.

Question: Are you able to provide or direct me to the correct person to get a copy of the last Bid/Contract that was awarded to Hemocue?

State’s Response: Below and on Page 8 are copies of the current HemoCue Contracts for analyzers and supplies.

REVISED BIDDING SCHEDULE

VIII. BIDDING SCHEDULE / PRICE-BUSINESS PROPOSAL

BIDDING SCHEDULE (NOV 2007)

PRICE PROPOSAL (JAN 2006)

Notwithstanding any other instructions herein, you shall submit the following price information as a separate document:

[08-8015-1]

Line Number Quantity Unit of Measure Unit Price Extended Price

0001 1 each

Product Catalog: 19340 - Diagnostic Reagents and Tests (For Diseases etc.)

Item Description: 11716 - Cuvettes for HB201+ Analyzer

Tendering Text: HemoCue brand, or DHEC approved equivalent.

Question Mandatory / Optional

Multiple Responses Accepted?

Response

The bidder has read and understands all Amendments.

Mandatory No

______Yes

______No

1. The Submitter has read and understands the terms and conditions of this solicitation.

______Yes. I have read and understand the terms and conditions.

2. The offer is in accordance with the terms and conditions of this solicitation.

______Yes, I am in accordance with the terms and conditions.

Number of Tests per Package Mandatory No

If you are bidding an equal, you must state the BRAND you are bidding and the manufacturer's item number. You must also include the manufacturer's descriptive literature.

0002 1 each

Product Catalog: 19340 - Diagnostic Reagents and Tests (For Diseases etc.)

Item Description: 121721 - HB201+ Analyzer

Tendering Text: HemoCue brand, or DHEC approved equivalent.

Question Mandatory / Optional

Multiple Responses Accepted?

Response

The bidder has read and understands all

1. The Submitter has read and understands the terms and conditions of

2. The offer is in accordance with the state the BRAND you are bidding and the manufacturer's item number. You must also include the manufacturer's

0003 1 each

Product Catalog: 19312 - Blood Chemistry & Hematology Reagents & Supplies

Item Description: 121135 - HB201 DM Analyzer

Tendering Text: HemoCue brand, or DHEC approved equivalent.

Question Mandatory / Optional

Multiple Responses Accepted?

Response

The bidder has read and understands all

1. The Submitter has read and understands the terms and conditions of

2. The offer is in accordance with the

If you are bidding an equal, you must state the BRAND you are bidding and the manufacturer's item number. You must also include the manufacturer's

0004 1 each

Item Description: 139143 - HB201 DM PRIMARY DOCKING STN

Tendering Text: HemoCue brand, or DHEC approved equivalent.

Question Mandatory / Optional

Multiple Responses Accepted?

Response

The bidder has read and understands all

1. The Submitter has read and understands the terms and conditions of

2. The offer is in accordance with the

If you are bidding an equal, you must state the BRAND you are bidding and the manufacturer's item number. You must also include the manufacturer's

0005 1 each

Item Description: GH00L CONTROLS (6 VIALS)

Tendering Text: Price per Vial; HemoCue brand, or DHEC approved equivalent.

Question Mandatory / Optional

Multiple Responses Accepted?

Response

The bidder has read and understands all

1. The Submitter has read and understands the terms and conditions of state the BRAND you are bidding and the manufacturer's item number. You must also include the manufacturer's

Number of Vials per Package Mandatory No

0006 1 each

Item Description: GH00N CONTROLS (6 VIALS)

Tendering Text: Price per Vial; HemoCue brand, or DHEC approved equivalent.

Question Mandatory / Optional

Multiple Responses Accepted?

Response

The bidder has read and understands all

1. The Submitter has read and understands the terms and conditions of

2. The offer is in accordance with the

If you are bidding an equal, you must state the BRAND you are bidding and the manufacturer’s item number. You must also include the manufacturer’s

0007 1 each

Item Description: GH00H CONTROLS (6 VIALS)

Tendering Text: Price per Vial; HemoCue brand, or DHEC approved equivalent.

Question Mandatory / Optional

Multiple Responses Accepted?

Response

The bidder has read and understands all

1. The Submitter has read and understands the terms and conditions of state the BRAND you are bidding and the manufacturer's item number. You must also include the manufacturer's

0008 1 each

Item Description: GH00LX CONTROLS (3 VIALS)

Tendering Text: Price per Vial; HemoCue brand, or DHEC approved equivalent.

The bidder has read and understands all

1. The Submitter has read and understands the terms and conditions of state the BRAND you are bidding and the manufacturer's item number. You must also include the manufacturer's

0009 1 each

Item Description: GH00NX CONTROLS (3 VIALS)

Tendering Text: Price per Vial; HemoCue brand, or DHEC approved equivalent.

Question Mandatory / Optional

Multiple Responses Accepted?

Response

The bidder has read and understands all

1. The Submitter has read and understands the terms and conditions of state the BRAND you are bidding and the manufacturer's item number. You must also include the manufacturer's

0010 1 each

Item Description: GH00HX CONTROLS (3 VIALS)

Tendering Text: Price per Vial; HemoCue brand, or DHEC approved equivalent.

Question Mandatory / Optional

Multiple Responses Accepted?

Response

The bidder has read and understands all

1. The Submitter has read and understands the terms and conditions of state the BRAND you are bidding and the manufacturer's item number. You must also include the manufacturer's

END AMENDMENT NO. TWO