Amendment No. One.pdf

SAP

State of South Carolina

Amendment One

Invitation For Bid

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

5400026094 11/15/2023

AMBER KERR

(803) 898-3484 KERRAL@dhec.sc.gov

DESCRIPTION: Customized Peel Out Label Sheets for use with the Electronic Health Records (EHR) System USING GOVERNMENTAL UNIT: SC Dept of Health & Environmental Control

The Term "Offer" Means Your "Bid" or "Proposal. See "Submitting Your Offer" provision

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov (See Page 3 for Instructions)

SUBMIT OFFER BY (Opening Date/Time): 11/30/2023 02:30 PM ET (See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 11/07/2023 05:00 PM ET (See "Questions From Offerors" provision) NUMBER OF COPIES TO BE SUBMITTED: **Prefer On-Line Submittals** If Submitting Paper Submittals - 1 CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 12/06/2023. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

http://www.procurement.sc.gov/

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision) Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY

ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE

CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU

REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE

PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS

CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one) PAGE TWO (SEP 2009) End of PAGE TWO

OFFERORS ENCOUNTERING REGISTRATION OR BIDDING PROBLEMS SHOULD CONTACT:

DSIT Help Desk (803) 896-0001 Select Option 1 then Option 2 Monday – Friday 8:00 AM – 4:30 PM Offeror instructions can be found at:

https://www.procurement.sc.gov/doing-biz/submitting-offers

NOTICE

• To submit bids vendors should use either Google Chrome or Microsoft Edge, which are compatible with SAP. Other browsers may not function properly and may prohibit bid submissions.

• Only offers with a status of “submitted” will be accepted by the State. (See Online Bidding Instructions clause in Section II.B.)

• Bidders are encouraged to review the 'Simulation for Bid Creation' before trying to submit their response.

• Electronic bid submission (SRM Login) – https://vendorportal.sc.gov/irj/portal

• Submitting Confidential Data - https://www.procurement.sc.gov/legal/general-info

NUMBER OF COPIES – HARD COPY SUBMISSION

If submitting a hard copy in lieu of an online bid, the Offeror must submit the following:

1. One (1) original (hard copy) marked “ORIGINAL”

2. One (1) redacted hard copy (marked “Redacted”), if applicable. (See Section IV – “Submitting Redacted Offers”.

For hard copies that are hand-delivered, the entirety of the submittal must be received by no later than the date and time specified on the cover page of the solicitation at the following address (which also serves as the site for all public bid openings):

South Carolina Department of Health and Environmental Control Division of Procurement Services – Amber Kerr Solicitation #: 5400026094 301 Gervais Street – Columbia Mills Building – 4th Floor Columbia, SC 29201

See Section II.A. – Public Opening Information – DHEC Clause

Hard copies -- Mailing Address SCDHEC – Division of Procurement Services – Amber Kerr Solicitation #: 5400026094 2600 Bull Street Columbia, SC 29201

PLEASE NOTE THAT IF TERMS AND CONDITIONS ARE OBJECTED OR QUALIFIED OR

OFFEROR INCLUDES ADDITIONAL TERMS AND CONDITIONS TO BE CONSIDERED, THE

OFFER WILL BE DEEMED NON-RESPONSIVE AND WILL BE ELIMINATED FROM FURTHER

CONSIDERATION.

IF YOU QUALIFY YOUR OFFER WITH A STATEMENT SUCH AS, “THIS IS NOT AN OFFER”, THE

OFFER WILL BE DEEMED “NON-RESPONSIVE” AND REMOVED FROM FURTHER

CONSIDERATION.

https://www.procurement.sc.gov/doing-biz/submitting-offers https://vendorportal.sc.gov/irj/portal https://www.procurement.sc.gov/legal/general-info

Amendment No. One

Invitation For Bid 5400026094

Description: Customized Peel Out Label Sheets for use with the Electronic Health Records (EHR) System

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov(b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or

(4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

The solicitation is amended as provided herein. Information or changes resulting from questions will be shown in a question-and-answer format. All questions received has been reprinted below. The “State’s Response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential offeror that submitted the question. Questions do not form a part of the contract; the “State’s Response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows: underlined text is added to the original provision. Stricken text is deleted. [02-2A097-1]

Changes to Section III SCOPE OF WORK/SPECIFICATIONS

Change from:

3.3. Bid Price:

3.3.1. Price of bid must include all related shipping/delivery charges.

Change To:

3.3. Bid Price:

3.3.1. Unit Price should be for 1,000 label sheets.

3.3.2. Price of bid must include all related shipping/delivery charges.

Please use the Revised bidding schedule on page 5 when submitting your bid.

VIII. BIDDING SCHEDULE / PRICE-BUSINESS PROPOSAL

REVISED BIDDING SCHEDULE (NOV 2007)

VIII. BIDDING SCHEDULE / PRICE-BUSINESS PROPOSAL

Bidding Schedule

Line Number Quantity Unit of Measure Unit Price Extended Price

0001 1,000 each

Product Catg.: 96681 - Tickets Special Labels and Tapes Printed

Tendering Text: Customized Peel Out Label Sheets for use with the Electronic Health Records (EHR) System to include all delivery/shipping charges. Unit Price = 1,000 label sheets.

Internal Item Number: 1

Question Mandatory / Optional

Multiple Responses Accepted?

Response

1. The Submitter has read and understands the terms and conditions of this solicitation.

Mandatory No

______Yes. I have read and understand the terms and conditions.

2. The offer is in accordance with the terms and conditions of this solicitation.

______Yes, I am in accordance with the terms and conditions.

The bidder has read and understands all Amendments.

______Yes

______No

Are you requesting the SC Resident Vendor Preference? See the SC Procurement Code, Section 11-35- 1524(C)(1)(I)&(II) and Section IIB of this solicitation for more information. For a FAQ on these preferences, please see www.procurement.sc/preferences

SC End-Product Pref. Section 11-35- 1524 (B)(2). Select SC End Product Preference if product is made, manufactured or grown in SC. Select No, if not claiming a preference.

US End-Product Pref. Section 11-35- 1524, (B)(1). Select US End Product if product is made, manufactured or grown in the US. Select No, if not claiming a preference.

The following prospective offeror questions and agency response is hereby incorporated into the solicitation.

Question 1: Under quantity there is a “1.00”. (1) assume you will be ordering similar quantities as last year

– is that correct?

Response: No change. As stated in Section III. Scope of Work Specifications – 3.1.8. We estimate that we will need 350,000 sheets yearly.

Question 2: Should I enter the price per thousand or the price per box (which is 1,500).

Response: See change to Section III. Scope of Work/Specifications under Price – 3.2.1.and Revised Bidding Schedule above. Unit price will be for 1,000 label sheets. You must use the revised bidding schedule when submitting your pricing.

Question 3: Based on the Tendering Text it looks like you want shipping charges included in the unit price – is that also correct?

Response: No change. This is correct. As stated in Section III. Scope of Work/Specifications under Bid Price - 3.3.2. Price of bid must include all related shipping/delivery charges.

Question 4: The quantity is estimated at 350,000 per year and we realize that this is just an estimated quantity and it might vary a little bit depending on DHEC’s need. You state in the specifications that each DHEC region will place orders for their requirements using this contract. Can you give a guideline on how many sheets we can safely print up front and store so we have them on hand when the regions request them to be shipped and billed as needed in a timely fashion?

Response: No change. We cannot give a guideline. Each Region will order on an as-needed basis which will likely be once a year. See III. Scope of Work/Specifications –

3.1.8. Anticipated Need – Estimated at 350,000 per year

3.1.8.1. The State does not guarantee that the State will buy any specified amount, or the total amount indicated above.

Question 5: What is the make and model number of the laser printer used on these forms?

Response: The make and model of the laser printer that is being used is HP LaserJet E40040dn Managed Mono SFP 42ppm 3PZ35A

Question 6: Do you want a standard permanent acrylic adhesive on the labels or a removable acrylic adhesive?

Response: The labels need to be Standard Permanent adhesive.

Question 7: Are the test tubes glass or plastic?

Response: Both plastic and glass test tubes are used.

Question 8: May I have a copy of the previous Bid Tabulation for this solicitation?

Response:

Question 9: Do you have a current sample of this custom peel out label form that we could come by and look at?

Response: No change. Sample documents were attached to the solicitation – See page 34 and 35 of the solicitation document.

Question 10: In addition to the specifications below, since these ‘Peel Out’ labels will be for test tubes, could you tell what the labels should be made of? Should they be ‘Paper’ labels or do they need to be water proof?

Response: No, they do not need to be waterproof.

Question 11: How long should the label last on the tube?

Response: The label should last a minimum of 1 week on the blood collection tube.

Question 12: Can you tell us what the monthly quantity or annual quantity is? Who is the incumbent? What was the last price awarded? Does having a minority status help winning the bid.

Response: See question 1 for the response to what the monthly or annual quantity is. The incumbent is Burris Computer Forms, last awarded price was 100,000 label sheets @ $7,918.26. Minority status is for reporting capabilities only and does not play a role in the winning bid.

END OF AMENDMENT NO. ONE