Amendment_1_Vendor__Q_A.pdf

OMES FORM CP 011 – Purchasing | Rev. 05/2016

Amendment of Solicitation

Date of Issuance: 03/27/2025 Solicitation No. EV00000674

Requisition No. Amendment No. 1

Hour and date specified for receipt of offers is changed: No Yes, to: CST

Pursuant to OAC 260:115-7-30(d), this document shall serve as official notice of amendment to the solicitation identified above. Such notice is being provided to all suppliers to which the original solicitation was sent.

Suppliers submitting bids or quotations shall acknowledge receipt of this solicitation amendment prior to the hour and date specified in the solicitation as follows:

(1) Sign and return a copy of this amendment with the solicitation response being submitted; or,

(2) If the supplier has already submitted a response, this acknowledgement must be signed and returned prior to the solicitation deadline. All amendment acknowledgements submitted separately shall have the solicitation number and bid opening date printed clearly in the subject line of the email.

RETURN TO: Supplier Portal (oklahoma.gov) Cini Zacharia

Contracting Officer

405-522-9078 Phone Number

Cini.zacharia@omes.ok.gov

E-Mail Address

Description of Amendment:

a. This is to incorporate the following:

On behalf of the State of Oklahoma, the Office of Management and Enterprise Services (OMES) gives notice of the following questions concerning this solicitation, received during the Q&A period, which closed on 03/26/2025 All questions and procurement/agency responses are detailed below:

Question #1

Section Reference -Bid Instructions - Sec. 6 & 7 "For the submission packet, the instructions state to have each of the 8 sections labelled and easily identifiable. Thought-out section 7 it describes the sections which are essentially comprised of PDF, Word and Excel formats.

For submission, would you like everything to be bundled into a single upload able document? Or would each “section"" be it's on deliverable in the ""Upload Bid Response"" part of the portal, therefore allowing us to provide the section in the required format as stated in the directions? (so there would be 8 attachments loaded)"

ANSWER:

https://oklahoma.gov/omes/services/purchasing/supplier-portal.html mailto:Cini.zacharia@omes.ok.gov

You can submit all the doc via portal first, and you can upload all the docs there. But if you have any issues, at the same time, AFTER adding your bid response to portal, then you can send it to my email too.

1. Form 076, form 004, webinar demonstration of product and certificate of insurance (COI) info all you can send it pdf format.

2. Exhibit#1 -Executive Summary, Company Information and Technical Response are on Exhibit 01. (fill out the attached excel format and submit that, please fill out column D for each one)

3. The response to pricing shall be submitted using Exhibit 02: Price Template.

4. Any exceptions or agreements you are requesting then OMES legal team need to review that, for legal to make side comments, we need the requested exception or agreements doc in WORD format.

5. We need this Amendment #1 also signed and back to us with your submission.

Question #2 Section Reference -Bid Instructions – Sec.7.2.

The information requested here, is the top section of Exhibit 1 (Excel doc), should Exhibit 1 be broken into 2 Excel documents in order to clearly label them as Section Two and Section Seven (later requirement)?

ANSWER:

In Exhibit#1, we divided into 2 section like Section Two: Executive Summary and Company Information, Section 7.7: Executive Summary and Technical Response.

We did this for more clarity and if need use more space for each column.

Question #3 Section Reference- Exhibit 1 / Sec. 7.2 Row 11 of Exhibit 1 and the requirement of Section 2 in the bid instructions asked for "bidder marketing information, general company information, and other similar resources the bidder wishes to provide."

What additional information are evaluators looking for in cell D11, that is not already being asked for in the cells below (7.2.a - 7.2.e)?

ANSWER:

If you answer 7.2.a-7.2. e then that will cover all the company information, if need explain really well in each column.

Question #4 Section Reference- Bid Portal - Bid Price The RFP requests pricing for 5 years, which is detailed in the required document provided to vendors. However, on the portal there is a single line requesting "Your

Unit Bid Price." Are you looking for just the Year 1 pricing in this portal chart? Or are you looking for the total price for all 5 years?

ANSWER:

In portal asking for year 1, but we look into the Exhibit#2 for each year’s price info. If need during evaluation phase we will reach out to you. But make sure you fill out year1-5 and in table 6 to put the grand total price too.

Question #5 Section Reference- Terms & Conditions

Attachments A, B and C have been included with the RFP to cover all terms and conditions of OHCA with vendors. Upon review and given the scope of the RFP for an online service, much of the terms in Attachment B are not applicable. In order to honor the requirement of not editing / red lining more than 10% of the document, Bidder XXX, would like to know if submitting our existing executed/signed Master Service Agreement we have with OHCA for Genetic Test Assessment would suffice?

(This agreement is an overarching service agreement that would cover any solution provide by Bidder XXX. A new Order Form would be attached to reflect the additional service, but the rest of the T&Cs already agreed upon by both sides would remain.)?

ANSWER:

If there is any exception or agreement like the Master Service Agreement (MSA) that needs to be in word format and the OMES legal will review and if need they will ask for signature too. Each RFP needs its own MSA. We cannot use the one submitted for another RFP. You can attach the new order form for additional service like value added etc. but all of them need to be reviewed by evaluators and OMES legal team.

We need all those docs in word format.

b. All other terms and conditions remain unchanged.

Supplier Company Name (PRINT) Date

Authorized Representative Name (PRINT) Title Authorized Representative Signature

Amendment of Solicitation