Amendment - 1.pdf

SAP

State of South Carolina

Invitation for Bid Amendment - 1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

5400021667 08/13/2021

KELLY COBIAN

803.898.3483 cobiankl@dhec.sc.gov

DESCRIPTION: High Resolution Site Characterization (HRSC) Assessment Investigations at Underground Storage Tank Facilities USING GOVERNMENTAL UNIT: SC Department of Health & Environmental Control

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov SUBMIT OFFER BY (Opening Date/Time): 08/24/2021 2:30 PM ET (See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 08/05/2021 5:00 PM ET The time for questions has passed (See "Questions From Offerors" provision) NUMBER OF COPIES TO BE SUBMITTED: 1 (online preferred) CONFERENCE TYPE: Non- Mandatory Pre-Bid

DATE & TIME: 08/05/2021 10:00:00 AM ET

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Via Teleconference- Email Kelly Cobian to request call-in information, no later than Monday

08/02/2021, 4:00 PM ET

cobiankl@dhec.sc.gov

AWARD &

AMENDMENTS

Award will be posted on 09/01/2021. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov )

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

mailto:cobiankl@dhec.sc.gov http://www.procurement.sc.gov/ mailto:cobiankl@dhec.sc.gov http://www.procurement.sc.gov/ http://www.procurement.sc.gov/

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision) Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PAGE TWO (SEP 2009) End of PAGE TWO

INSTRUCTIONS FOR OFFERORS SUBMITTING BIDS ON LINE

All Offerors desiring to respond to this solicitation should register and submit your response online. To respond online, Offeror must follow the new South Carolina Enterprise Information System (SCEIS) vendor registration instructions found at the South Carolina Procurement Information Center website address of: https://procurement.sc.gov/. If Offeror is registered in the old procurement system, Offerors must register or update their information in the new SCEIS system. Once the registration process is complete, the system will generate a SCEIS vendor user ID and password. The Offeror must keep this information current or the Offeror will not be able to submit future bids.

Offerors will need to follow these instructions carefully when responding to the solicitation online.

1. The original solicitation response should be submitted online and it will be the official response.

2. All Offerors must attach all additional requested documents to their response in the online system. These documents can be attached under the “Notes and Attachments” tab of the online solicitation either on the main page or under the necessary line item.

OFFERORS ENCOUNTERING REGISTRATION ISSUES OR IS NEEDING ASSISTANCE IN SUBMITTNG AN

ONLINE BID SHOULD CONTACT:

SCEIS Help Desk (803) 896-0001 Select Option 1 then Option 2

Monday – Friday 8:00 AM – 4:30 PM ET

Offeror instructions can be found at:

https://procurement.sc.gov/vendor/submitting-offers

NOTICE

• To submit bids vendors must use Internet Explorer 8, 9 or 10, which is compatible with SAP. Other browsers such as Internet Explorer 11, Google Chrome, or Mozilla Firefox will not function properly and may prohibit bid submissions.

• It will be the responsibility of each bidder to ensure that their response was submitted properly. The Response Status must indicate 'Submitted'. If the response is in a 'HELD' or 'SAVED' status, you MUST go back in the system and submit the response before it can be 'ACCEPTED' by the State.

• Bidders are encouraged to review the 'Simulation for Bid Creation' before trying to submit their response.

• Electronic bid submission (SRM Login) – https://vendorportal.sc.gov/irj/portal

• Submitting Confidential Data - https://procurement.sc.gov/legal/general-info

INSTRUCTIONS FOR OFFERORS SUBMITTING HARD COPY BIDS

Mailing Address: Opening/Physical Address:

SC DHEC – Division of Procurement Services SCDHEC – Division of Procurement Services Bureau of Business Management Bureau of Business Management Columbia Mills Building Columbia Mills Building – 4th Floor 301 Gervais Street 301 Gervais Street Columbia, S.C. 29201 Columbia, S.C. 29201 See Section II.A. – Public Opening Information – DHEC Clause

1. Offerors shall submit their bid in a sealed package.

2. The solicitation number and opening date must appear on the package exterior

3. Offerors shall submit one (1) copy.

PLEASE NOTE THAT IF TERMS AND CONDITIONS ARE OBJECTED OR QUALIFIED OR OFFEROR

INCLUDES ADDITIONAL TERMS AND CONDITIONS TO BE CONSIDERED, THE OFFER WILL BE

DEEMED NON-RESPONSIVE AND WILL BE ELIMINATED FROM FURTHER CONSIDERATION.

IF YOU QUALIFY YOUR OFFER WITH A STATEMENT SUCH AS, “THIS IS NOT AN OFFER”, THE OFFER

WILL BE DEEMED “NON-RESPONSIVE” AND REMOVED FROM FURTHER CONSIDERATION.

https://procurement.sc.gov/ https://procurement.sc.gov/vendor/submitting-offers https://vendorportal.sc.gov/irj/portal https://procurement.sc.gov/legal/general-info

OFFEROR BID SUBMISSION VALIDATION

After submitting an online response to a solicitation, Offerors may validate their submission with the following steps:

STEP 1: Go back to the initial ‘RFx and Auctions’ screen

STEP 2: Select the ‘Refresh’ button to update the screen.

STEP 3: Make sure the RFx you responded to, has your specific bid response number ‘55xxxxxxxx’ displayed in the Response Number column and the Response Status column has a status of ‘Submitted’, before you log off.

NOTE: You also have the ability to print out a copy of your submission by selecting the ‘Print Preview’ button after your offer has been submitted.

AMENDMENT ONE (1)

Solicitation No. 5400021667

DESCRIPTION: High Resolution Site Characterization (HRSC) Assessment Investigations at Underground Storage Tank Facilities

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or

(4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS – AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES

RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL

QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE

READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO

PROVIDE A CROSS-REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION.

QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY

RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN

ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS:

UNDERLINE TEXT IS ADDED TO THE ORIGINAL PROVISION, STRICKEN TEXT IS DELETED. [02-2A097- 1]

QUESTIONS AND ANSWERS

The following prospective offeror questions and responses are hereby incorporated into the above referenced solicitation.

1. HRSC contractors charge a daily rate and then a footage rate. This is a usual & customary practice in their service industry in order to capture their costs. The solicitation only allows HRSC footage rates. Given that DHEC “has the right to cease operations at each site at any time”, this makes it extremely difficult for consultants to provide HRSC costs that are not skewed or unbalanced in compliance with DHEC procurement requirements. Please provide direction.

a. State’s Response- No Change: As it pertains to industry customary practice of assessing a daily rate and footage rate, it is recommended that potential contractors submit an all-inclusive footage rate which considers the customary daily rate.

2. There appears to be a typo on Page 29 Section B regarding reports submittal deadlines. It would seem that report submittal penalties may be levied after 30 days from the date of the NFWC, not NTP. This revision would be consistent with Page 28 Section 3.5 Schedule of Deliverables, Implementation and Due Dates.

a. State’s Response- No Change: The HRSC report shall be submitted within 30 days from the date of the NFWC. If the HRSC report is not submitted in the timeframe as described, DHEC may elect to leavy penalties as illustrated.

3. What specific downhole GW flow velocity measurement technique(s) does DHEC require? (Page 36, Item F.)

a. State’s Response- No Change: Specific GW flow velocity shall be in accordance with the most current applicable industry standards and established as part of a Contractor’s ACQAP or the utilization of the accepted methodology listed in the

SCDHEC QAPP 4.0.

4. There are specific line items for the different analytical laboratory methods in the price listing (Section K). However, there is also a reference to include water sampling and analysis costs in Section F. Please clarify.

a. State’s Response- No Change: Item F is inclusive of soil boring/field screening AND the screening, giving the contractor discretion on the type of screening or analysis conducted. Item K is inclusive of the specific analysis requested in the line item.