Airport Site Plan Consultant.pdf

REQUEST FOR PROPOSAL

MS27-038

AIRPORT SITE PLAN CONSULTANT

City of Victorville

14343 Civic Drive

Victorville, CA 92392

RELEASE DATE: September 18, 2026

DEADLINE FOR QUESTIONS: October 6, 2026

RESPONSE DEADLINE: October 14, 2026, 12:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/victorvilleca https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Victorville

REQUEST FOR PROPOSAL

AIRPORT SITE PLAN CONSULTANT

I. INTRODUCTION

II. NOTICE INVITING PROPOSALS

III. TERMS AND CONDITIONS

IV. SCOPE OF WORK

V. PROPOSAL SUBMITTAL REQUIREMENTS

VI. PROPOSAL SUBMITTAL FORMS

VII. EVALUATION CRITERIA

Attachments:

A - SCLAA Examples of Future Development Site Areas

B - SCLA. CONSULTANT.PROFESSIONAL.SERVICES AGMT

Request For Proposal #MS27-038 Title: AIRPORT SITE PLAN CONSULTANT

1. INTRODUCTION

1.1. Summary

PROJECT NAME: AIRPORT SITE PLAN CONSULTANT

The Southern California Logistics Airport (“Airport”) operates as an industrial airport where various aeronautical and non-aeronautical businesses operate, which has generated business development and job creation for the High Desert region. As the Airport continues to develop, there are various aeronautical and non-aeronautical properties the Airport seeks to market for aeronautical and non-aeronautical use and development. With the generation of site plans, building and property rendering will also be requested as the Airport has identified existing buildings for future renovations. The selected consulting firm shall provide professional planning and related services necessary to produce accurate, compliant, and detailed site plans to support airport development. A comprehensive site plan for the entire Airport is not intended as part of this project. This project will focus on the generation of conceptual site plans for specific properties as requested by Airport staff.

1.2. Background

The Southern California Logistics Airport Authority ("SCLAA") was created for the purpose of redeveloping the property encompassing the former George Air Force Base, which closed in the early 1990's. Originally, the Airport comprised approximately 2,200 acres of land, runways, taxiways, industrial, commercial, and residential buildings to support the needs of the Air Force. Since the creation of the SCLAA, numerous buildings have been rehabilitated or demolished to make room for modern development as the Airport shifts from military use to industrial use. Since the base closure in the early 1990's, additional land near the Airport has been acquired by the SCLAA which has significantly increased it's footprint and positioned the Airport as a major logistics and industrial hub with adequate room to grow in aeronautical and non-aeronautical ways.

The Airport intends to retain a qualified consultant firm to prepare development concepts and professional visual marketing materials for Airport development opportunities. The work is conceptual and marketing-oriented; and will not require final design or construction drawing plan sets.

1.3. Contact Information

Project Contact:

Samuel Evans

Airport Business Analyst

18374 Phantom West

Victorville, CA 92394

Email: seevans@victorvilleca.gov

Phone: (760) 243-1939

Procurement Contact:

Megan Seidler

Finance Specialist

14343 Civic Drive mailto:seevans@victorvilleca.gov tel:(760)243-1939

Victorville, CA 92392

Email: mseidler@victorvilleca.gov

Phone: (760) 955-5082 Ext: 55082

Department:

SCLA

1.4. Timeline

Release Project Date September 18, 2026

Question Submission Deadline October 6, 2026, 12:00pm

Proposal Submission Deadline October 14, 2026, 12:00pm mailto:mseidler@victorvilleca.gov tel:(760)955-5082;ext=55082

2. NOTICE INVITING PROPOSALS

2.1. GENERAL INFORMATION:

The Southern California Logistics Airport Authority (hereinafter referred to as SCLAA) is requesting sealed proposals from qualified consultant firms to prepare development concepts and professional visual marketing materials for Airport development opportunities.

2.2. SUBMITTAL CLOSING DATE AND TIME:

The SCLAA will accept Proposals for the above-referenced Project via the City's eProcurement Portal until

12:00 pm PST on Wednesday, October 14, 2026.

The City's eProcurement Portal Clock is the official timekeeper for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as a poor internet connection. The SCLAA strongly recommends completing your response well ahead of the deadline. Each Consultant takes full responsibility for the SCLAA's timely receipt of its bid.

Project Documents pertaining to this Project solicitation are available at the City’s eProcurement Portal.

Only those who download Contract Documents from the portal will be included in a plan holders/followers list and may receive notices such as revisions to the plans or addenda.

2.3. EVALUATION CRITERIA:

Staff will review proposals and select the consultant(s) most qualified to provide the requested services. Staff may contact the consultant(s) for additional information or clarification. Selection among the proposals received will be based upon the following: qualifications of key personnel, depth of understanding of SCLAA's needs and understanding of general aviation facility types, examples provided demonstrating excellence, administrative acumen, cost, and related factors as further described in the

Evaluation Criteria (see Section 7 - Evaluation Criteria).

3. TERMS AND CONDITIONS

NOTE: IT IS THE OFFEROR’S RESPONSIBILITY TO EXAMINE

THE "REQUEST FOR PROPOSAL" SOLICITATION IN ITS ENTIRETY

PRIOR TO SUBMITTING A PROPOSAL

3.1. WAITING PERIOD:

Proposals shall be firm offers, subject to acceptance or rejection for a period of up to ninety (90) days from the date of the proposal opening until proceedings are completed and an award is made. Consultant shall assume full responsibility for the effect of the waiting period on all proposal fees and terms.

3.2. QUESTIONS:

Proposer's shall submit all inquiries regarding this bid via the City’s e-Procurement Portal, located at https://procurement.opengov.com/portal/victorvilleca. Please note the advertised deadline for submitting inquiries is on Tuesday, October 6, 2026, 12:00 pm PST. All answers to inquiries will be posted on the City’s e-

Procurement Portal. As a registered proposer, you will also receive addenda notifications to your email by clicking “Follow” on this project.

Oral explanation or instructions given before the award of an Agreement will not be binding. Any information given to a prospective Proposer concerning this solicitation will be furnished promptly to all prospective

Proposers as an addendum to the solicitation, if that information is necessary in submitting proposals or if the lack of it would be prejudicial to other prospective Proposers.

PLEASE NOTE: Oral explanations or instructions, or written explanations given by personnel other than purchasing staff are not valid and will not be binding.

3.3. EXECUTION OF AGREEMENT:

The Agreement shall be signed by the selected Consultant, copy of insurance policies provided, and a City of Victorville Business License must be purchased within 10 business days, not including Friday, Saturday, Sunday, and legal holidays, after the selected Consultant has received the agreement for execution.

3.4. TERM OF AGREEMENT:

The term of this agreement shall be for One (1) year period, and four (4) additional one-year periods

(hereinafter “Option Periods”), at the option of the SCLAA, subject to satisfactory performance as determined by the SCLAA.

3.5. EVALUATION OF PROPOSALS:

The SCLA reserves the right to accept or reject any or all proposals and to award an Agreement to the

Proposer who best meets its requirements. Relevant factors which shall be considered in evaluating the bids include but are not limited to the following: qualifications of key personnel, depth of understanding of SCLAA's needs and understanding of general aviation facility types, examples provided demonstrating excellence, administrative acumen, cost, and related factors as further described in Evaluation Criteria.

https://procurement.opengov.com/portal/victorvilleca

3.6. SAFETY, SANITARY, AND MEDICAL REQUIREMENTS:

The Consultant and the Consultant's employees, shall promptly and fully carry out the existing safety, sanitary, and medical requirements as prescribed by the Division of Industrial Safety and by County or

State Health Departments to the end that proper work shall be done, and the safety and health of the employees and of the community may be conserved and safeguarded. In case such regulations and orders are not observed by the Consultant, they may be enforced by the Airport Director at the Consultant’s expense.

3.7. INSURANCE REQUIREMENTS:

During the term of the Agreement, the Consultant shall procure and maintain, for the duration of the

Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work here under by the Consultant, their agents, representatives, employees or subconsultants.

COMMERCIAL GENERAL AND AUTOMOBILE LIABILITY INSURANCE

Consultant shall procure and maintain at its own expense, during the Initial Term of this Agreement (and during the Option Period, if applicable), Commercial General Liability Insurance, of not less than One Million Dollars

($1,000,000) per occurrence, and Two Million Dollars ($2,000,000) in the aggregate, for bodily injury, personal injury, death, loss, or damage resulting from the acts or omissions of the Consultant or its officers, employees, servants, volunteers, and agents and independent contractors.

Consultant shall further procure and maintain, at its own expense, during the Initial Term of this Agreement, (and during the Option Period, if applicable), Commercial Vehicle Liability Insurance covering personal injury and property damage, of not less than One Million Dollars ($1,000,000) combined single limit, covering any vehicle utilized by Consultant or its officers, employees, servants, volunteers, agents and independent contractors in performing the services required by this Agreement.

WORKERS' COMPENSATION INSURANCE

Consultant shall procure and maintain at its own expense, during the Initial Term of this Agreement (and during the Option Period, if applicable), Workers' Compensation Insurance, providing coverage as required by the

California State Workers' Compensation Law.

If any class of employees employed by the Consultant pursuant to this Agreement is not protected by the

California State Workers' Compensation Law, Consultant shall provide adequate insurance for the protection of such employees to the satisfaction of the SCLAA.

PROFESSIONAL LIABILITY INSURANCE

Consultant shall procure and maintain at its own expense, during the Initial Term of this Agreement (and during the Option Period, if applicable). Professional Liability Insurance or Errors and Omissions insurance as appropriate to Consultant’s profession shall be required and written on a policy form specifically designed to provide coverage for and protect against the negligent acts, errors and omissions of the Consultant in the performance of the services required by this Agreement. A minimum limit of $1,000,000 per claim and in the aggregate must be provided.

ADDITIONAL INSURED

Notwithstanding any inconsistent statement in any required insurance policies or any subsequent endorsements attached thereto, all insurance policies, except for the Workers' Compensation and Professional

Liability, shall be endorsed to name the SCLAA, the City of Victorville and its officers, employees, servants, volunteers, agents and independent contractors, including, without limitation, the Authority Attorney, as

Additional Insureds.

WAIVER OF SUBROGATION RIGHTS

Consultant shall require the carriers of all required insurance policies, to waive all rights of subrogation against the SCLAA, the City of Victorville and their officers, employees, servants, volunteers, agents, and independent contractors and subcontractors. Each policy of insurance shall be endorsed to reflect such waiver.

PROOF OF INSURANCE COVERAGE; REQUIRED ENDORSEMENTS

a. Consultant shall secure from a good and responsible company or companies authorized to transact insurance business in the State of California, the policies of insurance required by this Agreement and furnish to the Authority Clerk certificates of insurance evidencing the required coverage, and policy endorsements at least two weeks prior to the commencement of any services to be performed under this

Agreement.

b. The policies and certificates of insurance shall be endorsed to provide that in the event of cancellation or amendment of any required insurance policy for any reason whatsoever, the SCLAA shall be notified by mail, postage prepaid, not less than thirty (30) days before the cancellation or amendment is effective. In the case of cancellation for non-payment, ten (10) days advance written notice shall be given.

c. Each policy and certificate of insurance shall be endorsed to provide that the policy shall not be terminated or expire without first providing thirty (30) days written notice to the SCLAA of such termination or expiration.

d. Each policy and certificate of insurance shall be endorsed to provide that the policy will be maintained throughout the Initial Term (and during the Option Period, if applicable), of this Agreement.

e. The commercial general liability and vehicle liability policies shall be endorsed to contain the following provision: “For any claims related to this contract, the Consultant’s insurance coverage shall be primary and non-contributory and at least as broad as ISO CG 20 01 04 13 as respects the SCLAA , its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the SCLAA, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it. This requirement shall also apply to any Excess or Umbrella liability policies.”

3.8. WITHDRAWAL OF PROPOSAL BEFORE CLOSING:

Any Consultant may request the withdrawal of their submitted proposal, by written request, at any time prior to the scheduled closing date and time. Upon receiving the written request to withdraw any proposal, the SCLAA will consider the Consultant's proposal null and void and return the proposal to the

Consultant unopened. Withdrawal of Consultant's proposal will not prejudice Consultant's resubmittal for this or any future proposal(s).

3.9. PROPOSAL ACCEPTANCE:

The SCLAA reserves the right to accept or reject, any or all proposals and waive any immaterial irregularities or informalities in any proposals or in the proposal process. The SCLAA further reserves the right to award the Agreement to other than the ranked number one (1) Proposer if such action is deemed to be in the best interest of SCLAA.

The award of the Agreement, if awarded, will be made within ninety (90) working days after opening of the proposals. The Proposer's signature on the Bid Proposal form shall constitute a commitment on the part of that Proposer to furnish the service as set forth in the Proposal Submittal forms and the Scope of

Services. The Proposal Submittal forms, together with the Terms and Conditions and Scope of Services for the AIRPORT SITE PLAN CONSULTANT, MS27-038 RFP, proposed to be furnished, shall all be considered as part of the Agreement between the SCLAA and the Proposer to whom a Purchase Order is issued. Furthermore, the Proposer to whom the Agreement is awarded shall provide the services requested in the Airport Site Plan Consultant, project MS27-038 solicitation, as set forth herein.

3.10. INTERPRETATION OF DOCUMENTS:

During the proposal solicitation period, should a Consultant find discrepancies or omissions in any part of the "Request for Proposal," or should the Consultants be in doubt as to their interpretation, the

Consultants shall immediately notify the contact indicated in Section 1 Introduction. Should it be found necessary, an addendum will be sent to all Consultants. Any addenda issued prior to the scheduled proposal closing date and time, shall form a part of this solicitation and shall become a part of the submitted proposal.

3.11. PROPOSAL FEE:

Consultants must complete and submit Cost Proposal Form (see Attachments) with their Proposal submittal by the Proposal Submittal Due Date on a separate sheet.

It is the Consultant’s responsibility to state all costs required to provide the services outlined in Section

Scope of Work. Costs shall include, but not be limited to, direct labor, overhead, fringe benefits, profit, subcontractor costs, and other direct costs (ODC) such as materials, supplies, taxes, and travel. A

Consultant’s failure to submit a Cost Proposal will deem the Proposal non-responsive. Be advised that, at any time, the SCLAA may require the Consultant to further itemize and detail components of any or all proposal fee(s), invoices, etc.; e.g., labor, materials, sales tax, etc.

All items presented by the successful Consultant in his/her proposal shall be subject to negotiations between the SCLAA and the Consultant. This may include, but is not limited to, scope, composition of the project team, time frame and fees.

3.12. PUBLIC RECORD:

Be advised that all information contained in submitted proposals shall become a matter of public record and subject to public disclosure pursuant to a valid request made under the California Public Records Act, Gov. Code § 7920.000. et seq. (the “CPRA”), upon award of a contract. The SCLAA will not disclose any part of any proposal before it announces a recommendation for selection on the grounds that there is a substantial public interest in not disclosing proposals during the evaluation process. After the announcement of a recommended award, all proposals will be subject to public disclosure. Should

Consultant believe that submitted information is exempt from disclosure under the CPRA, Consultant must identify all such material by conspicuously marking the same “confidential” or “proprietary”. In addition, Consultant shall identify the specific exemption of the CPRA justifying nondisclosure of the information. In the event Consultant requests notification from the SCLAA of receipt of a CPRA request seeking such information, the SCLAA will provide notification of such a request to Consultant as soon as is reasonably practicable. The SCLAA will produce or exempt material in accordance with the CPRA in its sole and absolute discretion. In the event Consultant believes such information should be withheld or exempted, Consultant may bring appropriate legal action, including, without limitation, a reverse Public

Records Act suit, to protect its alleged interests.

3.13. PAYMENT:

Consultant’s invoice(s) shall include reference to the Purchase Order number issued for the services and be accompanied by detailed supporting documentation. SCLAA shall pay the Consultant’s properly executed invoice, subject to approval by the Project Manager, within thirty (30) days following receipt of the invoice. Invoice submittals shall be paid for the cost per unit of work completed during the invoiced period. Payment will be withheld for any services which do not meet or exceed SCLAA requirements or have proven unacceptable until such services are corrected, resubmitted and accepted by the SCLAA.

3.14. FEDERAL, STATE, AND LOCAL LAWS

The Consultant and all sub-consultant(s) shall comply with all applicable federal, state, and local laws, rules, and regulations.

3.15. RETENTION OF AND ACCESS TO RECORDS:

At all reasonable times during the term of this contract and for a minimum of three years following final settlement, SCLAA and any designated representative shall have access to all records related to work performed under this contract and the Consultant and all subcontractors shall make such records available for inspection, audit, copying excerpts and transcriptions.

3.16. AMERICANS WITH DISABILITIES:

The Consultant and all subconsultants shall comply with the Americans with Disabilities Act (ADA) of 1990 (42

U.S.C. 1201 et seq.) which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA.

3.17. DRUG-FREE WORKPLACE REQUIREMENTS:

The Consultant and all subconsultant shall comply with the requirements of the Drug-Free Workplace

Act of 1990 (Government Code Sections 8350 et seq.).

3.18. ORDER OF PRECEDENCE:

The documents referenced below represent the Contract Documents. Where any conflicts exist between the General Terms and Conditions, or addenda attached, then the governing order of precedence shall be as follows:

A. Amendments to the RFP/Agreement

B. SCLAA Request for Proposal MS27-038, including the fully executed contract

C. Consultant's proposal.

3.19. OWNERSHIP OF MATERIALS & DOCUMENTS:

The SCLAA retains ownership of any and all partial or complete reports, drawings, plans, notes, computations, lists, and/or other materials, documents, information, or data prepared by the Consultant and/or the

Consultant’s subconsutant(s) pertaining to this document. Said materials and documents are confidential and shall be available to the SCLAA from the moment of their preparation, and the Consultant shall deliver same to the SCLAA whenever requested to do so by the Project Manager and/or the SCLAA. The Consultant shall provide the city with an electronic version of all project-related documents, including all text documents and drawings. The Consultant agrees that same shall not be made available to any individual or organization, private or public, without the prior written consent of the SCLAA.

3.20. AMENDMENTS & REQUESTS:

The SCLAA reserves the right to amend the Request for Proposal by addendum before the final proposal submittal date.

3.21. AFFIRMATIVE ACTION:

The SCLAA hereby notifies all prospective Consultant(s) that it will affirmatively ensure that, in any agreement entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit proposals in response to this invitation and will not be discriminated against on the grounds of race, color, sex, or national origin in consideration of award.

3.22. INDEMNIFICATION:

a. Except as set forth in Subsection b of Section 23 of the Consultant Agreement, and to the fullest extent permitted by law, Consultant shall immediately defend, indemnify, and hold harmless the SCLAA, its officers, employees, representatives, and agents (the “SCLAA Indemnitees”), from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and reasonable attorneys’ fees, for any personal injuries, deaths, or property damage, including property owned by the SCLAA (collectively “Claims”) which may arise out of Consultant's negligence or willful misconduct in the performance of the services described in this Agreement, unless such Claims are proven to be caused by the negligence or willful misconduct of the SCLAA Indemnitees.

b. The provisions of this Subsection b apply only in the event that Consultant is a design professional within the meaning of California Civil Code section 2782.8 (“Design Professional”). The term Design

Professional, as defined in said section, is limited to licensed architects, licensed landscape architects, registered professional engineers, professional land surveyors, and the business entities that offer such services in accordance with the applicable provisions of the California Business and Professions Code.

(1) Notwithstanding the provisions of Subsection a above, to the extent that the services to be provided under this Agreement are those of a Design Professional, Consultant's duty to indemnify, hold harmless, and defend the SCLAA Indemnitees shall be limited to the extent that any Claims arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, its officers, agents, employees or subconsultants in the performance of the services described in this Agreement.

(2) In no event shall the costs of defense charged to Consultant exceed the Consultant’s proportionate percentage of fault, except as otherwise set forth in said Civil Code section 2782.8, the provisions of which are incorporated into this Agreement by this reference. Nothing in this Subsection b shall be construed to require Consultant to provide indemnification for Claims caused by the active negligence or willful misconduct of the SCLAA Indemnitees.

c. The SCLAA does not and shall not waive any rights that it may have against Consultant under this

Section, because of the acceptance by the SCLAA, or the deposit with the SCLAA, of any insurance policy or certificate required pursuant to this Agreement. The hold harmless and indemnification provisions of this Section 23 of the Consultant Agreement shall apply regardless of whether said insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost, or expense described herein.

d. The obligation to indemnify and defend, as set forth in this Section, is binding on the successors, assigns, or heirs of Consultant and shall survive the expiration or any early termination of this Agreement.

3.23. HIRING OF UNDOCUMENTED IMMIGRANTS PROHIBITED:

Consultant shall not hire or employ any person to perform work within the SCLAA or allow any person to perform work required under this Agreement unless such person is properly documented and legally entitled to be employed within the United States.

3.24. CITY OF VICTORVILLE BUSINESS LICENSE:

The Consultant and each of its sub-consultants shall obtain a City business license prior to commencing work for the SCLAA.

3.25. TERMINATION OR SUSPENSION:

a. This Agreement may be terminated or suspended without cause by either Party at any time, provided that the Party initiating the termination provides the other Party at least thirty (30) days advance written notice of such termination or suspension. In the event of such termination, the SCLAA shall only be liable for payment under the payment provisions of this Agreement for satisfactory services rendered or supplies actually furnished prior to the effective date of termination.

b. This Agreement may be terminated or suspended with cause by either Party at any time, provided that the Party initiating termination provides the other Party at least ten (10) days advance written notice of such termination or suspension. In the event of such termination, the SCLAA shall only be liable for payment under the payment provisions of this Agreement for satisfactory services rendered or supplies actually furnished prior to the effective date of termination.

3.26. TERMINATION FOR DEFAULT:

The SCLAA, may, by written notice of default to the Consultant, terminate this contract in whole or in part if the Consultant fails to:

1. Perform the services within the time specified in this contract or any extension; or

2. Make progress, so as to endanger performance of this contract; or

3. Perform any of the other provisions of this contract.

3.27. NON-COMMITMENT OF THE CITY:

This Request for Proposal does not commit the SCLAA to award a contract, to pay any costs incurred in the preparation of a proposal for this request, or to procure or contract these services. All products used or developed in the execution of any contract resulting from this Request for Proposal will remain the public domain at the completion of the contract.

3.28. GENERAL COMPLIANCE WITH LAWS:

The Consultant shall be required to comply with all federal, state and local laws and ordinances applicable to work.

3.29. PREVAILING WAGE AND DEPARTMENT OF INDUSTRIAL RELATIONS

REGISTRATION REQUIREMENTS (if applicable):

Work deemed to be "public works" under California law are subject to the prevailing wage requirements pursuant to the California Labor Code and will be subject to prevailing wage rate compliance monitoring and enforcement by the California Department of Industrial Relations (DIR). Further, both the prime consultant and any member of the consultant team member must be registered with the DIR pursuant to

Labor Code Sections 1725.5 and 1770 et seq. prior to submittal of any proposal. No contractor or sub-consultant may be awarded a contract for public work on public works project unless registered with DIR pursuant to the Labor Code. Proof of such required registration for both the prime consultant and the specific team member holding the contractor's license must be submitted with the proposal. Prevailing wages will apply if the services to be performed will involve land surveying (such as flag persons, survey party chief, rodman or chainman), materials sampling and testing (such as drilling rig operators, pile driving, crane operators), inspection work, soils or foundation investigations, environmental hazardous materials and so forth.

California State Prevailing Wage information is available through the DIR website at the following links:

• DIR FAQ: www.dir.ca.gov/OPRL/FAQ_PrevailingWage.html

3.30. DISCLAIMERS AND RESERVATION OF RIGHTS:

Upon receipt, each Proposal becomes the sole property of the SCLAA and will not be returned to the

Respondent. Each Respondent is solely responsible for the costs it incurs to prepare and submit its

Proposal. The SCLAA reserves, in its sole discretion, the right to reject any and all Proposals, including the right to cancel or postpone the RFP or the Project at any time, or to decline to award the Agreement to any of the Respondents. The SCLAA reserves the right to waive any immaterial irregularities in a Proposal or submission of a Proposal. The SCLAA reserves the right to reject any Proposal that is determined to contain false, misleading, or materially incomplete information.

3.31. PROHIBITED CONFLICT OF INTEREST

Consultant, its officers, employees, subcontractors, and/or agents may not have, maintain, or acquire a prohibited conflict of interest in relation to the Project or any contract awarded thereunder, in violation of any

City ordinance or requirement, or in violation of any applicable law, including without limitation: California

Government Code Section 1090 et seq.; California Government Code Section 81000 et seq. (the Political Reform http://www.dir.ca.gov/OPRL/FAQ_PrevailingWage.html

Act); or the regulations of the Fair Political Practices Commission (FPPC) in Division 2 of Title 2 of the California

Code of Regulations.

If Consultant meets the definition of “Consultant” as that term is defined in Section 18700.3 of Title 2 of the

California Code of Regulations, or when otherwise directed by the SCLAA, Consultant will disclose its financial interests as required by the SCLAA'S Conflict of Interest Code by completing and filing a Statement of Economic

Interests (FPPC Form 700) with the Authority Secretary's office.

No member, officer, or employee of the SCLAA engaged in the selection, award, or administration of a contract for this Project shall have any prohibited conflict of interest, whether real or apparent, in any contract awarded hereunder or in the proceeds thereof.

4. SCOPE OF WORK

4.1. SCOPE OF WORK

The Southern California Logistics Airport (“Airport”) operates as an industrial airport where various aeronautical and non-aeronautical businesses operate, which has generated more development and job creation for the High Desert region. As the Airport continues to develop, there are various aeronautical and non-aeronautical properties the Airport seeks to market for aeronautical and non-aeronautical use and development. With the generation of site plans, building and property rendering will also be requested as the

Airport has identified existing buildings for future renovations. The selected consulting firm shall provide professional planning and related services necessary to produce accurate, compliant, and detailed site plans to support airport development. A comprehensive site plan for the entire Airport is not intended as part of this project. This project will focus on the generation of conceptual site plans for specific properties as requested by Airport staff.

The Airport intends to retain a qualified consultant firm to prepare development concepts and professional visual marketing materials for Airport development opportunities. The work is conceptual and marketing-oriented; and will not require final design or construction drawing plan sets.

The Consultant shall support the following objectives:

• Develop updated and accurate site plans and building renderings that reflect current conditions and proposed improvements for selected airport sites.

• Produce consistent, high-quality graphics that the Airport may use in brochures, presentations, websites, industry events, direct business-development outreach, and discussions with prospective users.

• Provide editable source files and a repeatable graphic framework the Airport can update for future opportunities.

• Ensure all conceptual ideas and plans comply with FAA, State, and local regulatory requirements, when applicable.

At minimum, the Consultant shall:

• Meet with Airport staff to confirm project goals, responsibilities, deliverable formats, and schedule.

• Receive direction from Airport staff on which properties to prioritize and identify site-specific goals.

• Identify regulatory requirements affecting the site planning effort.

• Review information furnished by the Airport and organize it into a reliable base for site plan development.

• Perform site visits to document existing physical conditions and take measurements for the purpose of generating site plan concepts for specific properties.

• Review relevant information including but not limited to aerial imagery, parcel and ownership data, surveys, Airport GIS/CAD files, ALP and Exhibit A information, land-use plans, recorded easements, utility mapping, roadway and access information, environmental documentation, and relevant prior studies.

• Review airspace constraints with reference to FAA Part 77 surfaces.

• Prepare a concise site data sheet for each priority site, including gross acreage, estimated usable acreage, ownership/control, existing uses, access, adjacent uses, known utilities, airside relationship, and major constraints/unknowns.

The Consultant shall develop preliminary conceptual site plans for the identified development areas. Concepts shall include aeronautical and non-aeronautical use, as applicable. The site plans shall include the following but are not limited to:

• Proposed building footprints, general use labels, approximate floor area, entrances, expansion areas, loading/service zones, outdoor storage or secure yards, and landscape/open-space concepts.

• Parcel limits, gross acreage, assumed developable area, key dimensions, setbacks, easements, constraints, and adjacent context.

• Roadways, driveways, parking, truck routing, queuing, fire access, pedestrian paths, gates, and separation of incompatible movements.

• Airside elements such as aprons, taxi lanes, hangar access, aircraft parking, security fencing, and airside/landside interfaces where applicable.

• Planning-level utility corridors, stormwater/drainage areas, grading sensitivities, and major infrastructure assumptions.

• As requested by Airport staff, the consultant shall provide distinct alternative concepts, including advantages and limitations of each.

• Prepare an implementation roadmap identifying logical phases, enabling actions, decision points, property/approval coordination, infrastructure dependencies, and items to verify before marketing or negotiations advance.

• Identify elements that should remain flexible for tenant-specific customization.

• Prepare a concise statement of the site's market proposition, differentiators, and suitable user profiles without guaranteeing availability, approvals, incentives, schedule, or utility capacity.

• Provide a draft site plan set (PDF and CAD formats).

• Attend review meetings as needed with Airport staff to discuss comments and revisions.

• Provide final site plan set in PDF, CAD, and GIS formats.

• Provide electronic source files in formats requested by the Airport (DWG, SHP, GDB, etc.).

• Provide presentation materials suitable for Airport management, boards, councils, or FAA review.

• Provide public meeting support and stakeholder presentations as needed.

• Provide 3D visualizations or conceptual renderings of other Airport related property and facilities as needed.

• Conduct feasibility studies to explore various uses for specific properties.

5. PROPOSAL SUBMITTAL REQUIREMENTS

Respondents shall submit proposals to be organized as shown below.

5.1. Proposal Cover Sheet

The proposal shall include a cover sheet identifying the project name, consultant name, and date of submission.

5.2. Table of Contents

A table of contents shall be provided to clearly outline and organize all sections of the proposal for ease of review.

5.3. Cover Letter

Cover letter shall designate who will be the principal in charge of the project, and who will be the SCLAA's contact throughout the life of the project. The cover letter shall be signed by an officer authorized to bind the consultant and shall contain a statement to the effect that the proposal constitutes a firm offer for at least ninety (90) days from the last day for receipt of proposals set forth herein.

5.4. Relevant Project Experience

The Consultant shall provide a detailed description of their firm’s prior experience performing services of similar scope, size, and complexity, including a summary of relevant projects, and demonstrated outcomes.

5.5. Examples

The Consultant shall provide examples demonstrating excellence in 3D architecture graphics, aerial site overlays, and visual storytelling suitable for non-technical audiences.

5.6. References

The Consultant shall provide three (3) references for projects of similar scope. For each reference, the

Consultant shall include the agency name, project title, contact information (including email and phone number), a brief description of the work performed, anticipated and actual completion dates, and the original and final contract amounts. Any variations in cost or schedule shall be clearly explained.

6. PROPOSAL SUBMITTAL FORMS

6.1. SUBMISSION CERTIFICATION ACKNOWLEDGEMENT*

I hereby submit to the Southern California Logistics Airport Authority the following proposal for work outlined in the Scope of Work provided. All of the following documents (check below) are completed, fully executed, and included in my proposal as required in the proposal document:

Submission Certification

Consultant's Required Upload

Cost Proposal

Consultant’s Identification

Worker’s Compensation Certification

Signature Authorization

Non-Collusion Declaration

Iran Contracting Certification Act

Certification Regarding Debarment, Suspension, Proposed Debarment, and Other Responsibility Matters

Addenda and/or Notices and Q&A Acknowledgement

Confirming this Submittal Certification is affirmation that all items listed above are fully completed and executed and are hereby submitted with the proposal as required. I understand that failure to complete and/or submit any of the required documents may be cause for rejection of my proposal.

☐ Please confirm

*Response required

6.2. CONSULTANT REQUIRED UPLOAD*

Please download the below documents, complete, and upload.

• Required_Upload_Section.pdf

*Response required

6.3. COST PROPOSAL*

Please download the below documents, complete, and upload.

• 26.09.02_Cost_Proposal_Shee...

*Response required

6.4. CONSULTANTS IDENTIFICATION*

Please download the below documents, complete, and upload.

https://government-project.s3.us-west-2.amazonaws.com/187982/2a71fe47-ba70-40dc-8b2e-5b86fd7eed9f_Required_Upload_Section.pdf https://government-project.s3.us-west-2.amazonaws.com/300936/fe6d24a4-df40-4e1d-856b-97848076a589_26.09.02_Cost_Proposal_Sheet.pdf

• CONSULTANTS_IDENTIFICATION_...

6.5. WORKER'S COMPENSATION*

The Consultant shall execute the following form as required by the California Labor Code, Sections 1860 and

1861:

I am aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and on behalf of my firm, I will comply with such provisions before commencing the performance of the services of any contract entered into.

Note: The above Certification form is part of the Proposal. Signing the Proposal on the signature portion thereof shall also constitute signature of this Certification. Proposers are cautioned that making a false certification may subject the certifier to criminal prosecution.

☐ Please confirm

*Response required

6.6. SIGNATURE AUTHORIZATION*

Please download the below documents, complete, and upload.

• SIGNATURE_AUTHORIZATION_SCL...

*Response required

6.7. NON-COLLUSION DECLARATION*

Please download the below documents, complete, and upload.

• NON-COLLUSION_SCLA.pdf

*Response required

6.8. IRAN CONTRACTING ACT CERTIFICATION:*

Please download the below documents, complete, and upload.

• IRAN_CERTIFICATION_-_SCLAA.pdf

*Response required

6.9. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, PROPOSED

DEBARMENT & OTHER RESPONSIBILITY MATTERS*

Please download the below documents, complete, and upload.

• CERTIFICATION_REGARDING_DEB...

*Response required https://government-project.s3.us-west-2.amazonaws.com/300936/cf8224ce-161a-4531-a671-616988d3cb1d_CONSULTANTS_IDENTIFICATION__SCLAA.pdf https://government-project.s3.us-west-2.amazonaws.com/187982/33cb5517-2399-42b9-9587-de9988f05e72_SIGNATURE_AUTHORIZATION_SCLA.pdf https://government-project.s3.us-west-2.amazonaws.com/187982/88259d81-6825-4043-9661-49f0433be8f0_NON-COLLUSION_SCLA.pdf https://government-project.s3.us-west-2.amazonaws.com/187982/82f88249-39cb-429a-94f2-d2b28a9fc3ec_IRAN_CERTIFICATION_-_SCLAA.pdf https://government-project.s3.us-west-2.amazonaws.com/187982/efd884fc-a1b5-40c3-ade2-a52431d0b464_CERTIFICATION_REGARDING_DEBARMENT%2C_SUSPENSION%2C_PROPOSED_DEBARMENT%2C_AND_OTHER_RESPONSIBILITY_MATTERS_-_SCLAA.pdf

6.10. ADDENDA AND/OR NOTICES AND Q&A ACKNOWLEDGEMENT*

Please download the below documents, complete, and upload.

• ADDENDA_ACKNOWLEDGEMENT_FOR...

https://government-project.s3.us-west-2.amazonaws.com/187982/a73b7930-35d3-4695-82fe-3649a48389bf_ADDENDA_ACKNOWLEDGEMENT_FORM.pdf

7. EVALUATION CRITERIA

EVALUATION OF PROPOSALS

Staff shall review each Bid Proposal to determine if the proposals meet the requirements of this RFP.

Failure to meet the essential requirements for this RFP may be cause for rejection of the Bid Proposal.

Staff may make independent random checks of the Consultant’s references. Staff shall evaluate and assign a score to each category of the Consultant’s bid proposal.

The criteria in the table below shall be used to assign a score to each bid proposal.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Qualifications of Key Personnel

Describe relevant experience and availability of key personnel. Experience with aviation facilities (wide body capable & general aviation hangars, other aviation support facilities), warehousing, and distribution environments.

Points Based 15 (15% of Total)

2. Depth of Understanding

Depth of understanding of the SCLAA’s needs and understanding of general aviation facility types, hangar dimensions, ramp constraints, and airport operational considerations.

Understanding of the Scope of Work to be performed and proposed methodology to satisfactorily complete the work.

Points Based 30 (30% of Total)

3. Provide Examples

Provide examples demonstrating excellence in 3D architecture graphics, aerial site overlays, and visual storytelling suitable for non-technical audiences.

Points Based 30 (30% of Total)

4. Administrative Acumen

Ability to adhere to the agreed upon budget parameters for each requested service. Clarity of proposed project workflow. Typical project timeline from initial engagement to presentation completion.

Points Based 15 (15% of Total)

5. Cost Points Based 10 (10% of Total)

7. EVALUATION CRITERIA