AHRQ-18-10001_Attachment_2_-_Delivery_Schedule.pdf

AHRQ-18-10001 ATTACHMENT #2 – Delivery Schedule Healthcare Cost and Utilization Project (HCUP) FY 2018-2023

The items specified for delivery below are subject to the review and approval of the Contracting Officer’s Representative (COR) before final acceptance. The contractor shall be required to make revisions deemed necessary by the COR. The deliverable schedule may only be changed by a contract modification signed by an AHRQ Contracting Officer. Days mean calendar days.

The Contractor shall submit all documents electronically (e.g. Word, PDF, HTML) and be posted on the HCUP-US Web site. In addition, financial and management reports should be delivered with three bound hard copies. The Contractor shall be required to make revisions deemed necessary by the COR. All deliverables to AHRQ will follow a naming convention agreed upon by AHRQ and the Contractor.

Submit all electronic documents on HCUP-US and send hard copy financial and management reports to:

HCUP Contracting Officer Representative

AHRQ

5600 Fishers Lane, Mail Stop 7W25B Rockville, MD 20857

Copies of any deliverables should be sent to the Contracting Officer upon request.

Agency for Healthcare Research and Quality ATTN: Contracting Officer Contracts Management 5600 Fishers Lane, Mail Stop 06N34B Rockville, Maryland 20857

Due Date: Dates shown are from beginning of contract period.

EDOA: Effective Date of Award for the Base and Each Option Year

Key:

Base = Base year (12/27/2017 – 12/26/2018) Year 1 = Option Year 1 (12/27/2018 – 12/26/2019) Year 2 = Option Year 2 (12/27/2019 – 12/26/2020)

Request for Proposal v. Jan-17; FAC 93 AHRQ-2018-10001 Healthcare Cost and Utilization Project (HCUP) FY 2018-2023 Attachment #2

Year 3 = Option Year 3 (12/27/2020 – 12/26/2021) Year 4 = Option Year 4 (12/27/2021 – 12/26/2022)

Contract Number Task Name Period Deliverable Description Due Date Format Audience Section 508

Standards Crosswalk to:

C.4.1.1 Project Management

Base year

Project Orientation Meeting and Decision Memo

10 days EDOA PDF file

Internal Project Staff

36 CFR 1194 E.204,

E.205, E.208. (as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.4.2 Project Management

Base & Years 1-3

Draft Annual Project Management Plan

1 month EDOA and annually thereafter

PDF Internal Project Staff na na

C.4.2 Project Management

Base & Years 1-3

Final Annual Project Management Plan

6 weeks after draft and annually thereafter

PDF Internal Project Staff na na

C.4.4 Project Management Year 4 Draft Final Project

Management Report 8/1/2022 PDF Internal Project Staff na na

C.4.4 Project Management Year 4 Final Project Management

Report 10/1/2022 PDF Internal Project Staff na na

C.4.4 Project Management

Base year & Years 1-4

Monthly Progress Report

6 weeks from EDOA and monthly thereafter

PDF file Internal project staff na na

C.4.4 Project Management

Base year & Years 1-4

Estimate to Complete Report

6 and 9 months from EDOA and biannually thereafter

PDF file Internal project staff na na

C.4.4 Project Management

Base year & Years

Memo on Major Accomplishments

10 months EDOA then annually

PDF file Internal project staff na na

Standards Crosswalk to:

1-3 thereafter

C.5 Take Over Operations

Base year

Inventory and process report for transferring HCUP files and documentation

1/6/2018 PDF file Internal project staff na Na

C.5.1 Take Over Operations

Base year Draft Transition Plan 1/10/2018 PDF file Internal project staff na Na

C.5.1 Take Over Operations

Base year Final Transition Plan 1/15/2018 PDF file Internal project staff na Na

C.5.3 Take Over Operations

Base year

Transition plan for operation of the HCUP-US Web site

1/15/2018 PDF file Internal project staff na Na

C.6.1.3 Data Acquisition

Base year & Years 1-4

Conference Calls and Work Groups Summary Notes (number depends on number of workgroups)

2 weeks after meetings PDF file Public

36 CFR 1194 E.204,

E.205, E.208. (as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.6.2 Data Acquisition

Base year & Years 1-4

Annual Activities Report

2 months EDOA and annually thereafter

PDF file Public

36 CFR 1194 E.204,

E.205, E.208. (as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.6.2 Data Acquisition

Base year & Years 1-4

HCUP Overview Binder and Components (including DUA & Security Plan))

3 months EDOA and annually thereafter

PDF file Public

36 CFR 1194 E.204,

E.205, E.208. (as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.6.3 Data Acquisition

Base year & Partner Contact Lists 1 month

EDOA and PDF file Internal

Standards Crosswalk to:

Years 1-4 quarterly thereafter

C.6.3 Data Acquisition

Base year & Years 1-4

Up-to-date E-mail Lists

1 month EDOA and quarterly thereafter

PDF file Internal project staff na na

C.6.7 Data Acquisition

Base year & Years 1-4

Sample Memorandum of Agreement (MOA)

3 months EDOA and annually thereafter

PDF file Internal project staff na na

C.6.10 Data Acquisition

Base year & Years 1-4

Data Acquisition memo on potential new data types or Partner organizations

1 month EDOA and annually thereafter

PDF file Internal project staff na na

C.7 Process and Create State Databases

Base year & Years 1-4

Memo detailing proposed changes to master processing programs

6 months EDOA and annually thereafter

PDF file Internal project staff na na

C.7 Process and Create State Databases

Base year & Years 1-4

Memo detailing annual updates to the processing program

3 months EDOA and annually thereafter

PDF file Internal project staff na na

C.7.1 Process and Create State Databases

Base year & Years 1-4

Memo detailing proposed topics on state-specific comparative data quality

6 months EDOA and annually thereafter

PDF file Internal project staff na na

C.7.2 Process and Create State Databases

Base year & Years 1-4

Partner Specific Requirements Record

2 months EDOA and annually thereafter

PDF file Internal and project staff na na

C.7.6 Process and Create State Databases

Base year & Years 1-4

Quality control procedures document

2 months EDOA and annually thereafter

Standards Crosswalk to:

C.7.7.1 Process and Create State Databases

Years 1 & 3

Memo on updating service flags

2/1/2019 2/1/2021 PDF file Internal project staff na na

C.7.7.6 Process and Create State Databases

Base year

Memo detailing recommendations for applying third-party severity adjustment

9/29/2018 PDF file Internal project staff na na

C.7.10 Process and Create State Databases

Year 1 Memo on derived data elements and flags 3/31/2019 PDF file Internal project staff na na

C.7.11.1 Process and Create State Databases

Base year & Years 1-4

SID/SASD/SEDD

intramural data files (annual data) and documentation

1 month after receipt of the data

ASCII

data File

Internal project staff na na

C.7.13

Process and Create State Quarterly Database

Base year & Years 1-4

SID/SASD/SEDD

intramural data files (quarterly data) and documentation

1 month after receipt of the data

ASCII

data File

Internal project staff na na

C.7.13.3 Process and Create Quarterly Files

Base year & Years 1-4

Memo to recommend inpatient and outpatient quarterly data

3 months EDOA and annually thereafter

PDF file Internal project staff na na

C.7.13.4 Process and Create Quarterly Files

Base year & Years 1-4

Memo on evaluation of quarterly data

10 months EDOA and annually thereafter

PDF file Internal project staff na na

C.7.14 Process and Create State Database

Base year & Years 1-4

Central Distributor SID/SASD/SEDD data files

1.5 months following creation of state databases

ASCII

data File

Internal project staff na na

C.7.15 Process and Create State Database

Base year & Years 1-4

Log of reprocessing for data files

8 months EDOA and annually thereafter

Standards Crosswalk to:

C.7.16 Process and Create State Database

Base year & Years 1-4

Documentation for intramural and Central Distributor SID/SASD/SEDD data files (Including corresponding binder material)

1 month following receipt of the data

PDF file Internal project staff na na

C.7.17.1 Process and Create State Database

Base year & Years 1-4

Copy of data files and documentation to States

1.5 months after creation of intramural State databases

ASCII

data and PDF file, emailed

Partners

PDF: 36 CFR 1194

E.204, E.205, E.208.

(as identified in the Access Board January 2017 Final Rule) ASCII: Not Required

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.7.17.1 Process and Create State Database

Base year & Years 1-4

Data quality report and summary statistics for each state

8 months EDOA and annually thereafter

PDF file Public

PDF: 36 CFR 1194

E.204, E.205, E.208.

(as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.7.17.2 Process and Create State Database

Base year & Years 1-4

Copy of intramural data files to AHRQ

8 months EDOA and annually thereafter

ASCII

data file

Internal project staff na na

C.7.17.3 Process and Create State Database

Base year & Years 1-4

Copy of data processing programs to AHRQ

8 months EDOA and annually thereafter

SAS data file

Internal project staff na na

C.7.17.4 Process and Create State Database

Base year & Years 1-4

Copy of summary statistics to AHRQ

8 months EDOA and annually thereafter

SAS data file

Internal project staff na na

C.8.1 NIS

Base year & Years 1-4

NIS Logistics Memo

9 months EDOA and annually thereafter

Standards Crosswalk to:

C.8.3 NIS

Base year & Years 1-4

NIS Verification of Restrictions Memorandum

9 months EDOA and annually thereafter

PDF file Internal project staff na na

C.8.4 NIS

Base year & Years 1-4

NIS Database Files and Documentation for External Release, ASCII

10 months EDOA and annually thereafter

ASCII

data and PDF files

Public

PDF: 36 CFR 1194

E.204, E.205, E.208.

(as identified in the Access Board January 2017 Final Rule) ASCII: Not Required

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.8.5 NIS

Base year & Years 1-4

Intramural NIS Database Files and Documentation, SAS

10 months EDOA and annually thereafter

ASCII

data file

Internal project staff na na

C.8.6.2 NIS

Base year & Years 1-4

NIS Processing Programs

10 months EDOA and annually thereafter

SAS file Internal project staff na na

C.8.7.2 NIS

Base year & Years 1-4

NIS Comparison Report

12 months EDOA and annually thereafter

PDF file Public

These standards are represented in the current HHS PAT as

36 CFR 1194.21, .22,

.31, and .41

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.9.1 KID

Base year & Year 3

KID Verification of Restrictions Memorandum

8 months EDOA and 8/31/2021

PDF file Internal project staff na na

C.9.1 KID

Base year & Year 3

Intramural KID database files and documentation, SAS

10 months EDOA and 10/31/2021

SAS data file

Internal project staff na na

C.9.1 KID

Base year & Year 3

KID database files and documentation for external release, ASCII

10 months EDOA and 10/31/2021

ASCII

data and PDF files

Public

PDF: 36 CFR 1194

E.204, E.205, E.208.

(as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

Standards Crosswalk to:

ASCII: Not Required

C.9.1 KID

Base year & Year 3

Deliver KID processing programs

10 months EDOA and 10/31/2021

SAS data file

Internal project staff na na

C.9.1 KID

Base year & Year 3

KID Comparison Report 12 months EDOA and 12/26/2021

PDF file Public

These standards are represented in the current HHS PAT as

36 CFR 1194.21, .22,

.31, and .41

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.10.1 NEDS

Base year & Years 1-4

NEDS Logistics Memo

8 months EDOA and annually thereafter

PDF file Internal project staff na na

C.10.2 NEDS

Base year & Years 1-4

Multi-state emergency department data file and documentation for Internal Use, SAS

8 months EDOA and annually thereafter

ASCII

data and PDF files

Internal project staff na na

C.10.2 NEDS

Base year & Years 1-4

Hospital trauma center data file and documentation for Internal Use, SAS

7 months EDOA and annually thereafter

ASCII

data and PDF files

Internal project staff na na

C.10.4 NEDS

Base year & Years 1-4

Intramural NEDS database and documentation for Internal Use, SAS

9 months EDOA and annually thereafter

ASCII

data and PDF files

Internal project staff na na

C.10.5 NEDS

Base year & Years 1-4

NEDS Verification of Restrictions Memorandum

8 months EDOA and annually thereafter

PDF file Internal project staff na na

C.10.6 NEDS

Base year & Years 1-4

Central Distributor NEDS database , ASCII

9 months EDOA and annually thereafter

ASCII

data Public na na

Standards Crosswalk to:

C.10.7.1 NEDS

Base year and Years 1-4

NEDS documentation

9 months EDOA and annually thereafter

PDF file Public

PDF: 36 CFR 1194

E.204, E.205, E.208.

(as identified in the Access Board January 2017 Final Rule) ASCII: Not Required

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.10.7.2 NEDS

Base year & Years 1-4

NEDS Processing Programs

9 months EDOA and annually thereafter

SAS data file

Internal project staff na na

C.10.8.2 NEDS

Base year & Years 1-4

Deliver SAS file on hospital ED trauma centers

9 months EDOA and annually thereafter

SAS data file

Internal project staff na na

C.10.8.2 NEDS

Option years 1 & 3

Memo on Identification of ED trauma centers

2/20/2018 and 2/20/2021

PDF file Internal project staff na na

C.10.8.3 NEDS

Base year & Years 1-4

NEDS Comparison Report

10 months EDOA and annually thereafter

PDF file Public

These standards are represented in the current HHS PAT as

36 CFR 1194.21, .22,

.31, and .41

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.10.8.4 NEDS Option year 1

Memo on NEDS Severity Index and potential data elements

3/15/2019 PDF file Internal project staff na na

C.10.9 NEDS

Base year & Years 1-4

Memo on comparison of NEDS with multi-state ED file

9 months EDOA and annually thereafter

PDF file Internal Project staff na na

C.10.10 NEDS Option year 3 NEDS Redesign Report 10/1/2021 PDF file Public

These standards are represented in the current HHS PAT as

36 CFR 1194.21, .22,

.31, and .41

These standards are represented in the current HHS PAT as 36

Standards Crosswalk to:

C.11 NRD

Base year & Years 1-4

Memo on available SID with robust patient identifiers

1 month from EDOA and annually thereafter

PDF file Internal project staff na na

C.11 NRD

Base year & Years 1-4

NRD Logistics Memo

8 months EDOA and annually thereafter

PDF file Internal project staff na na

C.11 NRD

Base year & Years 1-4

NRD Verification of Restrictions Memorandum

9 months EDOA and annually thereafter

PDF file Internal project staff na na

C.11 NRD

Base year & Years 1-4

Memo on review of data assessment and cleaning to produce NRD

4 months EDOA and annually thereafter

PDF file Internal project staff na na

C.11 NRD

Base year & Years 1-4

Intramural NRD Database files and documentation, SAS

10 months EDOA and annually thereafter

ASCII

data file

Internal project staff na na

C.11 NRD

Base year & Years 1-4

NRD Processing Programs

10 months EDOA and annually thereafter

SAS file Internal project staff na na

C.12.3 NASS

Base year & Years 1-4

NASS Verification of Restrictions Memorandum

9 months EDOA and annually thereafter

PDF file Internal project staff na na

C.12.4 NASS

Base year & Years 1-4

Intramural NASS, Database Files and Documentation, SAS

9 months EDOA and annually thereafter

SAS data and PDF files

Internal project staff na na

C.12.5 NASS Base year

Memo on Partner consent for a publicly released the

NASS

7/31/2018 PDF file Internal

Standards Crosswalk to:

C.12.6 NASS

Base year & Years 1-4

Multi-state NASS and documentation for internal use

10 months EDOA and annually thereafter

ASCII

data and PDF files

Internal project staff na na

C.12.8 NASS

Base year & Years 1-4

NASS Processing Programs

10 months EDOA and annually thereafter

SAS files Internal project staff na na

C.12.9 NASS

Base year & Years 1-4

NASS Comparison Report

10 months EDOA and annually thereafter

PDF file Public

36 CFR 1194 E.204,

E.205, E.208. (as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.12.10 NASS

Base year & Years 1-4

NASS database and documentation for external release, ASCII

10 months EDOA and annually thereafter

ASCII

data and PDF files

Public

PDF: 36 CFR 1194

E.204, E.205, E.208.

(as identified in the Access Board January 2017 Final Rule) ASCII: Not Required

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C12.11 NASS Year 3 Report on NASS sampling design 9/1/2021 PDF file Public

PDF: 36 CFR 1194

E.204, E.205, E.208.

(as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.13.1.3 Hospital ID

Base year & Years 1-4

HCUP Version of AHA Analytic File

2 months EDOA and annually thereafter

PDF file Internal project staff na na

C.13.2.1 Hospital ID

Base year & Years 1-4

E-Version of AHA File Documentation

2 months EDOA and annually thereafter

SAS data and PDF files

Standards Crosswalk to:

C.13.2.2 Hospital ID

Base year & Years 1-4

Updated Overview of HCUP AHA Survey File

2 months EDOA and annually thereafter

HTML Public

36 CFR 1194 E.204,

E.205, E.208. (as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.13.3.1 Hospital ID

Base year & Years 1-4

Intramural Version of the AHA Linkage File and Documentation (consolidated)

8 months EDOA and annually thereafter

PDF file Internal project staff na na

C.13.3.2 Hospital ID

Base year & Years 1-4

Extramural Version of the AHA Linkage File and Documentation (consolidated)

8 months EDOA and annually thereafter

SAS data and PDF files

Public

PDF: 36 CFR 1194

E.204, E.205, E.208.

(as identified in the Access Board January 2017 Final Rule) SAS: Not Required

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.13.4 Hospital ID

Base year & Years 1-4

Summary Tables to Compare AHA/State Data

8 months EDOA and annually thereafter

PDF file Internal project staff na na

C.13.5 Hospital ID

Base year & Years 1-4

Dataset and documentation for Partner-supplied hospital information

7 months EDOA and annually thereafter

ASCII

data and PDF files

Internal project staff na na

C.13.6 Hospital ID

Base year & Years 1-4

Memo with recommendations on third-party data sources

9 months EDOA and annually thereafter

PDF files Internal project staff na na

C.13.7 Hospital ID

Base year & Years 1-4

Memo and prototype of HCUP Hospital Master file

10 months EDOA and annually thereafter

ASCII

data and PDF files

Internal project staff na na

C.13.8 Hospital ID Base year & Years

Memo and supplemental file on Hospital System and Networks

10 months EDOA and annually

ASCII

data and PDF files

Standards Crosswalk to:

1-4 thereafter

C.13.9 Hospital ID

Base year & Years 1-4

2016 AHA EHR file and documentation

7 months EDOA and annually thereafter

ASCII

data and PDF files

Internal project staff na na

C.14.1 Supplemental Files / Linkable Files

Base year & Years 1-4

Procure CMS accounting database (HCRIS reports filed on March 31)

Within 2 weeks following data availability

ASCII

data

Internal project staff na na

C.14.1 Supplemental Files / Linkable Files

Base year & Years 1-4

CCR Intramural file and basic documentation

Within 2 months of receiving

CMS / HCRIS

data

Data and PDF files

Internal project staff na na

C.14.1 Supplemental Files / Linkable Files

Option year 1

Memo on alternative methodologies for more accurate cost estimates

4/15 2019 PDF file Internal project staff na na

C.14.1 Supplemental Files / Linkable Files

Base year & Year 3

KID CCR files and documentation.

10/1/2018 10/1/2021

SAS data

& PDF

files

Public

PDF: 36 CFR 1194

E.204, E.205, E.208.

(as identified in the Access Board January 2017 Final Rule) SAS: Not Required

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.14.1 Supplemental Files / Linkable Files

Base year & Years 1-4

NIS and SID CCR files and documentation.

8 months EDOA and annually thereafter

SAS &

PDF files Public

PDF: 36 CFR 1194

E.204, E.205, E.208.

(as identified in the Access Board January 2017 Final Rule) SAS: Not Required

These standards are represented in the current HHS PAT as 36

Standards Crosswalk to:

C.14.4 Supplemental Files / Linkable Files

Option years 1-

Update Hospital Market Structure (HMS) files

Within 2 weeks following State data files availability

SAS data files

Internal project staff na na

C.14.4.1 Supplemental Files / Linkable Files

Option year 1

Document Partner permission for HMS release through Central Distributor

11 months EDOA PDF file Internal project staff na na

C.14.4.2 Supplemental Files / Linkable Files

Option years 2 and 4

Central Distributor HMS files

Within 2 weeks of

HCUP 2018

and 2021 data files availability

SAS data files Public na na

C.14.5 Supplemental Files / Linkable Files

Option years 1-

Intramural Quality Indicator files

4 months EDOA and annually thereafter

SAS data files

Internal project staff na na

C.14.5.1 Supplemental Files / Linkable Files

Option years 1-

Documentation for Quality Indicator files

4 months EDOA and annually thereafter

PDF files Internal project staff na na

C.14.5.2 Supplemental Files / Linkable Files

Option years 1-

Partner permission for Central Distributor QI file release

18 months EDOA and annually thereafter

PDF files Internal project staff na na

C.14.6.1 Supplemental Files / Linkable Files

Option years 2, 3, & 4

Obtain Hospital Financial data

Within 14 months of data availability and annually thereafter

SAS data files

Standards Crosswalk to:

C.14.6.3 Supplemental Files / Linkable Files

Option years 2,3, & 4

Analytic files and intramural Payment-to-Charge Ratio files

11/1/2020 and annually thereafter

SAS data files

Internal project staff na na

C.14.6.5 Supplemental Files / Linkable Files

Option years 2,3, & 4

Central Distributor Payment-to-Charge Ratio files

11/1/2020 and annually thereafter

SAS data files Public na na

C.14.7 Supplemental Files / Linkable Files

Base year & Years 1-4

Physician data files and documentation

8 months EDOA and annually thereafter

SAS data and PDF files

Internal project staff na na

C.15.3 Central Distributor

Base year & Years 1-4

Technical Guide to CDOW ordering system

4 months EDOA and annually thereafter

PDF file Internal project staff na na

C.15.4 Central Distributor

Base year & Years 1-4

Operate Central Distributor with CDOW: Host and Maintain Tracking and E- Commerce

1.5 month EDOA and annually thereafter

HTML Public

These standards are represented in the current HHS PAT as

36 CFR 1194.21, .22,

.31, and .41

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.15.4 Central Distributor

Base year

Report on CDOW Web site Policies and Procedures

3 months EDOA PDF file Internal project staff na na

C.15.5 Central Distributor

Base year & Years 1-4

Implement Refinements to the CDOW Web site Quarterly HTML Public

PDF: 36 CFR 1194

E.204, E.205, E.208.

(as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.15.7 Central Distributor

Base year & Years 1-4

Application Kit:

SID/SASD/SEDD

1 month EDOA and monthly thereafter

PDF file Public

PDF: 36 CFR 1194

E.204, E.205, E.208.

(as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

Standards Crosswalk to:

C.15.7 Central Distributor

Base year & Years 1-4

Application Kit:

NIS/KID/NEDS/NRD

6 months EDOA and monthly thereafter

PDF file Public

PDF: 36 CFR 1194

E.204, E.205, E.208.

(as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.15.8 Central Distributor

Base year & Years 1-4

Central Distributor tracking system content 12/18/2018 ASCII data file Internal project staff na na

C.15.13 Central Distributor

Base year & Years 1-4

HCUP Central Distributor Financial Report

6 months EDOA and biannually thereafter

PDF file Internal project staff na na

C.15.14 Central Distributor

Base year & Years 1-4

Reimburse HCUP Partner organizations

1 month EDOA and monthly thereafter

Monetary Payment Partners na na

C.15.14 Central Distributor

Base year & Years 1-4

Monthly Reports to Partner organizations

1 month EDOA and monthly thereafter

PDF file Partners

PDF: 36 CFR 1194

E.204, E.205, E.208.

(as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.15.15 Central Distributor

Base year & Years 1-4

Central Distributor Monthly Activity Reports

1 month EDOA and monthly thereafter

PDF file Internal project staff na na

C.15.16 Central Distributor

Base year & Years 1-4

Delivery of PDF copies of Data Use Agreements and an electronic cumulative report of DUA holders

1 month EDOA and quarterly thereafter

PDF file Internal project staff na na

C.15.17 Central Distributor

Base year & Years 1-4

Customized files (Up to 2 annually)

11.5 months EDOA and annually thereafter

SAS data file

Standards Crosswalk to:

C.16.1.2 Delivery and Management

Base year & Years 1-4

Documentation of source data destruction

12 months EDOA and annually thereafter

PDF file Internal project staff na na

C.16.3.1 Delivery and Management

Base year

Report on policy for handling management and documentation records

3/1/2018 PDF file Internal project staff na na

C.16.3.1 Delivery and Management

Base year

Report on assessment of records management 7/1/2019 PDF file Internal project staff na na

C.17.1 HCUP-US

Web site

Base year & Years 1-4

Report on HCUP-US Web site policies and procedures

2 months EDOA and annually thereafter

PDF file Internal project staff na na

C.17.4 HCUP-US

Web site

Base year & Years 1-4

HCUP-US Web site enhancements (2 new enhancements every 6 months)

6.5 and 11.5 months EDOA and bi-annual thereafter

HTML Public

36 CFR 1194 E.204,

E.205, E.208. (as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.17.6 HCUP-US

Web site

Base year & Years 1-4

Technical Guide to HCUP- US Web site

10 months EDOA and annually thereafter

PDF file Internal project staff na na

C.18.2 Tech Support for Partners

Base year & Years 1-4

Partner Workgroups (up to 2 active workgroups per year)

10 days following each event

Conferen ce calls Partners na na

C.18.2 Tech Support for Partners

Base year & Years 1-4

Memo on technical support for Partner workgroups (up to 2 active workgroups per year)

10 days following each event

PDF file Internal project staff na na

C.18.3 Tech Support for Partners

Base year & Years 1-4

Memo on participation in conferences and other meetings of HCUP Partners

3 weeks following each event

Standards Crosswalk to:

C.18.5 Tech Support for Partners

Base year & Years 1-4

Memo on Technical Support for Partners

6 months

EDOA &

biannual thereafter

PDF file Internal project staff na na

C.19 HCUP Partner Webinar Meetings

Base year & Years 1-4

Partners Meeting – Webinars Slides Posted

1 week following webinar

Webinar Software Partners

Webinar platform:

Offeror should provide Webinar platform VPAT

36 CFR 1194 E.204,

E.205, E.208. (as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.19 HCUP Partner Webinar Meetings

Base year & Years 1-4

Annual Report on Partner Webinars

11.5 months EDOA and annually thereafter

PDF file Internal project staff na na

C.21.2.1 Technical Support to Users

Base year & Years 1-4

Fiscal year Technical Support Statistics Report

2 months EDOA and biannually thereafter

PDF file Internal project staff na na

C.21.2.1 Technical Support to Users

Base year & Years 1-4

Calendar year Technical Support Statistics Report

5 months EDOA and biannually thereafter

PDF file Internal project staff na na

C.21.3 Technical Support to Users

Base year & Years 1-4

Cumulative bibliography & DUA violations

2/25/2018 6/25/2018 10/25/2018 12/15/2018 and annually thereafter

PDF file Internal project staff na na

C.21.4 Technical Support to Users

Base year & Years 1-4

Fiscal year Publications Report

11 months EDOA and annually thereafter

Standards Crosswalk to:

C.21.4 Technical Support to Users

Base year & Years 1-4

Calendar year Publications Report (previous year)

2 months EDOA and annually thereafter

PDF file Internal project staff na na

C.22.1 Presentations and Training

Base year & Years 1-4

Annual presentation plan for next calendar year

7 months EDOA and annually

PDF file Internal project staff na na

C.22.2 Presentations and Training

Base year & Years 1-4

Presentation/poster #1 2 weeks prior to venue date

Physical poster or in-person presentat ion at conferen ce (PPT)

Public na na

C.22.2 Presentations and Training

Base year & Years 1-4

Presentation slides/poster #2

2 weeks prior to venue date

Physical poster or in-person presentat ion at conferen ce (PPT)

Public na na

C.22.2 Presentations and Training

Base year & Years 1-4

Presentation slides/poster #3

2 weeks prior to venue date

Physical poster or in-person presentat ion at conferen ce (PPT)

Public na na

C.22.2 Presentations and Training

Base year & Years 1-4

Presentation slides/poster #4

2 weeks prior to venue date

Physical poster or in-person presentat ion at conferen ce (PPT)

Public na na

Standards Crosswalk to:

C.22.2 Presentations and Training

Base year & Years 1-4

Presentation slides/poster #5

2 weeks prior to venue date

Physical poster or in-person presentat ion at conferen ce (PPT)

Public na na

C.22.2 Presentations and Training

Base year & Years 1-4

Presentation slides/poster #6

2 weeks prior to venue date

Physical poster or in-person presentat ion at conferen ce (PPT)

Public na na

C.22.2 Presentations and Training

Base year & Years 1-4

Presentation slides/poster #7

2 weeks prior to venue date

Physical poster or in-person presentat ion at conferen ce (PPT)

Public na na

C.22.2 Presentations and Training

Base year & Years 1-4

Presentation slides/poster #8

2 weeks prior to venue date

Physical poster or in-person presentat ion at conferen ce (PPT)

Public na na

C.22.2 Presentations and Training

Base year & Years 1-4

Presentation slides/poster #9

2 weeks prior to venue date

Physical poster or in-person presentat ion at conferen ce (PPT)

Public na na

Standards Crosswalk to:

C.22.2 Presentations and Training

Base year & Years 1-4

Presentation slides/poster #10

2 weeks prior to venue date

Physical poster or in-person presentat ion at conferen ce (PPT)

Public na na

C.22.2 Presentations and Training

Base year & Years 1-4

#11

Physical poster or in-person presentat ion at conferen ce (PPT)

Public na na

C.22.2 Presentations and Training

Base year & Years 1-4

#12

Physical poster or in-person presentat ion at conferen ce (PPT)

Public na na

C.22.1 Presentations and Training

Base year & Years 1-4

Presentation plan for current calendar year

2 months EDOA and annually

PDF file Public

PDF: 36 CFR 1194

E.204, E.205, E.208.

(as identified in the Access Board current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.22.2 Presentations and Training

Base year & Years 1-4

Webinar #1 -post slides and feedback

10 days following Webinar date

Webinar Software Public

Webinar platform:

Offeror should provide Webinar platform VPAT

36 CFR 1194 E.204,

E.205, E.208. (as identified in the Access Board

These standards are represented in the current HHS PAT as 36

Standards Crosswalk to:

January 2017 Final Rule)

C.22.2 Presentations and Training

Base year & Years 1-4

Webinar #2 -post slides and feedback

10 days following Webinar date

Webinar software Public

Webinar platform:

Offeror should provide Webinar platform VPAT

36 CFR 1194 E.204,

E.205, E.208. (as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.22.2 Presentations and Training

Base year & Years 1-4

Webinar #3 -post slides and feedback

10 days following Webinar date

Webinar software Public

Webinar platform:

Offeror should provide Webinar platform VPAT

36 CFR 1194 E.204,

E.205, E.208. (as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.22.2 Presentations and Training

Base year & Years 1-4

Webinar #4 -post slides and feedback

10 days following Webinar date

Webinar software Public

Webinar platform:

Offeror should provide Webinar platform VPAT

36 CFR 1194 E.204,

E.205, E.208. (as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.22.2 Presentations and Training

Base year & Years 1-4

Webinar #5 -post slides and feedback

10 days following Webinar date

Webinar software Public

Webinar platform:

Offeror should provide Webinar platform VPAT

These standards are represented in the current HHS PAT as 36

Standards Crosswalk to:

36 CFR 1194 E.204,

E.205, E.208. (as identified in the Access Board January 2017 Final Rule) and .41

C.22.2 Presentations and Training

Base year & Years 1-4

Webinar #6 - post slides and feedback

10 days following Webinar date

Webinar software Public

Webinar platform:

Offeror should provide Webinar platform VPAT

36 CFR 1194 E.204,

E.205, E.208. (as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.22.2 Presentations and Training

Base year & Years 1-4

Presentation slides for hands-on training workshop #1

2 weeks prior to venue date

In-person training Public

36 CFR 1194 E.204,

E.205, E.208. (as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.22.2 Presentations and Training

Base year & Years 1-4

Presentation slides for hands-on training workshop #2

2 weeks prior to venue date

In-person training Public

36 CFR 1194 E.204,

E.205, E.208. (as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.22.3 Presentations and Training

Base year & Years 1-4

Draft electronic tutorial #1

6 months EDOA and annually thereafter

HTML Public

36 CFR 1194 E.204,

E.205, E.208. (as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

Standards Crosswalk to:

C.22.3 Presentations and Training

Base year & Years 1-4

Final electronic tutorial #1

9 months EDOA and annually thereafter

HTML Public

36 CFR 1194 E.204,

E.205, E.208. (as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.22.3 Presentations and Training

Base year & Years 1-4

Draft electronic tutorial #2

6 months EDOA and annually thereafter

HTML Public

36 CFR 1194 E.204,

E.205, E.208. (as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.22.3 Presentations and Training

Base year & Years 1-4

Final electronic tutorial #2

9 months EDOA and annually thereafter

HTML Public

36 CFR 1194 E.204,

E.205, E.208. (as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.22.3 Presentations and Training

Base year & Years 1-4

Draft electronic tutorial #3

6 months EDOA and annually thereafter

HTML Public

PDF: 36 CFR 1194

E.204, E.205, E.208.

(as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.22.3 Presentations and Training

Base year & Years 1-4

Final electronic tutorial #3

9 months EDOA and annually thereafter

HTML Public

36 CFR 1194 E.204,

E.205, E.208. (as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.23.1 HCUP Impact through Outreach

Base year & Years 1-4

Outreach Initiative

11.5 months EDOA and annually thereafter

TBD Internal

Standards Crosswalk to:

C.23.2.1 HCUP Impact through Outreach

Base year & Years 1-4

Draft Quarterly HCUP Newsletter

3 months EDOA and quarterly thereafter

PDF file / HTML Public

36 CFR 1194 E.204,

E.205, E.208. (as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.23.2.1 HCUP Impact through Outreach

Base year & Years 1-4

Final Quarterly HCUP Newsletter

3.5 months EDOA and quarterly thereafter

PDF file / HTML Public

36 CFR 1194 E.204,

E.205, E.208. (as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.23.2.2 HCUP Impact through Outreach

Base year & Years 1-4

HCUP Calendar of Events

1 month EDOA and monthly thereafter

HTML Public

36 CFR 1194 E.204,

E.205, E.208. (as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.23.2.2 HCUP Impact through Outreach

Base year & Years 1-4

Research Spotlights

1 month EDOA and quarterly thereafter

HTML Public

36 CFR 1194 E.204,

E.205, E.208. (as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.23.2.2 HCUP Impact through Outreach

Base year & Years 1-4

Update HCUP public Wikipedia page

6 months EDOA and annually thereafter

HTML Public

36 CFR 1194 E.204,

E.205, E.208. (as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.23.2.2 HCUP Impact through Outreach

Base year & Years 1-4

Update HCUP-US Web site technical support Web pages

12 months EDOA and annually thereafter

HTML Public

36 CFR 1194 E.204,

E.205, E.208. (as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

Standards Crosswalk to:

C.23.2.2 HCUP Impact through Outreach

Option year 1

Memo on improving Calendar of Events 1/15/2019 PDF Internal project staff na Na

C.24.1 Create Software Tools

Base year & Years 1-4

CCS- Single level

10 months EDOA and annually thereafter

SAS file Public na na

C.24.1 Create Software Tools

Base year & Years 1-4

Chronic Condition Indicator

10 months EDOA and annually thereafter

SAS file Public na na

C.24.1 Create Software Tools

Base year & Years 1-4

Comorbidity Software

10 months EDOA and annually thereafter

SAS file Public na na

C.24.1 Create Software Tools

Base year & Years 1-4

Procedure Classes

10 months EDOA and annually thereafter

SAS file Public na na

C.24.1 Create Software Tools

Base year & Years 1-4

CCS for Services and Procedures

4 months EDOA and annually thereafter

SAS file Public na Na

C.24.1 Create Software Tools

Base year & Years 1-4

Utilization Flags

10 months EDOA and annually thereafter

SAS file Public na Na

C.24.2 Create Software Tools

Base year & Years 1-4

Memo on Software Tool Logistics

5 months EDOA and annually thereafter

PDF file Internal project staff na na

C.25.1 Online Statistical Reporting

Base year & Years 1-4

Create Readmissions tables

3 months EDOA and annually thereafter

SAS data Files

Internal project staff na na

Standards Crosswalk to:

C.25.2 Online Statistical Reporting

Base year & Years 1-4

Create Community Statistics Tables for HCUPnet

4 months EDOA and annually thereafter

SAS data Files

Internal project staff na na

C.25.4 Online Statistical Reporting

Base year & Years 1-4

Update Existing Fast Stats Analyses and Tool Paths

5 months EDOA and annually thereafter

SAS data Files

Internal project staff na na

C.25.6 Online Statistical Reporting

Base year & Years 1-4

Create New Fast Stats Analyses and Tool Path

6 months EDOA and annually thereafter

SAS data Files

Internal project staff na na

C.25.3 Statistical and Technical Reports

Base year & Years 1-4

Memo of potential sets of Community-level statistics

2 months EDOA and annually thereafter

PDF file Internal project staff na na

C.25.3 Statistical and Technical Reports

Base year & Years 1-4

Tables of Community-level statistics delivered to HCUP Partners

10 months EDOA and annually thereafter

SAS data Files

Internal project staff na na

C.25.3 Statistical and Technical Reports

Base year & Years 1-4

Final Community-level tables delivered to AHRQ

11 months EDOA and annually thereafter

SAS data files

Internal project staff na na

C.26.1 Statistical and Technical Reports

Base year & Years 1-4

Create Statistical Brief (up to 14 per year)

4 months after assigned and last statistical brief at 12 months

EDOA

PDF and HTML Public

PDF: 36 CFR 1194

E.204, E.205, E.208.

(as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.26.2 Statistical and Technical Reports

Base year & Years 1-4

Methods Series report #1 -draft

7 months EDOA and annually thereafter

PDF file Internal project staff

Standards Crosswalk to:

C.26.2 Statistical and Technical Reports

Base year & Years 1-4

Methods Series report #1 -final

8 months EDOA and annually thereafter

HTML Public

36 CFR 1194 E.204,

E.205, E.208. (as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.26.2 Statistical and Technical Reports

Base year & Years 1-4

Methods Series report #2 -draft

10 months EDOA and annually thereafter

PDF file Internal project staff na na

C.26.2 Statistical and Technical Reports

Base year & Years 1-4

Methods Series report #2 -final

11 months EDOA and annually thereafter

HTML Public

36 CFR 1194 E.204,

E.205, E.208. (as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.26.2 Statistical and Technical Reports

Base year & Years 1-4

Update Methods Series report (Up to 3 per year)

12 months EDOA and annually thereafter

HTML Public

36 CFR 1194 E.204,

E.205, E.208. (as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.27.1 Research

Base year & Years 1-4

Draft Report/Manuscript for targeted limited-effort research study #1

10.5 months EDOA and annually thereafter

PDF file Internal project staff na na

C.27.1 Research

Base year & Years 1-4

Final Report/Manuscript for targeted limited-effort research study #1

11.5 months EDOA and annually thereafter

PDF file Public

PDF: 36 CFR 1194

E.204, E.205, E.208.

(as identified in the Access Board January 2017 Final Rule) ASCII: Not Required

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.27.1 Research Base year &

Draft Report/Manuscript for targeted limited-effort

10.5 months EDOA and PDF file Internal

Standards Crosswalk to:

Years 1-4 research study #2 annually thereafter

C.27.1 Research

Base year & Years 1-4

Final Report/Manuscript for targeted limited-effort research study #2

11.5 months EDOA and annually thereafter

PDF file Public

PDF: 36 CFR 1194

E.204, E.205, E.208.

(as identified in the Access Board current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.27.1 Research

Base year & Years 1-4

Draft Report/Manuscript for targeted limited-effort research study #3

10.5 months EDOA and annually thereafter

PDF file Internal project staff na na

C.27.1 Research

Base year & Years 1-4

Final Report/Manuscript for targeted limited-effort research study #3

11.5 months EDOA and annually thereafter

PDF file Public

PDF: 36 CFR 1194

E.204, E.205, E.208.

(as identified in the Access Board current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.27.3 Research

Base year & Years 1-4

Memo on potential analytic topics

9 months EDOA and annually thereafter

PDF file Public

PDF: 36 CFR 1194

E.204, E.205, E.208.

(as identified in the Access Board current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.28

Quick Turn- Around and Periodic Data Analysis

Base year & Years 1-4

Small Analysis (Up to 5 per year)

2 weeks following topic assignment

SAS data files

Internal project staff na na

C.28

Quick Turn- Around and Periodic Data Analysis

Base year & Years 1-4

Moderate Analysis (Up to 5 per year)

1 month following topic assignment

SAS data files

Standards Crosswalk to:

C.28.2

Quick Turn- Around and Periodic Data Analysis

Base year & Years 1-4

Summary of Quick Turn-around analyses

12 months EDOA and annually thereafter

PDF Internal project staff na na

C.30.3.1 QDR

Base year & Years 1-4

QDR Estimates Working Tables

9 months EDOA and annually thereafter

SAS data files Public

PDF: 36 CFR 1194

E.204, E.205, E.208.

(as identified in the Access Board current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.30.3.2 QDR

Base year & Years 1-4

Final QDR Tables

12 months EDOA and annually thereafter

Excel data files

AHRQ Staff on QDR Team na na

C.30.3.3 QDR

Base year & Years 1-4

QDR Skinny Files and Documentation of Data for Reports

10 months EDOA and annually thereafter

Excel data files

AHRQ Staff on QDR Team na na

C.30.3.4 QDR

Base year & Years 1-4

QDR Technical Specifications Report

11 months EDOA and annually thereafter

PDF file AHRQ Staff on QDR Team

PDF: 36 CFR 1194

E.204, E.205, E.208.

(as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.30.3.4 QDR

Base year & Years 1-4

QDR Computer Programs and program Documentation for Reports

12 months EDOA and annually thereafter

PDF and

SAS

data files

AHRQ Staff on QDR Team

PDF: 36 CFR 1194

E.204, E.205, E.208.

(as identified in the Access Board January 2017 Final Rule) SAS: Not Required

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.30.3.4 QDR

Base year & Years

3 Short methods reports describing NHQR/NHDR table production

11 months EDOA and annually

PDF file AHRQ Staff on QDR Team

PDF: 36 CFR 1194

E.204, E.205, E.208.

(as identified in the

These standards are

Standards Crosswalk to:

1-4 thereafter Access Board January 2017 Final Rule)

CFR 1194.21, .22, .31,

and .41

C.30.4.1 QDR

Base year & Years 1-4

Additional QDR Statistical Tables

9 months EDOA and annually thereafter

Excel data files

AHRQ Staff on QDR Team

C.30.7.1 QDR

Base year & Years 1-4

Partners – State-level Preview Materials and Letter to Volunteer for the

QDR

9 months EDOA and annually thereafter

PDF

Files Public

PDF: 36 CFR 1194

E.204, E.205, E.208.

(as identified in the Access Board current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.30.7.2 QDR

Base year & Years 1-4

Partners – Briefing Materials for the Release of State-focused Derivative Product

10 months EDOA and annually thereafter

PDF

Files Public

PDF: 36 CFR 1194

E.204, E.205, E.208.

(as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.30.5.2 QDR

Base year & Years 1-4

Partners – Briefing Materials for the Annual Release of QDR

12 months EDOA and annually thereafter

PDF

Files Public

PDF: 36 CFR 1194

E.204, E.205, E.208.

(as identified in the Access Board January 2017 Final Rule) ASCII: Not Required

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.31.8 Confidentiality & Security

Base year & Years 1-4

Annual Security and Privacy Training

1 month EDOA and annually thereafter

Confidentiality & Security

Base year & Years

Memo documenting yearly review and updates needed for the Electronic

3 months EDOA and annually

HTML Public

36 CFR 1194 E.204,

E.205, E.208. (as identified in the

These standards are

Standards Crosswalk to:

C.31.8

1-4 Privacy Training Tools thereafter Access Board

Rule)

C.31.8

Confidentiality & Security

Base year & Years 1-4

Completed updates for the Electronic Privacy Training Tools

9 months EDOA and annually thereafter

HTML Public

36 CFR 1194 E.204,

E.205, E.208. (as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

Sec H Subcontracting Provisions

Base year & Years 1-4

Subcontracting Report for Individual Contracts (SF- 294)

Annually in October and April via e-

SRS

PDF file Internal project staff na na

Sec H Confidentiality & Security

Base year & Years 1-4

Memo of Schedule for Completing ATO Components

1 month EDOA and annually thereafter

PDF file Internal project staff na na

Sec H Confidentiality & Security

Base year & Years 1-4

Monitor Security of System and Submit Monthly Reports

1 month EDOA and monthly thereafter

PDF files Internal project staff na na

Sec H Confidentiality & Security

Base year & Years 1-4

Privacy Impact Assessment (PIA)

1 month EDOA and annually thereafter

PDF file Internal project staff na na

Sec H Confidentiality & Security

Base year & Years 1-4

Submit full Security System Package for Authorization to Operate (ATO) or annual self-assessment maintain existing ATO - HCUP Web Services (low risk system)

1/30/18 and annually thereafter

PDF file Internal project staff na na

Sec H Confidentiality & Security

Base year &

Submit full Security System Package for Authorization

1/30/18 and annually PDF file Internal

Standards Crosswalk to:

Years 1-4 to Operate (ATO) or annual self-assessment to maintain existing ATO - HCUP System (moderate risk system) thereafter

Sec H Confidentiality & Security

Base year & Years 1-4

Submit full Security System Package for Authorization to Operate (ATO) or annual self-assessment to maintain existing ATO - HCUP CDOW System (low risk system)

1/30/18 and annually thereafter

BASE YEAR OPTIONAL TASKS

C.15.16.1 Central Distributor

All years

Establish online Acknowledgement of DUA for non-purchasers

6 months EDOA HTML Public

36 CFR 1194 E.204,

E.205, E.208. (as identified in the Access Board January 2017 Final Rule)

These standards are represented in the current HHS PAT as 36

CFR 1194.21, .22, .31,

and .41

C.16.4 Delivery and Management

All years

Obtain and Renew SAS Licenses

2 weeks EDOA PDF file Internal project staff na na

C.16.5 Delivery and Management

Base year

Assessment of Records Management

12 months EDOA PDF file Internal project staff na na

C.17.7 HCUP-US

Web site

All years

Draft Plan for HCUP-US Web Redesign

8 months EDOA PDF file Internal project staff na na

C.17.7 HCUP-US

Web site

All years

Final Plan for HCUP-US Web Redesign

10 months EDOA PDF file Internal project staff

PDF: 36 CFR 1194

E.204, E.205, E.208.

(as identified in the Access Board January 2017 Final

These standards are represented in the current HHS PAT as 36

Standards Crosswalk to:

Rule)

C.25.6 Online Statistical Reporting

Base year and Years 1-4

Develop new Fast Stats reporting path (up…