Agreement.docx

AGREEMENT BETWEEN LEON COUNTY, FLORIDA AND <<VENDOR NAME>>

BC-2026-019

AGREEMENT

THIS AGREEMENT, by and between LEON COUNTY, FLORIDA, a charter county and a political subdivision of the State of Florida, herein ("County"), and <<VENDOR NAME>>, herein ("Broker"), (each a “Party” or together the “Parties”) is entered into as of the date of last signature below (“Effective Date”). For good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

1. SERVICES TO BE PROVIDED

The Broker agrees to provide its services to the County to perform the Work related to Insurance Brokerage Services set forth in: 1) Bid# BC-2026-019, attached hereto and incorporated herein as Exhibit A; and 2) the Broker’s bid submission, attached hereto and incorporated herein as Exhibit B (collectively “Work”). If any provision contained in this Agreement conflicts with any provision in Exhibit A or Exhibit B, the provision contained in this Agreement shall govern and control.

2. WORK

Broker understands that no amount of Work is guaranteed to it nor is the County under any obligation to utilize the services of the Broker in those instances where the Work to be performed can be done by County personnel or under separate contract. Any Work to be performed shall be upon the written request of the County Administrator or his designee, which request shall set forth the commencement date of such Work and the time within which such Work shall be completed.

The performance of Leon County of any of its obligations under this Agreement shall be subject to and contingent upon the availability of funds lawfully expendable for the purposes of this Agreement for the current and any future periods provided for within the bid specifications.

In their discretion, the Parties may negotiate for any related products or Work not specifically addressed herein, provided that this Agreement does not create any enforceable obligations regarding such products and Work.

3. TERM

The Agreement shall be for a period of two and one-half (2.5) years, commencing on October 1, 2026, and shall continue until March 31, 2029. After the initial two and one-half (2.5) period, at the sole option of the County, this Agreement may be renewed for no more than three additional one (1) year periods. Such one (1) year renewals will be automatic unless the County provides written notice of non-renewal to the Broker no less than thirty (30) days prior to the expiration date of the then current term.

4. TIME OF THE ESSENCE

Time is of the essence in performing the duties, obligations, and responsibilities required by this Agreement.

The term “Business Day,” means any day occurring Monday through Friday, except when such day is deemed to be a Holiday. The term “Holiday” means any day observed as a holiday by the Leon County Board of County Commissioners pursuant BCC Policy 03-16, as may be amended, which, as of the Effective Date of this Agreement, are the following days: New Year’s Day, Martin Luther King Jr. Day, Florida Emancipation Day (May 20), Memorial Day, Independence Day, Labor Day, Election Day (first Tuesday after the first Monday in November in even-numbered years), Veteran’s Day, Thanksgiving Day, Friday After Thanksgiving Day, and Christmas Day; provided, however, that when any of these observed holidays fall on a Saturday, the preceding Friday shall be the day observed as a holiday, and when any of these observed holidays falls on a Sunday, the following Monday shall be the day observed as a holiday. In addition, when New Year’s Day and Christmas Day fall on a Thursday, the Friday following those days shall also be observed as a holiday, and when New Year’s Day and Christmas Day fall on a Tuesday, the Monday preceding those days shall also be observed as a holiday.

5. CONTRACT SUM

The Broker agrees that for the performance of the Work as outlined in Section 1 above, it shall be remunerated by the County at a fixed annual fee of $XXXX per year.

6. PAYMENTS

A. The County will make quarterly payments within thirty (30) days of submission and approval of invoice for services beginning with the first installment due in October 2026. Satisfactory performance shall be the provision of policy renewals and placement in accordance with the time frames established within this Agreement and completion of deliverables for ad hoc projects within a time frame that is mutually agreed upon between the County and the Broker.

In consideration for the Broker’s satisfactorily performing the services set forth in the Agreement and complying with other terms of this Agreement, the County shall pay the Broker an annual flat fee of $XXX for each year of this Agreement. Satisfactory performance shall be the provision of policy renewals and placement in accordance with the time frames established within this Agreement and completion of deliverables for ad hoc projects within a time frame that is mutually agreed upon between the County and the Broker.

B. Commissions & Contingency Fees

1. In the event that Broker receives commission payments in connection with the procurement of insurance coverage, the amount of such payments will be credited against the balance of the fee owed to Broker pursuant to this Agreement, and any commission amount in excess of such balance shall be promptly paid to County. Notwithstanding the foregoing, however, it is understood and agreed that Broker, or Broker’s corporate parent, subsidiaries or affiliated entities, may receive contingent payments or allowances from insurers based on factors which are not client-specific, such as the performance and/or size of an overall book of business produced with an insurer. Such contingent payments or allowances are not subject to this Section and will not be credited against the balance of the fee owed to Broker pursuant to this Agreement or paid to COUNTY. Broker shall be compensated on a fixed dollar fee basis, except where prohibited by statute or regulation. Broker, Broker’s corporate parent, subsidiaries, and affiliated entities are prohibited from receiving a commission or other form of additional compensation arising solely from the performance of this Contract.

2. Broker may utilize insurance intermediaries (such as a wholesale insurance Broker, managing general agent (MGA), managing general underwriter or reinsurance Broker) for the placement of County’s insurance. In addition to providing access to the insurance company, the intermediary may provide the following services: (i) risk placement; (ii) coverage review; (iii) claims liaison services with the insurance company; (iv) policy review; and (v) current market intelligence. Any payments or allowances paid to the intermediary are not subject to this Section and will not be credited against the balance of the fee owed to Broker pursuant to this Agreement or paid to County.

3. Broker may, in the ordinary course of its business, receive and retain interest on premiums paid by the County from the date received by Broker until the date the premiums are remitted to the insurance company or intermediary. Any interest income retained by Broker on these premiums are not subject to this Section and will not be credited against the balance of the fee owed to Broker pursuant to this Agreement or paid to County.

4. Compensation for Services specified under this Agreement are exclusive of all federal, state and local sales, use, excise, receipts, gross income and other similar taxes and governmental charges and fees. Any such taxes, charges or fees for the Services under the Agreement now imposed or hereafter imposed during the term of the Agreement shall be in addition to the compensation, premiums and charges set for in the Agreement and shall be paid by the County upon request.

5. Costs and expenses associated with travel and expenses incurred by Broker in the performance of duties performed in the performance of its obligations in this Agreement shall be the sole responsibility of Broker unless specifically agreed upon in advance with County.

7. PROMPT PAYMENT INFORMATION REQUIREMENTS AND NOTICES

A. The County Project Manager is:

Name:

Street Address:

City, State, Zip Code:

Telephone:

E-mail:

B. The Broker’s Project Manager is:

Name:

Street Address:

City, State, Zip Code:

Telephone:

E-mail:

C. Notices to the Broker are to be submitted to:

Name:

Street Address:

City, State, Zip Code:

Telephone:

E-mail:

D. Invoices are to be submitted to:

Name:

Street Address:

City, State, Zip Code:

Telephone:

E-mail:

E. Proper form for an invoice is:

A numbered document with date of invoice; reference to the County purchase order number; itemized listing of all goods and Work being billed with unit prices and extended pricing; vendor’s name, address, billing contact person information, and Federal tax identification number. The invoice must be properly addressed to the Division listed on the County purchase order and delivered to that address. Delivery to another County address will void the invoice, and it shall be of no force and effect.

F. Payment Dispute Resolution: Section 16.01 of the Leon County Purchasing Policy details the policy and procedures for payment disputes under this Agreement.

8. TAXES

The County is tax-exempt and therefore is not obligated to pay sales, use and excise taxes. A copy of the Customer's Certificate of Exemption is available upon request.

9. DISPUTES/REMEDIES

A. All disputes arising under or relating to this Agreement shall be resolved in accordance with this Section, except for disputes related to payments and payment disputes, which shall be addressed and resolved in accordance with Leon County Policy 96-1, as amended.

B. The Parties shall attempt to resolve all disputes that arise under this Agreement in good faith and in accordance with the following procedure:

1) The aggrieved Party shall give written notice to the other Party setting forth the nature of the dispute, date of occurrence (if known), and proposed equitable resolution.

2) Representatives of both Parties shall meet at the earliest opportunity to discuss and resolve the dispute. If the dispute is resolved to the mutual satisfaction of both, they shall report their decision to the Parties in writing.

3) If those representatives are unable to reconcile the dispute, they shall report their impasse to the appropriate County Director and the Broker’s designee, who, at their earliest opportunity, shall meet and attempt to reconcile the dispute.

4) Should the Director and the Broker’s designee fail to resolve the dispute, they shall report their impasse to the County Administrator, or authorized representative, and the Broker’s designee, who, at their earliest opportunity, shall review and attempt to resolve the dispute.

5) If the County Administrator and the Broker’s designee are not able to amicably resolve the dispute within fifteen (15) Business Days after the impasse is reported to them, then either Party can pursue whatever forms of relief that may be available to it under this Agreement, at law, or in equity.

10. STATUS

The Broker at all times relevant to this Agreement shall be an independent Broker and in no event shall the Broker nor any employees or subcontractors under it be considered to be employees of the County.

11. INSURANCE

Broker shall, at its sole expense, procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Work hereunder by the Broker, its agents, representatives, employees or subcontractors. The cost of such insurance shall be included in the Broker’s bid.

A. Minimum Limits of Insurance. Broker shall maintain limits no less than:

1) General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. If commercial general liability insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this Project/location or the general aggregate limit shall be twice the required occurrence limit.

2) Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. (non-owned, hired car).

3) Workers’ Compensation and Employers Liability: insurance covering all employees meeting statutory limits in compliance with the applicable state and Federal laws and employer’s liability with a limit of $500,000 per accident, $500,000 disease policy limit, $500,000 disease each employee. Waiver of subrogation in lieu of additional insured is required.

4) Professional Liability Insurance, including errors and omissions: for all Work performed under the terms of this agreement with minimum limits of One Million and 00/100 ($1,000,000.00) Dollars per occurrence; or claims made form with "tail coverage" extending four (4) years beyond the term of the Agreement. Proof of "tail coverage" must be submitted with the invoice for final payment.

B. Deductibles and Self-Insured Retentions

Any deductibles or self-insured retentions must be declared to and approved by the County. At the option of the County, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the County, its officers, officials, employees and volunteers; or the Broker shall procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses.

C. Other Insurance Provisions

The policies are to contain, or be endorsed to contain, the following provisions:

1) General Liability and Automobile Liability Coverages (County is to be named as Additional Insured).

a. The County, its officers, officials, employees and volunteers are to be covered as insureds as respects: liability arising out of activities performed by or on behalf of the Broker, including the insured’s general supervision of the Broker; products and completed operations of the Broker; premises owned, occupied or used by the Broker; or automobiles owned, leased, hired or borrowed by the Broker. The coverage shall contain no special limitations on the scope of protections afforded the County, its officers, officials, employees or volunteers.

b. The Broker’s insurance coverage shall be primary insurance as respects the County, it officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the County, its officers, officials, employees, or volunteers shall be in excess of the Broker’s insurance and shall not contribute with it.

c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the County, its officers, officials, employees, or volunteers.

d. The Broker’s insurance shall apply separately to each insured against whom claims are made or suit is brought, except with respect to the limits of the insurer’s liability.

2) All Coverages

Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the County.

D. Acceptability of Insurers. Insurance is to be placed with insurers with a Best’s rating of no less than A:VII.

E. Verification of Coverage. Broker shall furnish the County with certificates of insurance and with original endorsements effecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. All certificates and endorsements are to be received and approved by the County before work commences. The County reserves the right to require complete, certified copies of all required insurance policies at any time. Certificates of Insurance acceptable to the County shall be filed with the County prior to the commencement of the work. These policies described above, and any certificates shall specifically name the County as an additional Insured and shall contain a provision that coverage afforded under the policies will not be canceled until at least thirty (30) days prior to written notice has been given to the County.

Cancellation clauses for each policy should read as follows: Should any of the above described policies be canceled before the expiration date thereof, the issuing company will mail thirty (30) days written notice to the Certificate Holder named herein.

F. Subcontractors. Brokers shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all the requirements stated herein.

12. PERMITS

The Broker shall obtain all necessary permits as required by law to lawfully perform the obligations under this Agreement.

13. LICENSES & REGISTRATIONS

The Broker shall be responsible for obtaining and maintaining any applicable licenses, certifications, and/or registrations required pursuant to the laws of Leon County, the City of Tallahassee, or the State of Florida, or any other applicable state or Federal law. Should the Broker, by reason of revocation, failure to renew, or any other reason, fail to maintain its license, certification, and/or registration necessary to operate, the Broker shall be in default of this Agreement as of the date such license, certification, and/or registration is lost.

The Broker shall be registered to do business with the Florida Department of State prior to execution of this Agreement unless Broker provides written verification of its exempt status (See applicable sections of Title XXXVI, Chapters 605 through 623, Florida Statutes).

14. WARRANTY OF PERFORMANCE

A. Warranty

The Broker represents and warrants that it possesses the knowledge, skill, experience, and financial capability required to perform and provide all Work under this Agreement and that each person and entity that will perform the Work is duly qualified to perform such Work by all appropriate governmental authorities, where required, and is sufficiently experienced and skilled in the area(s) for which such person or entity will perform such Work. The Broker represents and warrants that the Work shall be performed in a skillful and respectful manner, and that the quality of all such Work shall equal or exceed prevailing industry standards for the performance of such Work.

B. Breach of Warranty

In entering into this Agreement, the Broker acknowledges that the County is materially relying on the warranties stated in this paragraph. The County shall be entitled to recover any damages it incurs to the extent any such warranty is untrue. In addition, if any such warranty is untrue, the County shall have the right, at its sole discretion, to terminate this Agreement without any further liability to the County, to deduct from any amounts due Broker under this Agreement the full amount of any value paid in violation of a warranty, and to recover all sums paid to Broker under this Agreement.

15. ASSIGNMENTS

This Agreement shall not be assigned or sublet in whole or in part without the written consent of the County nor shall the Broker assign any monies due or to become due to it hereunder without the previous written consent of the County.

16. INDEMNIFICATION

Broker shall indemnify, hold harmless, and defend County and all of County’s current, past, and future officers, agents, and employees (collectively, “Indemnified Party”) from and against any and all causes of action, demands, claims, losses, liabilities, and expenditures of any kind, including attorneys’ fees, court costs, and expenses, including through the conclusion of any appellate proceedings, raised or asserted by any person or entity not a party to this Agreement, and caused or alleged to be caused, in whole or in part, by any breach of this Agreement by Broker, or any intentional, reckless, or negligent act or omission of Broker, its officers, employees, or agents, arising from, relating to, or in connection with this Agreement (collectively, a “Claim”). If any Claim is brought against an Indemnified Party, Broker shall, upon written notice from County, defend each Indemnified Party with counsel satisfactory to County or, at County’s option, pay for an attorney selected by the County to defend the Indemnified Party. The obligations of this section shall survive the expiration or earlier termination of this Agreement. The Broker acknowledges that ten dollars ($10.00) of the Contract Sum paid to the Broker, and the promises and covenants herein, constitute sufficient consideration for the Broker's indemnification of the County, its officials, officers, and employees.

17. PUBLIC RECORDS

By entering into this Agreement, Broker acknowledges and agrees that any records maintained, generated, received, or kept in connection with, or related to the performance of services provided under, this Agreement are public records subject to the public records disclosure requirements of Section 119.071, Florida Statutes. In accordance with Section 119.0701(2)(b),1-4, Florida Statutes, the Broker specifically agrees to:

A. Keep and maintain public records required by County to perform the services under this Agreement.

B. Upon request from County, provide County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time and at a cost that does not exceed that provided in Chapter 119, Florida Statutes, or as otherwise provided by law.

C. Ensure that public records that are exempt or confidential and exempt from public record requirements are not disclosed except as authorized by law for the duration of this Agreement and following completion or termination of this Agreement if Broker does not transfer the records to the County; and

D. Upon completion or termination of the contract, transfer, at no cost, to the County all public records in possession of the Broker or keep and maintain public records required by the County to perform the service. If the Broker transfers all public records to the County upon completion or termination of the Agreement, the Broker shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Broker keeps and maintains public records upon completion or termination of the Agreement, the Broker shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the County, in a format that is compatible with the information technology systems of the County.

A request for public records regarding this Agreement must be made directly to the County, who will be responsible for responding to any such public records requests. Broker will provide any requested records to County to enable the County to respond to the public records request.

Any material submitted to the County that Proposer/Bidder contends constitutes or contains trade secrets or is otherwise exempt from production under Florida public records laws (including Chapter 119, Florida Statutes) (“Trade Secret Materials”) must be redacted, conspicuously labeled “EXEMPT FROM PUBLIC RECORD PRODUCTION — TRADE SECRET” and the applicable statutory provision for the exemption must be stated. Proposer/Bidder’s failure to identify the applicable statutory exemption for any redacted material shall constitute a waiver of the Proposer/Bidder’s request that the County treat such material as exempt from disclosure, and the County shall have no obligation to assert an exemption on the Proposer/Bidder’s behalf. The redacted copy should be provided to the County at the same time Proposer/Bidder submits its reply to the solicitation and should only exclude those exact portions which are claimed confidential, proprietary, or trade secret. Proposer/Bidder shall be responsible for defending its determination that the redacted portions of its Reply are confidential, trade secret or otherwise not subject to disclosure. Further, Proposer/Bidder shall protect, defend, and indemnify the County and its employees and agents from any and all claims, causes of action, losses, fines, penalties, damages, judgments and liabilities of any kind, including attorneys’ fees, litigation expenses, and court costs, relating to Proposer/Bidder’s determination that the redacted portions of its reply are confidential, proprietary, trade secret or otherwise not subject to disclosure. If Proposer/Bidder fails to submit a Redacted Copy with its Reply, the County is authorized to produce the entire documents, data or records submitted by Proposer/Bidder in answer to a public records request for these records.

The Proposer/Bidder is required to also provide an unredacted copy of the redacted information as part of the Bid. If a third party submits a request to the County for records designated as Trade Secret Materials by a Proposer/Bidder, the County shall refrain from disclosing the unredacted copy of the designated Trade Secret Materials, unless otherwise ordered by a court of competent jurisdiction or authorized in writing by Proposer/Bidder. By submitting a Bid/Proposal, Proposer/Bidder agrees to indemnify and defend the County and its employees and agents from any and all claims, causes of action, losses, fines, penalties, damages, judgments and liabilities of any kind, including attorneys’ fees, litigation expenses, and court costs, relating to the nondisclosure of any Trade Secret Materials in response to a records request by a third party.

Broker acknowledges that failure to provide the public records to the County within a reasonable time may be subject to penalties under Section 119.10, Florida Statutes. Broker further agrees not to release any records that are statutorily confidential or otherwise exempt from disclosure without first receiving prior written authorization from the County. Broker shall indemnify, defend, and hold the County harmless for and against any and all claims, damage awards, and causes of action arising from Broker’s failure to comply with the public records disclosure requirements of Section 119.07(1), Florida Statutes, or by Broker’s failure to maintain public records that are exempt or confidential and exempt from the public records disclosure requirements, including, but not limited to, any third party claims or awards for attorneys’ fees and costs arising therefrom. Broker authorizes County to seek declaratory, injunctive, or other appropriate relief against Broker from a Circuit Court in Leon County on an expedited basis to enforce the requirements of this section.

IF THE BROKER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE BROKER’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT:

LEON COUNTY PURCHASING DIVISION

ATTN: MELANIE HOOLEY, PURCHASING DIRECTOR

1800-3 N. BLAIRSTONE ROAD

TALLAHASSEE, FLORIDA 32308

PHONE: 850-606-1600

EMAIL: HOOLEYM@LEONCOUNTYFL.GOV

Broker agrees to abide by all federal, state and local laws and regulations. It is the responsibility of the Broker to determine applicability and requirements of any such laws and to abide by them as stated in the Solicitation document.

18. AUDITS, RECORDS, AND RECORDS RETENTION

Broker agrees:

A. To establish and maintain books, records, and documents (including electronic storage media) in accordance with generally accepted accounting procedures and practices, which sufficiently and properly reflect all revenues and expenditures of funds provided by the County under this Agreement.

B. To retain all client records, financial records, supporting documents, statistical records, and any other documents (including electronic storage media) pertinent to this Agreement for a period of five (5) years after termination of the Agreement, or if an audit has been initiated and audit findings have not been resolved at the end of five (5) years, the records shall be retained until resolution of the audit findings or any litigation which may be based on the terms of this Agreement.

C. To assure that these records shall be subject at all reasonable times to inspection, review, or audit by Federal, state, or other personnel duly authorized by the County.

D. That persons duly authorized by the County and Federal auditors, pursuant to 45 CFR 75.364 shall have full access to and the right to examine this Agreement and related records and documents, regardless of the form in which kept, at all reasonable times for as long as records are retained.

E. To include these aforementioned audit and record keeping requirements in all approved subcontracts and assignments.

19. MONITORING

The Agreement will require the Broker to permit persons duly authorized by the County to inspect any records, papers, documents, facilities, goods, and Work of the Broker which are relevant to this Agreement and interview any clients and employees of the provider to assure the County of satisfactory performance of the terms and conditions of this Agreement.

Following such evaluation, the County will deliver to the Broker a written report of its findings and will include written recommendations with regard to the Broker’s performance of the terms and conditions of this Agreement. The Broker will correct all noted deficiencies identified by the County within the specified period of time set forth in the recommendations. The Broker’s failure to correct noted deficiencies may, at the sole and exclusive discretion of the County, result in any one or any combination of the following: (1) the Broker being deemed in breach or default of this Agreement; (2) the withholding of payments to the Broker by the County; and (3) the termination of this Agreement for cause.

20. TERMINATION

Leon County may terminate this Agreement without cause by giving the Broker thirty (30) days written notice of termination. Either party may terminate this Agreement for cause by giving the other party hereto thirty (30) days written notice of termination. The County shall not be required to give Broker such thirty (30) day written notice if, in the opinion of the County, the Broker is unable to perform its obligations hereunder or, in the County's opinion, the Work being performed is not satisfactory. In such case, the County may immediately terminate the Agreement effective upon notice of termination to the Broker.

Broker certifies that neither it nor any of its affiliates are scrutinized companies or other entities as identified in Section 287.135, Florida Statutes. In addition, Broker agrees to observe the requirements of Section 287.135, Florida Statutes, for applicable sub-agreements entered into for the performance of work under this Agreement. Pursuant to Section 287.135, Florida Statutes, the County may immediately terminate this Agreement for cause if the Broker, its affiliates, or its subcontractors are found to have submitted a false certification; or if the Broker, its affiliates, or its subcontractors are placed on any applicable scrutinized companies list or engaged in prohibited contracting activity during performance under this Agreement.

The agreement may be terminated by the County if the Broker is found to have submitted a false certification as required under Section 287.135(2)(a), Florida Statutes, been placed on the Scrutinized Companies or other entities that Boycott Israel List or is engaged in a boycott of Israel.

The agreement may be terminated by the County if the Broker is found to have submitted a false certification as required under Section 287.135(5), Florida Statutes, or has been placed on a list created pursuant to Section 215.473, Florida Statutes relating to scrutinized active business operations in Iran.

21. PURCHASES BY OTHER PUBLIC AGENCIES

With the consent and agreement of the successful bidder(s), purchases may be made under this bid by other governmental entities. Such purchases shall be governed by the same pricing, terms and conditions stated herein. This Agreement in no way restricts or interferes with the right of any public agency or political subdivision to bid any or all of the items or Work independently.

22. PUBLIC ENTITY CRIMES STATEMENT

In accordance with Section 287.133, Florida Statutes, Broker hereby certifies that to the best of its knowledge and belief neither Broker nor its affiliates has been convicted of a public entity crime.

23. UNAUTHORIZED ALIEN(S)

The Broker agrees that unauthorized aliens shall not be employed nor utilized in the performance of the requirements of this Agreement. The County shall consider the employment or utilization of unauthorized aliens a violation of Section 274A(e) of the Immigration and Naturalization Act (8 U.S.C. 1324a). Such violation shall be grounds for termination of this Agreement by the County.

24. EMPLOYMENT ELIGIBILITY VERIFICATION

By providing goods and/or services to the County, the Broker is obligated to comply with the provisions of Section 448.095, Florida Statutes, “Employment Eligibility.” Compliance with Section 448.095, Florida Statutes., includes, but is not limited to, utilization of the E-Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The Broker affirms and represents that it is registered with the E-Verify system and is using same and will continue to use same as required by Section 448.095, Florida Statutes.

25. CERTIFICATION REGARDING COMPLIANCE WITH ANTI-DISCRIMINATION LAWS - PROHIBITION AGAINST USING COUNTY FUNDS FOR DIVERSITY, EQUITY, AND INCLUSION

Pursuant to Sections 125.595 and 287.139, Florida Statutes (2026), (effective January 1, 2027), as may be amended, Broker certifies that it does not and shall not use County funds, directly or indirectly, to require its employees, Brokers, subcontractors, volunteers, vendors, agents, or representatives to ascribe to, study, or be instructed using materials relating to diversity, equity, and inclusion as defined by Section 125.595, Florida Statutes.

Broker shall not use County funds, directly or indirectly, to establish, sustain, support, or staff a diversity, equity, and inclusion office or employ, contract, or otherwise engage a person to serve as a diversity, equity, and inclusion officer as defined in Sections 125.595, Florida Statutes.

Broker shall ensure that all County funds received shall be expended in compliance with Section 125.595, Florida Statutes, and any other applicable provision of Florida law.

Continuing Warranty of Compliance

Broker warrants that throughout the term of this Agreement, including any renewals or extensions, Broker shall remain in compliance with the above certifications and shall not permit County funds to be used in a manner prohibited by Sections 125.595 and 287.139, Florida Statutes.

Upon reasonable request of the County, Broker shall provide records, certifications, or other documentation reasonably necessary to demonstrate compliance with this provision.

Indemnification for Noncompliance

To the fullest extent permitted by law, Broker shall indemnify, defend, and hold harmless the County and its officers, employees, agents, and representatives from and against any and all claims, actions, causes of action, damages, losses, liabilities, judgments, penalties, fines, costs, and expenses, including reasonable attorney’s fees and court costs, arising out of or relating to:

a. Broker’s breach of the certifications or warranties contained in this Agreement;

b. Broker’s violation of Sections 125.595 and 287.139, Florida Statutes (2026)

c. Any claim, investigation, administrative proceeding, or civil action arising from Broker’s use of County funds in a manner prohibited by Florida law; or

d. Any false, misleading, or inaccurate certification made by Broker pursuant to this Agreement.

The obligations contained in this section shall survive expiration or termination of the Agreement.

Termination for Cause

Broker acknowledges that the above certifications and warranty are material representations upon which the County has relied in entering into this Agreement and that any false certification, material breach of these provisions, or violation of Sections 125.595 and 287.139, Florida Statutes, shall constitute a material breach of the Agreement and shall entitle the County, in its sole discretion, to terminate the Agreement immediately upon written notice.

26. NON-WAIVER

Failure by the County to enforce or insist upon compliance with any of the terms or conditions of this Agreement or failure to give notice or declare this Agreement terminated shall not constitute a general waiver or relinquishment of the same, or of any other terms, conditions or acts; but the same shall be and remain at all times in full force and effect.

27. DELAY

No claim for damages or any claim other than for an extension of time shall be made or asserted against the County by reason of any delays. The Broker shall not be entitled to an increase in the Contract Sum or payment or compensation of any kind from the County for direct, indirect, consequential, impact or other costs, expenses or damages, including but not limited to costs of acceleration or inefficiency, arising because of delay, disruption, interference or hindrance from any cause whatsoever, whether such delay, disruption, interference or hindrance be reasonable or unreasonable, foreseeable or unforeseeable, or avoidable or unavoidable; provided, however, that this provision shall not preclude recovery of damages by the Broker for hindrances or delays due solely to fraud, bad faith, or active interference on the part of the County or its agents. Otherwise, the Broker shall be entitled only to extensions of this Agreement time as the sole and exclusive remedy for such resulting delay, in accordance with and to the extent specifically provided above.

28. REVISIONS

In any case where, in fulfilling the requirements of this Agreement or of any guarantee, embraced in or required thereby it is necessary for the Broker to deviate from the requirements of this Agreement, Broker shall obtain the prior written consent of the County.

29. FORCE MAJEURE

If either of the Parties is prevented from or delayed from performing any obligations under this Agreement (except payment or financial obligations) by circumstances beyond its control, including but not limited to fires, hurricanes, severe weather, floods, pandemics, quarantines, war, civil disturbances, acts of terrorism, acts of God, or significant threats of such circumstances, or any future laws, rules, regulations, orders, or acts of any local, state, or Federal government (collectively “Force Majeure”), then the affected party shall be excused from performance hereunder during the period of inability to perform. The party claiming Force Majeure shall promptly notify the other party in writing when upon learning of the existence of a Force Majeure condition, and when the Force Majeure condition has terminated. Notwithstanding anything in this Agreement to the contrary, the term “Force Majeure” does not include or excuse performance under this Agreement for events related to increased costs associated with fuel, labor, labor disputes, insurance, or other expenses of performing the obligations hereunder.

30. RESERVATION OF SOVEREIGN IMMUNITY

Nothing herein is intended to serve as a waiver of sovereign immunity by the County nor shall anything included herein be construed as consent by the County to be sued by third parties in any matter arising out of this Agreement. The County is included within the definition of “state agencies or subdivisions” in Section 768.28, Florida Statutes, and shall be responsible for the negligent or wrongful acts or omissions of its employees pursuant to Section 768.28, Florida Statutes.

31. THIRD PARTY BENEFICIARIES

Neither the County nor the Broker intends to directly or substantially benefit a third party by this Agreement. Therefore, the Parties acknowledge that there are no third-party beneficiaries to this Agreement and no third party shall be entitled to assert a right or claim against either of the Parties based upon this Agreement.

32. LAW, JURISDICTION, VENUE, WAIVER OF JURY TRIAL

This Agreement shall be interpreted and construed in accordance with and governed by the laws of the State of Florida. Venue for all actions arising from, related to, or in connection with this Agreement shall be in the state courts of the Second Judicial Circuit in and for Leon County, Florida. If any claim arising from, related to, or in connection with this Agreement must be litigated in Federal court, the exclusive venue for any such lawsuit shall be in the United States District Court or United States Bankruptcy Court for the Northern District of Florida. By entering into this Agreement, the County and Broker hereby expressly waive any rights either Party may have to a trial by jury of any civil litigation related to this Agreement.

33. CONSTRUCTION

The validity, construction, and effect of this Agreement shall be governed by the laws of the State of Florida.

34. SEVERABILITY

It is intended that each section of this Agreement shall be viewed as separate and divisible, and in the event that any section, or part thereof, shall be held to be invalid, the remaining sections and parts shall continue to be in full force and effect.

35. AMENDMENTS

No modification, amendment, or alteration in the terms or conditions contained in this Agreement shall be effective unless contained in a written document prepared with the same or similar formality as this Agreement and executed by duly authorized representatives of the County and Broker.

36. CONFLICTING TERMS AND CONDITIONS

In the instance that any other agreement exists concerning the matters herein, then the terms and conditions in this Agreement shall prevail over all other terms and conditions.

37. INTERPRETATION

This Agreement shall be interpreted without the aid of any canon, custom, or rule requiring construction against the drafter.

38. COUNTERPARTS AND MULTIPLE ORIGINALS

This Agreement may be executed in multiple originals and in counterparts, each of which shall be deemed to be an original, but all of which, taken together, shall constitute one and the same agreement.

39. AUTHORITY TO SIGN

Each signatory to this Agreement who signs on behalf of a party expressly represents and warrants that he or she has the authority to sign on behalf of that party.

40. ENTIRE AGREEMENT

This Agreement, including the terms and conditions shown above contains the complete and final agreement between the County and Broker and no other agreement in any way modifying any of said terms and conditions will be binding upon the County unless made in conformance with this Agreement. Broker may not unilaterally modify the terms of the Agreement (e.g., attachment or inclusion of standard preprinted forms, product literature, or terms accompanying or affixed to a product or purchase order, whether written or electronic) or by incorporating such terms onto Broker’s invoice or other documents forwarded by Broker for payment. The County’s acceptance of product or processing of documentation on forms furnished by Broker for approval or payment shall not constitute acceptance of any proposed modification to terms and conditions and any additional or conflicting, terms proposed by Broker. There shall be no force or effect to any different terms of any related purchase order or similar form even if signed by the Parties after the date hereof.

ORDER OF PRECEDENCE

1. Agreement

2. Exhibit A

3. Exhibit B

ATTACHMENTS

Exhibit A – Solicitation Document #BC-2026-019 Exhibit B – Broker’s Response to Solicitation #BC-2026-019

[THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK. SIGNATURE PAGE TO FOLLOW.]

WHERETO, the parties have set their hands and seals effective the date whereon the last party executes this Agreement.

LEON COUNTY, FLORIDA

<<VENDOR NAME>>

By:

By:

Melanie Hooley Leon County Purchasing Director

Printed Name

Date:

Title:

Date:

ATTEST:

Gwen Knight, Clerk of the Court & Comptroller, Leon County, Florida

BY:

DATE:

APPROVED AS TO LEGAL SUFFICIENCY:

Chasity H. O’Steen, County Attorney Leon County Attorney’s Office

By:

Daniel R. Krumbholz Assistant County Attorney

Date: