AGO701_CRP30809_Revised_Contract_07.1.2025.pdf

Rev. 4.19.22

Index No.: AGO701 Eff. Date: 07/01/2025* Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Janitorial Services, OAG, BCI Youngstown Office

CONTRACT No.: CRP30809 EFFECTIVE DATES: 01/01/2024 to 06/30/2025 Renewal through 06/30/2027*

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, *contract terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to The Office of the Ohio Attorney General, BCI, 760 Boardman-Canfield Road, **Ste. 2, Youngstown, OH 44512.

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Mandatory Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _______________________________________________________

Kathleen C. Madden, Director Date

* This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twenty four (24) months, effective 07/01/2025 through 06/30/2027 It is also issued to update the price list, scope of work, and contractor contact information effective 07/01/2025. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03/31/2025 effective 07/01/2025.

file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-31-25.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

TABLE OF CONTENTS

PAGE NO.

SPECIFICATIONS

SCOPE OF WORK 3

SERVICES PROVIDED 3-4

MATERIALS AND SUPPLIES 4

GENERAL COMMENTS 4

CONTRACT ITEMS

COST SUMMARY 5

CONTRACTOR’S INDEX 6

SUMMARY OF AMENDMENTS 7

Index No.: AGO701*

SPECIFICATIONS

I. *SCOPE OF WORK

The intent of this scope of work is to provide janitorial services for the Ohio Attorney General’s Office, BCI, 760 Boardman- Canfield Road, Ste.2, Youngstown, Ohio 44512. Contractor is deemed to have knowledge of the work that is requested below.

The State of Ohio, Department of Administrative Services Standard Terms and Conditions rev. *03.31.2025, including any subsequent changes, shall govern this work.

II. DATES/HOURS OF SERVICE

Services shall be provided two days per week, Tuesday and Friday. Hours shall be agreed upon by the Contractor and the designated agency representative. No deviation to the work schedule shall be made unless both parties agree.

III. SERVICES PROVIDED

A. General Cleaning: Entrances, Foyers, Hallways, Common and Office Areas

1. Daily Tasks

a. Empty waste baskets and replace liners; wash and wipe waste baskets as needed (including outside trash containers)

b. Clean entrance door glass inside and outside

c. Clean and disinfect doors, handles, push plates, & switches

d. Clean, sanitize, and polish drinking fountains

e. Clean and disinfect sinks

f. Clean and sanitize furniture (tables & chairs), counters, & appliances in eating area

g. Clean and polish glass, mirrors, & chrome/stainless steel fixtures

h. Replenish all product dispensers with supplies

i. Vacuum walk off mats

j. Sweep and wet mop hard surfaced floors (including corners, edges, and behind doors)

k. Treat carpet stains

2. Weekly Tasks

a. Dust, spot clean, and disinfect cleared work surfaces; desks, chairs, furniture, counters

b. Clean and disinfect telephones, copiers/printers, and other shared office equipment

c. Clean and disinfect walls, door frames, partitions, kick plates, & handrails

d. Sweep and mop stairwells

e. Vacuum carpeted floors (including corners, edges, and behind doors)

3. Monthly Tasks

a. Dust/wipe top of cabinets, cubicles, ledges, wall fixtures, and outlet covers

b. Dust top of cabinets, cubicles, ledges, shelves, wall hangings, etc

c. Clean and vacuum furniture (including legs of chairs & tables)

d. Dust/clean blinds

e. High dust surfaces above 5'

f. Low dust all surfaces below 5' (including all baseboards)

g. Dust/clean ceiling vents and columns

B. Kitchen, Breakroom, Restroom Cleaning

1. Daily Tasks

a. Empty trash/waste containers and replace liners

b. Clean and sanitize furniture (tables & chairs), counters, & appliances in eating area

c. Clean and sanitize tabletops, chairs, and counter areas

d. Clean and disinfect cabinet facings and handles

e. Place all chairs in an orderly fashion

f. Clean and disinfect sinks, toilets, urinals, and fixtures

g. Clean and disinfect walls around dispensers, sinks, toilets, and urinals

h. Clean and polish mirrors, glass, chrome/stainless steel fixtures (Bright Work)

i. Replenish all product dispensers with supplies

j. Dust partitions, wall hangings, shelving, and furniture

k. Clean and disinfect doors, handles, push plates, & switches

l. Sweep and wet mop floors

*Update DAS Standard Terms and Conditions, rev. 03.31.2025 effective 07/01.2025.

SPECIFICATIONS, CONTINUED

2. Monthly Tasks

a. Dust/clean all vents

b. Dust/clean window blinds

c. Scrub corners, edges, and beneath fixtures

C. Closing Instructions

Daily Tasks

1. Clean and maintain equipment and janitorial closet

2. Report any damage or unusual circumstances

3. Maintain and update MSDS manual

4. Turn off lights

IV. EQUIPMENT AND SUPPLIES

A. Contractor Responsibilities

1. Cleaning Equipment: vacuum, dust & wet mops, janitorial carts, mop buckets, etc.

2. Cleaning Supplies: Brooms, dust pans, spray bottles, cleaning clothes/paper towels, sponges, vacuum bags, etc.

3. Cleaning Agents/Chemicals: Disinfectant, glass cleaner, polish, sanitizer, floor cleaner, etc.

B. AGO Responsibilities

Replenishable Supplies: Paper hand towels, hand soap, toilet tissue, and can liners

V. *GENERAL COMMENTS

A. All desks are to be cleaned only in the presence of the AG/BCI employee.

B. Contract is for 24 months: starting July 1, 2025 and concluding on June 30, 2027.

C. Invoices should be emailed to invoices@OhioAGO.gov D. Cleanings services will be provided two days per week on Tuesday and Friday except for observed holidays; see observed holiday schedule below.

E. AGO Observed Holidays

A holiday falling on a Saturday will be observed on the preceding Friday, and a holiday falling on a Sunday will be observed on the following Monday.

1. New Year’s Day – January 1

2. Martin Luther King’s Birthday – the third Monday in January

3. President’s Day – the third Monday in February

4. Memorial Day – the last Monday in May

5. Juneteenth – June 19

6. Independence Day – July 4

7. Labor Day – the first Monday in September

8. Veteran’s Day – November 11

9. Thanksgiving Day – the fourth Thursday in November

10. Day After Thanksgiving Day – the day after the fourth Thursday in November

11. Christmas Day – December 25

12. Any day proclaimed by the Governor of the State of Ohio or the President of the United States, except for

Columbus Day.

*Update scope of work effective 07/01/2025.

mailto:invoices@OhioAGO.gov

Index No.: AGO701 *

COST SUMMARY

Submit Invoices to:

invoices@OhioAGO.gov

*Update pricing and item description effective 07/01/2025..

OHIOBUYS

PRODUCT

CODE

UNSPSC

CODE

ITEM

PRICE PER

CRP30809-1 76111501

Janitorial Services, OAG, BCI Youngstown Office, 760 Boardman-Canfield Road, *Ste, 2, Youngstown, OH 44512.

Not to exceed total contract amount of *$23,040 for

FY26/FY27.

$960.00 per month* mailto:invoices@OhioAGO.gov

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30809

OAKS # 0000063176

Youngstown Area Goodwill Industries 2747 Belmont Avenue Youngstown, OH 44505

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

*Mary Ellen Gaughan Telephone: (330)759-7921

*Email: operations@goodwillyoungstown.org

*Update contract contact information effective 07/01/2025.

mailto:operations@goodwillyoungstown.org

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

2 07/01/2025

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twenty four (24) months, effective 07/01/2025 through 06/30/2027 It is also issued to update the price list, scope of work, and contractor contact information effective 07/01/2025.

Additionally, it is issued to update the DAS Standard Terms and Conditions, rev.

03/31/2025 effective 07/01/2025.

1 01/05/2024 This amendment is issued to update the scope of work and cost summary page effective 01/01/2024. It is also issued to add a summary of amendments page effective 01/05/2024.

CONTRACT FOR: Janitorial Services, OAG, BCI Youngstown Office