Agg_Invitation_to_Bid__2_.pdf

REQUIREMENTS/SPECIFICATIONS

Section 1: Intent

The purpose of this invitation is to establish pricing for training and testing three (3) levels of Aggregate certification that meet the course concepts stated in Section 3. The training courses shall be a combination of classroom and hands on (Aggregate Level 2 & 3 only) training with testing that result in certification in each course.

Course content must meet AASHTO, ASTM, and ODOT requirements stated in Section 3. Training will be provided to Ohio Department of Transportation employees only.

Section 2: Contract Duration

Award date through June 30, 2027.

Section 3: Training & Testing Requirements

The vendor’s aggregate training courses shall be designed to provide Ohio Department of Transportation (ODOT) employees with a combination of classroom and hands on training for the following concepts listed in the information below.

Aggregate Level 1:

The vendor training course will provide adequate instruction time for entry level construction field and test lab employees to learn the concepts listed below and provide sufficient review time prior to the written test.

Course Concepts:

▪ Methods of Stockpiling

▪ Segregation of Aggregate

▪ Aggregate Segregation Index

▪ Stockpile Recovery Techniques

▪ Sources of Variation

▪ Importance of Sampling

▪ Sampling & Sampling Tools

▪ Field Sample Sizes

▪ Aggregate Sampling Procedures

▪ Sample Identification

Course Concepts will also provide enough training and instruction that the successful participant will be capable of performing:

• AASHTO T2, sampling of aggregate and AASHTO T248 reducing samples of aggregate to testing size.

▪ Understand the aggregate sample size requirements of AASHTO T27 and any amendments of ODOT Supplement 1004.

The vendor will provide all training and testing materials, audio visual equipment, instructors, monitors, sample materials, and travel to and from the training site. The training will include a written test which will consist of a battery of questions on each course concept to ensure participants are able to demonstrate suitable knowledge on each concept.

The written test will be administered by vendor’s qualified instructors/monitors and graded by the vendor or other entity acceptable to the Department.

The employee who achieves a passing grade on written testing will be considered qualified based on having obtained suitable knowledge to understand and perform the course concepts and will be provided official recognition of this for a minimum period of five (5) years.

The employee who achieves a passing grade on written testing will be considered qualified to perform the AASHTO and ASTM

ITB 306-26 Training and Testing for Three (3) Levels of Aggregate Certification

The Department reserves the right to review and reject any course materials and aides at any time throughout the duration of the contract.

Aggregate Level 1 Logistics

1. Class size will be between 10-30 participants.

2. The vendor will provide all training and testing materials, audio visual equipment, instructors, test proctors, sample materials (if applicable), and travel to and from the training site.

3. The awarded vendor must provide training manuals (workbooks) to ODOT for distribution (if applicable) at least 90 days prior to the start of the training schedule and/or upon request.

4. The awarded vendor must provide ODOT, Office of Employee Development and Lean, with copies of testing records in an electronic format approved by ODOT, including but not limited to:

sign in sheets, examination results, and any evaluations regarding the test (if applicable) as soon as available.

5. The classroom training sessions including testing will be scheduled by ODOT and will only be for ODOT employees.

6. Participants will be permitted one (1) retest without having to retake course.

7. Participants will be permitted the option of taking one (1) recertification test without the course.

8. Vendor will provide the test, but will allow retests to be administered and proctored by ODOT if applicable.

9. Vendor will provide recertification exams, but allow exams to be administered and proctored by

ODOT.

10. All grading of exams will be conducted by the vendor. All reporting of scores will be conducted electronically by the vendor to ODOT.

11. Successful participants will receive certification, not to expire in less than five (5) years.

12. The awarded vendor must conduct all training utilizing their instructors and test administrators.

Department employees will not be utilized in delivery of training or testing (excluding retests and recertifications).

13. The vendor will provide successful participants with (at minimum) an 8 ½ “x 11” certificate mailed to ODOT Central Office – HT Academy 1980 W. Broad Street, Columbus, Ohio 43223.

Aggregate Level 2:

The vendor training course will provide adequate instruction time for entry level test lab employees to learn the concepts listed below and provide sufficient review time prior to the written and performance testing.

Course Concepts:

▪ Sampling of Aggregates – AASHTO T2

▪ Reducing Samples of Aggregate to Testing Size AASHTO T248 and ODOT Supplement 1004

▪ Materials Finer than No. 200 Sieve in Mineral Aggregates by Washing AASHTO T11

▪ Sieve Analysis of Fine and Coarse Aggregates AASHTO T27

▪ Sieve Analysis of Long-Graded Material

▪ Unit Weight and Voids in Aggregate AASHTO T19

▪ Determining Percent of Fractured Particles in Coarse Aggregates ASTM D5821

▪ Establishing and Implementing a Quality System for Construction Material Testing

▪ Testing Method for Verifying Mechanical Shakers – AASHTO R18

▪ Test Method for Verifying Balances -– AASHTO R18

▪ Test Method for Verifying Sieves – AASHTO R18

▪ Test Method for Verifying Ovens – AASHTO R18

The vendor will provide all training and testing materials (written and performance), audio visual equipment, instructors, monitors, sample materials, and travel to and from the training site.

The training will include both a written test and a performance test. The written test will consist of a battery of questions on each course concept to ensure participants are able to demonstrate suitable knowledge on each concept.

The performance test will require the employee to demonstrate hands on proficiency in performing each test. The performance test will be witnessed and scored by and instructor/monitor who holds suitable qualifications to evaluate the employee’s performance in the test procedure.

The performance and written tests will be administered by vendor’s qualified instructors/monitors and will be graded by the vendor or other entity acceptable to the Department.

The employee who achieves a passing grade on both the performance and written testing will be considered qualified to perform the AASHTO and ASTM tests and will be provided official recognition of this for a minimum period of five (5) years.

The Department reserves the right to review and reject any course materials and aides at any time throughout the duration of the contract.

Aggregate Level 2 Logistics

1. Class size between 10-30 participants.

2. The vendor will provide all training and testing materials (written and performance), audio visual equipment, instructors, proctors, sample materials, and travel to and from the training site.

3. The awarded vendor must provide training manuals (workbooks) to ODOT for distribution at least 90 days prior to the start of the training schedule and/or upon request.

4. The awarded vendor must provide ODOT, Office of Employee Development and Lean, with copies of testing records in an electronic format approved by ODOT, including but not limited to: sign in sheets, examination results, and any evaluations regarding the test (if applicable) as soon as available.

5. The classroom training sessions including testing (written & performance) will be scheduled by ODOT and will only be for ODOT employees.

6. Participants will be permitted one (1) retest without having to retake course.

7. Participants will be permitted the option of taking one (1) recertification test without the course.

8. Vendor will provide the test but will allow retests to be administered and proctored by ODOT if applicable.

9. Vendor will provide recertification exams but allow exams to be administered and proctored by ODOT.

10. All grading of exams will be conducted by the vendor. All reporting of scores will be conducted electronically by the vendor to ODOT.

11. Successful participants will receive certification, not to expire in less than five (5) years.

12. The awarded vendor must conduct all training and performance testing utilizing their instructors and test administrators. Department employees will not be utilized in delivery of training or testing (excluding retests and recertifications).

13. The vendor will provide successful participants with (at minimum) an 8 ½ “x 11” certificate mailed to ODOT Central Office – HT Academy 1980 W. Broad Street, Columbus, Ohio 43223.

Aggregate Level 3:

The vendor training course will provide adequate instruction time for experienced test lab employees to learn the concepts listed below and provide sufficient review time prior to the written and performance testing.

Course Concepts must meet requirements outlined in AASHTO T2, T11, T19, T22, T27, T84, T85, T96, T104, T176, T248, T304, T327-05, D75, R18, ASTM C131, C535, D4791, D5821, D3665, D6928-03 and ODOT Supplement 1004, 1006, 1017, 1024, 1029.

Course Concepts:

▪ Testing Apparatus

▪ Sample Preparation

▪ Sample Testing

▪ Calculations

▪ Common Testing Errors

▪ Sodium Sulfate Soundness

▪ Plastic Fines in Graded Aggregate and Soils by Use of the Sand Equivalent Test

▪ Deleterious Substances

▪ Flat Particles, Elongated Particles or Flat and Elongated Particles in Coarse Aggregate

▪ Uncompacted Void Content of Fine Aggregate

▪ Specific Gravity of Fine Aggregate

▪ Specific Gravity of Coarse Aggregate

▪ Los Angeles Abrasion

▪ Micro-Deval

The vendor will provide all training and testing materials (written and performance), audio visual equipment, instructors, monitors, sample materials, and travel to and from the training site.

The training will include both a written test and a performance test. The written test will consist of a battery of questions on each course concept to ensure participants are able to demonstrate suitable knowledge on each concept.

The performance test will require the employee to demonstrate hands on proficiency in performing each test. The performance test will be witnessed and scored by an instructor/monitor with who holds suitable qualifications to evaluate the employee’s performance in the test procedure.

The performance and written tests will be administered by vendor’s qualified instructors/monitors and will be graded by the vendor or other entity acceptable to the Department.

The employee who achieves a passing grade on both the performance and written testing will be considered qualified to perform the AASHTO and ASTM tests and will be provided official recognition of this for a minimum period of five (5) years.

The Department reserves the right to review and reject any course materials and aides at any time throughout the duration of the contract.

Aggregate Level 3 Logistics

1. Class size between 10-30 participants.

2. The vendor will provide all training and testing materials (written and performance), audio visual equipment, instructors, proctors, sample materials, and travel to and from the training site.

3. The awarded vendor must provide training manuals (workbooks) to ODOT for distribution (if applicable) at least 90 days prior to the start of the training schedule and/or upon request.

4. The awarded must provide ODOT, Office of Employee Development and Lean, with copies of testing records in an electronic format approved by ODOT, including but not limited to: sign in sheets, examination results, and any evaluations regarding the test (if applicable) as soon as available.

5. The classroom training sessions including testing (written & performance) will be scheduled by ODOT and will only be for ODOT employees.

6. Participants will be permitted one (1) retest without having to retake course.

7. Participants will be permitted the option of taking one (1) recertification test without the course.

8. Vendor will provide the test, but will allow retests to be administered and proctored by ODOT if applicable.

9. Vendor will provide recertification exams, but allow exams to be administered and proctored by ODOT.

10. All grading of exams will be conducted by the vendor. All reporting of scores will be conducted electronically by the vendor to ODOT.

11. Successful participants will receive certification, not to expire in less than five (5) years.

12. The awarded vendor must conduct all training and performance testing utilizing their instructors and test administrators. Department employees will not be utilized in delivery of training or testing (excluding retests and recertifications).

13. The vendor will provide successful participants with (at minimum) an 8 ½ “x 11” certificate mailed to ODOT Central Office – HT Academy 1980 W. Broad Street, Columbus, Ohio 43223.

Section 4: Training Sites

The vendor will be required to provide training and testing within any of ODOT’s twelve (12) districts or Central Office facilities or at other state-owned facilities within Ohio as defined by the Department’s training office.

All training sessions will be scheduled by ODOT starting July of the first year through May of following year.

ODOT reserves the right to change schedule start and end times based on need.

Section 5: Vendor Training Quantities

There are no guaranteed quantities under this contract. The numbers listed are estimates for contract duration:

Fiscal Year 2026 Estimated # of Participants

Aggregate Level 1 578

Aggregate Level 2 32

Aggregate Level 3 31

Fiscal Year 2027 Estimated # of Participants

Aggregate Level 1 603

Aggregate Level 2 59

Aggregate Level 3 48

Section 6: Vendor Requirements

Vendors must submit with their bid:

1. Detailed course descriptions including course title, prerequisites, syllabus, course materials, training aides used during the course, course format and course time schedule.

2. A list of instructors and their qualifications.

Section 7: Pricing

The vendor shall list the pricing information in the Department’s Microsoft Excel file. This Microsoft Excel file can be downloaded from the ODOT website.

Section 8: Award Criteria

The award will be made to the lowest responsible bidder by grand total.

To determine lowest responsible bidder the Department will evaluate items in Sections 3 and 6 including:

▪ Instructor qualifications

▪ Scope of course

▪ Detailed training materials

▪ Course format, time and training aids

▪ Any other items in sections 3 and 6 that could affect the quality of the classroom experience and final skills of the participants.

Vendors must submit their Bid Responses electronically in OhioBuys before the published deadline date & time, Columbus, Ohio local time on the Proposal due date. Vendors will not be able to submit Bid Responses, or unsolicited Proposal amendments after the deadline.

Vendors must allow adequate time for uploading a Bid Response prior to the due date and time. ODOT recommends that vendors submit Bid Responses as early as possible. If a second round is issued for any reason, vendors must resubmit their bid if they had already submitted in a previous round, as the previously submitted Bid Responses do NOT carry over to the new round.

The Signature process takes place after the award now. The email will come from documents@esign.ohio.gov and will go to the signatory that was identified in the bid submission. The subject line will be the bid # Signature Request, (example: 101G-25

Signature Request).

No contract can be issued to your company until we receive your signature to complete the process. And you must have an

OAKS Payor ID before a contract can be issued. To obtain that, you will need to go into https://ohiopays.ohio.gov.

mailto:documents@esign.ohio.gov https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fohiopays.ohio.gov%2F&data=05%7C02%7CTodd.VanKirk%40dot.ohio.gov%7C1ac0731aa3fa4f066d5408dc7b4d0c36%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0%7C0%7C638520818049379076%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=v8I%2Ba6H4M2smMVdNcvpoDrB2Dqsn4%2FJvMONLWyfwoxE%3D&reserved=0