Agawam Fountain RFP.pdf
PDF 161 KB Posted
- Attached to
- Agawam Park Fountain Renovation
- Solicitation number
- 2137675
- Issued by
- Suffolk County, New York
About this file
This is a Request for Proposal (RFP) document for the City of Agawam, New York, seeking contractor services for a comprehensive park fountain renovation project. The scope of work includes removal and disposal of existing plaster coating and sealing materials from the fountain's interior, installation of Pentair flush-mounted pool lighting with associated conduit and electrical wiring, installation of an autofill system connected to the municipal water main, installation of a brass spray ring with low-angle nozzles around the center pedestal to deter waterfowl, repair of surface channels and holes, and application of blue-tinted marble dust surfacing with sealant to the interior perimeter. All work must comply with local, state, and federal disposal regulations, with dump fees included in proposal pricing. The project requires safe and efficient execution with minimal disruption to the public.
The RFP does not specify response deadlines, bid due dates, site visit requirements, or bidders' conference details within the available documentation. No incumbent contractor information is provided, and the government description notes that no identical or substantially similar contracts have been awarded to any business enterprise within the past five years. Pricing terms, set-asides, funding sources, and contract award amounts are not detailed in the file summary provided.
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Text version
VILLAGE OF SOUTHAMPTON
REQUEST FOR PROPOSALS (RFP)
Renovation for Fountain in Agawam Park
Village of Southampton, New York
Issue Date: _August 3, 2026________________
Proposal Due Date and Bid Opening: _September 11, 2026 at 12:00pm_____
Contact Person: Stephen Phillips Jr. Superintendent of Public Works
Sphillipsjr@southamptonvillage.gov Office 631-283-4269.
RFP documents may be obtained at Village Hall:
23 Main Street, Southampton NY,11968
Monday through Friday, 9:00am to 3:30pm.
RFP documents also be requested by contacting:
Superintendent of Public Works
Stephen Phillips Jr.
Office 631-283-4269
Email: Sphillipsjr@southamptonvillage.gov Monday through Friday 8:00 to 12:00pm.
1. Purpose
The Village of Southampton is soliciting proposals from qualified pool/water feature contractors to provide renovation services for memorial fountain in Agawam Park. All work shall comply with applicable New York State prevailing wage laws and insurance requirements.
2. Scope of Work
The selected contractor shall furnish all labor, materials, tools, equipment, and supervision necessary to complete the following:
• Removal and properly dispose of all current plaster coating on the inside of the fountain.
• Removal and properly dispose of all of sealing on inside perimeter of fountain that seals fountain to coping stone perimeter.
• Cut into fountain surface to install Pentair flush mounted pool lighting, conduit and wires for said lighting. Run wires for lighting power supply to the outside of fountain.
mailto:Sphillipsjr@southamptonvillage.gov
• Installation of autofill system connected to watermain just outside fountain perimeter.
• Installation of brass spray ring with low angle spray nozzles around center pedestal inside fountain for the purpose of deterring wild water foul using fountain as latrine.
• Repair of channels and holes cut into fountain surfacing.
• Installation of blue tinted Marble Dust surfacing and sealant to inside perimeter of fountain to coping stone.
• Ensure all debris is disposed of in accordance with local, state, and federal regulations.
• Include dump fees in the proposal pricing.
All work shall be performed safely and efficiently with minimal disruption to the public.
3. Project Term
The contract will cover a Six (6) week period beginning approximately October 5th and ending
November 9th, weather permitting. The Village reserves the right to extend the contract for additional work as needed and as mutually agreed upon.
4. Prevailing Wage Compliance
This project is subject to New York State Labor Law Articles 8 and 9 regarding prevailing wage requirements. The contractor must comply with all prevailing wage laws and maintain certified payroll records for inspection by the Village upon request.
5. Insurance Requirements
The successful contractor must furnish proof of the following insurance coverage prior to the start of work:
• General Liability Insurance: Minimum $1,000,000 per occurrence / $2,000,000 aggregate.
• Automobile Liability Insurance: Minimum $1,000,000 combined single limit.
• Workers’ Compensation and Employer’s Liability: As required by New York State law.
• Village of Southampton must be named as Additional Insured on all applicable policies.
Certificates of insurance must be submitted to the Village Clerk prior to contract execution.
6. Proposal Requirements
Each proposal must include:
1. Company Information: Name, address, contact person, phone number, email, and years in business.
2. Qualifications: Description of company experience with pool and fountain work.
3. Equipment List: Description of vehicles, lifts, and equipment to be used.
4. Pricing Schedule:
o Hourly rates for surface preparation.
o Separate pricing (if applicable) for all other work provided.
o Estimated or fixed dump/disposal fees.
5. Proof of Insurance (or statement of ability to provide upon award).
6. References: At least three (3) municipal or commercial references for similar work
7. Evaluation Criteria
Proposals will be evaluated based on:
• Experience and qualifications.
• Availability and capacity to perform work.
• Pricing and overall cost to the Village.
• Compliance with RFP requirements and completeness of proposal.
The Village reserves the right to reject any or all proposals, to waive informalities, and to award the contract in the best interest of the Village.
8. Submission Instructions
Proposals must be submitted in a sealed envelope clearly marked:
“RFP – Renovation of Agawam Park Fountain” and delivered to:
Village Clerk
Village of Southampton
23 Main Street
Southampton, NY 11968
Deadline: _September 11, 2026 at 12:00pm_______
Late submissions will not be accepted.
9. Additional Information
Mandatory site visit appointments can be arranged by contacting:
John Flick, Parks Crew Leader
631-461-0039
Email: jflick@southamptonvillage.gov
Questions regarding this RFP may be directed to:
Stephen Phillips Jr
Superintendent of Public Works
Village of Southampton
Phone: 631-283-4269
Email: Sphillipsjr@southamptonvillage.gov
***ONCE A BID IS ACCEPTED BY THE VILLAGE BOARD. THAT BUSINESS WILL
ENTER INTO A CONTRACT WITH THE VILLAGE ATTORNEY***
By order of:
Village of Southampton
Superintendent of Public Works, Stephen Phillips Jr, mailto:jflick@southamptonvillage.gov
File details come from the government source that posted it. Updated .