GRCC Design Build Pre-bid notes.docx

5/12/10 Contractor Meeting at GRCC General:

Q: Design & Construction included? A: Yes. “Design-Build”

Q: How do you compare bids w/2 different companies? (One for design work / one for const?) A: Award is not necessarily low bid. It’s based on evaluation of whole package.

Q: What is the Code? Retrofit to meet:

1. 2006 International Building Code (IBC)

2. NFPA 101 Life Safety Code

3. NEC 2005

4. American Disabilities Act (ADA)/American Barriers Act (ABA) 2006

5. UPC 2006

6. UMC 2006

7. Title 24 Energy Code 2005

8. As Noted in Specifications

Outside Headhouse:

Info – Siding – total replacement OR replacement of damaged siding – are bid options.

Q: Does option include replacement of ALL siding? A: 2 options – total replacement or just damaged portions.

Q: Does option include ADA compliance? A: Base bid includes bringing building to ADA standard. If no bid options happen, building is to be brought up to ADA.

Q: What about seismic standards/codes? Or other codes besides accessibility? A: Specific codes noted above).

Q: On bid form, how do we quantify “damaged” siding? A: Recommend including number of square feet you identify as damaged. Selection is based on best value to government – not low bid. Need to be able to describe what you are going to do.

Q: Stated that “replace” all siding – easy to quantify. However no definition of what’s “bad” (damaged”). A: You (bidder) need to describe what you feel is damaged.

Q: Where do we put our explanation (of above)? A: In the package – “Technical Approach section”

Inside Headhouse (Kitchen):

Q: During design phase, will a FS contact be available to questions? A: Yes. Shannon or Amy. Understand that it’s remodel work, and they will be available to meet and answer questions along the way.

Q: Any County or City permits required? A: No.

Q: What’s the extent of the remodel? A: Just to meet code and ADA.

Q: Can we come back prior to submitting bids? A: Yes – You can make arrangements to get in to buildings.

Q: Does (kitchen) counter need to be brought up to code? A: Yes.

Inside Headhouse (Hallway):

Q: Front door access? A: Yes.

Q: Was the whole building built at the same time? A: Yes, but remodeled at different times. Other buildings on site are not part of the project unless they are needed for electrical or plumbing stuff (ex. Meter).

In courtyard and laundry room:

Q: Wages? A: Davis-Bacon.

Q: What’s included for laundry room? A: from Robyn – it’s employee work area, so need to bring it up to ADA standard.

At Injector Building:

Information – This is the last bid option. Replacement of roof only. No siding.

Q: What goes on in this building (ref hazardous placards)? A: pesticides / herbicides mixing.

Q: Why no siding included here? A: Limited funds – had to prioritize.

Q: Is this building included on the cd? A: Yes. Full construction drawings for both headhouse and injector building are available.

Q: Does it include replacement of wood facia? A: No. Not part of package.

At Office:

Information – Built in 1938. Limited drawings, but they are included on cd. Shannon reviewed points from solicitation covering the base bid items.

Q: Is the Annex part of the project? A: No.

Q: Does the plumbing need to be upgraded to meet code? A: Shannon will post reply regarding code on this item.

Q: What is the scope for this building? A: Bring it up to accessibility and code. (Discussed various options for entry into building including ramps and lifts at front and/or back doors).

In Basement of Office:

Q: Whats included here? A: Nothing.

Q: Will the floor above be insulated? A: No.

Inside Office:

Information – cracking in ceiling is cosmetic – not structural. Resulted from wet area on corner of building (described in solicitation).

Q: Is there an asbestos and lead based paint report? A: No. There’s incomplete documentation regarding removal of asbestos. There’s likely lead based paint in this building.

Q: Will contractor have to do the testing for asbestos and lead based paint? A: Yes.

Q: Are you o.k. w/losing closet storage space (adjacent to women’s restroom) for accessibility? A: Yes.

Q: When are bids due? A: It’s in the solicitation.

Q: What’s the FS budget for this? A: It’s in the solicitation.