A-E SOW_SMNRA_06_2009.pdf

STATEMENT OF WORK

FOR

INDEFINITE DELIVERY INDEFINITE QUANTITY (IDIQ)

ARCHITECTURAL & ENGINEERING (A-E) SERVICES

SPRING MOUNTAINS NATIONAL RECREATION AREA

USDA FOREST SERVICE

INTERMOUNTAIN REGION

June 2009

Solicitation Number AG-9360-S-09-0006 1

TABLE OF CONTENTS

1. GENERAL DESCRIPTION:

1.1 Scope of Services

1.2 Task Orders

1.3 Construction Cost Limitations

1.4 Geographic Location of Work

1.5 Ownership of Design/Documents Prepared for Government

2. TASK PROPOSALS:

2.1. Pre-Proposal Responsibilities

2.2. Clarifications

2.3. Requirements for Proposal Submittals

3. REQUIRED SERVICES:

3.1. Description of Services

3.2. Pre-Design Charrettes

3.3. Description of Typical Submittals

3.4. Submittal Review Process

3.5. Responsibilities during Task Order Bidding

4. DESIGN POLICY AND CRITERIA:

4.1. Design Policies, Certifications, Registration

4.2. Forest Service Engineering Manuals and Handbooks

4.3. (Leadership in Energy and Environmental Design) LEED

4.4. Environmental Decision Documents/ NEPA Documents

5. DESIGN SERVICES, CONSTRUCTION PERMITS:

5.1 Responsibilities

5.2. Changes during Design

6. DESIGN SERVICES, PREPARATION AND CONTENT OF DESIGN ANALYSES:

6.1 Description and Criteria

6.2 Content

7. DESIGN SERVICES, DRAWINGS:

7.1 General Requirements

7.2 Drawing Requirements

7.3 Half-Sized Drawings

7.4 Electronic Deliverables

8. DESIGN SERVICES, SPECIFICATIONS:

8.1 General Requirements

8.2 Format for Specifications

8.3 Use of “Or-Equal” Clauses

8.4 Electronic Deliverables

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9. DESIGN SERVICES, COST ESTIMATES:

9.1 Requirements for Preliminary Submittal

9.2 Successive Design Submittals

9.3 Summary Sheets

9.4 Electronic Deliverables

10. DESIGN SERVICES: PREPARATION OF BID SCHEDULES:

11. OTHER SERVICES:

11.1 Reports and Studies

11.2 Advanced Planning Services

11.3 Comprehensive Interior Design Services

11.4 Artistic Visual Representations and Models

11.5 Other Professional Services

12. CONSTRUCTION MANAGEMENT SERVICES

12.1 General Requirements

12.2 Contractor Schedule

12.3 Monitoring Contractor Performance

12.4 Management and Inspection Service Staff

12.5 Construction Staking

12.6 Contractor Payments

12.7 LEED Project Documentation

12.8 Review of Submittals

12.9 Contract Modifications

12.10 As-Built Documents

12.11 Shop Drawings

12.12 Correspondence

12.13 Labor Standards

12.14 Additional Services

12.15 Photography

12.16 Web-Based Media

12.17 Temporary Facilities

12.18 Limitation of Authority

Solicitation Number AG-9360-S-09-0006 3

STATEMENT OF WORK

FOR

INDEFINITE DELIVERY INDEFINITE QUANTITY (IDIQ)

ARCHITECTURAL & ENGINEERING (A-E) SERVICES

1. GENERAL:

1.1. Scope of Services:

The work required under this indefinite delivery, indefinite quantity (IDIQ) contract consists of furnishing all services, materials, supplies, plant, labor, transportation, and performing all work necessary for production of facility and recreation design and project management of construction projects. All references to “A-E” or ”Firm” apply to the architectural, engineering construction management and planning services contractor and all consultants and/or sub-contractors hired by the Firm. All other references to the “contractor” refer to the entity that is or will be performing the associated construction efforts.

1.1.1. Facility/ Recreation Design and Construction Management: Furnish personnel to provide professional services in support of design and construction (or renovation) with qualifications to practice in the following disciplines including but not limited to: Architecture, Landscape Architecture, Civil Engineering, Structural Engineering, Surveying, Mechanical Engineering, Environmental Engineering, Fire Protection Engineering, Historical Preservation and Rehabilitation, Electrical Engineering, Construction Engineering, Construction Management, Materials Testing, Interpretive Design and, Interpretive Fabrication.

1.2. Task Orders:

As requirements are identified by the assigned Project Manager, Task Orders will be issued by the Contracting Officer to perform any and all required services. The Forest Service will prepare a Scope of Work for each task issued under this IDIQ. The task order(s) will describe:

1.2.1. The nature and scope of the work required and expectations of the Forest Service for the performance of the work.

1.2.2. The performance period for the task. Including the submittal dates, percentage(s) of completion required, and review period timeline.

1.2.3. Any spreadsheets or forms the government requires the A/E use during the design or construction management performance period.

1.2.4. Previous data or studies that might affect the performance of the work.

1.2.5. Individual Task Orders may request the following types of services as discussed in detail in this document:

1.2.5.a. Design Services 1.2.5.b. Other Services 1.2.5.c. Construction Management and Inspection

1.3. Construction Cost Containment :

The Task Order will identify the project construction cost limits. The Firm must design all projects within the construction budget. At the 50% completion phase, if the A-E determines that the budget is inadequate to accomplish the construction described, notify the Contracting Officer with a written explanation. All investigation and design shall cease until the Firm submits a recommended solution to the Contracting Officer.

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Investigation and design shall continue after the receipt of instructions from the Contracting Officer. The construction budget should only increase after the 50% completion phase if the Forest Service amends the task.

1.4. Geographic Location of Work:

Task Orders under this contract will be issued primarily for Forest Service projects near Las Vegas, Nevada in the area know as the Spring Mountains National Recreation Area (SMNRA). Task orders may also be issued for other areas of the Humboldt-Toiyabe National Forest, which includes National Forest System lands located in California and Nevada. For forest information and locations visit http://www.fs.fed.us/r4/htnf/. The majority of the work will be located on the SMNRA, a district within the Humboldt-Toiyabe National Forest of the Intermountain Region.

1.5. Ownership of Designs/ Documents Prepared for Government:

All designs, drawings, specifications, notes and other works developed in the performance of this contract shall become the sole property of the Government and may be used on any other design or construction project without additional compensation to the Contractor. The Government shall be considered the "person for whom the work was prepared" for the purpose of authorship in any copyrightable work under 17 U.S.C. (US Code) 201(b) With respect thereto, the Contractor agrees not to assert or authorize others to assert any rights nor establish any claim under the design patent or copyright laws. The Contractor for a period of three (3) years after completion of the task order agrees to furnish all retained works on the request of the Contracting Officer. Unless otherwise provided in this contract, the Contractor shall have the right to retain copies of all works beyond such period.

2. TASK PROPOSALS:

2.1. Pre-Proposal Responsibilities:

2.1.1. The Firm shall conduct on-site review prior to submitting proposals. The Firm shall become thoroughly familiar with the existing conditions and all previously studies and information affecting the services to be provided.

2.2. Clarifications:

Questions regarding Task Orders should be resolved prior to submission of the fee proposal. Submission of the proposal shall be interpreted as the Firm’s understanding of and agreement within the conditions of this SOW and the Task Order.

2.3. Requirements for Proposal Submittals:

2.3.1. Quality Control Plan: The Firm is required to submit a quality control plan at the beginning of this indefinite delivery/indefinite quantity contract for approval.

2.3.2. Task Orders: The Contracting Officer will forward a Request for Proposal

(RFP) that will include a Task Order Statement of Work and a tentative Schedule for Project Completion. If the Firm's proposal is acceptable, the Task Order will be awarded. If further negotiation is required, the Firm will be notified.

Solicitation Number AG-9360-S-09-0006 5 http://www.fs.fed.us/r4/htnf/

2.3.3. Labor Structure:

Submit a Summary of Costs spreadsheet, containing the discipline, and level/grade (i.e. Mechanical Engineer, Sr. ME, Chief/Principal ME) of personnel generally to be used (Architects, Engineers, Spec Writers, Cost estimators, Clerks, Draftsmen, etc.), as well as (A) Direct Labor costs, (B) Material costs, (C) Travel costs and (D) Other costs. This format shall be used for all Task Order proposals.

3. REQUIRED SERVICES:

Description of Services: The contractor will design and prepare construction drawings and specifications for public roads, trails, bridges, utility systems, buildings, administrative, and recreational sites. Typical administrative facility work includes, but is not limited to: design of offices, warehouses, housing, fire stations, landscape areas, roadways, utility systems, and site planning. Typical recreation facility work includes, but is not limited to: design of trails, roadways, bridges, visitor centers and/or visitor orientation and learning facilities, retail space, picnic/campgrounds and amenities including comfort stations, utility systems, site plans, off road vehicle areas and winter sports areas. The Forest Service may also require additional services including, but not limited to: cost estimating, topographical surveys, right-of-way plats, special reports, testing services, soil boring reports, historical facility surveys, traffic studies, interpretive display/exhibit design and fabrication, and special engineering reports. Specific requirements will be identified in individual task orders.

3.1.1. Design Services: These services include but are not limited to production of designs, plans, drawings, design analyses, cost estimates, LEED documentation, and specifications required to execute a site specific construction project. Design services may include design charrettes, existing building condition plans, landscaping, recreation design, irrigation design, value engineering, pre-wired work station design, structural interior design (SID) and reviews of all of the above products and services. SID is the design aspect that ties the exterior of the facility into the habitable space and includes selection of all visible interior materials and their colors, pattern and textures.

3.1.2. “Other” A -E Services: Perform advanced planning services such as facility programming, feasibility or planning studies in compliance with Forest Service Guidelines and Directives. These studies are likely to involve updating of existing economic analyses and Master Plans. Work may also include computer generated and hand drawn renderings, three dimensional models, technical field investigations, surveying, gathering engineering information, generating design data, interpretive design, fabrication and other project specific work. The Firm may be required to perform environmental engineering studies, life cycle studies, energy analyses associated with construction projects and Comprehensive Interior Design (CID). Other professional services not necessarily connected with a specific construction project may also be required. Detailed descriptions of these services are found in Section 11.

3.1.3. Construction Management Services: Periodic or full construction inspection and review services may be required. The contractor will also provide construction management services, which may include construction

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3.2. Pre-Design Charrettes:

The Firm shall have access to personnel capable of facilitating design charrettes to brainstorm and document design direction, a viable LEED credit strategy, cost savings ideas, and managing the interacting between multiple design disciplines and customers.

3.3. Description of Typical Submittals:

The submittals that may be required for any particular Task Order generally include those described in the following paragraphs. Where this SOW does not describe a particular submittal, the Task Order will include the required submittal's description.

The Forest Service will review all submittals.

3.3.1. Preliminary Documents Submittals: Typical deliverables shall include:

3.3.1.a. Include drawings and written data sufficient to fix and describe the size, character, auxiliary systems, and other essentials necessary to explain designs. The firm shall briefly describe materials or products proposed for major elements, broken out by manufacturer or type, in an outline specification. In addition, preliminary design calculations and preliminary documentation to achieve desired LEED Compliance.

3.3.1.b. For facility additions, alterations, new facilities and systems, interior design schemes shall be presented reflecting variety in finish materials, decor scheme, color, texture, etc.

3.3.2. Intermediate Submittals (50% Design): Typical deliverables shall include:

3.3.2.a. Drawings:

3.3.2.a.i. Cover sheet, drawing index, site plan, and location plans showing how each facility fits in and interrelates with other buildings and the environment.

3.3.2.a.ii. Existing or demolition plans, including phasing.

3.3.2.a.iii. New plans including sections, elevations and details, by discipline.

3.3.2.b. Specifications: Include index and mark-up of all sections, using an approved National guide specification, such as Masterspec.

3.3.2.c. Design Analysis: Describe elements of preliminary design only.

Document any concerns requiring Forest Service resolution. Provide preliminary descriptive catalog cuts to support design to this level.

Provide design calculations and analysis to support cost estimates.

3.3.2.d. Preliminary cost estimates. Compare to Government construction budget identified in Task Order per section 1.3. Give recommendations for additive bid items, if necessary.

3.3.2.e. Provide preliminary energy calculations showing facilities are capable of meeting LEED goals and complying with 10 CFR 435.

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3.3.2.f. Draft Color Boards: Submit exterior and interior color boards showing all proposed finishes and colors. The boards shall illustrate colors and materials proposed for use in the project.

3.3.2.g. On-line registration for LEED Certification, with all responsible parties noted in LEED on-line.

3.3.2.h. Provide estimated operation and maintenance costs.

3.3.3. Advanced Finals (90% design) Construction Documents Submittal: Typical deliverables shall include:

3.3.3.a. Schedule of Drawings 3.3.3.b. Schedule of Bid Items 3.3.3.c. Construction Drawings 3.3.3.d. Schedule of Submittals 3.3.3.e. Construction Specifications 3.3.3.f. Construction Cost Estimates 3.3.3.g. Estimate of Construction Contract Time, including phasing, if required.

3.3.3.h. Documentation of LEED compliance in accordance with the US Green

Building Council’s required submittals.

3.3.3.i. Design Analysis and Calculations with manufacturer cut sheets of selected products assembled in order of submittal register.

3.3.3.j. Finish Materials Display Board. First draft of the finish selections shall be presented to the Project Manager not later than the intermediate design submittal.

3.3.4. Finals (100% design) Construction Documents Submittal: Typical deliverables shall include:

3.3.4.a. Schedule of Drawings 3.3.4.b. Schedule of Bid Items 3.3.4.c. Construction Drawings 3.3.4.d. Schedule of Submittals 3.3.4.e. Construction Specifications, bound.

3.3.4.f. Construction Cost Estimate Breakdown 3.3.4.g. Construction Contract Timeline. Including award, notice to proceed, mobilization, construction schedule, submittals, long lead-time equipment and material items, utility outages, road closures, weather delays authorized by contract, and any additional items that might hinder normal operations at the project site, pre-final punch, commissioning, construction completion.

3.3.4.h. Documentation of LEED compliance in accordance with the US Green Building Council’s required submittals.

3.3.4.i. Design Analysis: Design analysis shall incorporate all engineering computations, seismic analysis, test and survey results, building code review, fire protection analysis, structural load analysis, cooling and heating load calculations, energy code compliance documentation, life cycle cost analysis, and all other similar pertinent information to clearly define the scope of the project and to express the designer’s intensions and methods. The author of each section shall be clearly indicated, including professional seals when appropriate.

3.3.4.j. Color Board:

3.3.4.k. Electronic files containing all of the information noted above with

AutoCAD, Microsoft Word, Excel and Adobe files, versions as stated

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3.3.4.l. The Construction Drawings and Specifications shall be suitable for reproduction and distribution for competitive bidding without a Contractor visiting the site.

3.3.4.m. Constructability/ Quality Review Certifications 3.3.4.n. Professional Engineering Stamps on drawings and design analysis.

3.3.5. Color Graphics: Submit professionally produced color renderings of the proposed project design when required in the Task Order. Colored photographic quality prints and reproducible electronic files of the renderings will be required.

3.3.6. Models: If required, models shall be fabricated to scale and with adequate detail to convey design intent for the lay public. The scale, system and materials of the model shall be determined with the Project Manger before proceeding. Provide a topographically accurate model base, and neutral color palettes to convey the space and form of the building proposal.

3.3.7. Electronic Models: If required, digital 3-D models, walk thru models, fly-by models or other renderings may be required utilizing AutoCAD or other software as identified in the Task Order.

3.4. Submittal Review Process:

All submittals will be reviewed by the Forest Service. Submittal review conferences may be held to resolve questions arising from the submittal or review comments. The Project manager shall approve the submittal before moving to the next phase of completion.

3.4.1. Comment Annotations: Annotate all Forest Service furnished comments, noting either the intent to incorporate the comment's direction, or the Firm's exception to any comments.

3.4.2. Comment Actions: Make all noted corrections identified in the comments or on the marked up drawing/documents, provided Forest Service comments and marks address work within the scope of the required services.

3.4.3. Internal Review Comments: Submit with each submittal, but separate from other documents, copies of the Firm's own internal quality control review.

3.5. Responsibilities During Task Order Bidding:

3.5.1. At Bid Opening: The Firm shall make recommendations, and correct or adjust the project design at the option of the government, to include drawings, specifications, design analysis, and cost estimates, if the responsive and responsible low bid overruns or under runs the final design estimate by 10%. If the low bid estimate is within this "window," the Firm shall not be obligated to perform additional design effort without additional compensation.

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4. DESIGN POLICY AND CRITERIA:

4.1. Design Policies, Certifications and Registration:

4.1.1. Design Policy: The design shall incorporate the requirements as discussed in the pre-proposal and site visit conferences and the requirements of the publications listed below. The Forest Service will require compliance with several internal and external documents, noted below. Publications shall be the most current edition or as identified in the Task Order.

4.1.1.a. ANSI B31.8 (1968) and B31.8b (1969) Gas Transmission and

Distribution Piping Systems.

4.1.1.b. International Residential Code.

4.1.1.c. Mechanical systems - ASHRAE and SMACNA Standards.

4.1.1.d. National Electric Code, NFPA No.70.

4.1.1.e. National Electric Safety Code (ANSI C2).

4.1.1.f. National Fire Protection Association (NFPA 101) Life Safety Code.

4.1.1.g. International Building Code.

4.1.1.h. NEHRP Recommended Provisions for Seismic Regulations for New

Buildings and Other Structures.

4.1.1.i. ADAABAG, Accessibility Guidelines, (2004) 4.1.1.j. International Mechanical Code 4.1.1.k. International Plumbing Code 4.1.1.l. International Fire Code 4.1.1.m. 10 CFR 435: Mandatory Energy Performance Standards for New

Federal Buildings.

4.1.1.n. Forest Service Manual 7310, Forest Service Directive for Buildings and Facilities.

4.1.1.o. Built Environment Image Guide for Forest Service Facilities.

4.1.1.p. Spring Mountains NRA Design Guidelines, Shapins and

Associates,2007.

4.1.1.q. Structural design loads and combinations will be established by using ASCE 7-95.

4.1.1.r. Secretary of the Interior’s Standards and Guidelines for the

Treatment of Historic Properties. (When applicable) 4.1.1.s. Environmental Assessment, NEPA decision documents, Middle Kyle

Complex Environmental Impact Statement.

4.1.1.t. Applicable State, City and County codes and regulations.

4.1.2. Certifications: The Firm shall supply a LEED accredited professional, capable of advising the other professionals concerning the LEED system.

4.1.3. Professional Registration of Architects and Engineers: The Firm shall have on staff Licensed, Registered Professional Architects and Engineers, capable of overseeing, ensuring, stamping and signing all designs and calculations with the State Seal where the construction will occur for the specific disciplines required.

4.1.4. The Firm will ensure the design Project is in compliance with all laws, rules, codes, regulations, orders and ordinances of any kind whatsoever issued or

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4.2. Forest Service Engineering Manuals and Handbooks: The Firm shall maintain electronic copies of the 7000 series of Forest Service Manuals and Handbooks regulating, surveying, roads, water and waste water, electrical engineering, geotechnical engineering, construction and operations for Forest Service Engineering Groups. The Firm shall ensure work done complies with the direction provided in the Manuals and Handbooks. Forest Service Manuals and Handbooks may be downloaded from http://www.fs.fed.us/publications/.

4.3. Leadership in Environmental and Energy Design (LEED): The LEED Green

Building Rating System is a voluntary, consensus-based standard to support and certify successful green building design, construction and operations. The Firm shall be capable of implementing the requirements of LEED for New Construction, Existing Buildings, Homes, and Campuses (should that standard become available over the course of the contract.)

4.4. Environmental Decision Documents: The Forest Service will provide the Firm with a copy of the relevant environmental decision documents completed in compliance with the National Environmental Policy Act. The Firm shall provide designs and construction documents in compliance with the decision and mitigation measures noted in this document.

5. DESIGN SERVICES, CONSTRUCTION PERMITS:

5.1. Responsibilities:

This task shall include comparing the proposed project with the governing environmental and local regulations and (when identified in the Task Order) preparing the necessary permit application documents as may be required by any local or Forest Service regulations.

5.2. Changes during Design:

Any proposed changes to the project that alter the waste streams, and/or the environmental impact of the project must be identified and all construction permit documentation corrected to reflect the new conditions.

6. DESIGN SERVICES, PREPARATION AND CONTENT OF DESIGN ANALYSES:

The Design analysis shall be arranged by discipline and supporting all design decision.

The analysis shall provide a narrative description of the key elements and features of the design. The design analysis shall include calculations, material cut sheets and explanations of any options considered. The design analysis shall also contain, as separate sections within the analysis, the cost estimate and all previous review comments annotated with action taken and a listing of any outstanding issues requiring resolution.

6.1. Descriptions and Criteria:

The information provided in the paragraphs that follow shall be used at every submittal point to produce the various elements of a complete Design Analysis.

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6.1.1. Purpose: The Design Analysis contents shall be used:

6.1.2. To provide a narrative description of the key elements and features of the design.

6.1.3. To provide the information, justification, and calculations of the design.

6.1.4. To provide the designer's thought process in the development of the design.

6.1.5. To document permitting required by Public Entities.

6.1.6. To document Code and Standard Compliance.

6.2. Content:

The submittal topics to be discussed in the design analysis are shown below. Include catalog cuts of proposed products where applicable. All calculations shall be included in the Final Documents Submittal.

6.2.1. Design Instructions, Confirmation Notices, Conference Call Records, and Minutes of Past Conferences: This segment shall be cumulative from the beginning of active design efforts to each submittal point. Do not include unrelated correspondence and transmittal letters.

6.2.2. Criteria: List all Forest Service manuals, regulations, instruction, codes, or design guides used by the Firm for guidance in the project design.

6.2.3. Analysis Summary:

6.2.3.a. Describe the Scope of work.

6.2.3.b. Recommend phasing of construction, if required.

6.2.3.c. State reasons for selection of materials, components and systems.

6.2.3.d. Address the maintainability of all selected equipment.

6.2.3.e. Address life cycle cost considerations.

6.2.3.f. Document required permitting from Public Entities.

6.2.4. Architectural: Discuss:

6.2.4.a. Architectural Compatibility with Architectural Design Guidelines, Facility Character/ Vision.

6.2.4.b. Analysis of roof and wall materials used to achieve required thermal resistance.

6.2.4.c. LEED Strategy and Points.

6.2.4.d. Accessibility.

6.2.4.e. Code and Standard Compliance.

6.2.5. Landscape Architecture/ Civil: Discuss:

6.2.5.a. Landscaping.

6.2.5.b. Pavements.

6.2.5.c. Soils.

6.2.5.d. Site Drainage.

6.2.5.e. Site Utilities.

6.2.5.f. LEED Strategy and Points.

6.2.5.g. Compliance with Codes and Forest Service Directives.

6.2.6. Structural: Discuss:

6.2.6.a. Codes used and controlling factors in design, e.g., wind, seismic.

6.2.6.b. Design calculations

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6.2.6.c. Foundations.

6.2.6.d. Superstructure.

6.2.6.e. LEED Strategy and Points 6.2.6.f. Code and Standard Compliance.

6.2.7. Mechanical: Discuss:

6.2.7.a. Plumbing, Equipment, sizing calculations, fixture counts.

6.2.7.b. Heating Ventilation, and Air Conditioning., Equipment sizing, load calculations, system approach.

6.2.7.c. Analysis of selected HVAC system based on cost/life cycle/design considerations.

6.2.7.d. Controls 6.2.7.e. Energy Studies and Energy Modeling.

6.2.7.f. LEED Strategy and Points 6.2.7.g. Ventilation Calculations 6.2.7.h. Code and Standard Compliance.

6.2.8. Electrical: Discuss:

6.2.8.a. Exterior Electric.

6.2.8.b. Interior Electric, including lighting levels.

6.2.8.c. Communications and Cable TV Systems.

6.2.8.d. LEED Strategy and Points.

6.2.8.e. Day-lighting Strategy.

6.2.8.f. Code and Standard Compliance.

6.2.9. Energy Section: Discuss:

6.2.9.a. Designs, design analysis and energy reports showing compliance with 10 CFR 435.

6.2.9.b. Mandatory Energy Performance Standards for New Federal Buildings.

6.2.9.c. HVAC load calculations complying with the latest ASHRAE guidelines, easily readable with all assumptions, areas, and material properties clearly stated.

6.2.9.d. Document light levels and day-lighting.

6.2.9.e. Suggested HVAC energy use calculation software are BLAST, Energy Plus, DOE2.1E or TRACE. Submit both input and output files.

6.2.9.f. LEED Strategy and Points.

6.2.10. Fire Safety: Discuss:

6.2.10.a. Type of occupancy and construction.

6.2.10.b. Separation distances.

6.2.10.c. Fire fighting support, fire hydrant flow tests and locations.

6.2.10.d. Occupant load, exits, and travel distances 6.2.10.e. Zoning and treatment of each potential hazard.

6.2.10.f. Fire resistance of interior finishes and materials.

6.2.10.g. Mechanical/Suppression Systems.

6.2.10.h. Electrical/Detection and Alarm Systems.

6.2.10.i. Code and Standard Compliance.

6.2.10.j. Pipe flow calculations

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6.2.11. Operability and Maintainability: Discuss these items at each submittal point.

Update the contents of this element at each required submittal point to account or changes and corrections since the last submittal.

7. DESIGN SERVICES, DRAWINGS:

7.1. General Requirements:

Prepare all drawings for Final Document Submittal on acid free bond sheets, sizes as stipulated in each Task Order. The drawings shall be drawn to exact and appropriate scales and dimensioned completely and accurately. The Firm shall also provide the drawings in AutoCAD, AIA CAD standards. Include all block, ctb or stb files, logos etc.

The contractor shall provide a document detailing the drawing layers used and x-references required for the entire project. Provide a schedule of drawings for each design project and obtain a project number for each project from the Project Manager.

7.2. Drawing Requirements:

The drawing sheets will include the Forest Service Title Block as provided by the Project Manager. All sheets of the final prints shall be sealed and signed by a principal in the firm. Separate sections shall be sealed and signed by licensed individuals within the respective disciplines. Submit all bidding documents in AutoCAD and Adobe Acrobat (pdf)

7.3. Half-Size Drawings:

If required to submit half sized documents, ensure all drawings are of sufficient quality and readability to allow half-size reproduction of drawings, if required, for bidding or review purposes.

7.4. Electronic Deliverables:

Provide copies of the full contract package on CD or DVD to the Project Manager.

Ensure compatibility with Forest Service AutoCAD software. Satisfactory demonstration of files on the disks shall be required prior to final payment of the Task Order. Ensure all x-references are included. Both AutoCAD and Adobe formats are to be included on the disks.

8. DESIGN SERVICES, SPECIFICATIONS:

8.1. General Requirements:

Hard copies and electronic copies of the specifications shall be provided as described in Task Orders.

8.2. Format for Specifications:

8.2.1.a. Specification Format: The Firm shall provide Master-Spec 2004 edited documents complying with the Construction Specification Institute’s new numbering system.

8.2.2. Page Numbering: Consecutively number each page within each section beginning with page 1, at the bottom center. For example, the fifth page of Section 06100, would be "06100-5." Begin each section on a new page.

Final reports shall also be consecutively numbered at the bottom center.

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8.2.3. Nomenclature: References to the "Architect, Engineer, Owner, Client," etc., are not permissible. Use "Contracting Officer" wherever "Owner" or "Client" is referenced and use "Contractor" wherever "subcontractor" or "installer" is referenced in the specifications.

8.3. Use of "Or Equal" Clauses:

Products or materials may be specified by describing the item to set an acceptable standard, or by specifying by brand or manufacturer's name, followed by the phrase "or equal." In the latter instance, more than one acceptable brand or manufacturer's name shall be specified. When using the "or equal" phrase, specifications shall state, "Product brand is for informational purposes only and shall not be construed as the only product available." In all cases, the product's salient features must be listed.

Whether an item is specified descriptively or by name, maintain the literature upon which the design was based with the project file. Also, provide a copy of the same to the Contracting Officer as part of the design analysis.

8.4. Electronic Deliverables:

Provide all specifications and final reports on compact disks (CDs) or DVDs in the version of Microsoft Word and Adobe Acrobat (pdf) format identified in the Task Order.

Final, non-editable products will be required to be posted at the www. fedbizopps.gov website by the Contracting Officer. If Necessary, reduce the size of files, as requested to facilitate downloading from the site.

9. DESIGN SERVICES, COST ESTIMATES:

Provide construction cost estimates for each design project. All Cost Estimates must cite the source from which the information was obtained and its copyright date. The Firm shall use a nationally recognized Standard such as the Means Construction Cost Estimating Guides as the basis for the estimate, adjusted for local site conditions. Labor rates used for estimates should be Davis-Bacon labor rates or higher. Specialized items may use costs supplied by the Forest Service or suppliers. The Firm shall take all practical precautions to prevent disclosure of the construction cost or any other information which might provide prospective contractors, manufacturers or suppliers with a bidding advantage.

9.1. Requirements for Preliminary Submittal:

Provide a Class “C” cost estimate, or conceptual estimate using square foot costs and historic estimates for site, parking, and utility development. This estimate should include an appropriate contingency.

9.2. Successive Design Submittals:

For each successive stage of design, submit an updated cost estimate with the appropriate level of detail as required by that particular submittal. Intermediate estimates may be “Class B” and as design progresses, a “Class A” estimate should be produced. If the review of the given submittal produces review comments that cause a significant change in the estimated cost, submit a revised estimate and price validation. Lump sum estimates must be limited to only minor items.

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9.3. Summary Sheets:

Show as many construction item quantities and costs as possible at each stage of design. Obtain material quotes for specific and high cost items. When aggregate items are used for estimates, ensure a description is included in the cost. Contractor labor mark-up, taxes, overhead and profit may be included in the unit prices if a general note is added indicating percentage amounts that are included. Include adequate detail.

Basic lump sum costs are generally not acceptable when quantities can be readily calculated.

9.4. Electronic Deliverables:

Provide all cost estimate data on disks (CDs) in Microsoft Excel and Adobe Acrobat (pdf) format, software version as identified in the Task Order.

10. DESIGN SERVICES, PREPARATION OF BID SCHEDULES:

If directed, provide a bid schedules for each design project. Coordinate the bid schedule with the Contracting Officer and Project Manager and include a complete list of bid items and instructions for bidding and award. Include phasing considerations as part of the Bid Schedule preparation.

11. OTHER SERVICES

11.1. Reports and Studies:

11.1.1. Technical Investigation Services: The Firm may be required to perform services such as: field and topographic surveys; utility location and capacity analysis; toxic and hazardous material surveys; geotechnical investigations;

interior and exterior concept studies.

11.1.1.a. Technical Field Investigation and Survey Requirements: Perform all work required to obtain the engineering information and design data necessary for accomplishment of the contract documents for the project. This shall include, but not be limited to, field reconnaissance, surveys, site investigations, and any required travel.

11.1.2. Environmental Study Requirements: Perform services such as asbestos, lead base paint and other toxic and hazardous material use surveys that may or may not necessarily be connected with a specific construction project. All surveys and construction on Forest Service property shall comply with all federal, state, and local environmental laws and regulations.

11.2. Advanced Planning Services:

The Firm may be required to perform advanced planning services such as: fact finding studies; visual analysis; facility condition/utilization assessment; site, environmental, traffic and/or facility studies and analysis; project criteria development and analysis;

comprehensive plan preparation; development plans; and other pre-design investigations. Perform all field investigations and research necessary to ascertain all existing conditions affecting the design.

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11.3. Comprehensive Interior Design Services (CID):

The Firm may be required to perform these services. CID is the designing, selecting, and developing the loose interior building materials, finishes, special effects, and furnishings for an integrated visual design theme. Furnishings include loose furniture, systems furniture, graphics, wall hangings, waste receptacles, chalk and tack boards, refrigerators, ranges, microwaves, entry directories, and other similar items.

11.4. Artistic Visual Representations and Models:

The Firm may be required to produce photo realistic professional renderings and three dimensional models for significant projects. Acceptable programs include Adobe Photoshop, Google Sketch-up, AutoCAD 3-D Studio VIS, Auto Desk Impression, Vectorworks Landmark, Land F/X Visual Nature Studio, and Paranesi. This software may be used to provide color, photo realistic, and computer based presentations.

Occasionally, scaled, physical, 3-D models of important projects will be required. Use Rapid Prototyping services to integrate model construction with AutoCAD drawings for accurate, professional quality model production.

11.5. Other Professional Services:

The Firm may be required to perform services not associated with a specific construction project. These services may include: meeting presentations and/or facilitation with public and key stakeholders, standards development, preparing or updating facility design guides, interpretive exhibit design and fabrication, preparing, revising and editing publications, assistance team participation, landscape design, resource study and analysis, Geographic Information Systems (GIS) and digital media/file translation, conference organizing, and Critical Path Method (CPM) schedule development; time/material/labor/cost estimates, energy analysis, placemaking studies/design, planning and urban design, traffic studies, noise studies, right-of-way plats, preparing schematics, standard or definitive designs, development of grounds maintenance standards, development of specialized landscape guidance and training tutorials or other similar professional services.

12. CONSTRUCTION MANAGEMENT AND INSPECTION:

12.1. General Requirements:

When required, the Firm shall act as an extension of the Forest Service’s management team in providing design review, construction quality assurance, facilitation and management services. Provide complete staff support for all disciplines during the construction process.

12.1.1. Construction Quality Assurance: Perform construction quality assurance services for projects. Quality assurance services are those actions taken to assure that the construction contractor is fulfilling the obligations of the contract.

12.1.2. Construction progress monitoring: Monitor construction progress, recommend progress payments, attend construction management and review meetings, and prepare construction progress reports.

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12.2. Contractor Schedule:

Provide support to the Contracting Officer and Project Manager to review contractor schedules when directed by task orders. Provide software for construction management personnel to match the contractor’s chosen system.

12.3. Monitoring Contractor Performance:

12.3.1. The Firm will be directed by Task Orders to monitor construction progress.

Provide on-site inspection personnel to observe architectural, civil/structural, mechanical, elevator, electrical, fire safety, hazardous material, and other specialized construction.

12.3.2. Professional support: Provide professional engineering support for on site staff in the disciplines required to augment on site inspection. Trips shall be scheduled to assure the site work, utilities, and the facilities are properly constructed.

12.3.3. Observe construction work by the Contractor and his subcontractors to ensure substantial compliance with contract requirements.

12.4. Management & Inspection Services Staff:

12.4.1. Licensed Personnel: Registered/licensed Architects and Engineers shall provide the leading roles in the management effort for this project. A registered Architect or Engineer shall be in responsible charge at the job site. Full-time inspectors shall perform the majority of the inspection work under the direction of an Architect or Engineer. The Inspectors shall have been accredited by a nationally recognized certification program.

12.4.2. Project Coordinator: Appoint a project coordinator to serve as a single point of contact between the Firm and the Project Manger or the other technical representative of the Contracting Officer for all work required under the contract.

12.5. Construction Staking:

12.5.1. This Firm may be directed to perform staking of roads, parking lots, recreation sites, parking spurs, culverts, buildings, and utilities in accordance with the drawings and specifications.

12.5.2. Construction staking shall be accomplished under the direction of a Civil Engineer, Engineering Technician, or Land Surveyor closely associated and familiar with construction staking.

12.6. Contractor Payments:

If directed, review all requests for payment, conduct specified payment/inspection meetings and recommend payment or rejection of progress payments to the contracting officer.

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12.7. LEED Project Documentation

The majority of the projects constructed under this contract are likely to be LEED silver (or higher) certified. The Firm will be responsible for coordinating this effort and maintaining the on-line account for each project.

12.7.1. At least one member of the firm shall be LEED accredited and shall assist other members of the design and construction team with the documentation process.

12.7.2. The Firm may need to coordinate the submittals, product documentation, spreadsheets, receipts, drawings, and analysis, showing compliance with LEED requirements. All documentation shall be entered into the “LEED Online” website at www.usgbc.org, the US Green Building Council’s official documentation system.

12.7.3. The Firm shall keep accurate documentation, organized by LEED points of all information entered into LEED online.

12.7.4. The Firm shall be capable of coordinating the efforts for certification with the US Green Building Council and following up with any questions or challenges to the submittal process.

12.8. Review of Submittals:

Check all contractor provided submittals for completeness, technical accuracy, and compliance with contract requirements.

12.9. Contract Modifications:

As directed by Task Orders, the Firm shall furnish assistance to the Contracting Officer in administration of all modifications or changes to the construction contract:

12.10. As-Built Drawings Documents:

During construction periods, the Firm may be tasked with recording the day to day changes made to the construction documents. When directed by specific tasks the Firm shall capable of recording all changes to the AutoCAD design documents and Microsoft Word specifications.

12.11. Shop Drawings:

The Firm shall be capable of evaluating and responding to Contractor provided shop drawings to determine compliance with the contract, codes, and standards

12.12. Correspondence:

The Firm shall be capable of providing support to the Project manager to correspond with the contractor, respond to Requests for Information and provide written interpretations of the contract proceedings.

12.13. Labor Standards:

The firm shall be well versed in the requirements of Federal Labor Standards such as 29 CFR Part 5. When directed, assist the Contracting Officer in the enforcement of all Labor Standards Provisions of the construction contract

Solicitation Number AG-9360-S-09-0006 19 http://www.usgbc.org/

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12.14. Additional Services:

Provide additional services such as analysis of construction defects, pre-final and final inspections, interpretation of drawings and specifications, respond to RFI’s, product and warranty research, analysis of claims and cost estimates as directed by the Project tasks. Additional Services may be defined by the Project Manager.

12.15. Photography:

Provide high quality, focused, color digital photographs as directed by the Project tasks. Provide fixed station time-lapse and/or real-time digital motion or still photography as required by the Project tasks.

12.16. Web-Based Media:

Design, develop and maintain internet web-site content for project specific public information as required by the Project tasks.

12.17. Temporary Facilities:

Provide temporary on-site office facilities as required by the Project tasks.

12.18. Limitations of Authority:

12.18.1. General: Certain actions are reserved for the Contracting Officer and Contracting Officer’s Representative. During Construction Management, the Firm shall not:

12.18.1.a. Authorize deviations from the contract documents.

12.18.1.b. Approve substitute materials or equipment.

12.18.1.c. Assume any of the responsibilities of the Contractor's superintendent or of subcontractors.

12.18.1.d. Expedite the work for the Contractor.

12.18.1.e. Advise on, or issue directions concerning, construction means, methods, techniques, sequences or procedures, or safety precautions and programs in connection with the work.

12.18.1.f. Reject work or require special inspection or testing if not noted in construction documents.

12.18.1.g. Order the construction Contractor to stop the work or any portion thereof, except under a life-threatening, health-threatening or safety threatening condition or event.

12.18.1.h. Grant a time extension.

12.18.1.i. Obligate an expenditure of funds.

12.18.1.j. Terminate the contract.

12.18.1.k. For all such actions reserved for the Contracting Officer, the Firm shall prepare the recommended letter for signature by the Contracting Officer and forward to the Project Manager and the Contracting Officer for further action.