COMBINED_SYNOPSIS_AG-84N8-S-17-0048_Duchesne_Janitorial.pdf

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type: Combined Solicitation/Synopsis

Solicitation Number: AG-84N8-S-17-0048

Posted Date: 03/23/2017

Original Response Date: 04/03/2017

Current Response Date: 04/03/2017

Product or Service Code: S201

Set Aside: 100% Total Small Business

NAICS Code: 561720

Contracting Office Address

Utah Acquisition Support Center 2222 West 2300 South Salt Lake City, UT 84119

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement and attachment constitutes the only solicitation; quotations are being requested, The associated North American Industrial Classification System (NAICS) code for this procurement is 561720, with a small business size standard of $18.0 million.

The Duchesne/Roosevelt Ranger District, Ashley National Forest, 85 West Main, and 226 South 400 West, 84021 is in need of janitorial services.

All interested companies shall provide quotation(s) for the following:

Services

The United States Department of Agriculture (USDA), Forest Service (FS), Intermountain Region, Ashley National Forest, Duchesne/Roosevelt Ranger District, has a need for janitorial services for the Duchesne Ranger Station, and one bunk house building. The sub item (a) for this solicitation is for the Duchesne Ranger Station, currently occupied by Forest Service employees. Sub item (b) is the Duchesne Ranger Station Bunkhouse. This building will not be occupied by Forest Service employees during the time that it will be cleaned.

Place of Performance

Address: 85 West Main, Duchesne, UT and 226 South 400 West, Duchesne, UT

Postal Code: 84021

Country: UNITED STATES

A contract will be awarded to the lowest-priced technically acceptable offeror. Quotes will be evaluated for acceptability but will not be ranked using the non-cost/price factors. In order to be eligible for award, offerors must receive a rating of “acceptable” in every non-price factor/subfactor. In the interest of economy and efficiency, the Government will start by evaluating the technical quote of the lowest-priced offeror and will award to that offeror if the technical quote is rated “technically acceptable”. If the lowest offeror receives a rating of “unacceptable” in any of the non-cost factors, the Government will then move on to evaluating the technical quote of the next lowest offeror and so on until a quote is rated “technically acceptable”. Therefore, the technical quote of the non-low price offerors may or may not be evaluated.

Per, FAR 52.217-5 Evaluation of Options (JUL 1990), Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement.

Evaluation of options will not obligate the Government to exercise the option(s).

The following factors and sub-factors will be used to determine technical acceptability. Offeror shall provide the information necessary, including for any subcontractors, to evaluate the following factors and subfactors:

Factor #1 – Technical Capability of Offeror. In order to receive a rating of “acceptable”, offer must at a minimum, demonstrate adequate experience and technical capability of the services offered to meet or exceed the technical specifications. Specifically, the Government will evaluate for the following and each category must receive a rating of acceptable in order to receive an overall rating of acceptable in this factor:

Subfactor #1.1 – Experience in performing janitorial services – In order to receive a rating of acceptable, offer must demonstrate 3 years or more experience providing janitorial services (company, personnel, subcontractors).

Subfactor #1.2 – Equipment – In order to receive a rating of acceptable, offer must demonstrate that they have adequate equipment and resources to provide janitorial services. Equipment must be in good working condition, and offeror must indicate the condition of the equipment.

Subfactor #1.3 Approach and Capability to complete work – In order to receive a rating of acceptable, offeror’s approach, project management, staffing experience, training, and scheduling must reflect the ability to successfully perform.

Factor #2 – Use of BioBased Products and Safety Record. In order to receive a rating of “acceptable”, offeror must at a minimum, demonstrate use of biobased products and commitment to safety.

Specifically, the Government will evaluate for the following and each category must receive a rating of acceptable in order to receive an overall rating of acceptable in this factor:

Subfactor #2.1 Biobased Products – In order to receive a rating of acceptable, offeror must identify the biobased prodcuts to be used to perform these services.

Subfactor #2.2 Safety – In order to receive a rating of acceptable, offeror must address project safety for janitorial services and identify any past safety infractions or safety violations within the previous three years, or indicate that there have not been any infractions/violations.

Factor #3 -Past Performance – In order to receive a rating of “acceptable” for this factor, offeror must, Offeror have a recent past performance rating for of acceptable/satisfactory or higher for same or similar services. The offeror is must provide at a minimum two references for past performance, including any proposed subcontractor. References should include contact name, phone number and email, and a description of the services provided. The past experience should indicate successes of the contractor in completing/meeting delivery dates and customer satisfaction as well as address any problems.

Subfactor #1- Recency of present/past performance in relation to this effort – The Government considers “recent” present/past performance to be within the past 3 years.

Subfactor #2- Relevancy of present/past performance in relation to this effort - The Government considers “relevant” present/past performance to be present/past performance effort involved in similar scope and magnitude of effort and complexities this solicitation requires.

The Government may also use past performance information obtained from other than the sources identified by the offeror. Information obtained from the Past Performance Information Retrieval System (PPIRS) database located at http//www.ppirs.gov is one of the sources that will be utilized. PPIRS functions as the central warehouse for performance assessment reports received from several Federal performance information collection systems and is sponsored by the DOD E-Business Office and administered by the Naval Sea Logistics Center Detachment Portsmouth.

NOTE: In accordance with FAR 15.305 (a)(2)(iv)), in the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability,“unknown” will be considered “acceptable.”

PRICE: Award will be made to the lowest priced offeror that is evaluated as “acceptable” for all non-price factors.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

http://acquisition.gov/comp/far/index.html

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” (JAN 2017)

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (JAN 2017)

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (JAN 2017) The following clauses are added to the terms and conditions in FAR 52.212-4

SYSTEM FOR AWARD MANAGEMENT (FAR 52.204-7)(OCT 2016)

PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (FAR 52.204-9)(JAN 2011)

INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (FAR 52.204-

19)(DEC 2014)

PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS (FAR 52.209-

2)(NOV 2015)

CANCELLATION UNDER MULTI-YEAR CONTRACTS (FAR 52.217-2)(OCT 1997)

AFFIRMATIVE PROCURMENT OF BIOBASEED PRODUCTS UNDER SERVICE AND CONSTRUCTION CONTRACTS (FAR 52.223-

2)(SEPT 2013)

POLLUTION PREVENTION AND RIGHT-TO-KNOW INFORMATION (FAR 52.223-5)(MAY 2011)

DRUG FREE WORK PLACE (FAR 52.223-6)(MAY 2001)

PRIVACY ACT NOTIFICATION (FAR 52.224-1)(APR 1984)

LIMITATION ON WITHHOLDING OF PAYMENTS (FAR 52.232-9)(APR 1984)

EXTRAS (FAR 52.232-11)(APR 1984)

AVAILABILITY OF FUNDS (FAR 52.232-18)(APR 1984)

UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (FAR 52.232-39)(JUN 2013)

PROVIDING ACELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (FAR 52.232- 40)(DEC 2013)

APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (FAR 52.233-4)(OCT 2004)

PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION. (FAR 52.237- 2)(APR 1984)

STOP-WORK ORDER (FAR 52.242-15)(AUG 1989)

GOVERNMENT DELAY OF WORK (FAR 52.242-17)(APR 1984)

GOVERNMENT PROPERTY (FAR 52.245-1)(JAN 2017)

USE AND CHARGES (FAR 52.245-9)(APR 2012)

INSPECTION OF SERVICES (FIXED PRICE) (FAR 52.246-4)(AUG 1996)

FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (JAN 2017)

The following subparagraphs of FAR 52.212-5 are applicable:

Subparagraph (a)(1) – (3) (b)(1),(14),(22),(25),(26),(27),(28),(44),(47),(50),(56) (c)(1)-(5),(8),(9) (d)(1)-(3) (e)(1),(2) The following contract clauses and provisions apply to this acquisition

OPTION TO EXTEND SERVICES. (FAR 52.217-8)(NOV 1999)

OPTION TO EXTEND THE TERM OF THE CONTRACT (FAR 52.217-9)(MAR 2000)

AFFIRMATIVE PROCUREMENT OF BIOBASED PRDUCTS UNDER SERVICE AND CONSTRUCTION

CONTRACTS (FAR 52.223-2)(SEP 2013)

AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR. (FAR 52.232-19)(APR 1984)

GOVERNMENT PROPERTY INSTALLATION OPERATION SERVICES (FAR 52.245-2) (APR 2012)

ASSURANCE REGARDING FELONY CONVICTION OR TAX DELINQUENT STATUS FOR CORPORATE

APPLICANTS (AGAR 452.209 – 71)(ALTERNATE 1)(SEPT 2015)

EFFECTIVE PERIOD OF THE CONTRACT (AGAR 452.211-75)(FEB 1988)(DEVIATION)

POST AWARD CONFERENCE (AGAR 452.215-73)(NOV 1996)

KEY PERSONNEL (AGAR 452.237-74)(FEB 1988)

INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (FAR 52.212-1) (JAN 2017)

EVALUATION OF OPTIONS EXERCISED AT TIME OF CONTRACT AWARD (FAR 52.217- 4)(JUN 1988)

EVALUATION OF OPTIONS (FAR 52.217-5)(JUL 1990)

PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN CERTAIN ACTIVITIES OR TRANSACTIONS

RELATING TO IRAN-REPRESENTATIONS AND CERTIFICATIONS. (FAR52.225- 25)(OCT 2015)

UNIQUE ENTITY IDENTIFIER. (FAR 52.204-6)(OCT 2016)

OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS. (FAR 52.212-3)(JAN 2017)

TYPE OF CONTRACT (FAR 52.216-1)(APR 1984)

PREVIOUS CONTRACTS AND COMPLIANCE REPORTS. (FAR 52.222-22)(FEB 1999)

BIOBASED PRODUCT CERTIFICATION (FAR 52.223-1)(MAY 2012)

SERVICE OF PROTEST (FAR 52.233-2)(SEP 2006)

SITE VISIT (FAR 52.237-1)(APR 1984)

INQUIRIES (AGAR 452.204-70)(FEB 1988)

SIZE STANDARD AND NAICS CODE INFORMATION (AGAR 452.219-70)(SEP 2001)

All quotations shall be sent to the Utah Acquisition Support Center, 2222 West 2300 South, Salt Lake City, UT 84119

This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than 9:00 A.M. Mountain Time, April 03, 2017 at 2222 West 2300 South Salt Lake City, UT 84119. If hand delivering, call Whit Fausett at (801) 975-

3444, to arrange for delivery in the lobby at the address above. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Faxed or e-mailed quotes will be accepted.

Fax: (801) 975-3483 Email: arlenwfausett@fs.fed.us

All quoters shall submit the following: 1 Copy of

1. SF-1449 – SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS (Complete, Date and Sign)

2. SCHEDULE OF ITEMS

3. TECHNICAL RESPONSE AS IDENTIFIED IN EVALUATION FACTORS FOR AWARD

4. Part 5.1.2, OFFEROR REPRESENTATIONS AND CERTIFICATIONS, paragraph (b) of provision 52.212-3. (OFFEROR

REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS), COMPLETE ENTIRE PROVISION OR PARAGRAPH (b) ONLY, AS APPLICABLE

(PAGE 60) SIGN AND DATE IN MARGIN.

5. Part 5.1.2, REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY

FEDERAL LAW. Paragraph (q) (2) of provision 52.212-3 (PAGE 72) FILL OUT AND SIGN AND DATE IN MARGIN.

6. Exhibit #1-EXPERIENCE AND EQUIPMENT QUESTIONNAIRE.

7. ATTACHMENT F-FORM SF-1413 SUBCONTRACTOR (IF APPLICABLE).

SITE VISIT

There will be no formal site visit. If an offeror wishes to view the facilities, please contact Steven Jones at (435) 781-5228. Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the purchasing agent, Whit Fausett, (801) 975-3444, arlenwfausett@fs.fed.us

Point of Contact Whit Fausett, (801) 975-3444, fax (801) 975-3483, e-mail address arlenwfausett@fs.fed.us