Instream_Flow_Services_Amendment_A002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

1 3

2. AMENDMENT/MODIFICATION NO.

A0002

3. EFFECTIVE DATE

05/21/213

4. REQUISITION/PURCHASE REQ. NO.

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

USDA Forest Service Intermountain Region 324 25th Street Ogden Ut 84401 Brian Wharton see block 6

8. NAME AND ADDRESS OF CONTRACTOR (NO., STREET, COUNTY, STATE AND ZIP CODE)

All interested vendors

9A. AMENDMENT OF SOLICITATION NO.

AG-84M8-S-13-0008

9B. DATED (SEE ITEM 11)

05/22/2013

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

Instream Flow Services BPA

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE REFERENCED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET

FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (SPECIFY TYPE OF MODIFICATION AND AUTHORITY)

E. IMPORTANT: Contractor is not, is required to sign this document and return 1 copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

REQUEST FOR QUOTE (RFQ) AG-84M8-S-13-0008, BPA Instream Flow Services amendment & questions and clarifications attached.

Replace Solicitation dated 04/22/213 with Revised Solicitation dated 05/21/2013.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or Print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

BRIAN J. WHARTON

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED

16B UNITED STATES OF AMERICA

/S/ Brian Wharton

BY

(Signature of Contracting Officer)

16C. DATE SIGNED

05/21/2013

NSN 7540-01-152-8070 STANDARD FORM 30 (Rev. 10-83) PREVIOUS EDITION UNUSABLE Prescribed by GSA

FAR (48 CFR) 53.243

AG-84M8-S-13-0008

Questions & Clarifications

05/21/13

1. Do we need to specifically fill out the Experience Questionnaire or can we just include that information in the proposal? In order for us to compare apples to apples please complete the questionnaire. It does not hurt to include within the proposal as well

2. The solicitation indicates three trips of one week duration per site will be required for field data collection. Assuming all listed data is collected during the first site visit, will the 2nd and 3rd trips be reserved solely for collection of additional stage/discharge data? If not, what data needs to be collected during each trip? It seems obvious that topographic data would be collected only once but is there any data (other than stage-discharge) that needs to be collected multiple times? It is true that stage/discharge needs are required each of the three trips. All assumptions aside, here’s how we typically collect the data: This is not the only way it can be done, contractor may have other ideas that may or may not be used First trip – videos and photos are taken, stage/discharge pair using robotic total station (RTS), because we have the RTS there we shoot the out of bank topography, habitat is not done now because you can’t usually discern habitat types at high flow, substrate is not done now because you can’t see it, and the vegetative cover is not done because it is not always fully developed at this time.

Second trip – videos and photos are taken, stage/discharge pair using robotic total station (RTS), because we have the RTS there we shoot the rest of the out of channel and in channel topography so if we have any holes/problems associated with the topography we can correct them on the final site visit, and we may or may not shoot cover component.

Third trip - videos and photos are taken, stage/discharge pair using robotic total station (RTS), because we have the RTS there we fix and holes/problems with the topography or vegetation if it was done during the last trip, meso habitat typing within and without survey reach, vegetation cover if not done last trip, substrate polygon delineations.

3. I have several questions regarding the cost sheet some of which are provided below. An example would help clarify my questions. If possible, I would like to discuss this over the phone.

a. For the Field Data Collection, should we scope an entire site (i.e. 3 trips of one week duration per site) then divide by # of days (15) to get daily cost?

b. What does “including travel on site” mean?

c. Do we assume 8 hours per day for the daily unit cost?

d. For scoping the Daily cost for Hydraulic Modeling, Fish Habitat Modeling and Reporting should we scope an entire site to determine cost and hours then divide the cost by the number of person-hours?

i. example: total cost = $10,000 and total person hours are 100; so # of days = 100/8 = 12.5 and cost per day = 10,000/12.5 = $800/day.

The Schedule B has been revised.

4. Do we need to provide Taxpayer Identification Number (TIN) – It was highlighted in the solicitation. Yes

5. Is there a consolidated and concise list of the items that are required for the proposal so we can be sure we include everything that is required in the submittal?

Everything is within the solicitation, many of the items that are missed are even highlighted throughout.

6. Who is the incumbent Contractor(s)? There is no incumbent Reading the Award Determination text, it appears like the Forest Service may award more than one contract. If that is the case, how many contracts will be awarded? We have the option to award more than one, but we do not intend to make multiple awards

7. How many hard copies of the quote submittal will be required? 2 please

8. Can we assume all sites will be accessible by 4wd vehicles? Assume for the purposes of the cost estimate here that they are. (Future calls may have sites that require walking into from a location)

9. Will flow rating curves be needed for the streams that are measured? In the sense that a stage discharge pair will be collected during each site visit, yes a flow rating curve will be needed for the streams measured. This information is used in the fish habitat modeling development. The development of a standard USGS flow rating curve with dozen of stage/discharge pairs will not be required of the contractor.

10. Will habitat preference criteria be provided by the USFS or the Idaho agencies, or will the consultant team have to develop/find/propose them and get them approved by the agencies? Contractor will not need to develop these. They will be chosen from existing habitat preference criteria by the USFS in collaboration with the contractor.