SF-30_Solicitation_Amendment___3_-_AG-8379-S-16-0005_.pdf

USDA FOREST SERVICE Lower Jemez Fish Structure Project – Jemez Ranger District, Sandoval County, NM

STANDARD FORM 30

AMENDMENT OF SOLICITATION/MODIFICATION OF

CONTRACT

1. CONTRACT ID CODE: PAGE 1 OF 1

2. AMENDMENT/MODIFICATION NO.:

3. EFFECTIVE DATE:

02-15-16

4. REQUISITION/PURCHASE #: 5. PROJECT #:

6. ISSUED BY: CODE:

SANTA FE NATIONAL FOREST

NORTHERN ACQUISITION MANAGEMENT ZONE

11 FOREST LANE

SANTA FE, NEW MEXICO 87508

7. ADMINISTERED BY (if other than Item 6) CODE:

8. NAME AND ADDRESS OF CONTRACTOR: CODE: FACILITY CODE:

9A. AMENDMENT OF SOLICITATION

NO: AG-8379-S-16-0005

9B. DATED: (See Item 11) 01-22-16

10A. MODIFICATION OF

CONTRACT/ORDER NO.

10B. DATED: (see Item 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATION

|XX | The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers {XX} is extended, {} is not extended. Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods: (a) By completing Items 8 and 15, and returning copies of the amendment (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR

AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATE (IF REQUIRED):

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS

DESCRIBED IN ITEM 14,

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority). THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN

THE CONTRACT ORDER NO. IN ITEM 10A. FAR CLAUSE 52.243-2 CHANGES (FIXED PRICE)

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN

ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103 (B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority).

IMPORTANT:

Contractor is not

X is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION : Incorporates changes proposed by the Contractor and accepted by the Government. Attached are: Description of changes, additions, and deletions.

1. Each prospective contractor is required to sign and return each of the amendments issued as part of this solicitation.

2. The solicitation due date is hereby extended. The new soicitation due date is March 01, 2016 9:00 AM MDT.

3. It is the responsibility of each prospective contractor to monitor this announcement on FBO for details and updates concerning all aspects of this solicitation.

4. Questions fielded during and after the pre-bid meeting are listed below along with their answers. The deadline for additional questions is Wednesday, February 17th, 2016 at 5:00 PM MDT. All questions shall be submitted via e-mail to the CO and the COR on the project.

Lower Jemez Fish Structure Project

Pre-Bid Questions and Answers

Date February 05, 2016

Question # 1: What is the contract time? Is it 60 days or is it 120 days?

Answer to Question # 1: The contract time will be 60-Days, total, for the first two schedules of items

(The Bluffs and Spanish Queen.

Then, because the optional items (San Diego and Las Casitas) are subject to availability of

Government funding, should they be funded, an additional 60-days of contract time will apply to those two sites.

The Army Corps of Engineers permit requires work to be completed during periods of low flow to minimize adverse effects to local water quality from increased turbidity due to construction activities.

Question #2: There are discrepancies between the drawings submitted as part of the solicitation package and the schedules of items. What governs? The schedules or the drawings?

Answer to Question # 2: The schedules of items govern. Provide your quotations based on the quantities listed in the schedules of items.

Question # 3: What types of native shrubbery are required? Need to specify? Willows (and what type)?, Cottonwoods(what type?)?

Answer to Question # 3: Refer to “Live Stakes” specification document for requirements for willow species to be used. For cottonwood, use Rio Grande Cottonwood (Populus wislizeni).

Question #4: What is the tonnage needed for boulder cluster? Need better specifications on the type of boulders, size, density, etc.

Answer to Question # 4: The tonnage of a boulder cluster will depend on the rock classification and diameters of the 3 rocks that are placed. Diameters are required to be 3’ or greater for boulder clusters. Under the “Boulders” specification, the contractor is to certify 1) rock classification, 2) unit weight (lbs. per cubic foot), and 3) the source. The spec also requires a minimum unit weight of 160 lbs. per cubic foot (typical unit weights are limestone – 163 lbs. per cf; granite – 168 lbs. per cf; Basalt

– 188 lbs. per cf.). The boulders shall pass the coarse durability index, AASHTO T 210, of 52 minimum.

Question # 5: Is fiber matting needed and how much if any?

Answer to Question # 5: Matting is required over the harvest areas after disturbance as well as shown on drawing “Spanish Queen - 2.” Also see specification “Soil Stabilization Matting.”

Question # 6: Do we know the historical average runoff levels for the project areas? Or, Should we rely on bank flow height per the drawings?

Answer to Question # 5: Rely on bank flow height per the drawing package in the solicitation.

Question # 7: How shall non-native species be extracted? Shall we pull up the root balls on those plants?

Answer to Question # 7: Cut at ground level and leave root wad in place.

Question # 8: Will the work sites be closed to the public and will signs be posted showing such closure(s) by the Forest Service?

Answer to Question # 8: Yes. The work sites will be closed to the public and the public will be notified of such closures.

Question # 9: Is blaze orange fencing still required by the Forest Service?

Answer to Question # 9: Yes.

Question 10: Is it recommended that the contractor post “keep-out” signage at the top and bottom portions of the project stream areas to keep fishermen out of the area?

Answer to Question # 10: Yes.

Question # 11: Will restrooms be available for the contractor to use at the project locations?

Answer to Question # 11: Yes.

Question # 12: Please provide clarification on the bio clauses contained in the contract. Will our equipment be required to use biodegradable lubricants etc. during operations?

Answer to Question # 12: The Bio Preferred clauses (FAR 52.223-1 BIOBASED PRODUCT

CERTIFICATION (May 2012) and 52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS

UNDER SERVICE AND CONSTRUCTION CONTRACTS (JUL 2012), contained in the solicitation, must be followed by the contract awardee. Yes, equipment shall be required to be serviced and used in execution of the project with bio preferred products found on the following website:

http://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml subject to the stipulations in the clauses mentioned above and included in the solicitation.

Question # 13: Please clarify how the willows are to be excavated/harvested?

Answer to Question # 13: See specification “Toe Wood Treatment” under Materials, part A.

Question # 14: Can you clarify what the contract specifies with respect to the contractor not disturbing the site structures and landscape?

Answer to Question # 14: Avoid damaging any existing infrastructure (asphalt parking lots, trails and/or platforms, etc.) during the term of the project.

Question # 15: What do you consider minimal damage to the existing asphalt?

Answer to Question # 15: Minimal damage would be the point where the damage to the asphalt prevents it from functioning as it was intended to function. The condition of the existing asphalt will be taken into consideration.

Question # 16: To what degree are we protecting the existing infrastructure?

Answer to Question # 16: A Forest Service representative will be on site to help direct the equipment along the path of least disturbance. The most vulnerable structures are the asphalt parking lot, asphalt trails and landings.

http://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml

Question # 17: Are existing logs being removed from the stream bed? Is it the contractor’s responsibility to dispose of the logs?

Answer to Question # 17: Yes. Yes, it is the contractor’s responsibility to dispose of the logs that are removed.

Question #18: Is there a limit on the length of the response to this solicitation?

Answer to Question # 18: No. However, it is critical the evaluation criteria and all required information are submitted in response to solicitation AG-8379-S-16-0005.

Question # 19: Are the trees being removed depicted on the solicitation maps?

Answer to Question # 19: Forest Service personnel will be onsite to verify and flag the location of invasive trees to be removed.

Question # 20: Can you describe how you want the existing parking lot protected?

Answer to Question # 20: See Question 16. Unloading heavy equipment off trailers on the ground rather than the asphalt is preferable. Also, old tires or plywood can be used.

Question # 21: Do the existing handicap access points along the Jemez River stay as is?

Answer to Question # 21: Yes.

Question # 22: Who has reporting requirements regarding turbidity, etc.?

Answer to Question # 22: The Forest Service is the permitee for the Army Corp and New Mexico

Environment Department permits and is responsible for monitoring and reporting requirements.

Question # 23: Can you please quantify the rip-rap volume and specifications?

Answer to Question # 23: See Drawing “Spanish Queen – 2.” See instructions on the drawing concerning the size and extend of the rip rap. Use scale on the map for the extent of the rip rap, and the depth is approximately 1.5 feet.

Question # 24: Are all the tree harvest areas depicted on the maps?

Answer to Question # 24: No. There may be other sights not shown take would be okay. This would be cleared by the COR.

Question # 25: Will inspectors be on site to ensure progress by the contractor is not impeded?

Answer to Question # 25: Yes.

Question # 26: Will camping be allowed on site?

Answer to Question # 26: No.

Question # 27: Is a NM contractor’s license required?

Answer to Question # 27: While a NM contractor’s license is not required in specific, the solicitation requires that the awardee demonstrate all applicable licenses and bonding. In addition the solicitation contains FAR clause 52.236-7 Permits and Responsibilities which states the following:

“The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work. The Contractor shall also be responsible for all damages to persons or property that occur as a result of the Contractor’s fault or negligence. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.”

Question # 28: In the Bluffs area, is the large tree lying perpendicular to the v notch structure on the far side of the stream to be removed, hauled off, replaced in same area after structure is removed, etc.?

Answer to Question # 28: It can be used in a toe treatment area, or hauled off site.

REMOVE SHRUBS from the project. We don’t need them.

Question # 29: 1) How do the trees for the toe-wood structures need to be acquired?

Does the FS have them on the ground, or will you be transporting them from a fuels project, or something of that nature?

Or, is the plan to use the non-native trees that are being removed on the project? Are there enough trees being removed on the site to complete the structures?

Or, is it entirely up to the contractor to find a source for the trees, and get them to the sites?

Can we get confirmation on whether it is acceptable to incorporate the logs from the existing v-structures into the bank side of the toe-wood structures as "organic matter in the backfill matrix"?

Answer to Question # 29: Acquisition of the material and quantities needed for the “toe-wood” structures shall be determined by the prospective contractor based on the solicitation specifications.

The Forest Service is not providing “toe-wood” material as Government Furnished property. , It will be acceptable, to use existing logs as “organic matter in the backfill matrix” subject to the COR’s approval.

5. All other attachments and elements of the original solicitation remain in effect and unchanged.

End of Amendment 15A. NAME AND TITLE OF SIGNER (TYPE/PRINT) 16A. NAME AND TITLE OF CONTRACTING OFFICER (TYPE/PRINT)

Joseph Varoz

15B. CONTRACTOR/OFFEROR

(Person authorized to sign)

15C. DATE

SIGNED

16B. UNITED STATES OF

AMERICA

BY: /s/JosephVaroz____ (Contracting Officer)

16C. DATE SIGNED

02-15-2016

STANDARD FORM 30