RFQ_MSO_2013_(2).pdf

REQUEST FOR QUOTATION PAGE OF PAGES

(THIS IS NOT AN ORDER) THIS RFQ IS IS NOT A SMALL BUSINESS SET- ASIDE 1 50

1. REQUEST NO. 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT.DEF. RATING

AG-8379-S-13-0004 01-31-13 578448

AND/OR DMS REG. 1

5a. ISSUED BY 6. DELIVER BY (Date)

Northern NM Acquisition Management Center 11 Forest Lane Santa Fe, NM 87508

5b. FOR INFORMATION CALL (NO COLLECT CALLS) 7. DELIVERY FOB DESTINATION

NAME TELEPHONE NUMBER OTHER (See Schedule)

AREA CODE NUMBER 9. DESTINATION

Will Amy (Technical) Joseph Varoz

438-5440

438-5341

a. NAME OF CONSIGNEE

8. TO:

a. NAME b. COMPANY b. STREET ADDRESS

c. STREET ADDRESS c. CITY

d. CITY e. STATE f. ZIP CODE d. STATE e. ZIP CODE

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5A ON OR

BEFORE CLOSE OF BUSINESS

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in BLOCK 5A.

This request does not commit the Government to pay any costs incurred in the preparation of the

March 04, 2013

By 12:00 NOON MDT submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(a) (b) (c) (d) (e) (f)

Jemez 2013 Mexican Spotted Owl

Monitoring

The contractor shall provide any and all labor, equipment, supplies, services, permits, and licenses necessary to conduct MSO monitoring during years 2013 & 2014 (subject to the availability of Government Funding) on the Jemez Ranger District.

Santa Fe National Forest.

PLEASE

PROVIDE

QUOTE ON

ENCLOSED

SCHEDULE

OF ITEM

Note: All bidders are required to submit a written offer include a response to the evaluation criteria listed in Section M.

Bidders who do not respond to the evaluation criteria will not be considered for award.

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS c. 30 CALENDAR DAYS d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO 15. DATE OF

a. NAME OF QUOTER SIGN QUOTATION QUOTATION

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE

c. COUNTY AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or Print) NUMBER

NSN 7540-01-152-8084

Previous edition not usable

18-121 STANDARD FORM 18 (Rev. 6-95) Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

PART I--THE SCHEDULE

SECTION B--SUPPLIES OR SERVICES AND PRICES

Mexican Spotted Owl Territory Survey and Monitoring

Santa Fe National Forest

Jemez Ranger District

Sandoval County, New Mexico

B. 1. Schedule of Items

Item No. 1 – MSO Monitoring (2013)

Work Item

Sub Item/Description

Unit of measure

Quantity

Unit Price

Price

1 MSO Monitoring of first 11 PACS on

Exhibit D

Lump Sum 1 $ ________ $ ________

Total Quote $__________

Item No. 2 – MSO Monitoring (2014) –subject to the availability of funding.

Work Item

Sub Item/Description

Unit of measure

Quantity

Unit Price

Price

1 MSO Monitoring of last

10 PACS on Exhibit D

Lump Sum 1 $ ________ $ ________

Total Quote $__________

BASIS OF AWARD: Price shall be fair market value for materials, labor, and incidentals represented in the specifications necessary to complete the project, and must include all taxes, all incidental expenses, and all direct and indirect costs. Bid price is assumed to be best and final offer. Award will be made based on Best Value to the Government. Best Value is a combination of past performance/ experience, price and technical approach of the proposal (See Section M for evaluation criteria).

NOTE: All bidders must submit a response to the evaluation criteria listed in Section M of the

Solicitation in order to be considered for award. Failure to submit a written proposal responding to the evaluation criteria will result in the offer not being considered for award. MSO Monitoring in Year 2014 is subject to the availability of Government funding.

Signature Date

SERVICE RFQ AG-8379-S-13-0004

Mexican Spotted Owl Monitoring

Jemez RD., Santa Fe NF

CONTRACT TIME – 120 Calendar Days in 2013 & 2014 - 120 CALENDAR DAYS EACH

YEAR

FED TAX ID #: DUNS #:

Jemez RD., Santa Fe NF

SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

2013 - 2014 MSO Monitoring

Jemez Ranger District

Santa Fe National Forest

SECTION C—DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK - 2012

C.1 OBJECTIVE OF MONITORING CONTRACT

The contractor shall furnish all labor, supervision, supplies, transportation, equipment and materials

(except for Government furnished property) needed to conduct formal surveying of Mexican spotted owl (MSO) habitat in the Jemez Mountains of northern New Mexico. Some of the areas to be surveyed have been historically occupied by MSO. All surveying will be done according to established protocol to determine presence/absence and reproductive success.

The contractor shall submit completed forms, maps, digital images and a final report of all findings.

LOCATION AND DESCRIPTION OF MSO TERRITORIES

Survey locations vary across the west side of the forest that includes Jemez, Cuba, and Espanola Ranger

Districts. (see map).

C.3 WORK DESCRIPTION

General

A four-wheel drive vehicle is recommended. Conditions of track roads can be poor when wet. Some of the access roads can be rough.

The 2013 weather is forecast for warm temperatures and continued dry conditions. The entire Santa Fe

National Forest has been under Fire Restrictions in the past and fire restrictions are expected this year.

Contractor shall contact the forest regularly to stay abreast of current fire condition and restrictions. If dry conditions continue, the Forest may be under a total closure. In that case, the contractor may be given specific written permission to continue survey work during the closure.

Mexican spotted owl surveying

MSO surveying or habitat assessments may be performed beginning as soon as the contract is awarded and will be completed no later than September 30 of each year. Upon completion of the field survey or habitat assessment, the Contractor shall have 31 calendar days to deliver the Final Report to the COR.

Informal monitoring and/or pre-calling daytime visits will be conducted during dates established in the

MSO survey protocol included in this package. If MSO are located during informal and/or pre-calling

Jemez RD., Santa Fe NF visits, no further visits or reproductive success visits would need to be done thereafter, although nest status should be documented if a nest is located.

If MSO are not located during daytime visits, formal MSO monitoring shall be performed according to the MSO survey protocol attached to this contract package, or until an individual or MSO pair responds

(up to four complete surveys including an optional daytime visit).

Any location marking method, such as flagging or Brite Eyes, may be used to mark calling routes or routes to nest/roost locations. All markers placed during this contract must be removed at the conclusion of the contract. GPS locations will be taken for each route and placed on the standard topographic maps described above.

If a MSO flies or appears to be located on private land, no attempts will be made to cross ownership boundaries. Contractor will show direction of flight on a map included in the final report, or estimate the location of the area a MSO appears to be located in.

It is the contractor’s responsibility to assure all persons conducting the survey work meet training and certification requirements. Proof of training and required U.S. Fish and Wildlife certification shall be provided to the Contracting Officer prior to award, for crew leaders and preferably all crewmembers.

(Crewmembers certified after award of contract must show certification prior to initiation of fieldwork).

Survey information shall be documented on the MSO survey forms (attached).

It is the responsibility of the Contractor to determine local conditions affecting road access to each site.

Notify the COR within 2 working days if weather caused road inaccessibility (on an open road) is delaying work.

C.4 REPORTING REQUIREMENTS

All required forms (inventory, optional daytime follow-up, etc) shall be completed in accordance with the protocol/guideline requirements and shall be submitted in accordance with the specifications in C and as part of the Deliverables, as specified in C.

Any spotted owl nest or roost trees located shall be photo-documented in daytime on digital format and labeled with Ranger District, UTM, content of photo (i.e. nest site, roost site, MSO chick, MSO female, etc) and date. Original digital image shall become property of the Government. At least one nest tree photo will be from enough distance to show the entire tree.

Locations of active MSO nest sites other than those previously active shall be plotted on the topographic map and shall be cross-referenced in the report. Use UTM’s to describe the nest site on the topographic map. GPS coordinates shall be provided by the contractor. Nest site locations shall not be released to any person or agency beyond the COR.

Active spotted owl PAC’s shall be reported to the COR within 2 working days. These shall be reported by PAC name, unless a new territory is discovered at which time a PAC name will be determined by the agency biologist.

Jemez RD., Santa Fe NF

C.5 GOVERNMENT-FURNISHED PROPERTY

The government-furnished property listed below will be available for contractor use. Some of the material will be available after the contractor has been selected:

1. Mexican spotted owl Survey Maps (available upon award of contract)

(exhibit A1 and A2) _TBD__ pages

2. One set of spotted owl Monitoring Data forms (Exhibit B-C)

3. Mexican Spotted Owl Formal Monitoring Protocol (FWS, 2010 - Exhibit D).

C.6 DELIVERABLES

Contractor shall provide one complete and clearly legible copy of the following reports to the COR:

1. MSO –

Location of current year nest, roost site or MSO responses on the 1:24,000 topographic map with

UTM location. UTM locations of calling routes and any nest sites within PAC will be displayed on the map.

Completed Informal or Formal Monitoring forms for each visit made.

2. Final Report including:

All labeled original digital images of any MSO roosts and nest sites.

A brief summary of other findings during the inventory, i.e. bat roost tree, spring/seep, etc.

A miscellaneous section (optional) identifying any hazards encountered, any problems identified conducting the field surveys, any problems encountered fulfilling/interpreting the contract.

C.7 REPORT REVIEW/MEASUREMENT/PAYMENT

All deliverables associated with the contract shall be received within 31 calendar days after completion of the field surveys.

Upon submission of materials listed above, the COR shall have 15 working days to review the material to determine acceptability. If the materials are accepted within the review period, the contracting officer and contractor will be notified immediately.

Forest Service reserves the right to reject items and reports not meeting the minimum requirements as listed in these specifications and referenced to specified guidelines and data. If the materials are not accepted with the 15-day review period, the Contracting Officer and the contractor will be notified immediately.

Rejected items shall then be upgraded to the standards in these specifications, as noted by the COR, within 15 working days of notice and resubmitted for acceptance by the COR.

Partial payments may be made upon completion and acceptance of the following milestones:

Jemez RD., Santa Fe NF

50% payment upon completion and acceptance of two complete MSO reproductive monitoring visits of each PAC, with copies of the field data sheets, and at least one monitoring visit complete at each territory.

Remaining completion of all fieldwork and acceptance of all data, summary report and acceptance of all final repots.

Payment shall be at the unit price shown in the schedule of items, upon completion of acceptance as stated above. Such payment shall constitute full compensation for the spotted owl inventory awarded on this contract.

C.8 DISSIMINATION OF INFORMATION

Information regarding survey areas or locations shall not be released. Neither the Contractor nor his/her representatives shall release any sketch, map, photograph, report, newspaper article or other material of any nature obtained or prepared under the contract without specific written approval of the contracting officer. The contractor or his/her representative may be required to sign a non-disclosure form.

Contractor shall be responsible for the actions of any employees or subcontractors that are involved in the inventory. No persons other than certified inventory crewmembers or those currently training to receive their certification shall accompany the crew during the inventory process.

Contractor shall not release any publication of the data collected under this contract in hard copy or electronic form.

C.9 CONTRACTOR QUALIFICATIONS

All quotes to be considered are required to meet the qualifications listed below:

Contractor shall have a minimum of a Bachelor of Science degree in the fields of natural resource management (i.e. wildlife biology, ecology, etc.) from an accredited college or university.

Demonstrate prior or similar business experience in the same or similar work.

Contractor shall demonstrate they have or will obtain all necessary equipment, as well as the personnel to successfully perform the inventory.

Contractor will demonstrate certification from U.S. Fish and Wildlife Service on conducting surveys.

C.10 PERSONNEL QUALIFICATIONS/EXPERIENCE SUBMITTAL

With price quotation, include information regarding educational qualifications and related experience

(i.e. raptor surveys, knowledge of vegetation types, etc.) of key personnel, including crew leaders. Crew leader minimum qualification: A Bachelor of Science degree in the fields of natural resource management (i.e. Wildlife Biology/Science, Ecology) from an accredited college or university AND/OR experience in spotted owl inventory or formal monitoring (according to protocol) in Regions 3, 4, 5, or

6. Key personnel shall be responsible for training and certifying that field personnel meet the minimum qualifications.

Provide a list of proposed field personnel by name; briefly summarize educational qualifications and related experience (i.e. raptor survey, raptor identification, knowledge of vegetation types, orienteering abilities, etc.). If expecting to hire additional personnel to carry out the work, state the proposed source of qualified personnel or plans for training them. Note that area to be surveyed involves very rough terrain; all field personnel, including supervisors, should be in good physical condition. All observers that conduct surveys must be able to visually identify common raptors in the field and identify common raptors via vocalizations.

With price quotation, include list of references (names, addresses, telephone numbers and contract number, if applicable) for similar work.

Provide a short narrative outlining proposed work schedule to include resources, transportation, logistics and alternative plans for unforeseen problems (i.e., weather, fire restrictions etc) in order to complete the required work within the allowed contract time.

Contractor shall describe how spotted owl inventory certifications were received, including numbers of years certified, or how contractor plans to provide for certification of all inventory personnel.

SECTION C—DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK 2013 & 2014

C.1 OBJECTIVE OF MONITORING CONTRACT FOR 2013 & 2014 (Subject to the Availability of Government Funding)

The contractor shall furnish all labor, supervision, supplies, transportation, equipment and materials

(except for Government furnished property) needed to conduct formal monitoring of ten known

Mexican spotted owl (MSO) Protected Activity Centers (PACs) in the Jemez Mountains of northern

New Mexico. All monitoring will be done according to established protocol to determine presence/absence and reproductive success.

The contractor shall submit completed forms, maps, digital images and a final report of all findings.

LOCATION AND DESCRIPTION OF MSO TERRITORIES

Survey locations are mostly located on the Jemez Ranger District with two survey locations on the

Espanola Ranger District, north of Los Alamos. (see map and PAC Name/Mileage Chart Attached as

Exhibit D below).

Jemez RD., Santa Fe NF

PAC Name Origin (from) Route Approx.

Distance (miles)

Comments

Telephone La Cueva, Sandoval

County

Hwy 126 to PAC

15.4

Siete Ojas La Cueva, Sandoval

County

Hwy 126 to FR 144 5.9

FR 144 to FR 378CD 1.9

FR 378CD to PAC

2.6

Condition of roads is unknown.

Alt. may walk in from Hwy

126 after getting permission from private landowner.

Bear Canyon La Cueva, Sandoval

County

Hwy 126 to FR 144

FR 144 to FR 144B1F

5.6

2.7

FR 144B1F to PAC 0.6

Seven Springs

La Cueva, County

Hwy 126 to FR 314

12.9

FR 314 goes by the Seven

Springs Hatchery and through

Seven Springs, Oat, and Pony

PACs. Need District key.

FR 314 to PAC 2.0

Oat Canyon

County

Hwy 126 to FR 314 12.9 - see Seven Springs above -

FR 314 to PAC 3.0

Pony Canyon

County

Hwy 126 to FR 314 12.9 - see Seven Springs above -

FR 314 to PAC 4.4

Pipeline La Cueva, County

Hwy 126 to FR 144 5.6

FR 144 to FR 527 8.2

West on FR 527 to top of PAC 2.1

FR 527E from FR 144 provides access to NW side of PAC.

Pipeline, Upper

& Lower

Calaveras

La Cueva, Sandoval

County

Hwy 126 to Calaveras

Canyon 14

Walk up Canyon about 3.5 miles and call while walking out.

Fenton Lake La Cueva, Sandoval

County

Hwy 126 to Sandoval

Canyon 6.3

Call from canyon road.

Lake Fork

County

Hwy 126 to FR 376 1.0

FR 376 to PAC 3.3

Hummingbird

(Virgin

Canyon)

West Mesa, & Virgin

La Cueva, Sandoval

County

Hwy 126 to FR 376 south

1.0

These 3 PACS are in Virgin

Canyon. Can also be surveyed from east side via FR 607, FR

607D, FR 607G or west side via FR 605E to FR 608.

FR 376 to FR 604 1.2

Jemez RD., Santa Fe NF

PAC Name Origin (from) Route Approx.

Distance (miles)

Comments

FR 604 to FR 607 2.0

Routes may be rutted and difficult to travel.

FR 607 to Jeep trail in canyon 3.0

Trail is passable for high clearance vehicles to about 3 miles down canyon.

Joaquin Gilman, Sandoval

County

North on FR376/Hwy

485 to FR 488 6.0

FR 488 to PAC 1.0

Deer Creek Gilman, Sandoval

County

North on FR376/Hwy

485 to FR 652

FR652 to FR 653U 4.2

FR 653U to PAC 0.9

Paliza Jct. of Hwy 4 and Hwy 290 to Ponderosa

Hwy 290 to FR 10 7.7

Use FR 271 to survey, may need to walk from jct. of FR10

FR10 to FR271 and

PAC

0.4

Could have two survey points off of FR 266 but would need to walk into canyon to complete.

San Juan La Cueva, Sandoval

County

Hwy 4 to FR 10 11.0

FR 10 to FR 269

3.5

FR 269 to PAC

4.7

Wash out on FR 269 before FR

490.

Trail Cuba Hwy 11 to FR 78 6.8

FR 78 to FR 20 2.2

FR 20 to FR 20I 2.8

FR 20I to PAC 3.5

Indio Cuba Hwy 11 to FR 78 6.8

Co. Rd. 78 to FR 20 2.2

FR 20 to FR 20I 2.8

FR 20I to FR 530 7.1

FR 530 to PAC

0.7

Alternate route, FR 20 to FR

534 to FR 535 to FR 535f to

530 to PAC. NOTE: access to these PACs is very rough better suited for ATV or walking. Use of 4x4 vehicle would still be rough going on either route into Trail or Indio PACs once off main FR road.

Bails Cuba Hwy 11 to FR 78 6.8

Jemez RD., Santa Fe NF

PAC Name Origin (from) Route Approx.

Distance (miles)

Comments

FR 78 to FR 534 2.2

FR 534 to PAC 9.1

Golodrino Cuba Hwy 96 to Hwy 112 12

Hwy 112 to FR 7 10

FR 7 to FR 6 1

FR 6 to FR 7 4

FR 7 to PAC 0.5

Guaje Canyon Los Alamos Diamond Drive to

Range Road (FR 442)

Range Drive (rough after leaving pavement) only good for about

1-2 miles.

4.0

PAC is located at upper end of

Guaje Canyon and is only accessible on foot –very rough, about a 4 mile hike one-way.

LA Canyon Los Alamos Quemazon Trail and downslope into Los

Alamos Canyon or drive to Pajarito ski area parking lot and hike down (no trail).

3.0

PAC is located in the canyon from the reservoir up canyon

(northwest) in sections 12 and

13.

C.3 WORK DESCRIPTION

General

A four-wheel drive vehicle is recommended. Conditions of track roads can be poor when wet. Some of the access roads can be rough.

The 2012 weather is forecast for warm temperatures and continued dry conditions. The entire Santa Fe

National Forest has been under Fire Restrictions in the past and fire restrictions are expected this year.

When in fire restriction, campfires, charcoal grills and stove fires are prohibited on national forest lands except in developed camp and picnic grounds where grills were provided. Smoking was allowed within an enclosed vehicle or building; a developed recreation site; or while stopped in an area at least three feet in diameter and free of all flammable material. If dry conditions continue, the District may be under a total closure again during the 2012 MSO monitoring season. In that case, the contractor may be given specific written permission to continue survey work during the closure.

Jemez RD., Santa Fe NF

Mexican spotted owl Monitoring

MSO monitoring may be performed beginning in June of each year and will be completed by August 31.

Upon completion of the field survey, the Contractor shall have 31 calendar days to deliver the Final

Report to the COR.

Informal monitoring and/or pre-calling daytime visits will be conducted at known nest sites within MSO

PACs during dates established in the MSO survey protocol included in this package. If MSO are located during informal and/or pre-calling visits, no further visits or reproductive success visits would need to be done thereafter, although nest status should be documented if a nest is located.

If MSO are not located during daytime visits, formal MSO monitoring shall be performed according to the MSO survey protocol attached to this contract package, or until an individual or MSO pair responds

(up to four complete surveys including an optional daytime visit). Only the actual PAC areas need formal monitoring.

Any location marking method, such as flagging or Brite Eyes, may be used to mark calling routes or routes to nest/roost locations. All markers placed during this contract must be removed at the conclusion of the contract. GPS locations will be taken for each route and placed on the standard topographic maps described above.

If a MSO flies or appears to be located on private land, no attempts will be made to cross ownership boundaries. Contractor will show direction of flight on a map included in the final report, or estimate the location of the area a MSO appears to be located in.

It is the contractor’s responsibility to assure all persons conducting the monitoring work meet training and certification requirements. Proof of training and required U.S. Fish and Wildlife certification shall be provided to the Contracting Officer prior to award, for crew leaders and preferably all crewmembers.

(Crewmembers certified after award of contract must show certification prior to initiation of fieldwork).

Monitoring information shall be documented on the MSO survey forms (attached).

It is the responsibility of the Contractor to determine local conditions affecting road access to each site.

Notify the COR within 2 working days if weather caused road inaccessibility (on an open road) is delaying work.

C.4 REPORTING REQUIREMENTS

All required forms (inventory, optional daytime follow-up, etc) shall be completed in accordance with the protocol/guideline requirements and shall be submitted in accordance with the specifications in C and as part of the Deliverables, as specified in C.

Any spotted owl nest or roost trees located shall be photo-documented in daytime on digital format and labeled with Ranger District, UTM, content of photo (i.e. nest site, roost site, MSO chick, MSO female, etc) and date. Original digital image shall become property of the Government. At least one nest tree photo will be from enough distance to show the entire tree.

Jemez RD., Santa Fe NF

Locations of active MSO nest sites other than those previously active shall be plotted on the topographic map and shall be cross-referenced in the report. Use UTM’s to describe the nest site on the topographic map. GPS coordinates shall be provided by the contractor. Nest site locations shall not be released to any person or agency beyond the COR.

Active spotted owl PAC’s shall be reported to the COR within 2 working days. These shall be reported by PAC name, unless a new territory is discovered at which time a PAC name will be determined by the agency biologist.

C.5 GOVERNMENT-FURNISHED PROPERTY

The government-furnished property listed below will be available for contractor use. Some of the material will be available after the contractor has been selected:

1. Mexican spotted owl Survey Maps (available upon award of contract)

(exhibit A1 and A2) _TBD__ pages

2. One set of spotted owl Monitoring Data forms (Exhibit B-C)

3. Mexican Spotted Owl Formal Monitoring Protocol (FWS, 2010 - Exhibit D).

C.6 DELIVERABLES

Contractor shall provide one complete and clearly legible copy of the following reports to the COR:

1. MSO –

Location of current year nest, roost site or MSO responses on the 1:24,000 topographic map with

UTM location. UTM locations of calling routes and any nest sites within PAC will be displayed on the map.

Completed Informal or Formal Monitoring forms for each visit made.

2. Final Report including:

All labeled original digital images of any MSO roosts and nest sites.

A brief summary of other findings during the inventory, i.e. bat roost tree, spring/seep, etc.

A miscellaneous section (optional) identifying any hazards encountered, any problems identified conducting the field surveys, any problems encountered fulfilling/interpreting the contract.

C.7 REPORT REVIEW/MEASUREMENT/PAYMENT

All deliverables associated with the contract shall be received within 31 calendar days after completion of the field surveys.

Upon submission of materials listed above, the COR shall have 15 working days to review the material to determine acceptability. If the materials are accepted within the review period, the contracting officer and contractor will be notified immediately.

Jemez RD., Santa Fe NF

Forest Service reserves the right to reject items and reports not meeting the minimum requirements as listed in these specifications and referenced to specified guidelines and data. If the materials are not accepted with the 15-day review period, the Contracting Officer and the contractor will be notified immediately.

Rejected items shall then be upgraded to the standards in these specifications, as noted by the COR, within 15 working days of notice and resubmitted for acceptance by the COR.

Partial payments may be made upon completion and acceptance of the following milestones:

50% payment upon completion and acceptance of two complete MSO reproductive monitoring visits of each PAC, with copies of the field data sheets, and at least one monitoring visit complete at each territory.

Remaining completion of all fieldwork and acceptance of all data, summary report and acceptance of all final repots.

Payment shall be at the unit price shown in the schedule of items, upon completion of acceptance as stated above. Such payment shall constitute full compensation for the spotted owl inventory awarded on this contract.

C.8 DISSIMINATION OF INFORMATION

Information regarding survey areas or locations shall not be released. Neither the Contractor nor his/her representatives shall release any sketch, map, photograph, report, newspaper article or other material of any nature obtained or prepared under the contract without specific written approval of the contracting officer. The contractor or his/her representative may be required to sign a non-disclosure form.

Contractor shall be responsible for the actions of any employees or subcontractors that are involved in the inventory. No persons other than certified inventory crewmembers or those currently training to receive their certification shall accompany the crew during the inventory process.

Contractor shall not release any publication of the data collected under this contract in hard copy or electronic form.

C.9 CONTRACTOR QUALIFICATIONS

All quotes to be considered are required to meet the qualifications listed below:

Contractor shall have a minimum of a Bachelor of Science degree in the fields of natural resource management (i.e. wildlife biology, ecology, etc.) from an accredited college or university.

Demonstrate prior or similar business experience in the same or similar work.

Contractor shall demonstrate they have or will obtain all necessary equipment, as well as the personnel to successfully perform the inventory.

Contractor will demonstrate certification from U.S. Fish and Wildlife Service on conducting surveys.

C.10 PERSONNEL QUALIFICATIONS/EXPERIENCE SUBMITTAL

With price quotation, include information regarding educational qualifications and related experience

(i.e. raptor surveys, knowledge of vegetation types, etc.) of key personnel, including crew leaders. Crew leader minimum qualification: A Bachelor of Science degree in the fields of natural resource management (i.e. Wildlife Biology/Science, Ecology) from an accredited college or university AND/OR experience in spotted owl inventory or formal monitoring (according to protocol) in Regions 3, 4, 5, or

6. Key personnel shall be responsible for training and certifying that field personnel meet the minimum qualifications.

Provide a list of proposed field personnel by name; briefly summarize educational qualifications and related experience (i.e. raptor survey, raptor identification, knowledge of vegetation types, orienteering abilities, etc.). If expecting to hire additional personnel to carry out the work, state the proposed source of qualified personnel or plans for training them. Note that area to be surveyed involves very rough terrain; all field personnel, including supervisors, should be in good physical condition. All observers that conduct surveys must be able to visually identify common raptors in the field and identify common raptors via vocalizations.

With price quotation, include list of references (names, addresses, telephone numbers and contract number, if applicable) for similar work.

Provide a short narrative outlining proposed work schedule to include resources, transportation, logistics and alternative plans for unforeseen problems (i.e., weather, fire restrictions etc) in order to complete the required work within the allowed contract time.

Contractor shall describe how spotted owl inventory certifications were received, including numbers of years certified, or how contractor plans to provide for certification of all inventory personnel.

SECTION D--PACKAGING AND MARKING

{For this Solicitation, there are NO clauses in this Section}

SECTION E--INSPECTION AND ACCEPTANCE

E. 1. FAR 52.246-4 Inspection of Services--Fixed-Price (Aug 1996)

(a) Definitions. "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the

Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the

Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may (1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may (1) by contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service or (2) terminate the contract for default.

E. 2. Contractor Quality Control Plan

E.2.1. Quality Control Plan. The Contractor shall provide a Quality Control Plan (QCP) with the technical proposal. The Contractor shall supplement the QCP before start of work based on items awarded to the Contractor and Government comments.

The general Quality Control plan must demonstrate how the Contractor will assure quality meets the requirements and specifications of the contract. It shall specify how quality will be monitored to assure the performance standards are met; the supervision of crew and work; and the personnel that will be performing the quality control. Quality control includes the monitoring of quality while work is in progress.

SECTION F--DELIVERIES OR PERFORMANCE

FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.242-15 Stop Work Order (Aug 1989) http://www.arnet.gov/far/

Jemez RD., Santa Fe NF

52.242-17 Government Delay of Work (Apr 1984)

FAR 52.211-10 Commencement, Prosecution, and Completion of Work (Apr 1984)

The Contractor shall be required to (a) commence work under this contract within _10_calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than _120 calendar days. The time stated for completion shall include final cleanup of the premises.

INCLEMENT WEATHER

When inclement weather sets in, and the work is impractical, upon written request by the contractor, the

Contracting Officer may authorize a total suspension until such weather has passed, and work can proceed. During period of total suspension, the calendar days elapsed will not be charged against the contract time specified.

SECTION G--CONTRACT ADMINISTRATION DATA

AGAR 452.215-73 Post Award Conference (Nov 1996)

A post award conference with the successful offeror is required. It will be scheduled within 3 days after the date of contract award. The conference will be held at Cibola National Forest Supervisor’s Office.

SECTION H--SPECIAL CONTRACT REQUIREMENTS

Key Personnel

The Contractor shall assign to this contract the key personnel identified in their technical proposal and that list may include the following:

CREW LEADER

The Contractor shall make no substitutions of key personnel without notifying the Contracting Officer within a reasonable timeframe and in advance, and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the contract. Proposed substitutes should have comparable qualifications to those of the persons being replaced.

The Contractor shall make no diversion of personnel without the written consent of the Contracting

Officer.

Jemez RD., Santa Fe NF

The contract will be modified to reflect any approved changes of key personnel.

Fire Control

Contractor's Responsibility for Contractor-Caused Fires. The Contractor, whether or not directed by the

Forest Service, shall immediately extinguish, without expense to the Government, all fires on or in the vicinity of the project which are caused by Contractor's employees, whether set directly or indirectly as a result of Contractor operations. The Contractor may be held liable for all damages and costs of additional labor, subsistence, equipment, supplies, and transportation resulting from fires set or caused by the

Contractor's employees or resulting from contract operations.

Fire Protection Requirements - Fire Plan. At all times during closed fire season period, as specified by

State law, the Contractor shall comply with each of the following provisions to the extent applicable to his operation under the contract.

Fire Tools. The Contractor will provide for each employee in the contract area at least one approved handtool of a type appropriate in the contract area, such as shovel, pulaski, or ax. Tools required and furnished shall count toward fulfillment of the above requirement. Where additional tools, beyond those required are to be provided, the Contractor shall seal such tools in one or more boxes painted red and marked "Tools for Fire Only." All tools required herein shall be kept sharp and in good serviceable condition and maintained at locations to be designated by the Forest Service.

Fire Extinguishers and Tools on Mobile or Stationary Equipment. Each unit of powered equipment used in connection with this contract, including automobiles, trucks, tractors, etc., shall be equipped with serviceable tools and fire extinguishers as follows:

a. One - fire extinguisher, dry chemical type of not less than 2-1/2 pound capacity with 4 BC or higher rating.

b. One - shovel, round point #0 lady or equal.

c. One - ax, 2 pounds or over, 26-inch minimum length, or one pulaski.

d. One - water container (at least 1-gallon capacity), not required with stationary equipment.

Spark Arresters. Each internal combustion engine shall be provided with a spark arrester or spark arresting device approved by the Forest Service. Exceptions where the Forest Service may approve mufflers, or other equipment in lieu of spark arresters qualified and rated under Forest Service Standard

5100-1a, are: (a) small multiposition engines, such as chain saws, shall meet Society of Automotive

Engineers J335b standards; (b) passenger-carrying vehicles and light trucks may have baffle-type mufflers with tail pipe; (c) heavy-duty trucks may have a vertical stack exhaust system and muffler, provided the exhaust stack extends above the cab of the vehicle. An exhaust-driven turbocharger is considered to be a satisfactory spark arrester. Internal combustion engine exhaust systems, arresters, and other devices must be properly installed and maintained.

Powersaws. For each powersaw used in connection with this contract, the following will be provided:

a. One - shovel, round point #0 lady or equal. Shovel must be immediately available for use.

b. One - Fire extinguisher, containing not less than 8 ounces of extinguisher fluid, or a dry chemical powder-type of not less than 1-pound capacity. The extinguisher must be immediately accessible to the saw operator at all times.

Any fueling or refueling of a powersaw shall only be done in an area which has first been cleared or is free of all material capable of carrying fire; powersaw shall be moved at least 10 feet from place of fueling before starting.

Blasting. Fuse or prima cord shall not be used unless authorized in writing by the COR with special precautions stated.

Smoking. Smoking shall not be permitted within the contract area except on surfaced or dirt roads, at landings, within closed vehicles, in camps, or at other posted places, and shall never be allowed while working or traveling on foot.

Storage of Petroleum and Other Highly Flammable Products. Gasoline, oil, grease, or other highly flammable material will be stored either in a separate building used exclusively for such storage, or at a site where all combustible debris and vegetation is cleared away within a radius of 25 feet. Fire extinguishers and/or sand barrels may be required at such locations specified by the Forest Service when unusually hazardous conditions exist.

Debris Burning and Warming Fires. Burning permits will be required for all debris burning fires. Lunch and warming fires may be allowed in fireproofed areas during periods of low fire danger if and as specified in the fire plan. Such fires must not be left burning unattended.

Precautions for Stoves. Stovepipes on all temporary buildings, trailers, and tents using wood burning stoves, will be equipped with roof jacks and serviceable spark arresters of mesh with openings no larger than 5/8 inch.

All stovepipes, inside and out, will not be closer than 2 feet from any wood or other flammable material or 1 foot if the combustible material is protected by a metal or asbestos shield.

Welding. Welding or use of cutting torches will be permitted only in areas that have been cleared or are free of all material capable of carrying fire. Flammable debris and vegetation must be removed from within a minimum of 10 feet radius of all welding and cutting torch operations. A shovel and a 5-gallon standard backpack water container, (filled) with handpump attached, shall be immediately available for use in the event of a fire start.

Fire Plan. Prior to initiating work on the contract area, during the closed fire season period, a fire prevention and suppression plan will usually be prepared. The Contractor and the Forest Service will jointly prepare this plan. Such plan shall include a detailed list of men and equipment at the Contractor's disposal for implementing the plan. The fire plan shall also specify additional measures and/or special requirements, such as Hoot Owl restrictions, necessary during periods of critical fire weather conditions.

When Hoot Owl restrictions are invoked, the Forest Service may curtail or shut down all or portions of a

Contractor's operations. The following requirements may be imposed:

Jemez RD., Santa Fe NF

a. All high fire risk operations could be terminated at 1300 local time.

b. Patrolman may be required for a period of 2 hours after high fire risk operations and 1 hour after end of work shift. The Contractor shall provide the patrolman.

H. 3. Prework Conference

Prior to commencement of work, the Contractor shall attend a meeting to discuss the contract terms, work performance requirements, and safety.

PART II--CONTRACT CLAUSES

SECTION I--CONTRACT CLAUSES

FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.arnet.gov/far/ www.usda.gov/procurement/policy/agar.html

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.209-6 Protecting the Government's Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUL1995)

52.215-8 Order of Precedence--Uniform Contract Format (OCT 1997)

52.222-3 Convict Labor (AUG 1996)

52.222-21 Prohibition of Segregated Facilities (FEB 1999)

52.222-26 Equal Opportunity (APR 2002)

52.222-36 Affirmative Action for Workers with Disabilities (JUN 1998) (Applicable if contract exceeds $10,000)

52.222-41 Service Contract Act of 1965, as Amended (MAY 1989)

52.223-6 Drug-Free Workplace (MAY 2001) (Applicable if contract is awarded to an individual)

52.225-13 Restrictions on Certain Foreign Purchases (APR 2002)

52.232-1 Payments (APR 84)

52.232-8 Discounts for Prompt Payment (FEB 2002)

52.232-11 Extras (APR 1984)

52.232-23 Assignment of Claims (JAN 1986)

52.232-25 Prompt Payment (FEB 2002)

52.232-34 Payment by Electronic Funds Transfer -- Other than Central Contractor Registration

(MAY 1999)

52.233-1 Disputes (JULY 2002)

52.233-3 Protest After Award (AUG 1996)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984)

52.243-1 Changes--Fixed-Price (AUG 1987)--Alternate I (APR 1984)

52.245-1 Property Records (APR 1984) http://www.arnet.gov/far/ http://www.usda.gov/procurement/policy/agar.html

Jemez RD., Santa Fe NF

52.245-4 Government-Furnished Property (Short Form) (APR 1984)

52.249-1 Termination for Convenience of the Government (Fixed-Price) (Short From) (APR

1984)

52.249-8 Default (Fixed-Price Supply and Service) (APR 1984)

52.253-1 Computer Generated Forms (JAN 1991)

AGRICULTURE ACQUISITION REGULATION (48 CFR CHAPTER 4) CLAUSES

452.236-72 Use of Premises (NOV 1996)

452.236-73 Archaeological or Historic Sites (FEB 1988)

452.236-74 Control of Erosion, Sedimentation, and Pollution (NOV 1996)

452.237-70 Loss, Damage, Destruction or Repair (FEB 1988)

452.237-75 Restrictions Against Disclosure (FEB 1988)

AGAR 452.209 – 70 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction. (DEVIATION 2012-01) Alternate 1 (Feb 2012).

(a) Awards made under this solicitation are subject to the provisions contained in the Consolidated

Appropriations Act, 2012 (P.L. No. 112-74), Division E, Sections 433 and 434 regarding corporate felony convictions and corporate federal tax delinquencies. To comply with these provisions, all offerors must complete paragraph (1) of this representation, and all corporate offerors also must complete paragraphs (2) and (3) of this representation.

(b) The Offeror represents that –

(1) The Offeror is [ ], is not [ ] (check one) an entity that has filed articles of incorporation in one of the fifty states, the District of Columbia, or the various territories of the United States including American Samoa, Federated States of Micronesia, Guam, Midway Islands, Northern

Mariana Islands, Puerto Rico, Republic of Palau, Republic of the Marshall Islands, U.S. Virgin

Islands. (Note that this includes both for-profit and non-profit organizations.)

If the Offeror checked “is” above, the Offeror must complete paragraphs (2) and (3) of the representation. If Offeror checked “is not” above, Offeror may leave the remainder of the representation blank.

(2) (i) The Offeror has [ ], has not [ ] (check one) been convicted of a felony criminal violation under Federal or State law in the 24 months preceding the date of offer.

(ii) Offeror has [ ], has not [ ] (check one) had any officer or agent of Offeror convicted of a felony criminal violation for actions taken on behalf of Offeror under Federal law in the 24 months preceding the date of offer.

The Offeror does [ ], does not [ ] (check one) have any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

52.204-7 Central Contractor Registration (Jul 2006)

Jemez RD., Santa Fe NF

(a) Definitions. As used in this clause—

“Central Contractor Registration (CCR) database” means the primary Government repository for

Contractor information required for the conduct of business with the Government.

“Data Universal Numbering System (DUNS) number” means the 9-digit number assigned by Dun and

Bradstreet, Inc. (D&B) to identify unique business entities.

“Data Universal Numbering System+4 (DUNS+4) number” means the DUNS number means the number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional CCR records for identifying alternative Electronic Funds

Transfer (EFT) accounts (see the FAR at Subpart 32.11) for the same parent concern.

“Registered in the CCR database” means that—

(1) The Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, into the CCR database; and

(2) The Government has validated all mandatory data fields, to include validation of the

Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS), and has marked the record “Active”. The Contractor will be required to provide consent for TIN validation to the Government as a part of the CCR registration process.

(b)

(1) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address exactly as stated in the offer. The DUNS number will be used by the Contracting Officer to verify that the offeror is registered in the CCR database.

(c) If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(1) An offeror may obtain a DUNS number—

(i) If located within the United States, by calling Dun and Bradstreet at 1-866-705-5711 or via the Internet at http://www.dnb.com; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office.

(2) The offeror should be prepared to provide the following information:

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/04.htm#TopOfPage

Jemez RD., Santa Fe NF

(i) Company legal business name.

(ii) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(iii) Company physical street address, city, state and Zip Code.

(iv) Company mailing address, city, state and Zip Code (if separate from physical).

(v) Company telephone number.

(vi) Date the company was started.

(vii) Number of employees at your location.

(viii) Chief executive officer/key manager.

(ix) Line…