AG_8371_S_14_0017.pdf

ISSUING OFFICE:

U.S. DEPARTMENT OF AGRICULTURE

FOREST SERVICE

SOUTHWEST REGION ACQUISITIONS

333 BROADWAY BLVD., SE .

ALBUQUERQUE, NM

SOLICITATION NO.: AG-8371-S-14-0017

OFFERS ARE SOLICITED FOR: ARIZONA CULTURAL RESOURCES SURVEY IDIQ

TASK ORDER CONTRACT

IMPORTANT – NOTICE TO OFFEROR:

AT A MINIMUM, OFFEROR SHALL SUBMIT THE FOLLOWING DOCUMENTS BACK WITH THEIR RESPONSE TO

THIS SOLICITATION:

1. SF-33, Solicitation, Offer, and Award (Complete, date, and sign)

2. Section B – Schedule of Items (Pages 4-12). (Complete Coefficient Amount)

3. Section K – Representations and Certifications (Pages 55). (Complete the Representations and

Certifications electronically via the Online Representations and Certifications Application (ORCA) website at http://orca.bpn.gov)

4. Technical and Business Proposal

IT IS THE OFFERORS RESPONSIBILITY TO WATCH FOR ANY AND ALL AMENDMENTS TO THE

SOLICITATION, WHICH SHALL BE ISSUED ELECTRONICALLY THROUGH FEDBIZOPS.

AG-8371-S-14-0017

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 52

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

06/06/2014 X

SOUTHWESTERN REGION

333 BROADWAY SE

ALBUQUERQUE NM 87102

USDA Forest Service - AQM Room152 333 Broadway Blvd. S.E.

Albuquerque, NM 87102

FRONT DESK (BLOCK 7) 1500 MD 07/10/2014

RUFUS COLE 505

rcole01@fs.fed.us

842-3342

PAGE(S)

RUFUS COLE

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 52

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

AG-8371-S-14-0017

(A) (B) (C) (D) (E) (F)

Arizona Cultural Resources Survey IDIQ Period of Performance: 08/01/2014 to 12/31/2018

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

Arizona Cultural Resources Survey IDIQ AG-8371-S-14-0017

PART I—THE SCHEDULE

SECTION B--SUPPLIES OR SERVICES AND PRICES/COSTS

SCHEDULE OF ITEMS

BASE PERIOD (from date of award through December 31, 2014.

Item No Description Quantity Unit of Issue Unit Price

01 Archaeological Survey, Arizona *Low Site Density:

under 100 Acre $________ 100-500 Acre $________ over 500 Acre $________

02 Archaeological Survey, Arizona *Unknown or High Site Density:

under 100 Acre $________ 100-500 Acre $________ over 500 Acre $________

03 Data Entry Hour $________

OPTION PERIOD ONE – Calendar year 2015

No Description Quantity Unit of Issue Unit Price

01 Archaeological Survey, Arizona *Low Site Density:

under 100 Acre $________ 100-500 Acre $________ over 500 Acre $________

02 Archaeological Survey, Arizona *Unknown or High Site Density:

under 100 Acre $________

03 Data Entry/Word Processor Hour $________

OPTION PERIOD TWO – Calendar year 2016

No Description Quantity Unit of Issue Unit Price

01 Archaeological Survey, Arizona *Low Site Density:

under 100 Acre $________ 100-500 Acre $________ over 500 Acre $________

02 Archaeological Survey, Arizona *Unknown or High Site Density:

under 100 Acre $________

OPTION PERIOD THREE – Calendar Year 2017

No Description Quantity Unit of Issue Unit Price

01 Archaeological Survey, Arizona *Low Site Density:

under 100 Acre $________ 100-500 Acre $________ over 500 Acre $________

02 Archaeological Survey, Arizona *Unknown or High Site Density:

under 100 Acre $________

OPTION PERIOD FOUR – Calendar Year 2018

No Description Quantity Unit of Issue Unit Price

01 Archaeological Survey, Arizona *Low Site Density:

under 100 Acre $________ 100-500 Acre $________ over 500 Acre $________

02 Archaeological Survey, Arizona *Unknown or High Site Density:

under 100 Acre $________

NOTE: Data Entry/Word Processor will perform duties on contractor owned equipment.

*Determination of “site density” will be negotiated at the time of each task order

Company Name _________________________________

Your Name and Title _____________________________

Email _________________________________________

DUNS no. ______________________________________

B.2 A GAR 452.216-73 Minimum and Maximum Contract Amounts (FEB 1988)

During the period specified in FAR clause 52.216-18, ORDERING, the Government shall place orders totaling a minimum of $3,000 but not in excess of $10,000,000.00

The government intends to award, multiple, Indefinite Delivery/Indefinite Quantity (IDIQ) type contracts to up to five offerors. For each contract awarded the minimum of $3,000.00 is guaranteed during the full contract performance period, including all option periods. The minimum guarantee is not annual.

Contractor must be registered in www.sam.gov in order to submit an offer on this project. THIS IS A FREE REGISTRATION.

PAYMENTS: Invoices MUST be submitted electronically to https://www.ipp.gov/ http://www.sam.gov/ https://www.ipp.gov/

SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

ARCHAEOLOGICAL SURVEY FOR THE SOUTHWESTERN REGION OF THE FOREST SERVICE IN

ARIZONA

SECTION – I GENERAL

1.1 – Scope of Work

The Contractor shall furnish all personnel, facilities, equipment, materials, supplies and services and otherwise do all things necessary for heritage resources field inventory and other associated activities located on the National Forest lands within Region 3 of the U.S.D.A. Forest Service in

Arizona, hereinafter referred to as ‘the Forest Service’. The scope of this project will include intensive and sample archaeological pedestrian survey as described below and in task orders to be issued under this contract.

For numerous widely scattered spot surveys of small areas, (for example scattered units less than 1 to 2 acres in size, or site inspections/re-recording for numerous previously recorded archaeological sites scattered across a forest unit), details of specific projects will be provided to the contract awardees for pricing these tasks. Pricing for these scattered units will be project specific, and will be separate from Line Item 01 in the Schedule of Items.

1.2 Period of Performance

The government intends to award up to five multiple, Indefinite Delivery/Indefinite Quantity

(IDIQ) type contracts with one base with a maximum of four optional years.

1.3 Period of Contract

Unless otherwise specified in the individual task order, the contractor will be required to meet the following schedule for each task order issued:

A. Fieldwork – Progress reports shall be delivered to the Contracting Officer’s

Representative at the time schedule identified in the task order. Within five (5) business days of the completion of fieldwork, the contractor shall deliver to the Contracting

Officer’s Representative copies of all draft site forms, IO forms, sketch maps, topographic maps showing site locations and geospatial data.

B. Draft Report – One paper copy of the draft report and one electronic copy of the draft report with all forms, photographs, electronic data/files, digital images, and maps will be completed and delivered to the Contracting Officer’s Representative, postmarked no later than 20 business days after the completion of the fieldwork.

C. Contracting Officer’s Representative Review – Will be completed with comments and suggested changes (if necessary) delivered to the contractor, postmarked no later than 15 business days after the receipt of the draft report.

D. Final Report – Three paper copies of the final report and one electronic copy of the final report with all forms, photographs, electronic data/files, digital images, maps, along with final geospatial data must be completed and delivered to the

Contracting Officer’s Representative, postmarked no later than 10 business days after the receipt of the Contracting Officer’s Representative’s Draft Report Review.

1.4 Payments Procedure

The contracting officer will authorize payments as follows:

A. Item/Description.

1. Completion of fieldwork (delivery of draft site forms, IO forms, sketch maps, topographic maps and geospatial data), and upon acceptance of work by Contracting

Officer’s Representative (within ten (10) business days of receiving deliverables)… 50% of contract price.

2. Completion of draft report (delivery of one paper copy of the draft report and one electronic copy of the draft report with all forms, photographs, electronic data/files, digital images, maps), and upon acceptance of the work by the Contracting Officer’s

Representative (within fifteen (15) business days of receiving deliverables) … 25% of contract price.

3. Completion of final report (delivery of three paper copies of the final report and one electronic copy of the final report with all forms, photographs, electronic data/files, digital images, maps, along with final geospatial data and return of all unused Government

Furnished Property), and upon acceptance of the work by the Contracting Officer’s

Representative (within ten (10) business days of receiving deliverables)… 25% of contract price.

4. Contractor will be responsible for preparation and submission of proper invoices.

Invoices shall contain the Contract Number, Vendor Identification Number, invoice number, remit to name and address, and the specific line items that are being billed.

5. Contracting Officer’s Representative will inspect and accept or reject work as appropriate. Upon rejection work will be returned to Contractor for correction. If work is accepted then recommendation for payment of invoice will be forwarded to Contracting Officer.

1.4 Task Order Procedures:

Each awardee will be provided a fair opportunity to be considered for each task order expected to exceed $3,000.00, unless an exception applies such as; urgency, follow-on order, or to satisfy a minimum guarantee.

When a project is identified for award under this contract the sequence of events will generally be as follows:

The Contracting Officer (CO) will notify the Contractors of a performance requirement which includes; project description, location, acres, low or high site density, deliverable schedule, and any other project specific information.

Offerors shall submit a price to the CO in response to the task, but not to exceed the prices established in the Schedule of Items.

The CO will issue a task order to the Contractor whose proposal represents the best value to the Government.

To determine the best value, the CO will consider the following when selecting awardee for a task order:

(1) Past performance on earlier orders under the contract, including quality and timeliness.

(2) Potential impact on other orders placed with the Contractor and deliverable schedule requirements.

(3) Minimum order requirements.

(4) Price.

1.5 Authorized Use:

Any Contracting Officer, with the USDA Forest Service, Southwestern Region (R3), within their warrant limitations, may; initiate, award and administer a task order for work within the scope of this contract.

SECTION – II DEFINITIONS

2.1 – Archaeological Survey Definitions

2.1.1 - Site Definition: For the purposes of this contract, a site is defined as a location of purposeful prehistoric or historic human activity. An activity is considered to have been purposeful if it resulted in a deposit of cultural material beyond the level of one or a few accidentally lost artifacts. Loci of human activity not classifiable as sites by this definition should be considered and recorded as isolated occurrences.

A cultural resource qualifying as a site under this definition should exhibit at least one of the following:

a. One or more features;

b. One formal tool if associated with other cultural material or more than one formal tool;

c. An occurrence of cultural material (such as pottery sherds, chipped stone, or historic items) that contains one of the following:

1. Three or more types of artifacts or raw material;

2. Two types of artifacts or material in a density of at least ten items per

100 square meters;

3. A single type of artifact or material in a density of at least 25 items per

100 square meters.

These criteria may be modified, where appropriate, based on a professional cultural resource specialist’s judgment, and with prior approval of the COR. Any deviation from the standard definition should be discussed in the resulting cultural resource report. As a general rule, site designations are reserved in the case of historic remains for those at least 50 years old.

2.1.2 – 100% Archaeological Pedestrian Survey: For the purposes of this survey, a 100% archaeological pedestrian survey is defined as the systematic intensive inspection of the project area using parallel transects spaced no more than 15 meters apart for areas shown in task orders. Areas to be surveyed may include linear areas (for example, roads or trails), corridors, contiguous blocks, a conglomeration of small blocks within a defined project area (for example cutting units within a timber sale), or any combination of these.

Any proposed deviations from this transect interval must be identified and justified in the offeror’s technical proposal.

2.1.3 – Sample Archaeological Pedestrian Survey: For the purposes of this survey, a sample archaeological pedestrian survey is defined as the systematic intensive inspection of the project area using parallel transects spaced no more than 15 meters apart within sample units that comprise a subset of the project area. The sample survey will be designed by the Forest Service and described in the task order. Areas to be sampled may include linear areas, corridors, contiguous blocks or any combination of these. Any proposed deviations from this transect interval or sample design must be identified and justified in the offeror’s technical proposal.

2.1.4 – Low Site Density Areas: An area is considered to be a low site density area if the estimated average number of cultural resources per acre is less than the average site density for the forest. For example, a high elevation area in the mixed conifer zone will generally have a low site density.

2.1.5 – High Site Density Areas: An area is considered to have a high site density if the estimated average number of cultural resources per acre is more than the average site density of the forest. For example, the pinon juniper zone or historic mining districts will generally have a high site density.

2.2 - STANDARD DEFINITIONS

2.2.1 - Contracting Officer: The Contracting Officer (CO) has overall responsibility for the administration of the contract and for overseeing the overall performance of the contractor.

2.2.2 - Contracting Officer’s Representative (COR): A Government person appointed by the contracting officer to help the contracting officer with contract administration, quality control, and provides technical advice to the contracting officer.

2.2.3 - Acceptable Quality Level (AQL): The maximum allowable deviation from perfect performance that may occur before the Government will invoke payment deduction. An

AQL does not allow a contractor knowingly to offer defective service, but limits reduced payment to circumstances in which defective performance results in a measurable reduction in the value of services rendered.

2.2.4 - Defective Service: A unit of service, which contains one or more defects, or nonconformance with specified requirements.

2.2.5 - Performance Standards: Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the contractor.

2.2.6 - Quality Control Plan: Those actions that will be taken by a contractor to control the performance of services so that they meet the requirements of the Statement of

Work.

2.2.7 – Business Day: For the purpose of this solicitation/contract, a business day is defined as a day that falls between Monday through Friday. Federal holidays are not considered business days.

SECTION – III GOVERNMENT-FURNISHED PROPERTY, MATERIALS, SERVICES

3.1 Government-Furnished Property

Upon award, the Government shall furnish to the contractor the following listed property and supplies, referred to as “Government-Furnished Property”. The National Forest associated with each task order will supply this property.

1. 7.5 minute maps showing project boundaries, GIS files of project boundaries in

Forest Service GIS format, and any other imagery, either electronic or hard copy as specified in the task order.

2. Form R3-FS-2300-4, Inventory Standards and Accounting Form, in printed and/or digital format.

3. Isolated Occurrence recording form if applicable, in printed and/or digital format.

4. National Forest, Cultural Resources Photo Log if applicable, in printed and/or digital format.

5. USDA Forest Service National Site Form or custom state site form modified for

Forest Service use, in paper and/or digital format.

6. Geodatabase template for submitting digital locational information to conform to Forest standards.

SECTION – IV CONTRACTOR FURNISHED CRITICAL ITEMS /SERVICES

N/A

SECTION – V PERFORMANCE WORK STATEMENT TASKS AND CRITICAL SUBTASKS

5.1 – Intensive Survey

The contractor shall be required to survey all project area acres or the sample units as specified in the task order, according to USDA-Forest Service Region 3 Cultural Resources

Handbook.

5.1.1 - Records Search - The contractor shall review appropriate literature and documents sufficient to become familiar with the history of archaeological work and site documentation for project areas specified in task orders.

In addition the contractor will review the survey reports and records available at the

National Forest Supervisor’s Office for the Forest issuing the task order, which deal with previous USDA-Forest Service and other archaeological fieldwork in the vicinity of the project area sufficient to describe the results of a literature search for a project area specified in a task order.

5.1.2 - Locate, identify, and describe/document all cultural resource sites and isolated occurrences which can reasonably be detected from a pedestrian survey. Potential

Traditional Cultural Properties (TCPs) shall be referred to COR for further evaluation.

5.1.3 - Locate, identify, and describe/document all previously recorded cultural resources sites which can reasonably be detected from a pedestrian survey. Any site which has been previously determined to be not eligible will not be updated, unless, upon inspection, a change in the status of the National Register eligibility of the site is determined to be warranted.

5.1.4 – Performance Standards – Intensive Survey: The contractor shall conduct a complete pedestrian archaeological survey of 100% of the project area or the sample units designated in a project area as described in the task order in the manner specified in the

USDA-Forest Service Region 3 Cultural Resources Handbook and/or other specifications described in the contract and associated task order.

5.1.5 - Acceptable quality level: 100% compliance with the USDA-Forest Service Region 3

Cultural Resources Handbook and/or other specifications described in the contract and associated task order.

5.1.6 - Means of measurement: A field inspection of up to 10% of the survey area by the

Government and the review of the contractor’s Quality Control records. If the inspections show that sites were missed by the contractor, field inspection of up to an additional 10% of the survey area may be conducted at the Government’s discretion.

For large projects, the contractor shall submit progress reports at the time schedule identified in the task order.

5.2 – Site Recording

At a minimum the contractor shall record all cultural resource sites located in the project area to the level of site recording identified in the associated task order and with the USDA-Forest Service

Region 3 Cultural Resources Handbook. Locational information will be collected in UTMs, NAD

1983 datum using a suitable hand-held GPS device with a minimum accuracy of 1 meter.

Photographs will be taken of each site. Individual task orders may require additional electronic documentation of sites using the current Forest Service mobile data collection application.

Individual task orders may require data entry of cultural resource site information into the current

Forest Service cultural resources database.

5.2.1 - Evaluate each cultural resource site and make a recommendation regarding its eligibility to the National Register of Historic Places using all criteria listed in 36 CFR 60.6, USDI-National Register Bulletin 15, and provide all appropriate site, feature, and artifact documentation as required in the specifications as justification for a determination of eligibility, and as specified in an associated task order. An eligibility recommendation of

“Undetermined” may be made, with justification, when eligibility if inconclusive based on surface observations.

5.2.2 - All previously recorded sites located within the survey area will also be documented. All site records shall be updated as needed using the National Forest Service

Site Form unless a different form is specified in the task order. In the case of those sites that have not received an eligibility determination, site updates shall include an evaluation of the site’s eligibility to the National Register of Historic Places where possible. An eligibility recommendation of “Undetermined” may be made, with justification, when eligibility if inconclusive based on surface observations. All appropriate documentation as required in the specification shall be provided as a justification for a determination of eligibility. Any site which has been previously determined to be not eligible will not be updated, unless, upon inspection, a change in the status of the National Register eligibility of the site is determined to be warranted.

5.2.3 - The following applies to all sites. The site boundary shall be marked with white flagging tape (or other method, depending on the type of project and appropriate Forest standards as specified in the associated task order) in such a manner that a person who has not previously seen the site can easily identify it. Flagging on trees on the perimeter of the site should be inter-visible and not obscured by branches or foliage. Site boundaries marked on the ground should correspond to the boundaries as mapped. The site boundaries shall also be recorded using a GPS device with a minimum accuracy of 1 meter, in UTMs, using the NAD 83 CONUS datum and the appropriate UTM zone, unless otherwise specified in the task order. A datum tree or other convenient, fairly permanent object, such as a fence post, will be established as near as possible to the center of the site or next to a prominent feature of the site. The location of the datum shall be recorded using a GPS device with a minimum accuracy of 1 meter, in UTMs, using the NAD 83

CONUS datum and the appropriate UTM zone, unless otherwise specified in the task order. An aluminum tag with the site number shall be attached to the datum at stump level with an aluminum nail unless otherwise specified in the individual work order. The site datum shall also be identified by placing two bands of white flagging tape around or on it. The USDA-Forest Service realizes that this marking system is not always possible at each site; any deviation from this system should be discussed with the Contracting

Officer’s Representative and documented in the report. Unless specified in a task order this will be the standard site marking treatment.

5.2.4 - Native American Graves Protection and Repatriation Act Notification: The contractor shall provide strict compliance with all Native American Graves Protection and

Repatriation Act (NAGPRA) regulations as they apply to the inadvertent discovery of

Native American human remains or associated cultural items.

Upon the inadvertent discovery, the contractor shall provide immediate telephone notification of the discovery to the Contracting Officer’s Representative. The contractor shall provide written confirmation of the inadvertent discovery to the Forest Archaeologist within five days of the discovery.

5.2.5 – Tribal Consultation: The Forest Service will conduct all government-to-government tribal consultation.

5.2.6 – Performance Standards – Site Recording: The contractor has recorded all sites on specified forms in accordance with the USDA-Forest Service Region 3 Cultural Resources

Handbook, and/or as specified in the contract and associated task order.

5.2.7 - Acceptable quality level: 100% compliance with the USDA-Forest Service Region 3

Cultural Resources Handbook, and/or as specified in the contract and associated task order.

5.2.8 - Means of measurement: A field inspection of a maximum of 10% of the newly recorded sites and/or previously recorded sites or a minimum of 2 sites and the review and verification of the contractor’s Quality Control records. If the inspections show that sites were not recorded in accordance with Sections 5.2.6 and 5.2.7 of this contract, field inspection of up to an additional 10% of the newly recorded sites and/or previously recorded sites may be conducted at the Government’s discretion.

5.3 - Recording Non-Site Cultural Remains

When an isolated occurrence (I.O.) is encountered, it shall be accurately recorded using a suitable hand-held GPS device with a minimum accuracy of 1 meter, in UTMs using the NAD 83 CONUS datum and the appropriate UTM zone, unless otherwise specified in the task order. Each I.O. shall be plotted on the appropriate 7.5 minute USGS map in the same manner as described for site locations. I.O.’s shall be briefly documented, including the area of artifact dispersement (when applicable), artifact type, frequency, and sketches of diagnostic artifacts. Date ranges for diagnostic artifacts shall be included in their descriptions. Detailed plan view maps are not required for I.O. locations.

5.3.1 – Performance Standards – Recording Non-Site Cultural Remains: All isolated occurrences that were encountered during the survey have been documented on isolated occurrence recording forms if required in the task order; diagnostic artifacts, lithic and ceramic, have been drawn or photographed and the Isolated Occurrence location has been plotted on the appropriate topographic map.

5.3.2 - Acceptable quality level: 100% documentation of encountered isolated occurrences.

5.3.3 - Means of measurement: A field inspection by the Government, the verification of the contractor’s Quality Control records, and the data documented in the contractor’s report.

5.4 - Report

After fieldwork is complete, the contractor will provide a report, which describes the survey and results. Unless specified in the task order, the report will be used for National Historic

Preservation Act, Section 106 consultation between the USDA-Forest Service and the appropriate

State Historic Preservation Office and as such, shall provide sufficient information with which to conduct these procedures. Reports prepared for purposes other than Section 106 consultation shall be prepared to the same standards, unless specified in the task order. The report shall contain a description of the proposed project for which the archaeological survey is being conducted as provided by the Government.

Unless otherwise stated in the task order, the report must be accompanied by a completed R-3-

FS-2300-4 form (Inventory Standards and Accounting form), the appropriate site inventory forms, all associated site documentation materials (including, but not limited to, plan and location maps, photographs, artifact and feature drawings, artifact documentation forms, copies of associated relevant historic documents, and other materials), I.O forms, and all other appropriate recording forms, as well as the necessary number of 7.5 minute USGS topographic maps required to show clearly the locations of all cultural resources found, the site boundaries, the survey boundaries, and the project location. All site locations will be marked on the topographic maps in accordance with standards set forth in the USDA-Forest Service Region 3 Cultural Resources Handbook. All topographic maps included in the report shall contain a heading in accordance with the standards set forth in the USDA-Forest Service Region 3 Cultural Resources Handbook. All written GPS coordinate descriptions shall use the NAD 83 CONUS datum and the appropriate UTM zone, unless otherwise specified in the task order. All site forms, photo logs, and unused government-furnished property will be returned to the Contracting Officer’s Representative with the report.

The contractor is required to utilize GIS for project vicinity, project location, site location, and I.O.

location map production. Use of a GIS system provides for more accurate maps and site plots. All

GPS data collected shall be provided to the Forest Service electronically in a geodatabase. The contractor shall provide copies of maps in electronic format as well as hard copy. This data will be used to populate the Forest's electronic site atlas. The US Forest Service currently utilizes ArcGIS mapping software.

5.4.1 - Report Production: One paper copy of the draft report, one electronic copy of the draft report in Microsoft Word format, three paper copies of the final report, and one electronic copy of the final report in Microsoft Word format will be delivered to the

Contracting Officer’s Representative. The reports shall include all required site inventory forms, all associated site documentation materials (including, but not limited to, plan and location maps, photographs, artifact and feature drawings, artifact documentation forms, copies of associated relevant historic documents, and other materials) I.O forms, and all other appropriate recording forms, as well as the necessary number of 7.5 minute USGS topographic maps required to show clearly the locations of all cultural resources found, the site boundaries, the survey boundaries, and the project location. Electronic copies shall be provided on a CD/DVD, USB-type portable hard drive (flash drive), or other readily readable digital media in Microsoft Word format. The draft and final reports shall contain all appropriate maps, forms and photographs as described in section 5.4. The pages must be unbound and standard size (8 1/2” x 11”). Photographs may be digital photographs, of sufficient quality as to be clear on reproduction, minimally 300dpi. The cover and title page shall carry the statement that the work was “Prepared for the USDA-Forest Service, (Name) National Forest, Arizona”. The title of the report shall conform to the title of the project as determined by the Forest Service. All hand prepared pages such as maps and drawings must be of professional quality and legible. All maps and line drawings must be legible and suitable for reproduction in black and white. Offset printing or high quality photocopying will be acceptable for the text. Color copies are required for duplicate copies of report sections and site recording materials where originals are in color. The report must be clean and suitable for reproduction. The various recording forms and the topographic maps showing project and cultural resource locations should be originals. All written GPS coordinate descriptions shall use the NAD 83 CONUS datum and the appropriate UTM zone, unless otherwise specified in the task order. The report will be returned to the contractor if there are editorial or typographic errors, reproduction or production flaws, format/content discrepancies or any other problems, which cause it to be of less than professional quality. Any additional costs to bring the report to acceptable quality will be at the contractor’s own expense.

5.4.1.1 Geospatial Data Submittal: All GIS/GPS data shall be submitted in a geodatabase format on a CD/DVD, USB-type portable hard drive (flash drive), or other readily readable digital media to the Contracting Officer’s Representative at the time of the completion of the fieldwork. The geodatabase shall include feature classes that conform to Forest standards provided by the COR prior to survey implementation. All locational data, survey polygons and site polygons shall use the NAD 83 CONUS datum and the appropriate UTM zone, unless otherwise specified in the task order.

5.4.2 – Performance Standards – Report: The contractor provides a report that meets the specifications described in this contract and is in accordance with the standards set forth in the USDA-Forest Service Region 3 Cultural Resources Handbook and/or as specified in the contract and associated task order.

5.4.3 - Acceptable quality level: Clear, concise, proper grammar and format, and contains all required Government data.

5.4.4 - Means of measurement: 100% review and verification of the contractor’s records, data, and report.

5.5 - Quality Control Plan

5.5.1 – The contractor shall prepare a Quality Control Plan pursuant to the requirements of the Statement of Work (SOW) as specified in an associated task order. This plan sets forth the procedures and guidelines that the contractor will use to assure that the work performed under the contract is complete, accurate, and meets the requirements of the standards set forth for this contract, including, but not limited to, fieldwork, laboratory analyses, documentation, and reporting. The Quality Control Plan shall include the submittal of bi-weekly progress reports identifying areas surveyed and cultural resources identified to date.

SECTION – VI GOVERNMENT PUBLICATIONS/INDUSTRY STANDARDS/

STATE STANDARDS/GOVERNMENT STANDARDS/TECHNICAL EXHIBITS

6.1. R-3 FSH - 5/87, FSH 2309.24 – Cultural Resources Handbook, USDA-Forest Service, Region 3.

6.2. 36 Code of Federal Regulations Part 60

6.3. NRB 15 - 8/95, USDI, National Register Bulletin 15, How to Apply the National Register

Criteria for Evaluation

6.4. OCA/HPD/ARMS 93-101 Rev.1.0 – 7/93, State of New Mexico, Historic Preservation Division, Archaeological Records Management Section, New Mexico Cultural Resource Information System, Guidelines For Submitting Archaeological Records. (Should be modified per appropriate

Forest/state standards)

6.5. 1991, Native American Graves Protection and Repatriation Act, 43 Code of Federal

Regulations Part 10.

6.6. Collections

Except as otherwise noted, thorough documentation of cultural materials shall be made in the field. Any collections must be approved in advance by the Contracting Officer’s Representative, and may be made only in the following instances:

A. The collection is absolutely necessary to adequately assess the resource, B. Especially rare or sensitive temporal indicator artifacts are encountered.

When collection is necessary, the artifact will be point provenienced to a permanent datum established by the contractor and the location of the artifact recorded using the NAD 83 CONUS datum and the appropriate UTM zone (unless otherwise specified in the task order), and shown on the site map. Collected artifacts will be photographed in situ prior to removal, and a durable marker left at the collection location. All collected materials shall be analyzed and discussed in the final report. Arrangements for the curation of the collected artifacts will be the responsibility of the contractor and, as such, the contractor will be required to have a curation agreement with an appropriate Arizona repository for these purposes. All collections remain the property of the

United States Government.

6.7. Disposition of Collections and other Investigation Documentation

All material and data produced by the contractor in performance under this contract, or in work in support thereof, are, and shall be, the sole property of the United States Government; unlimited rights in ownership, usage, and equity for such materials and data, and shall be, transferred without reservation to the United States Government. Materials include, but are not limited to, the following items: manuscripts, outlines, abstracts, field notes, artwork (including maps, sketches, charts, tables and related overlays), photography (including negatives, digital imagery, transparencies, prints, and microfiches), geospatial data, collected artifacts, and data sheets. The final report will be distributed to interested parties by the government.

The contractor may use the archaeological data resulting from this survey for future research purposes. However, the contractor agrees to comply with all applicable site confidentiality requirements concerning the nature and location of cultural resources, Traditional Cultural

Properties or sacred sites located during the survey. The contractor shall provide three copies of any manuscripts, reports, and publications pertaining to the survey to the Forest Archaeologist on the forest where the work was performed and to acknowledge that the Forest Service funded the

Fire Plan

At the time a task order is placed, the appropriate Fire Plan will be provided if needed.

Quality Assurance Surveillance Plan for (Project Name) Archaeological Survey

Introduction

This Quality Assurance Surveillance Plan (QASP) has been developed pursuant to the requirements of the Statement of Work (SOW). This plan sets forth procedures and guidelines that will be used in evaluating the technical performance of the contractor.

A. Purpose of the QASP

1. The QASP is intended to accomplish the following:

a. Define the roles and responsibilities of the participating government officials

b. Define the types of work to be performed, i.e.., work orders, preventive maintenance, telephone trouble calls, etc.

c. Describe the evaluation methods that will be employed by the government in assessing the contractor’s performance.

d. Provide copies of the quality assurance monitoring forms that will be used by the government in documenting and evaluating the contractor’s performance

e. Describe the process of performance documentation.

2. The contractor has developed a Quality Control Plan (QCP), which sets forth procedures and responsibilities for controlling high quality work. The contractor will designated one of its employees to be responsible for implementation of the

QCP.

B. Roles and Responsibilities of Government Officials

The following government officials will participate in assessing the quality of the contractor’s performance. Their roles and responsibilities are described as follows:

1. The person who will serve as the Contracting Officer’s Technical Representative (COR) and be responsible for monitoring, assessing, recording and reporting on the technical performance of the contractor on a day-to-day basis will be identified in the task order. The COR will have primary responsibility for completing a contact daily diary which will be used to document the inspection and evaluation of the contractor’s work performance.

2. The person who will serve as the Contracting Officer (CO) and have overall responsibility for overseeing the contractor’s performance will be identified in the task order. The CO will also be responsible for the day-to-day monitoring of the contractor’s performance in the areas of contract compliance, contract administration, cost control, and property control; reviewing the COR’s assessment of the contractor’s performance; and resolving all differences between the COR’s version and the contractor’s version.

C. Types of Work to be Performed

Perform an intensive pedestrian archaeological survey in accordance with the individual task order; record all newly discovered sites and all previously recorded sites located within the project area; document all Isolated Occurrence encountered during the survey; produce a report of professional quality.

D. Methods of Surveillance

Even though the government through its COR will be monitoring the contractor’s performance on a continuous basis, the sheer volume of tasks performed by the contractor make 100% technical inspections impractical. Accordingly, the government will use the following methodologies to monitor the contractor’s performance under this contract.

Intensive Survey - A field inspection of up to 10% of the survey area by the Government and the review of the contractor’s Quality Control records. If the inspections show that sites were missed by the contractor, field inspection of up to an additional 10% of the survey area may be conducted at the Government’s discretion.

Site Recording - A field inspection of a maximum of 10% of the newly recorded sites and/or previously recorded sites or a minimum of 2 sites and the review and verification of the contractor’s Quality Control records. If the inspections show that sites were not recorded in accordance with Sections 5.2.6 and 5.2.7 of this contract, field inspection of up to an additional 10% of the newly recorded sites and/or previously recorded sites may be conducted at the Government’s discretion.

Recording Non-Site Cultural Remains (I.O.’s) - A field inspection by the Government as described above in this section, the verification of the contractor’s Quality Control records, and the data documented in the contractor’s report.

Report - 100% review and verification of the contractor’s records, data, and report.

E. Quality Assurance Forms and Reports

1. The COR will use the contract daily diary to document and evaluate the contractor’s performance under the contract. The form when completed will document the COR’s understanding of what the contractor was supposed to do, what was actually done, and the impact or consequences of what was done.

2. The COR will judge each event in accordance with the performance standards and performance requirements stated in the Performance Requirements Summary

(PRS).

3. The COR must substantiate all tasks which they judge to be indicative of

“unacceptable” performance. Performance at the “acceptable” level is expected from the contractor and need not be substantiated.

4. The COR will forward copies of the completed “unacceptable performance” contract daily diary to the CO and contractor by close of business on the day the forms were prepared, or close of the next business day if the performance review is not completed until after the close of the business day (4:30 pm local time). The contractor is required to respond in writing to any negative contract daily diary form(s) within 5 business days after receipt of the form(s).

Analysis of Surveillance Results

1. The CO will review each contract daily diary form prepared by the COR. When appropriate, the CO may investigate the event further to determine if all facts and circumstances surrounding the event were considered in the COR’s opinions outlined on the form. The CO will immediately discuss every event receiving a substantiated rating with the contractor to assure that corrective action is promptly initiated.

2. At the end of each project, the COR will prepare a written report for the CO summarizing the overall results of their surveillance of the contractor’s performance. This report will become part of the formal Quality Assurance documentation.

52.246-4 Inspection of Services -- Fixed-Price (Aug. 1996)

(a) Definition: “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may:

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service;

or (2) Terminate the contract for non-performance.

SECTION F - Deliveries or Performance

F.l AGAR 452.211-74 Period of Performance (FEB 1988)

The base period of performance of this contract is from date of award through December 31, 2014 with four option years.

F.2 TIME FOR COMPLETION

As negotiated on individual task orders.

SECTION G - Contract Administration Data

AGAR 452.215-73 Post Award Conference (NOV 1996) A post award conference with the successful offeror is required. It will be scheduled within __15__ days after the date of contract award. The conference will be held at __a location to be determined ___.

DESIGNATION OF CONTRACTING OFFICER'S REPRESENTATIVE

The contracting Officer will designate a Contracting Officer's Representative (COR) at the time of award.

The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

On all matters that pertain to the contract terms the contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the contracting officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal for a contract claim.

PAYMENT INQUIRIES:

Contractors may contact PAYMENT INQUIRY at the National Finance Center (800) 421- 0323 concerning status of past due invoices.

SECTION H - Special Contract Requirements

452.224-70 CONFIDENTIALITY OF INFORMATION (FEB 1988)

(a) Confidential information, as used in this clause, means --

(1) Information or data of a personal nature, proprietary about an individual or

(2) information or data submitted by or pertaining to an organization.

(a) In addition to…