SF-30.doc

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

USDA Forest Service Black Hills National Forest

1019 N 5th St.

Custer SD 57730 USDA Forest Service

Black Hills National Forest

1019 N 5th St.

Custer SD 57730

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AG-82X9-S-11-0037

9B. DATED (SEE ITEM 11)

05/10/2011

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10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

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The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers FORMCHECKBOX is extended, FORMCHECKBOX is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

THE CONTRACT ORDER NO. IN ITEM 10A.

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B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

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C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

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D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor FORMCHECKBOX is not, FORMCHECKBOX is required to sign this document and return 1 copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.

Mystic 11 Old Dog TSI/POL The purpose of this amendment is incorporate the minutes of the Pre-Proposal Meeting, to include changes and questions.

Reference Pages 2-7.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

(Signature of person authorized to sign)

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

Prescribed by GSA

FAR (48 CFR) 53.243

MEMORANDUM FOR RECORD

May 25, 2011 SUBJECT: Amendment 1 Pre-Proposal Meeting Minutes, Black Hills National Forest, Solicitation AG-82X9-S-11-0037, Mystic Old Dog TSI/POL.

A pre-proposal meeting was held for the above referenced solicitation on 05/25/2011 at the Supervisors Office, along with a site visit following the meeting. The following individuals were in attendance:

Wm. Highland

USFS

605-673-9246 Steve Wilson

USFS

605-716-2078 Angel Munoz

Munoz Logging & Construction 605-716-5474 Jack Baker

Baker Timber Products

605-381-5431 Bob Baker

Baker Timber Products

605-348-5431

Aurelio Munoz

Black Hills Thinning

605-342-4024

Raul Munoz

Black Hills Thinning

605-391-2471

Alejandro Gomez Munoz Gomez Logging

605-255-4780

Miguel Gomez Munoz Dakota Pine Thinning

605-255-5915

Ron Stuen

Commercial Tree Care

605-787-6280 The meeting was opened by the C/O, who went through the solicitation package and discussed the following areas:

· Request for Proposals are being utilized for the resulting award of the contract.

· The Schedule of Items reflects a base and (3) option line items.

· Contractors are strongly encouraged to address the evaluation factors in their proposals.

· Fax quotes are not authorized.

· Acquisition is a Total Small Business set aside.

· Ensure DUNS number & Tax ID No. is provided on the Schedule of Items

· Amendment will address minutes to the meeting in addition to responding to questions..

· Insurance coverage in the amounts stated in AGAR Clause 452.228-71 will be required before work is performed.

· South Dakota Service Wage Determinations are to be complied with under the contract.

· Contractors must be registered in the Central Contractors Registration (CCR) database in order to receive award. Mentioned that contractors be aware that their CCR registration expires on an annual basis and that it would be prudent to check that it has not expired. In addition, contractors shall have completed their Online Reps. & Certs. Application (ORCA), to be considered for award.

· Fire Prevention and Control must be followed.

· Contract work may be suspended during extreme weather conditions.

The Contracting Officer addressed the technical aspects of the project.

SOLICITATION CHANGES:

1. Add (15) Maps

2. Add Exhibit B-16 Alternative Acess Route (Norris POL)

3. Add Exhibit B-17 Certification of Noxious Weed Free Equipment

4. Add Revised Section J (Exhibits) Questions & Responses:

1. The 4 in. – 9 in. material described as “POL” that requires cut/skid/pile on landing; does USFS maintain ownership of this material to be sold by USFS at a later date, or does contractor, if chooses, assume ownership of this material with the option of selling & if so, does the contractor need to factor in bid, the off setting value of product?

Response: All material remains the property of the Forest Service and will be scaled and sold at a later date, there is no salvage allowed under this contract.

2. The 4 in. material described as PCT; can the contractor masticate these trees on site with any pruned limbs & down woody debris, rather than the prescribed handfall, lop & scatter (except for steep slopes that wouldn’t be conducive to equipment)?

Response: This is acceptable as long as the contractor is able to maintain acceptable stocking rate and not just masticating everything on the ground.

3. 4 in. to 9 in. POL tree; if POL material is found to be non-saleable by any party, is there an opportunity to cut/skid/pile as little as possible of this material & just masticate these stems on site, such to minimize costs of treating material?

Response: All material of the 4 in. – 9 in. class will be removed from the stand in an effort to reduce the fuel loading there is no processing of removed product required all material is to be brought to the landing limbs and all decked as such.

4. Is there a company that is purchasing/ processing clean – spec. chips locally that may have interest in the POL material?

Response: Dakota Panel in Rapid City SD has a facility thet utilizes chips, however you’ll need to contact them for this type of information.

5. Clarify the equipment cleaning requirement.

Response:

At the inception of this contract the contractor will be required to certify that all equipment to be used “Off Road” on this contract is weed free “Off-Road equipment” includes all logging and construction machinery, except for log trucks, chip vans, service vehicles, water trucks, pickup trucks, cars and similar vehicles.

Once moved onto the contract the contractor will be required to clean equipment using whatever cleaning methods are necessary to ensure that off-road equipment is free of noxious weeds for moves between the different project areas. Equipment shall be considered clean when free of soil, seeds, and other such debris as determined by visual inspection. Disassemblies of equipment components or specialized inspection or cleaning tools are not required.

Once on a project the contractor will not be required to re-clean equipment for moves between units within the same project with the exception of the Mitchell project area, and the Raccoon project option item #3.

Exhibit B-16 Alternative Access to Norris POL units #1 & #2

At this time the USFS no longer has an easement across private property to access the forest via the Log Porch road as stated in solicitation AG-82X9-S-11-0037. Access to the forest via this route will need to be acquired on case by case basis. Permission to access via this route may be acquired by contacting the property owner of the log home on the left side of the road prior to the FS gate.

If access can not be gained via this point there is an alternative point of entry.

*Form the west edge of Rapid City on Nemo road going west approximately 2 miles to the intersection of Schroder road (FSR 199). Go south, southwest on Schroder road (FSR 199) to the forest boundary at the FS gate, continue west to the intersection of FSR 199.2B. At this point go north on FSR 199.2B to the point at which it changes to FSR197.2A. Go north northwest on FSR197.2A to FSR197. Go north northwest on FSR 197 to the intersection of FSR 173. Go south southwest on FSR 173 to the intersection of the user defined road at the top of the hill. Go east along the ridge on the user defined road approximately ¾ miles. At this point Unit #1 will be on both sides of the road and off to the east. From the intersection of the user defined road and FSR 173 continue on to the south southwest on FSR 173 approximately 1 ¼ mile at this point unit #2 will be on both sides of the road to the south.

*Portions of this route are not on all weather roads and passage may be difficult if not impossible during periods of wet weather.

Exhibit B-17

Certification of Noxious Weed Free Equipment By my signature I certify that prior to moving equipment onto service contract that all listed equipment has been cleaned in an approved manner, and to the best of my knowledge is free of any Noxious weeds and or seed; a listing of which may be found at the following web site:

http:www.state.sd.us/doa/das/hp-w&p.htm

Equipment Certified: List all off road equipment to be used on this contract (description & identification #)

Examples: (Timber Jack Skidder - Big Timber Logging #1) or (Timber Jack Skidder - VIN # 123456789) 1.____________________________ 11.____________________________

2.____________________________ 12.____________________________

3.____________________________ 13.____________________________

4.____________________________ 14.____________________________

5.____________________________ 15.____________________________

6.____________________________ 16.____________________________

7.____________________________ 17.____________________________

8.____________________________ 18.____________________________

9.____________________________ 19.____________________________

10.___________________________ 20.____________________________

Contractor: ______________________________________

Print Name

Address: ________________________________________

State: _____________ Zip Code: _____________________

Contractors Signature: ________________________

Date: __________________

AG-82X9-S-11-0037

Mystic 11 Old Dog TSI/POL Black Hills National Forest

SECTION J – LIST OF ATTACHMENTS

LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

The following hereto form a part of this solicitation and any resultant service contract:

Exhibit A Additional Contract Information

Exhibit B

General Vicinity Map

B-1 Map Baldy

B-2 Map Deer Park

B-3 Map Hardesty

B-4 Map Hoodoo

B-5 Map Mitchell

B-6 Map Newton

B-7 Map Norris

B-8 Map Optional

B-9

B-10

B-11 Map Placer

B-12 Map Shanks

B-13 Map Slate

B-14 Map Storm Hill

B-15 Map Tiger

B-16 Alternative Access

B-17 Certification of Noxious Weed Free Equipment

Exhibit C

Detailed Unit Information Sheet

Exhibit D Fire Plan for Construction and Service Contracts

Exhibit E Mobilization Plan & Pre-work Documentation

Exhibit F Fire Prevention and Control