Attach.2_Specifications.doc

PERFORMANCE BASED SERVICE CONTRACT

STATEMENT OF WORK

BLACK HILLS NATIONAL FOREST

REFUSE COLLECTION

GENERAL

The contractor shall provide any and all labor, equipment, supplies, services, permits and licenses necessary in the collection, removal, and disposal of garbage and public refuse from the Black Hills National Forest sites for the period from October 1, 2009 through September 30, 2010, with an option for an additional four years.

LOCATION OF WORK SITES

01 HELL CANYON RANGER DISTRICT

A. Custer Office - The Custer Office is located at 330 Mt. Rushmore Road, Custer, SD.

B. Custer Work Center - The Custer Work Center is located at 807 N 3rd St, Custer, SD.

C. Tepee Work Center - The Tepee Work Center is located at 10625 US Hwy 16, Custer, SD.

02 MYSTIC RANGER DISTRICT

A. Mystic/RMRS Office and Warehouse - The Office is located at 8221 S. Highway 16, Rapid City, SD.

B. Hill City Shop - The Hill City Shop is located at 24030 Hwy 385, approximately one mile south of Hill City, SD.

C. Allen Gulch Dwellings – The Allen Gulch Dwellings are located at 423 and 425 Maggie Load Rd., Hill City, SD.

03 NORTHERN HILLS RANGER DISTRICT

A. Spearfish Work Center - The Spearfish Work Center is located at 480 Tinton Road approximately 5 miles west of Spearfish, SD.

B. Nemo Work Center - The Nemo Work Center is located at 315 Nemo Road, Nemo, SD.

04 SUPERVISOR’S OFFICE

A. Forest Supervisor’s Office and Warehouse - The Forest Supervisor’s Office and Warehouse are located at 1019 N 5th, Custer, SD.

B. Tatanka Hot Shot Base- Tatanka is located at 12282 Tatanka Drive, Custer, SD.

C. Black Hills Helitack – Base is located at Custer Airport on Aviation Road D. Rapid City Air Tanker Base – Base is located at Rapid City Regional Airport at 4040 FAA Rd, Rapid City, SD.

E. Black Hills National Forest Visitor’s Center - The Visitor Center is located at 22995 Hwy 385, approximately 15 miles west of Rapid City, SD.

05 NEMO JOB CORPS

A. Boxelder Civilian Conservation Center - The Job Corps is located at 22023 Job Corps Place Nemo, South Dakota.

GOVERNMENT FURNISHED PROPERTY

The government will provide one 8 cubic yard container at the Boxelder Civilian Conservation Center.

CONTRACTOR FURNISHED CRITICAL ITEMS/SERVICES

The contractor must furnish all labor, supervision, transportation, equipment, tools, supplies and incidentals necessary to collect, remove, and dispose of garbage and public refuse, except for the materials supplied by the Government.

PREBID INSPECTION AND TOUR

There are no scheduled site visits for this contract; however quoters are encouraged to visit the sites prior to submitting a quote.

PREWORK CONFERENCE

Prior to commencement of work, the Contracting Officer shall arrange a meeting with the Contractor to discuss the contract terms and work performance requirements. At this time the Contractor, shall designate, in writing, the name and phone number of the Contractor’s onsite representative/supervisor and their responsibilities.

QUALITY CONTROL PLAN (QCP)

The Contractor shall submit to the Contracting Officer a written Quality Control Plan (QCP). The QCP shall designate the name of the Contractor’s on site representative/supervisor and shall describe how the Contractor will maintain an acceptable quality of services being provided to the Government. The Contractor shall submit a Monthly report** to the Contracting Officer of services that were performed each week. Reports shall be on checklists supplied by the Government.

Contractor performance shall be based on the Governments evaluation of results, not the frequency or method of performance. The evaluation of results will be based on tenant satisfaction, inspection observations, and accepted trade practices.

The Government will inspect the Contractor’s performance on a random basis under this contract to ensure compliance with contract requirements. The Contracting Officer’s Representative (COR) or Inspector will record inspection observations and Customer complaints and document all deficiencies through a written inspection report provided to the Contractor. When unacceptable performance is observed, the COR or Inspector will meet with the Contractor’s supervisor at the job site to review the inspection report and to ensure that the Contractor has an understanding of the unacceptable services. The Contractor will explain why performance was unacceptable, how performance will be returned to acceptable levels and how recurrence of the problem will be prevented in the future. The Contractor will not be paid for services not rendered in accordance with the standards set forth in this contract. If appropriate, the Contractor will be required to rework services that were unsatisfactorily performed.

CIRCUMSTANCES TO BE REPORTED

The Contractor or the Contractor’s employees will report to the Contracting Officer any circumstances of needed repairs of the facility or unusual soiling of an area which may affect the performance of the work and unhealthy or hazardous conditions. The Contractor or the Contractor’s employees will report to the Contracting Officer any vandalism, attempted break-ins or signs of attempted break-ins.

TECHNICAL SPECIFICATIONS

The following section describes the type of container and frequency of service to be performed at each site.

01 HELL CANYON RANGER DISTRICT

A. Custer Office – Garbage is deposited in one - 2 cubic yard contractor furnished container. Services shall be provided weekly.

B. Custer Work Center – Garbage is deposited in one - 4 cubic yard contractor furnished container. Services shall be provided every other week from October 1 through April 30. Services shall be provided weekly May 1 through September 30.

C. Tepee Work Center – (Tepee Work Center consists of two dwellings and one shop building).

1. Dwelling #3515 – Garbage is deposited in one - 2 cubic yard contractor furnished container. Container shall be serviced once a week from May 1 through September 30.

2. Dwelling #3519 – Garbage is deposited in one - 2 cubic yard contractor furnished container. Container shall be serviced once a week from May 1 through September 30.

3. Shop Building #3416 – Garbage is deposited in one - 2 cubic yard contractor furnished container. Container shall be serviced once a week from May 1 through September 30.

Contractor will be allowed to store containers for Dwelling #3519 and Shop #3416 at the area designated by the Government. Contractor is responsible for moving the containers to and from the designated storage area.

02 MYSTIC RANGER DISTRICT

A. Mystic/RMRS Office & Warehouse- Garbage is deposited in two - 4 cubic yard contractor furnished containers. Services shall be provided once weekly.

B. Hill City Shop - Garbage is deposited in one - 4 cubic yard contractor furnished container. Services shall be provided every other week from October 1 through April 30th. Services shall be provided weekly May 1 through September 30.

C. Allen Gulch Dwellings - Garbage is deposited in one - 2 cubic yard contractor furnished container. Services shall be provided once a month October 1 through April 30. Services shall be provided weekly May 1 through September 30.

03 NORTHERN HILLS RANGER DISTRICT

A. Spearfish Work Center - Garbage is deposited in one - 2 cubic yard contractor furnished container. Services shall be provided every other week from October 1 through April 30. Services shall be provided weekly May 1 through September 30.

B. Nemo Work Center - Garbage is deposited in one - 2 cubic yard contractor furnished container. Services shall be provided every other week from October 1 through April 30. Services shall be provided weekly May 1 through September 30.

04 SUPERVISOR’S OFFICE

A. Forest Supervisor’s Office and Warehouse – Garbage is deposited in three containers. 2 - 4 cubic yard contractor furnished containers at the end of parking lot number 2, and one – 2 cubic yard container located in the lower parking/storage lot of the warehouse. Services shall be provided once weekly.

B. Tatanka Hot Shot Base - Garbage is deposited in one - 2 cubic yard contractor furnished container. Services shall be provided every other week from October 1 through April 30. Services shall be provided weekly May 1 through September 30.

C. Black Hills Helitack Base - Garbage is deposited in one - 2 cubic yard contractor furnished container. Services shall be provided monthly from November 1 through April 30. Services shall be provided weekly May 1 through October 30.

D. Rapid City Air Tanker Base - Garbage is deposited in one - 2 cubic yard contractor furnished container. Services shall be provided monthly from October 1 through April 30. Services shall be provided weekly May 1 through September 30.

E. Black Hills National Forest Visitor’s Center – Container shall be one- 2 cubic yard contractor furnished container and will be metal. Service shall begin on the second full week in May and end the second full week in September. The containers will be emptied twice weekly (Monday and Friday).

05 NEMO JOB CORPS

A. Boxelder Civilian Conservation Center - Garbage is deposited in seven - 2 cubic yard contractor furnished containers, one contractor furnished 6 cubic yard container, and one Government furnished 8 cubic yard container. The 8 and 6 cubic yard containers are located at the kitchen.

1. Dorm 1 – 1 - 2 cubic yard container.

2. Dorm 2 – 1 - 2 cubic yard container.

3. Dorm 3 – 1 - 2 cubic yard container.

4. Dorm 4 – 1 - 2 cubic yard container.

5. Carpentry Shop – 1 - 2 cubic yard container.

6. Facilities Maintenance – 1 - 2 cubic yard container.

7. Staff Housing – 1 - 2 cubic yard container.

Service shall be as follows: four - 2 yard containers at the Dorms shall be collected three times weekly (Monday, Wednesday and Friday). The government furnished 8 yard container and contractor furnished 6 yard container will be collected from the Dining Hall three times weekly (Monday, Wednesday and Friday). The other three 2 yard containers will be collected twice a week (Wednesday and Friday).

The 30 cubic yard roll off will be ordered as needed and shall be delivered within 24 hours. The Contracting Officer, Work Programs Officer, or Assistant Work Programs Officer, will order removal of the roll off when it is full and the roll off should be removed within 24 hours.

SAFETY

No part of this work shall be performed or installed in any location or manner which may endanger the health, safety, or welfare of any Forest Service employee, any Contractor’s employee, or the public, now or in the future. Means, methods, techniques, sequencing, etc. are the sole responsibility of the Contractor.

FEDERAL HOLIDAYS

Except as noted in the Schedule of Work, work will not be performed on the following federal government holidays, nor on holidays observed in lieu thereof:

New Year’s Day

Martin Luther King Day

Presidents’ Day

Memorial Day

Independence Day

Labor Day

Columbus Day

Veteran’s Day

Thanksgiving Day

Christmas Day

UNFORESEEN BUILDING CLOSURES

When an unforeseen building closure occurs on a regularly scheduled day of work, the Government shall have the option to reschedule the work or forego the work and reduce payment due to the Contractor accordingly for work not performed.

WEATHER

If weather such as a snow storm has occurred and the scheduled pickup could not be made. Then the pickup shall be rescheduled for the next business day if weather allows.

PAYMENTS

Each month, Contractor performance will be compared to Contract Standards, Technical Specifications, the Quality Assurance Surveillance Plan (QASP) and the Contractor’s Quality Control Plan (QCP). The following table specifies the acceptable quality levels, method of surveillance and percentage of payment for that will be deducted on each item listed in the Technical Specifications. Monthly payments to the Contractor will be reduced for unsatisfactory performance in any of the elements listed.

Deduction Procedures: Payment deductions for garbage collected are based on number of average trips per month per location, the Acceptable Quality Level (AQL) and the payment percentage. The AQL for all sites is 100%. If a site is missed once, a deduction will be made on the payment for that site.

For example: The rate to pick up a container for one week is $20.00 and there are 4 pickups scheduled for that month that services are to be provided. The total owed for that particular service for the month is $80.00. If the AQL is 100% and a pickup was missed that was not weather related, the total due the Contactor for the month less the deductions is $60.00.

Multiple deductions are indicators of poor performance and will be grounds for further action including default procedures and/or not exercising the Government’s option to extend this contract to the option years.

PERFORMANCE REQUIREMENTS SUMMARY

(AQL)

DEDUCTED

PERFORMANCE REQUIREMENTS SUMMARY

(AQL)

DEDUCTED

(AQL)

DEDUCTED

(AQL)

DEDUCTED

BH Helitack Base

(AQL)

DEDUCTED

� See Appendix A for Vicinity and Site Maps.

** See Appendix B for weekly reports.