Combined_Amend_2.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICAITON NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicble)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICIATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a)By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPIRATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

Amendment 2 to AG-7442-S-14-0038 Page 2 of 7 Lamar County WRP- Gary Bridges

A Pre-Bid Conference and Site Visits were held in Lamar County, Texas and at the project site on September 23, 2014. The following information was reviewed with the contractors at the showing, which covered administrative notes, safety, the construction specifications, the construction drawings and a site visit. Included is list of individuals that attended the site showing. The following information shall be used in the preparation of your quotes.

This is a Small Business Set Aside.

It is the Ucontractor’s responsibilityU to download all documents from Federal Business Opportunity website, 26TUwww.fbo.govU26T. Any documents passed out at the Site Showing are DRAFTS.

Request for Quotes, Quotes must arrive at the address in Block 7, SF 1442, by 2:00pm, October 15, 2014. Please label on the outside of the envelope the Solicitation Number.

1. Page 1: DUNs Number in Block 10;

2. Page 2: Name, address, phone number, sign and acknowledge all amendments;

3. Page 3: Bid Schedule – FILL in ALL blanks.

4. Page 6, UInspection of ConstructionU - This clause is included by reference. Key points:

“…(c) Government inspections and tests are for the sole benefit of the Government and do not—

1. Relieve the Contractor of responsibility for providing adequate quality control measures;

2. Relieve the Contractor of responsibility for damage to or loss of the material before acceptance;

3. Constitute or imply acceptance; or

4. Affect the continuing rights of the Government after acceptance of the completed work under paragraph (i) below.”

5. Page 7, UCommencement, Prosecution, And Completion of WorkU - There are 29 calendar days of performance time (includes Federal shutdown days). Work must start within 7U daysU after receipt of notice to proceed. The NTP is expected to be issued o/a October 27, 2014.

A Pre-construction meeting will be conducted, o/a October 22, 2014.

6. Page 7, UVariation in Estimated QuantityU – On unit priced items, there is a 15% VIQ, in which the quantity within the 15% +/- of the estimated quantity will be paid at the unit price.

7. Page 17, UPayment by Electronic Funds Transfer—System for Award ManagementU by reference – All payments made by the Government is done by electronic funds transfers (EFT). Payment is based on the information the Contractor has provided in the Center Contractor Registration. UIt is your responsibility to ensure the database is current and correctU.

8. Page 9, UAccident PreventionU - A written plan for implementing the Accident Prevention clause will be required before commencing work. The Contractor will comply with applicable OSHA safety regulations and the NRCS Supplement to OSHA Parts 1910 and 1926. NRCS has a “fill-in-the-blanks” standard safety plan that the contractor can use.

9. Page 9, UNRCS Supplement to OSHAU - The NRCS Supplement to OSHA emphasizes several specific safety items which must be address by the Contractor. The Engineer will address the following requirements in greater detail:

http://www.fbo.gov/

Amendment 2 to AG-7442-S-14-0038 Page 2 of 7

a. First aid facilities

b. First aid training documented by certificates

c. Physical examinations for hoist operators and others as applicable

d. Dust control

e. Equipment shall be outfitted with working backup alarms, seat belts, and approved roll-over protective structures

f. Hard hats shall be worn on the job site at all times

g. Certificate of Insurance indicating compliance with State Worker's Compensation statutes

h. UConcerning the First Aid TrainingU: Every foreman's work crew must include an employee who has a current first aid certificate from the Mine Safety and Health Administration, American Red Cross, or other state-approved organization.

10. Page 24, Clauses 52.252-1 UProvisions Incorporated by ReferenceU, and 52.252, UClauses

Incorporated by ReferenceU - Have the same force and effect as if given in full text. The clauses can be viewed at 26TUhttp://www.acquisition.gov/far/U26T.

11. Page 25, UTime Extensions for Unusually Severe WeatherU – days will be credited as earned.

12. Pages 27, UList of Documents, Exhibits and Other AttachmentsU to the RFQ include the wage determination, specifications, and drawings.

13. Pages 28-34, URepresentations, Certifications and Other Statements of OfferorsU - Please read thoroughly.

• Offerors must be registered in SAM, System for Award Management, prior to award, Uwww.SAM.govU.

• Offerors must complete the annual representations and certifications electronically via the System for Award Management (SAM) at website: 26TUwww.sam.govU26T.

Information is certified as current, accurate, complete and applicable to this solicitation within the last year. Any changes that apply to this solicitation UonlyU must be identified and submitted with the quote.

• Tax ID must match the number that the IRS has on record.

14. Page 35, USubmission of QuotesU, quote shall be submitted in a sealed envelope or faxed and addressed to USDA-NRCS, Attn: David Hester, 101 S Main Street, Temple, TX 76501 and arrive prior to bid opening to be consider for award. NOTE that a Bid Guarantee is not required. At a minimum the following must be provided:

• Completed Standard Form 1442 page 1 with DUNS number; page 2 firm name, address and telephone number; signed and date

• Acknowledge Amendments(s) on page 2 of the SF 1442

• Completed Bid Schedule, pages 3

Please make sure you provide your DUNS number on the front of the SF 1442. UEmail quotes are acceptable. U Email quotes to 26TUDavid.Hester@tx.usda.govU26T. The Quotes MUST arrive no later than October 15, 2014 at 2:00 pm CST. If mailing quote, pUlease note on the front of your envelope the Solicitation Number.

15. Page 35, UPreparation of QuotesU – In part “… (a) Bids must be – (1) submitted on the forms furnished by the Government or on copies of those forms and (2) Manually signed…”; “(c) If the solicitation requires bidding on all items, failure to do so will disqualify the bid…”; (d) Alternate bids will not be considered…” http://www.acquisition.gov/far/ http://www.sam.gov/ mailto:David.Hester@tx.usda.gov

Amendment 2 to AG-7442-S-14-0038 Page 2 of 7

2. Contract Bid Items and Construction Specifications

Special Contract Requirements

CONTRACT CONSTRUCTION SPECIFICATIONS

The construction specifications for this project are composed of two parts. The first part is called the closed specification and is the standard NRCS construction specification that begins with the SCOPE and ends with MEASUREMENT AND PAYMENT or PAYMENT. The second part is called the open specification and consists of the ITEMS OF WORK AND CONSTRUCTION DETAILS that are written specifically for the Gary Bridges job.

All of the Construction Specifications are listed in the solicitation package. Not all of the Construction Specifications have a corresponding Bid Item. Some of the bid items have subsidiary items of work, which means those items are required to be accomplished but the payment for those items are included under another Construction Specification. For example, Construction Specification 5, Pollution Control, is subsidiary to Construction Specification 8, Mobilization and Demobilization.

BID ITEMS AND SPECIFICATIONS REVIEWED

NOTE: The contractor shall comply with UALLU of the specifications (construction and material). In the interest of time, not all of the specifications will be reviewed at this meeting or in the following notes. The following are several main points taken from the specifications.

CONSTRUCTION SPECIFICATION 8: MOBILIZATION & DEMOBILIZATION

Section 4A, Item 1: The access point, as marked on the drawings shall be the sole construction access point.

Section 4A, Item 2: All debris and items resulting from the construction operation shall be removed from the work site and disposed of by the contractor.

Section 4A, Item 3: All disturbed areas shall be bladed or smoothed to blend in with the surrounding area.

CONSTRUCTION SPECIFICATION 21: EXCAVATION

This site contains 2 microtopography ponds (micros). Excavation volumes, elevations, lengths, and geometry for each micro are labeled on the drawings.

Section 10B: The micros will be staked in the field.

Section 10C, Spoil Disposal: Spoil shall be placed as marked in the field and on the data sheets. The top elevation of the spoil shall be constructed to no more than 2’ above the surrounding natural ground on Micro 1, and 2’ above the spillway as labelled on the drawings on Micro 2 (SEE CORRECTION IN CORRECTIONS SECTION BELOW). All spoil pile end slopes and side slopes shall be no steeper than 8:1.

Amendment 2 to AG-7442-S-14-0038 Page 2 of 7

Section 10D, Vegetative Cover: Topsoil shall be stockpiled prior to construction and spread evenly over spoil areas after construction is complete.

CONSTRUCTION SPECIFICATION 94: CONTRACTOR QUALITY CONTROL

Section 10A, Item 1: Quality control shall be the sole responsibility of the contractor. The use of such phrases as “as approved by the engineer” does not relieve the contractor of their quality control responsibilities.

Section 10C: The contractor shall develop, implement, and maintain a system of quality control to provide the specified material testing and verification of material quality before use. The system activities shall include procedures to verify adequacy of completed work, initiate corrective action to be taken, and document the final results. The identification of the quality control personnel and their duties and authorities shall be submitted to the contracting officer in writing within 10 calendar days after notice of award.

DRAWINGS: GARY BRIDGES WRP

Sheet 3/3: Note the access point location. This shall be the sole construction access point.

The micros shall be constructed with a 50’ bottom width and 8:1 side and end slopes. The elevations of the bottom of the micros are described on the drawing. The end points of the spoil areas shall be staked in the field. The east end of the spoil on Micro 2 shall be higher than the spillway end by at least 0.25’. Micro 1 spoil piles are designed as islands.

GENERAL COMMENTS:

Along with other OSHA requirements, hard hats and construction area delineation signs are a must during construction.

All contractor equipment and personnel must stay within the WRP easement boundary.

Due to the time of year of the performance period, possible heavy rainfall should be expected. Special attention shall be given to the dewatering plan.

CORRECTIONS:

Section 10C, Spoil Disposal: Spoil shall be placed as marked in the field and on the data sheets. The top elevation of the spoil shall be constructed to no more than 2’ above the surrounding natural ground on Micro 1, and 2’ above the spillway as labelled on the drawings on Micro 2. The minimum spoil height on Micro 2 shall be no less than 0.5’ above the natural spillway elevation. All spoil pile end slopes and side slopes shall be no steeper than 8:1.

QUESTIONS AND ANSWERS:

Q1: Can we use a corporate safety plan or does it have to be job specific?

Amendment 2 to AG-7442-S-14-0038 Page 2 of 7

A1: The safety plan should be specific to dirt work construction, heavy equipment operations, and job site operations.

Q2: How far outside of the construction footprint can the area be disturbed?

A2: Construction Specification 5, section 8, paragraph A(1)(c): Work shall be carried out to minimize equipment operation outside of the micro and spoil pile footprint. Contractor shall avoid all planted trees outside of those areas.

Q3: Is spoil going to be right up to edge of micro or does there need to be a ledge between spoil and micro?

A3: There is no need for a ledge.

Q4: Is the spoil and top soil combined height not to be higher than 2’?

A4: Yes Q5: What does contractor do if landowner comes on site and refuses to wear a hardhat?

A5: Document it and let the COR or CO know. The contractor should not be contractually penalized if this happens.

Q6: Does the contract require a “Port-a-Potty”?

A6: Yes. In accordance with OSHA Part 1926. The solicitation states that the contractor shall comply with OSHA 1910 and 1926 as well as with the NRCS Supplement to OSHA Parts 1910 and 1926. OSHA Part 1926.51(c)(1) specifically states that toilet facilities are required to be on the jobsite.

Q7: Is a specific safety training or first aid course source required to be used?

A7: No. The contract doesn’t specify the specific first aid course to be taken.

Q8: Can you go outside the construction footprint to stockpile topsoil?

A8: Yes. However, equipment operation outside the footprint shall be minimized (see Q/A #2 above).

Q9: Is there a requirement for CPR training?

A9: No. In accordance with the NRCS Supplement to OSHA Parts 1910 and 1926, the requirement is for First Aid training only.

Q10: Is a silt fence required?

A10: Not specifically required. If the need arises for silt fencing or other erosion control measures, the contractor shall follow Section 3 in the Pollution Control specification.

Q11: Can spoil pile on north side of Macro 1 be shifted if needed to avoid backing water over easement boundary?

A11: Yes it may be moved. However, the COR shall be notified prior to spoil placement movement on Micro 1. In accordance with Texas State laws, at no time should water be backed onto neighboring property or channeled onto neighboring property due to the construction of the improvements.

Q12: Does topsoil need to be removed from spoil areas?

A12: Construction Specification 21, section 10, paragraph E: Contractor shall clear footprint of micros and spoil areas prior to excavation. Areas shall be free of vegetation and other unsuitable materials.

5. List of Individuals or Firms Attending Site Showing:

David Hester, Contracting Officer, NRCS, Temple, TX Ryan Nelson, WRP Engineer, NRCS, Nacogdoches, TX Steve Smith, District Conservationist, NRCS, Paris, TX Mike Woody, CI, NRCS, Nacogdoches, TX Keith Westberry, Etech Environmental, Lindale, TX

Amendment 2 to AG-7442-S-14-0038 Page 2 of 7

Kenneth Butler, Butler Construction, Paris, TX

101 SOUTH MAIN STREET

TEMPLE, TX 76501

101 SOUTH MAIN STREET

TEMPLE, TX 76501

Contractors must Acknowledge Amendment 2 in Block 19 of Standard Form 1442, page 2.

See continuation sheets.