Amendment 1.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICAITON NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicble)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICIATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a)By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPIRATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

Amendment 1 to AG-7442-S-12-0031 Page 2 of 8 Jim Reed Easement Restoration Project (WRP)

A Pre-Bid Conference and Site Visits were held in Narvarro County, Texas and at the project sites, on June 20, 2012. The following information was reviewed with the contractors at the showing, which covered administrative notes, Safety, the Construction Specifications, the construction drawings and a site visit. Included is list of individuals that attended the site showing. The following information shall be used in the preparation of your bids.

It is the contractor’s responsibility to download all documents from Federal Business Opportunity website, www.fbo.gov. Any documents passed out at the Site Showing were DRAFTS.

Request for Quote (RFQ), Quotes must be received on or before July 5, 2012 at 2:00pm CST. Please label on the outside of the envelope with the Solicitation Number. You may fax your quote (254-742-9929 or 254-742-9967). Recommend you call to confirm NRCS has received your quote: 254-742-9922 (David Hester) or 254-742-9984 (Kat Pinckney).

1. Page 6, Inspection of Construction - This clause is included by reference. Key points: “…(c)

Government inspections and tests are for the sole benefit of the Government and do not—

1. Relieve the Contractor of responsibility for providing adequate quality control measures;

2. Relieve the Contractor of responsibility for damage to or loss of the material before acceptance;

3. Constitute or imply acceptance; or

4. Affect the continuing rights of the Government after acceptance of the completed work under paragraph (i) below.”

2. Page 7, Commencement, Prosecution, And Completion of Work - There are 68 calendar days of performance time (includes Federal shutdown days). Work must start within 5 days after receipt of notice to proceed. The NTP is expected to be issued o/a July 26, 2012.

A Pre-construction meeting will be conducted, o/a July 19, 2012.

6. Page 7, Variation in Estimated Quantity – On unit priced items, there is a 15% VIQ, in which the quantity within the 15% +/- of the estimated quantity will be paid at the unit price.

7. Page 9, Liquidated Damages: $377.00 per day, contractor caused delays.

8. Page 9, Maximum Workweek - Construction Schedule - The maximum workweek that will be approved is 8 hours per day, Monday through Friday, excluding federal holidays.

Construction work may not begin before 7:00 am.

9. Page 9, Accident Prevention - A written plan for implementing the Accident Prevention clause will be required before commencing work. The Contractor will comply with applicable OSHA safety regulations and the NRCS Supplement to OSHA Parts 1910 and 1926. NRCS has a “fill-in-the-blanks” standard safety plan that the contractor can use.

10. Page 11, NRCS Supplement to OSHA - The NRCS Supplement to OSHA emphasizes several specific safety items which must be address by the Contractor. The Engineer will address the following requirements in greater detail:

a. First aid facilities

b. First aid training documented by certificates

c. Physical examinations for hoist operators and others as applicable

d. Dust control

e. Equipment shall be outfitted with working backup alarms, seat belts, and approved roll-over protective structures http://www.fbo.gov/�

Amendment 1 to AG-7442-S-12-0031 Page 3 of 8

f. Hard hats shall be worn on the job site at all times

g. Certificate of Insurance indicating compliance with State Worker's Compensation statutes

h. Concerning the First Aid Training: Every foreman's work crew must include an employee who has a current first aid certificate from the Mine Safety and Health Administration, American Red Cross, or other state-approved organization.

11. Page 17, Payment by Electronic Funds Transfer—Central Contractor Registration by reference – All payments made by the Government is done by electronic funds transfers (EFT). Payment is based on the information the Contractor has provided in the Center Contractor Registration. It is your responsibility to ensure the database is current and correct.

12. Page 18, Buy American Act – Construction Materials – Applies to this contract action.

13. Page 21-22, Clauses 52.252-1 Provisions Incorporated by Reference, and 52.252-2, Clauses

Incorporated by Reference - Have the same force and effect as if given in full text. The clauses can be viewed at http://www.arnet.gov/far/.

14. Page 23, Time Extensions for Unusually Severe Weather – days will be credited as earned.

15. Pages 24, List of Documents, Exhibits and Other Attachments to the RFQ include the wage determination, specifications, drawings.

16. Pages 25-28, Representations, Certifications and Other Statements of Offerors - Please read thoroughly.

• Offerors must be registered in Central Contractor Registration prior to award, www.ccr.gov.

• Offerors must complete the annual representations and certifications electronically via the Online Representations and Certifications Application (ORCA) at website:

http://orca.bpn.gov. Information is certified as current, accurate, complete and applicable to this solicitation within the last year. Any changes that apply to this solicitation only must be identified and submitted with the quote.

• Tax ID must match the number that the IRS has on record.

17. Page 29, Submission of Bids, quotes shall be submitted in a sealed envelope or faxed and addressed to USDA-NRCS, Attn: David Hester, 101 S Main Street, Temple, TX 76501 and arrive prior to bid opening to be consider for award. Alternate offers will not be accepted. At a minimum the following must be provided:

• Completed Standard Form 1442 page 1 with DUNS number; page 2 firm name, address and telephone number; signed and date

• Acknowledge Amendments(s) on page 2 of the SF 1442

• Completed Bid Schedule, page 3

• Complete the on-line application for Representation and Certifications; review and complete the Clauses on pages 25-28 and attach to your bid

Please make sure you provide your DUNS number on the front of the SF 1442. Fax bids are accepted. The quotes MUST arrive no later than July 5, 2012 at 2:00 pm CST. Please note on the front of your envelop or fax cover sheet the Solicitation Number.

18. Page 29, Preparation of Bids – In part “… (a) Bids must be – (1) submitted on the forms furnished by the Government or on copies of those forms and (2) Manually signed…”; “(c) If the solicitation requires bidding on all items, failure to do so will disqualify the bid…”; (d) Alternate bids will not be considered…” http://www.arnet.gov/far/� http://orca.bpn.gov/�

Amendment 1 to AG-7442-S-12-0031 Page 4 of 8

2. Contract Bid Items and Construction Specifications

Special Contract Requirements

ACCIDENT PREVENTION AND SAFETY, SUPPLEMENT TO OSHA PART 1926 AND 1910 Construction Industry Standards and Interpretations

The Contractor shall comply with applicable OSHA safety regulations 1926. The Contracting Officer will notify the Contractor of any noncompliance with these requirements. If the Contractor refuses to comply with these requirements, all or part of the work may be suspended until corrective action is taken.

The Inspector and Project Engineer will have delegated authority to suspend work for any noncompliance with safety requirements that poses a serious or imminent danger to the health or safety of the public and/or personnel of the Contractor, NRCS, or local Sponsors.

The Supplement to OSHA 1926 and 1910 emphasizes several specific safety items which must be understood by the Contractor prior to bidding this job. Among these items are the requirements for:

1. Written plan for accident prevention and safety (CO must approve prior to beginning work).

2. First aid certificates

3. First aid facilities

4. Safety Meetings, weekly “tool box” and monthly

5. Dust control

6. Rollover protective structures

7. Backup alarms

8. Restroom Facilities

Hard hats shall be worn on the job site at all times and equipment shall be outfitted with working backup alarms, seat belts, and approved roll-over protective structures.

All equipment shall be inspected by the NRCS Construction Inspector prior to use on the project.

Equipment shall be inspected at the job site.

452.236-76 – SAMPLES AND CERTIFICATES

Certificates and test data shall be submitted to show compliance of materials and construction specified in the contract requirements. Materials or equipment for which samples, certifications or test data are required shall not be used in the work until approved in writing by the Contracting Officer.

The following information was reviewed with the contractors at the showing, which covered the Construction Specifications, Drawings, Material Specifications, Corrections to the Solicitation and the Site Visit. Please use this information along with the question and answer section for the preparation of needed amendments to this solicitation.

CONSTRUCTION DRAWINGS

The construction drawings were reviewed at the site showing.

CONTRACT CONSTRUCTION SPECIFICATIONS

Amendment 1 to AG-7442-S-12-0031 Page 5 of 8

The specifications are found in the last thirty one pages of the solicitation packet.

The only one type of specifications in this contract: (1) Construction Specifications. The construction specifications are composed of two parts. The first part is called the closed specification and is the standard NRCS construction specification that begins with the SCOPE and ends with MEASUREMENT AND PAYMENT or PAYMENT. The second part is called the open specification and consists of the ITEMS OF WORK AND CONSTRUCTION DETAILS that are written specifically for this job.

Not all of the Construction Specifications have a corresponding Bid Item. Some of the bid items have subsidiary items of work, which means those items are required to be accomplished but the payment for those items are included under another Construction Specification.

BID ITEMS AND SPECIFICATIONS REVIEWED:

The jobs consist of:

Jim Reed WRP – Navarro Co.:

The construction of 7 swale areas, one kidney pond, one conical pond, and the associated clearing, spoil placement, and topsoiling of spoil areas, that are located on land owned and operated by Jim Reed.

CS 1 – CLEARING

As per section 8, item 1, Class C shall apply. Item 7 states that Method 4 shall apply. Payment will be made in item No. 2 Clearing.

CS 5 - POLLUTION CONTROL

As per Section 8, item 1, Method 1 shall apply. Section 8, item 2 states how the actual pollution control will be accomplished in a large rainfall event. Payment will be made subsidiary to Bid Item No. 3 Excavation.

CS 6 – SEEDING, SPRIGGING, AND MULCHING

As per Section 7, Item 1, all exposed areas will be seeded with common Bermuda grass at a rate of 3 pounds per acre. Item 2 states that Method 2 shall apply and the area is estimated to be 13 acres. Payment will be made subsidiary to Bid Item No. 3, Excavation.

CS 7 – CONSTRUCTION SURVEYS

As per section 9, Item 1, Method No. 1 shall apply. Payment will be made subsidiary to Bid Item No. 3, Excavation.

CS 8 - MOBILIZATION & DEMOBILIZATION:

As per Section 4, item 4, Payment shall be under bid item #1. Payment for documented upfront cost can be made on the first invoice. A value of 15% of the bid unit price will be withheld until final payment.

CS 11 – REMOVAL OF WATER

Amendment 1 to AG-7442-S-12-0031 Page 6 of 8

Payment will be made subsidiary to Bid Item No. 3, Excavation.

CS 21 – EXCAVATION

As per section 10, Item a.1, Method 2 shall apply. This item shall consist of performing all items of work in order to construct Swales, SA1, SA2, SA3, SC1, SC2, SD1, SE1, Kidney Pond, and the Conical Pond according to the neat lines as shown on the drawing. It shows the specific dimensions of the spoil areas also. The contractor is responsible for the completion of all documentations associated with Utilities.

Payment will be made in Bid Item No. 2. Payment for Pollution Control, Seeding, Sprigging, and Mulching, Contractor Surveys, Removal of Water, Earthfill, Topsoiling, and Contractor Quality Control shall be included in this item.

CS 23 – EARTHFILL

As per section 10, Item 1, compaction, there is no particular requirements for compaction for the earthfill locations. Appropriate topsoiling will be made. Payment will be made subsidiary to Bid Item No. 3, Excavation.

CS 26 – TOPSOILING

As per Section 7, Item 1, Method 1 shall apply. Payment will be made subsidiary to Bid Item No. 3, Excavation.

CS 94 – Contractor Quality Control

As per Section 10, Item 1, Method 1 shall apply. Item 2 states that Method 2 shall also apply. Payment will be made subsidiary to Bid Item No. 3, Excavation.

QUESTIONS AND ANSWERS:

Q1: Clearing is set up in specifications as Method 4, and payment is to be made at the lump sum amount. The bid sheet shows to be paid on an acre basis. Explain: Also what will be done with any brush piles?

A1: Although the specifications shows a lump sum basis, the bid will indicate a per acre amount, but the total should be the same as a lump sum amount. The acreage amount will not be subject to change. Any additional acreage necessary to stockpile topsoil, should be minimal and will be cleared at the contractor’s expense.

I don’t anticipate that any large brush piles will be necessary. We will avoid any unnecessary removal of large trees. I would anticipate that burn bans will be in place during the construction period. Any brush piles will remain on-site. Any materials that are not woody vegetation can be spread out over a larger area, so that no large piles will be present in the flood prone area.

Q2: There are 21,600 cubic yards of excavation shown on the bid sheet. Does this include the volume of topsoil that will be salvaged and placed on the spoil areas.

Amendment 1 to AG-7442-S-12-0031 Page 7 of 8

A2: No separate calculations have been made for topsoil and are not included in the amount shown.

Any payment for stockpiling and placing of topsoil materials shall be a part of the payment of the excavated yardage shown. No separate calculation or payment of topsoil will be made.

Q3: What is the P.I. of the soil?

A3: This area is in the flood plain of the Trinity River. This is what is commonly referred to as “made land” which is a combination of silt and clays which are deposited during large flood events.

The NRCS Web

Soil Survey shows this area to be mapped as Trinity, frequently flooded. This area has a high risk of flooding and shows a PI range from 35 to 60. For additional information and a current map of the area, you can go to the following website.

http://websoilsurvey.nrcs.usda.gov/app/WebSoilSurvey.aspx

Q4: There was a question about the necessity of Survey notes and are they to be kept.

A4: In the event of a discrepancy involving locations of practices, the contractor will be asked to produce this set of Survey notes so that these discrepancies can be resolved.

Q5: What will be the requirement of finish grade of spoil areas?

A5: Normal finishing shall be accomplished in order that the area can be maintained by usual farm equipment and can be inspected with normal vehicular traffic.

Q6: What are the requirements on the seeding of Bermuda?

A6: Areas will be seeded by any means necessary to apply the seed evenly and openly. Broadcast seeding is permissible. No culti-packing is required.

Q7: Can the Quality Control person be the same as the operator of the equipment or the superintendant on site?

A7: Problems can be encountered when the QC person is the same as the superintendant on site. It is recommended that these be two separate individual persons. The Operator/superintendant can be the Alternate QC person as long as there is another individual that can be contacted in the event of discrepancies.

Q8: Are daily QC reports required?

A8: They are not specifically required on this contract since the inspection is intermittent. It is always in the best interest of the contractor to keep a daily narrative of what work is accomplished and any problems that may develop in the event of future problems that may be encountered.

Q9: Are certified payrolls required?

http://websoilsurvey.nrcs.usda.gov/app/WebSoilSurvey.aspx�

Amendment 1 to AG-7442-S-12-0031 Page 8 of 8

A9: The timing of these payrolls is not that critical, but invoices will not be processed without certified payrolls.

Q10: A question came up regarding the access road and its maintenance during the contract period.

A10: The roadway may be smoothed to facilitate access to the worksite. Any widening of the roadway in excess of equipment widths needs prior approval by the COR in consultation with the landowner.

5. List of Individuals or Firms Attending Site Showing:

David Hester, Contracting Officer, NRCS, Temple, TX Ron Feldmann, COR, NRCS, Hillsboro, TX Gilbert Hippard, CI, NRCS, Corsicana, TX Benny Melton, Benny Melton Sand and Gravel, Frost, TX Justin Loghorn, L3 Construction, Gatesville, TX John D’Oliver, WSD Construction, Trinity, TX John Fraley, WSD Construction, Trinity, TX Tim Robinson, Mann Robinson & Son, Inc., Aubrey, TX Derreck Whitten, Jameh & Whitten Construction, Mt. Calm, TX Larry Doskocil, Lott, TX