AG67T0S140006.docx

RFQ AG-67T0-S-14-0006

Northern Hills RD – Janitorial Services Black Hills National Forest

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

672180

2. CONTRACT NO.

RFQ AG-67T0-S-14-0006

6. SOLICITATION ISSUE

DATE

December 10, 2013

Brenda Oster Contracting Officer

b. TELEPHONE NUMBER (No collect calls) 605-673-9322

8. OFFER DUE DATE/

LOCAL TIME

January 3, 2014

USDA Forest Service Rocky Mountain Acquisition Service Team Northern Tier 1019 N. 5th Street Custer, SD 57730

|X| SMALL BUSINESS |_| WOMAN –OWNED SMALL BUSINESS (WOSB)

|_| HUBZONE SMALL BUSINESS ELIGIBLE UNDER THE WOMEN OWNED SMALL

BUSINESS PROGRAM

|_| SERVICE DISABLE VETERAN- |_| EDWOSB-

VETERAN-OWNED SMALL

BUSINESS |_| 8(A)

NAICS Code 561720 Size Standard $16.5 million

11. DELIVERY FOR FOB DESTINATION UNLESS BLOCK IS MARKED

|X| SEE SCHEDULE

12. DISCOUNT TERMS

14. METHOD OF SOLICATION

|X| RFQ |_| IFB |_| RFP

Northern Hills Ranger District 2014 N. Main Street Spearfish, SD 57783

See Block 9

17a. CONTRACTOR/ OFFERER

TELEPHONE NO. DUNS #____________________

FAX NO. TIN #_____________________

E-Mail Address: ________________________ 18a. PAYMENT WILL BE MADE BY

USDA, OCFO, COD, APB

PO Box 60075 New Orleans, LA 70160

|_| 17b CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH

ADDRESS IN OFFER

18b. SUMBIT INVOICES TO ADDRESS SHOWN IN BLOCK 18A UNLESS BLOCK BELOW IS CHECKED |_| SEE ADDENDUM

19.

ITEM NO

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Janitorial Services – Northern Hills Ranger District

Insert your prices on pages 3 through 10.

25. ACCOUNTING AND APPROPRIATION DATA

JOB CODE

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

|X| 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5. |X| ARE |_| ARE NOT ATTACHED.

|_| 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA |_| ARE |_| ARE NOT ATTACHED

|_| 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ONE

COPY TO ISSUING OFFICE, CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN |_| 29. AWARD OF CONTRACT: REFERENCE RFQ AG-05G1-S-12-00XX OFFER DATED . YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN , IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (Signature Of Contracting Officer)

30b. NAME AND TITLE OF SIGNER (Type or Print)

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (Rev. 2/2012) Prescribed by GSA-FAR (48CFR 53.212

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Contractor must be registered in the System for Award Management (SAM) (www.sam.gov) to be eligible for award of this project.

Quotations submitted are considered to be confidential. The name of the Contractor and the amount of the contract will be disclosed only after an award is made.

32a. QUANTITY IN COLUMN 21 HAS BEEN

|_| RECEIVED |_| INSPECTED |_| ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ________________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER

CORRECTFOR

36. PAYMENT

|_| COMPLETE |_| PARTIAL

|_| FINAL

37. CHECK NUMBER

|_| PARTIAL

|_| FINAL

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER

FOR PAYMENT

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

STANDARD FORM 1449 (REV.2/2012) BACK

Continuation of SF1449 Block 27: The full text of a clause or provision may be accessed electronically at www.arnet.gov/far/

Non Discrimination Statement The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual’s income is derived from any public assistance program. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means of communication of program information (Braille, large print, audiotape, etc.) should contact USDA’s TARGET Center at (202) 720-2600 (voice and TDD). To file a complaint, write to USDA, Director, Office of Civil Rights, 1400 Independence Avenue, S.W., Washington, D.C 20250-9410, or call (800) 795-3272 (voice) or (202) 720-6382 (TDD). USDA is an equal opportunity provider and employer.

This procurement requires the use of biobased products to the extent that such products are reasonably available, meet agency or relevant industry performance standards, are reasonably priced. Where available, these products should first be acquired from among qualified products that fall under the umbrella of items designated through the Federal Biobased Products Preferred Procurement Program (FB4P).

For more information on biobased program: http://www.biobased.oce.usda.gov/fb4p/aboutus.aspx To locate biobased products: http://www.biobased.oce.usda.gov/fb4p/Catalog.aspx

AG-67T0-S-14-0006

Northern Hills RD – Janitorial Services Black Hills National Forest

PART I—THE SCHEDULE

SECTION B- SUPPLIES OR SERVICES AND PRICES/COSTS

SCHEDULE OF ITEMS

NORTHERN HILLS RANGER DISTRICT JANITORIAL SERVICES

THE FOLLOWING ARE BASED BID ITEMS

Notice To Proceed – December 31, 2014

Daily cleaning schedule five days/week.

Day

Weeks

Months

Quarters

Semi-Annual

TOTAL

THE FOLLOWING ARE OPTION YEAR 1 ITEMS

January 1, 2015 – December 31, 2015

THE FOLLOWING ARE OPTION YEAR 2 ITEMS

January 1, 2016 – December 31, 2016

THE FOLLOWING ARE OPTION YEAR 3 ITEMS

January 1, 2017 – December 31, 2017

AG-67T0-S-14-0006

Northern Hills RD – Janitorial Services Black Hills National Forest

AG-67T0-S-14-0006

Northern Hills RD – Janitorial Services Black Hills National Forest

SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

1. DESCRIPTION

The intent and purpose of this contract is to provide janitorial services and grounds cleaning and upkeep services in accordance with standard industry practices and the specifications contained herein. The building for which janitorial services will be provided is the Northern Hills District Office, Black Hills National Forest, 2014 N. Main Street, Spearfish, SD.

The office contains approximately 12,700 square feet of floor area. Approximately 10,750 square feet are carpeted and approximately 1,950 square feet are tile or linoleum.

Trash/debris cleanup will be required on approximately 75,000 sf. of asphalt paved parking lot and sidewalk areas totaling approximately 2800 sf. with additional area at two rear doorway approaches of 50 sf. each and two sets of steps. Areas include sidewalks, entryways, steps, and an approach area 10 feet long and 5 feet in width in front of the steps.

The Contractor shall furnish all supplies, material, tools, equipment, (except those designated as Government-furnished), labor, transportation, supervision, and incidentals necessary to perform required janitorial services at designated Forest Service building in accordance with provisions herein.

2. APPROVAL OF MATERIALS

All contractor furnished supplies and material utilized in the performance of the work shall be standard products. Contractor shall utilize, to the extent possible, Biobased or environmentally friendly cleaning products. If requested by the Contracting Officer, the Contractor shall submit samples of the materials he/she proposes to use. Submittal of MSDS will be required as described in Section 6.

3. GOVERNMENT FURNISHED SUPPLIES AND PROPERTY

A. The Government will supply to the Contractor the following listed materials.

Contractor shall advise the Contracting Officer a minimum of two weeks in advance of when supplies need to be replenished.

B. Keys

The Government will provide door keys and alarm codes as required for admittance of Contractor's employees after office hours. The contractor shall be responsible if unauthorized entry to the building is gained by the use of the keys. Keys shall be returned to the Contracting Officer's Representative (C.O.R.) prior to final payment.

C. Utilities

The Government will furnish required electricity and water.

4. CONTRACTOR STORAGE - FURNISHED EQUIPMENT AND SUPPLIES

A storage space for Contractor furnished property and for Government furnished materials is available. The space is a closet, approximately 10 feet by 8 feet. Contractor's equipment and supplies that cannot be placed in the furnished closet shall be removed from Government property after completion of each service trip. (Exceptions may be allowed by the Contracting Officer). Contractor shall not use government furnished storage, equipment, or premises for any purposes outside of this contract.

5. SAFEGUARDING PREMISES

All reasonable precautions shall be taken to prevent loss or damage to Government buildings or property. Contractor is to insure that the offices are inspected at the end of each cleaning period for fire hazards. Turn off unnecessary lights and close and lock outside windows and doors to all office buildings. Contractor shall not admit to the building any unauthorized persons, including guests of the contractor.

6. OTHER GOVERNMENT REQUIREMENTS

All work under this Contract shall be performed in a skillful and workmanlike manner. The Contracting Officer may, in writing, require the Contractor to remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable or for theft, possession and/or removal of materials, supplies, equipment or any Government owned property.

The Contractor shall use caution not to damage Government owned property while executing items under this contract. The contractor shall be held liable for any damage incurred to property during the performance of work. All damage by the contractor to property (to include personal property of employees) due to performance of any activity under this contract shall be repaired/replaced by the contractor at no additional cost to the Government. Repairs shall be made in a timely manner, in no case more than two weeks, unless agreed to in writing. All prescribed safety regulations, laws and practices shall be carefully observed in performance of the work.

The Contractor shall provide sufficient supervision of all work required by this contract. The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance and integrity, and shall be responsible for taking such disciplinary action with respect to his/her employees as may be necessary. Unclear items may be referred to the Contracting Officer’s Representative for clarification.

The Contractor shall prohibit his/her employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official Government use.

The Contractor is responsible to provide all equipment, material, and supplies, other than those identified in the Government furnished items required to successfully execute the requirements of this contract. The Government will approve prior to use all cleaning materials and equipment utilized by the Contractor to ensure that they do not harm, cause permanent damage to Government property or endanger the health and safety of the building users. This does not relieve the Contractor from any damages resulting from use of these materials.

Contractor furnished supplies and equipment shall include but may not be limited to:

· Vacuum cleaners shall have HEPA or similar type filter

· Cleaning equipment shall be equipped to prevent marking/denting of Government property

· Cleaning supplies for glass, carpet, vinyl floors, wood, bathroom fixtures, and metal surfaces

· Cleaning equipment; buckets, brooms, mops, brushes, sponges, cloths, etc.

· Window washing capabilities for all window surfaces in the building, inside and out

· All safety equipment and materials (Material Safety Data Sheets) to insure compliance with State and Federal OSHA regulations All equipment shall be operational. The breakdown of equipment shall not relieve the Contractor of the responsibility of providing services under this contract.

The contractor shall provide a contract representative for the performance of the work. The name of this person and an alternate(s) who shall act for the contractor when the contractor is absent shall be designated in writing to the contracting officer. The contractor representative or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contractor representative and alternate(s) must be able to read, write, speak, and understand English.

7. NORTHERN HILLS RANGER DISTRICT

Facility is located at 2014 N. Main Street, Spearfish SD 57783.

8. HOURS OF WORK

A. Building janitorial work shall be performed between the hours of 6:00 PM and 6:00 AM on all weekdays except legal holidays and days when the office is closed due to weather or unforeseen circumstances. Work may also be performed at any time on the weekends. Grounds keeping, and outside trash and debris removal will be allowed at any daylight hours, including during office hours.

9. SERVICES PERFORMED DAILY.

A. Empty all wastebaskets inside and outside and place in outside refuse containers. Replace plastic liners in wastebaskets as needed.

B. Vacuum with power head attachment all carpeted areas including edges in hallways, corridors, public entrance, reception area, and around and under desk areas that are free of items on the floor. Pick up any paper, staples, rocks or other debris on carpet.

C. Sweep all floors without carpet and remove scuff marks. Vacuum door mats, and sweep porches and access walks. Mats at doorways are commercially serviced. Contractor will only be responsible for daily spot cleaning and vacuuming. Damp mop as required to remove dirt that remains stuck to the floor surface and cannot be removed by sweeping. After damp mopping, all floors shall be clean and free of dirt, grime, and marks.

D. Clean and service restrooms (including showers). Cleaning will consist of washing and scouring wash basins, toilet bowls, urinals, soap dishes and fixtures; cleaning toilet seats, mirrors and cabinets; disinfect toilet bowls, urinals and floors, remove water and stains from restroom walls and partitions. Restock soap, paper towel and tissue dispensers.

E. Clean and service other service areas including kitchenette and drinking fountain. Wash and scour sink and coffee pot. Wiped down countertops as well as all exposed areas of drinking fountain.

F. Wash inside and outside of all glass surfaces on entrance doors. Remove dust and soil from metal frames surrounding entrance door glass.

G. Damp wipe and dry all counter surfaces in front reception area.

H. Replace burned out light bulbs, including exit lights. Place used fluorescent bulbs in original packaging for recycling by Government.

I. Notify COR of maintenance problems or building repairs that are observed.

10. SERVICES PERFORMED WEEKLY

A. Sweep all outside walkways at public entrance of building as well as approaches 10 feet outside of the building at back entry ways to remove insects, leaves, spider webs, and other debris. Pick up litter and trash around building and in parking areas. Exterior cobwebs at all levels shall be removed from building.

B. Clean outside ash trays removing butts and accumulated ash.

C. Dust all horizontal surfaces such as bookcases, shelves, and cabinets, excluding desktops and computers. Interior cobwebs at all levels shall be removed from the building.

D. Spot wax and buff tiled floors to eliminate dull spots, scratches and areas where wear or scrubbing has removed the wax.

E. Spot-clean walls, doors, partitions, and carpets. Walls, doors, trim, and carpets will be cleaned where necessary to remove small or spot areas of dirt, dirty handprints, splash marks, coffee stains, etc. Care will be taken to perform spot cleaning without damage to the surface finish and to provide an overall uniform appearance substantially free of cleaning marks after cleaning.

F. Empty all recycling receptacles including shredder and place recycled materials in Recycling Shed.

11. SERVICES PERFORMED MONTHLY

A. Damp wipe baseboards, doors, door and window casings and sills, switch plates, metal furniture, and walls to remove fingerprints, spots, scuffs, coffee stains etc..

B. Vacuum upholstered furniture and partitions. Clean and lightly polish all finished wood surfaces excluding desks. This task shall not require contractor to move papers or objects on counters or tables. Clean fronts and tops of all filing cabinets with a mild detergent. Glass cabinet doors will be cleaned with a mild glass cleaning solution and adjacent trim wiped clean with a dry cloth.

C. Fabric-covered furniture will be vacuumed. Vinyl-covered furniture will be wiped clean with a damp cloth and mild detergent.

D. Wash restroom walls, doors and partitions to remove dirt, spots, dirty handprints, splash marks, etc. Remove water stains from restroom walls and partitions. Care will be taken to perform cleaning without damage to the surface finish and to provide an overall uniform appearance substantially free of cleaning marks after cleaning.

E. Spot sweep outside parking areas to remove accumulations of dirt, leaves, gravel, etc during the months of April through November. Removing winter sanding grit from parking lot surface will not be required under this contract, but will be accomplished under separate contract. Some spot cleaning of sanding grit may be required under this contract after major removal is accomplished.

12. SERVICES PERFORMED QUARTERLY – March, June, September and December

A. Linoleum and tile floors shall be stripped and waxed. Remove all old finish or wax from floors, using concentrated stripping or wax removal solution insuring that floors and baseboards are completely free of old wax. Care shall be exercised so that baseboards, wall, and furniture shall not be splashed or marred. Following the stripping or wax removal operation, apply two (2) coats of self-polishing floor finish in thin, even coats.

13. SERVICES PERFORMED SEMI-ANNUALLY – May and December

A. Wash and dry all wastebaskets inside and out.

B. Clean all heating, air and exhaust vent covers including ceiling grilles, cold air returns, and floor registers.

C. Shampoo all carpeted areas. Contractor shall notify COR a minimum of five days prior to shampooing carpet to allow government to remove personal or bulky items from the floor. Contractor will be responsible for moving wastebaskets, chairs and similar items.

D. Shampoo all upholstered chairs.

E. Wash windows and storm windows streak free on the inside. Vacuum or wash screens thoroughly. Wash windows streak free on the outside during the months of May and October. If weather conditions are unsuitable, wash windows when suitable conditions are available.

F. Wash all exposed light fixtures (interior and exterior) and all accessible components, including shades, louvers, diffusers, and housings using a mild detergent followed by damp-wiping with a clean cloth. Light fixtures, including bulbs, shades, grills, and tubes shall be free of dust, insects, dirt, lint, film and streaks. All components removed for cleaning must be replaced immediately.

14. MEASUREMENT AND PAYMENT

A. Payment for items of work shall be made as a lump sum amount for each item in the schedule of values. The items are defined as follows:

B. Daily, Weekly, Monthly Services: All items in Section 9, 10, and 11 above.

C. Quarterly Services: All items in Section12 above.

D. Semi-Annual Services: All items in Section 13 above.

E. Contractor shall submit invoice monthly, after the last day of the month in which the work was performed.

F. No separate measurement and payment will be made for individual tasks. However, performances of services required by this contract are of such a nature that nonconforming or incomplete performance disclosed by Government inspection is not subject to correction by rework or late performance. Therefore, a deduction will be made to the contract payment for incomplete or nonconforming work in accordance with the Schedule of Service Values included below.

G. Performance evaluation for full payment will be made in accordance with Section 15, Performance Evaluation, Inspection, and Acceptance. Items meeting the performance threshold shall be paid at 100%. In the case that Performance Threshold is not met, COR shall estimate percentage of item completion for each occurrence of the daily, weekly, or monthly item that did not meet the Performance Threshold and will notify the Contractor and the CO. Partial payment for the substandard item shall be made by multiplying the per occurrence contract value of the item not met by the estimated percentage of satisfactory completion for that occurrence. For the purpose of this deduction, the following values are established for the periodic services and each occurrence.

Schedule of Service Values

Daily, Weekly, Monthly Services

Quarterly Services

Semi-Annual Services

15. PERFORMANCE EVALUATION, INSPECTION AND ACCEPTANCE

Workmanship shall be of an acceptable quality such as would be found in a business office visited by the general public and meet the acceptable quality level (AQL) listed in Section 17, Performance Requirements Summary (PRS).

Performance will be evaluated for each payment item as described in the PRS. For items that do not have scheduled inspections initiated by the Contractor, COR shall make random, visual inspections of the work to insure that performance standards are being met. Frequency of the inspection shall be based upon the quality of service being performed, number of complaints received, and frequency that AQL is not being achieved. No less than one inspection per month will be performed with increasing frequency, up to daily inspections, being performed if AQL is not being achieved. Completion of daily checklist will be required if AQL is not consistently achieved.

Any Government personnel or visiting public may observe unacceptable services, incomplete work, or required services not performed and they may contact the COR to communicate a complaint. Customer complaints will be substantiated by inspection of the COR for validity. Should the COR determine that the AQL is not being met, the COR will inform the Contractor orally and in writing. Refer to the summary for remedy for non-conforming services. Unresolved disputes will be forwarded to the CO for determination.

Contractor shall be responsible for quality control of his work under this contract, and shall make periodic self-evaluation of the services performed to determine if the AQL is being achieved. Contractor shall complete the attached daily, weekly and monthly Quality Control Checklists and submit to COR weekly for daily and weekly services or with monthly invoice for monthly services. Upon establishing record of successfully achieving AQL, COR may waive daily checklist requirement. Inspections performed by the government are for the purpose of assuring compliance with conditions of this contract, and shall not relieve contractor of requirements to control the quality of the work.

16. PERFORMANCE REQUIREMENTS SUMMARY (PRS)

Building approach areas are clean and free of dust and debris. Building entrances and yards are free of trash. Ash trays are clean and free of ash and butts. Windows and other specified horizontal surfaces are free of dust. Carpeted areas have been vacuumed, and are free of dust, dirt and spots. Doors, window casings, switch plates and other specified surfaces are free of spots/fingerprints. Recycling receptacles are empty of recycled materials with clean liners.

All performance standards are satisfactorily met with no more than two individual items of the daily services not performed or incomplete as substantiated by the COR.

Contractor shall be given one additional opportunity to correct deficient work upon notice by COR of an unsatisfactory inspection.

Contractor shall be given one additional opportunity to correct deficient work upon notice by COR of an unsatisfactory inspection.

Contractor shall be given one additional opportunity to correct deficient work upon notice by COR of an unsatisfactory inspection.

17. BIOBASED PRODUCTS:

All supplies and materials shall be of a type and quantity that conform to applicable Federal specifications and standards, and to the extent feasible and reasonable; include the exclusive use of bio based products. The Contractor shall utilize the greatest number of bio based products available that meet applicable health and environment specifications. All supplies and materials to be used in the performance of work under this contract are subject to the approval of the Contracting Officer (CO).

The following is a list of categories for products that may be required for performance of custodial duties. Each product submitted for use under this contract must be identified with at least one of these categories (some products may be listed under more than one category).

Labeling shall be printed on all containers.

DEFINITIONS

ACCEPTABLE QUALITY LEVEL (AQL) - The maximum allowable deviation from perfect performance that may occur before the Government will invoke payment deduction. An AQL does not allow a contractor knowingly to offer defective service, but limits reduced payment to circumstances in which defective performance results in a measurable reduction in the value of services rendered.

DEFECTIVE SERVICE - A unit of service which contains one or more defects, or nonconformance with specified requirements.

CONTRACTING OFFICER (CO) - Government person with the authority to bind the government in a contract. Administrator of this Contract.

CONTRACTING OFFICER’S REPRESENTATIVE (COR) - A Government person appointed by the contracting officer to help the contracting officer with contract administration and surveillance.

GOVERNMENT INSPECTOR - A Government person responsible for surveillance of contractor performance. Inspector is designated in writing by the CO or COR.

PERFORMANCE REQUIREMENTS SUMMARY (PRS) - Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the contractor.

SECTION D -- PACKAGING AND MARKING

{No clauses in this section.}

SECTION E -- INSPECTION AND ACCEPTANCE

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.arnet.gov/far/ www.usda.gov/procurement/policy/agar.html

52.246-1 Contractor Inspection Requirements (Apr 1984) 52.246-4 Inspection of Services -- Fixed-Price (Aug. 1996)

SECTION F -- DELIVERIES OR PERFORMANCE

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

AGAR 452.211-74 Period of Performance (FEB 1988)

The period of performance of this contract is from Notice To Proceed through November 30, 2017. This period includes the base year plus 3 option years.

SECTION G -- CONTRACT ADMINISTRATION DATA

DESIGNATION OF CONTRACTING OFFICER’S REPRESENTATIVE

The Contracting Officer will designate a Contracting Officer's Representative (COR) at the time of contract award.

The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract).

On all matters that pertain to the contract terms the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

The COTR's major duties and responsibilities are contained in the Forest Service Handbook of Contract Administration. The COTR is delegated full authority under this contract except for the following actions which are reserved for the Contracting Officer:

AGAR 452.215-73 Post Award Conference (NOV 1996)

A post award conference with the successful offeror is required. It will be scheduled within 10 days after the date of contract award. The conference will be held at the Northern Hills Ranger District Office, 2014 N. Main Street, Spearfish, SD.

GOVERNMENT FURNISHED SUPPLIES AND PROPERTY

Contractor shall advise the Contracting Officer a minimum of two weeks in advance when supplies need to be replenished.

B. Keys The Government will provide door keys as required for admittance of Contractor's employees after office hours. The contractor shall be responsible if unauthorized entry to the building is gained by the use of the keys. Keys shall be returned to the Contracting Officer's Representative (COR) prior to final payment.

C. Utilities The Government will furnish required electricity and water.

SECTION H--SPECIAL CONTRACT REQUIREMENTS

SAFETY PLAN

(a) The Contractor shall provide a copy of their safety plan at the pre-work meeting.

(b) The Safety Plan should be available to all employees and subcontractors working on the contract.

(c) The Safety Plan should cover at a minimum:

i. Safety briefings covering the area working in, equipment being used, and any special considerations for the work under the contract

ii. Personal Protective Equipment required for the work under the contract

iii. Appropriate OSHA requirements for the type of work under the contract

iv. Weather considerations for the time of year of the contract.

v. Communication issues and locations of the nearest medical facilities to the job site.

vi. Emergency numbers to contact if an accident happens.

PART II--CONTRACT CLAUSES

SECTION I--CONTRACT CLAUSES

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.arnet.gov/far/ www.usda.gov/procurement/policy/agar.html

AR 52.215-8 ORDER OF PRECEDENCE – UNIFORM CONTRACT FORMAT (OCT 1997)

Any inconsistency in this solicitation or contract shall be resolved by giving precedence in the following order:

(a) The Schedule (excluding the specifications)

(b) Representations and other instructions

(c) Contract clauses

(d) Other Documents, exhibits, and attachments

(e) The Specifications

FAR 52.212-4 Contract Terms and Conditions—Commercial Items (SEP 2013)

ADDENDUM TO FAR 52.212-4

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.arnet.gov/far/ www.usda.gov/procurement/policy/agar.html

52.204-9 Personal Identity Verification of Contractor Personnel. (JAN 2011)

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

(c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor’s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer.

(End of clause)

52.217-8 Option to Extend Services. (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 calendar days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five years.

FAR 52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984)

Funds are not presently available for performance under this contract. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond 09/30/2014, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

(End of Clause)

AGAR 452.228-71 INSURANCE COVERAGE (NOV 1996)

Pursuant to FAR clause 52.228-5, Insurance-Work on a Government Installation, the Contractor will be required to present evidence to show, as a minimum, the amounts of insurance coverage indicated below:

(a) Workers Compensation and Employer's Liability. The Contractor is required to comply with applicable Federal and State workers' compensation and occupational…