Amendment_1.doc

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

USDA Forest Service Black Hills National Forest

8221 S. Hwy. 16 Rapid City, SD 57702 USDA Forest Service

Black Hills National Forest

8221 S. Hwy. 16

Rapid City, SD 57702

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AG-82X9-S-13-0034

9B. DATED (SEE ITEM 11)

07/17/2013

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10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

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The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers FORMCHECKBOX is extended, FORMCHECKBOX is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

THE CONTRACT ORDER NO. IN ITEM 10A.

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B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

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C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

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D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor FORMCHECKBOX is not, FORMCHECKBOX is required to sign this document and return 1 copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.

BL Moskee RD Improvements The purpose of this amendment is provide minutes to the Pre-Proposal Meeting, identify questions/responses, and make a change to the solicitation.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

(Signature of person authorized to sign)

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

Prescribed by GSA

FAR (48 CFR) 53.243

MEMORANDUM FOR RECORD

August 02, 2013

SUBJECT: Amendment 1 Pre-Proposal Meeting Minutes, Black Hills National Forest, Solicitation AG-82X9-S-13-0034, BL Moskee RD Improvements.

A pre-proposal meeting was held for the above referenced solicitation on 08/01/2013 at the Northern Hills RD Office. The following individuals were in attendance:

Wm. Highland

USFS

605-673-9246

Sharon Allard

USFS

605-642-4622

Gary Hamm

Diamond D Inc.

307-283-1785

Monty Pedersen Pedersen Excavating Inc.

605-642-3658

Chris Ambourn Interstate Engineering

605-585-4977

The meeting was opened by the C/O, who went through the solicitation package and discussed the following areas:

· Request for Proposals are being utilized for the resulting single award contract.

· The Schedule of Items reflects a base and (2) option years.

· Contractors are encouraged to address the evaluation factors in their proposals.

· Discussed Contract Time of 60 Calendar Days.

· Fax quotes are not authorized.

· Acquisition is a Small Business set aside.

· Ensure DUNS number & Tax ID No. is provided on the Schedule of Items

· Amendment will address minutes to the meeting.

· Insurance coverage in the amounts stated in AGAR Clause 452.228-71 will be required before work is performed.

· Wyoming Davis Bacon Wage Determinations are to be complied with under the contract.

· Contractor responsible for all local & Federal taxes.

· Offerors submitting a Request For Proposal are required by the FAR to use the System for Acquisition Management (SAM) (www.sam.gov). S.A.M registration expires on an annual basis and that it would be prudent to check that it has not expired. In addition, contractors shall have completed their Online Reps. & Certs. Application (ORCA), to be considered for award.

The Contracting Officer Representative addressed the technical aspects of the project.

Solicitation Change:

1. Reference solicitation page 25, Section C, Work Procedures: Delete South Dakota, and replace with Wyoming.

Questions/Responses:

Attending the field tour were, Gary Hamm, Monty Pedersen, Sharon Allard and Kelly Koistinen.

1. What conversion factor was used for the aggregate?

a. We generally use 1.75 to convert from tons to CY and 1.3 to convert from CY to CCY.

2. Spec for grading Q?

a. Referred to the contract. There was some question as to whether the contract spec was the most current. Answer was that we would use the spec included in the contract.

3. Does the 3” minus at Lien’s meet spec?

a. Unknown.

4. Do they need to hire a professional engineer to stake the road?

a. No.

5. Can the road be adjusted to either side to gain the width needed in order to avoid obstacles or does it need to go from existing centerline?

a. Road can be adjusted to avoid obstacles as long as it does not change alignment and does not “curve around obstacle”.

6. Can open areas be used to turn trucks around?

a. Yes.

7. Does post at junction with other road mid-project need to be protected?

a. No.

8. Are stumps to be scattered?

a. Yes.

9. Are there CMP’s on the road?

a. Yes – but just the one shown in the Description of Work

10. When will the cattle come off of the forest? (Will 2 wire gates have to remain closed)?

a. Unknown – will need to check with the District.

11. Is any work required on the section of road between the two ends?

a. No.

Note: I think the carsonite on the road shown as 872.3E at station 7+50 of the description of work says 872.3F.