AG-63PX-S-17-0001_Final_Solicitation.pdf

Forest Products Laboratory Architectural and Engineering Services

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ABLE OF CONTENTS

Page(s)

PART I - THE SCHEDULE

SECTION A – SOLICITATION/CONTRACT FORM/TABLE OF CONTENTS 1-4

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS 5-6

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK 7-26

SECTION D – PACKAGING AND MARKING 27

SECTION E - INSPECTION AND ACCEPTANCE 28

SECTION F - DELIVERIES OR PERFORMANCE 29

SECTION G - CONTRACT ADMINISTRATION DATA 30-32

SECTION H - SPECIAL CONTRACT REQUIREMENTS 33-34

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES 35-42

PART III - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENT 43-44

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS, AND OTHER

STATEMENTS OF OFFERORS OR RESPONDENTS 45-46

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS 47-53

SECTION M - EVALUATION FACTORS FOR AWARD 54-58

End of Section A

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PART I—THE SCHEDULE

SECTION B--SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SCHEDULE OF ITEMS

Hourly labor rates (all applicable disciplines, at all levels): Per rates established in contract negotiations and included in the contract.

Materials: per rates established in contract negotiations.

(a) Travel-related expenses:

(i) Commercial carrier fares: coach rate

(ii) Lodging, per diem, mileage: per current applicable Federal Government rates.

(b) Indirect Cost and Profit: per rates as negotiated with each task order.

(c) Other: rates for items not included with the Schedule of Items, but required for a particular project, will be negotiated with each task order.

B.2 OPTION YEAR PRICING

Unit prices are subject to negotiation prior to option renewals.

B.3 AGAR 452.216-73 Minimum and Maximum Contract Amounts (FEB 1988)

During the period specified in FAR clause 52.216-18, ORDERING, the Government shall place orders totaling a minimum of $5,000.00 but not in excess of $5,000,000.00. These limits apply to the sum of all Task orders issued against this contract in all years (base and any awarded option years), including any capacity loaned by the FPL Contracting Officer to other Federal Government agencies or units within the Forest Service.

Prior to negotiations, the Contracting Officer will request a cost proposal from the highest rated firm within the competitive range. Price proposals are not required from each offeror at the time technical proposals are due. Only firms that have been selected for negotiations will be required to provide cost proposals. At a minimum, cost proposals requested prior to negotiations must provide proposed base year rates for the categories listed below. If additional categories are needed, submit proposed rates for those categories at the bottom of the rate sheet under the category of “Other”. Provide a rate for each category or cost item. Proposed rates provided by offerors will be used for the Prime Contractor selected, and all sub-consultants, and shall be all inclusive, covering overhead, profit and all other indirect as well as direct costs for each item listed.

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Proposed Rates for Base Year – Prime Contractor and all Sub-consultants

Discipline Rate

Principal $_________/hour Project Manager $_________/hour Project Engineer $_________/hour Senior Civil Engineer (PE) $_________/hour Civil Engineer (PE) $_________/hour Civil Engineer in Training $_________/hour Civil Engineering Technician $_________/hour Senior Structural Engineer (PE/SE) $_________/hour Structural Engineer (PE/SE) $_________/hour Structural Engineer in Training $_________/hour Senior Geotechnical Engineer (PE) $_________/hour Geotechnical Engineer (PE) $_________/hour Geotechnical Engineer in Training $_________/hour Senior Mechanical Engineer (PE) $_________/hour Mechanical Engineer (PE) $_________/hour Mechanical Engineer in Training $_________/hour Mechanical Designer/Technician $_________/hour Senior Electrical Engineer (PE) $_________/hour Electrical Engineer (PE) $_________/hour Electrical Engineer in Training $_________/hour Electrical Designer/Technician $_________/hour Senior Registered Architect $_________/hour Senior Non-Registered Architect $_________/hour Registered Architect $_________/hour Non-Registered Architect $_________/hour Senior Landscape Architect $_________/hour Landscape Architect $_________/hour Senior CADD Technician $_________/hour CADD Technician $_________/hour Registered Land Surveyor $_________/hour Survey Crew Chief $_________/hour Survey Assistant $_________/hour Clerical Specialist $_________/hour Office Assistant $_________/hour Other: $_________/hour Other: $_________/hour Other: $_________/hour Other: $_________/hour Other: $_________/hour

End of Section B

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SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

FOR GENERAL ARCHITECT-ENGINEER A-E SERVICES

C.1 GENERAL

C.1.1 Purpose and Scope of Services

The Architect-Engineer (A-E) shall furnish any and all services as required in accordance with this solicitation, consequent contract, and individual Task orders.

The A-E shall furnish sufficient technical supervisory and administrative personnel at all times to insure prosecution of the work in accordance with the delivery schedule listed in each Task order.

C.1.2 Location of Projects

Work will be located primarily in the Madison, Wisconsin, metropolitan area at the USDA Forest Service, Forest Products Laboratory (FPL) main site or the Valley View remote site, 8 miles west of the FPL in the town of Middleton, Wisconsin. Other Forest Service units and Federal Government agencies may, at the discretion of the Contracting Officer, be allowed to borrow capacity against this contract, within the cost limits stated in section B.3. Any such work will be executed as task orders issued against this contract by Contracting Officers of other Federal Government agencies or units within the Forest Service, and may not be located in the Madison, WI area.

C.1.3 Procedures for Requesting Services

C.1.3.1 Task orders: The Government will authorize services and products furnished under this contract by issuing Standard Form 1449). Each Task order will be placed in the following manner.

Reference clauses:

I.2 - ORDERING (FAR 52.216-18 OCT 1995)

I.3 - ORDER LIMITATIONS (FAR 52.216-19 OCT 1995)

I.4 - INDEFINITE QUANTITY (FAR 52.216-22 OCT 1995)

C.1.3.2 Request for A-E Services: The Government will send a written request for services to the A-E. When there is an urgent need, the Government may orally request services from the A-E followed by a written confirmation of the request. The request will contain the following information.

a. A unique identification number and name for the proposed Task order.

b. The name and phone number of the Government Project Manager or Project Engineer for the proposed Task order.

c. The date a Proposal is due the Government and where it is to be sent.

d. A description of the project including the objective for the requested services and any appropriate criterion that may apply such as cost or size limitations.

e. A description of the services and products needed (organized by the type of services). Services may include items not currently indicated elsewhere in the Contract.

f. The schedule for the services and products needed.

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g. Any additional specifications for the performance of services to include the content, quality and quantity of products.

h. A description of Government Furnished Services and/or Materials.

C.1.3.3 Scoping Meeting: A scoping meeting may be held prior to the date indicated for submission of a Proposal to clearly define the project in sufficient detail so that there is a mutual understanding between the Government and A-E as to the services to be provided. The A-E or The Government may request clarification by telephone conference calls, meetings, or written correspondence. The Government will chair and designate the time and location for meetings. When the scope of a project is limited, easily definable, and an initial site visit is not required to understand the extent of the project, the Government may elect to hold the scoping meeting via phone.

C.1.3.4 Proposal: The A-E shall submit a detailed Proposal to the Government at the times and places specified in the Government's request. The Proposal shall be submitted by the close of business of the date specified.

The A-E's Proposal shall include:

a. The name and phone number of the A-E's Project Leader for the proposed Task order.

b. A description of the A-E's understanding of the scope of the project including any assumptions made in order to establish the price of the Proposal.

c. A description of the technical approach or methodology for performing the work.

d. A list of the tasks required to perform the work.

e. An itemized list of the personnel needed for each task with an estimate of the time (including travel time) required to perform the task, and total labor costs for each discipline, using the pre-established hourly rates negotiated under this contract.

f. An itemized list of the priced equipment, materials and supplies needed for each task including copies over and above the normal requirements.

g. A summary of the costs by tasks, products, and type of services.

h. The total price or fee for performing the work.

i. The schedule for accomplishment of services and delivery of products.

Additional services and subcontractors: When items or subcontractor services are required for which prices have not been established in the Schedule of Items, the A-E shall include the following information in the Proposal.

a. The name and address of the source and/or subcontractor.

b. Information as to price, how it was obtained (cost elements) and profit.

c. A description of the work to be performed by the subcontractor.

d. A description of the subcontractor's qualifications to perform the work.

e. Quality control/quality assurance measures that will be employed to insure compliance with the Task order.

A-E's Fees: The A-E's fee shall include the cost for all labor, engineering, special studies, consultant services, equipment, materials, supplies, travel, subcontractor services, and laboratory work required to accomplish the work for a Task order. The fee shall be based on the final negotiated prices of items show in Section B, Schedule of Items, other supporting documents, and reimbursement for other direct costs such as travel expenses. All profit, overhead and other indirect costs shall be included in the negotiated prices of items shown in the Schedule of Items.

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Travel Costs: The maximum reimbursement for travel costs shall be limited to the allowance in the Code of Federal Regulations (CFR), 41 CFR Chapter 301 - Travel Allowances, and in effect at the time the Task order is issued. Per Diem reimbursement shall not be allowed for travel of ten hours or less.

Per Diem for partial days of travel shall be at 75% of a full day's rate. Travel time shall be paid portal to portal according to the prices established in Section B, the Schedule of Items.

No payment shall be made for the lost time for breakdown, or for causes due to fault, negligence, or for the convenience of the A-E.

C.1.3.5 Government Review of Proposal: The Government will review the A-E's Proposal for compliance with the Government's Request for Services. The proposed fee will also be reviewed and compared to the Government's cost estimate using the prices shown in Section B, Schedule of Items, other supporting documents and limitations for reimbursement of other direct costs.

C.1.3.6 Negotiations:

a. Negotiation of individual task orders: Upon completion of the review, the Government will schedule a time and location for negotiations with the A-E. Negotiations can be held by telephone, or by a meeting between the parties. Negotiations will be chaired by the Government. The purpose of the negotiations will be reach a fair and reasonable price to perform the work; as well as, to reach agreement as to the services, products to be provided, delivery schedule, and review. Government review times will be subject to involvement by relevant state and/or federal regulatory agencies.

b. Negotiations for contract award: Initial negotiations for contract award will be conducted in accordance with FAR Part 36.6 and FAR Part 15.

C.1.4 Performance of Services

C.1.4.1 Confirmation Notices: The A-E may be required, if required in the Task order, to provide a record of all conferences, meetings, discussions, verbal directions, telephone conversations, etc., (confirmation notices) participated in by the A-E on matters relative to the contract.

C.1.4.2 Meetings and Conferences: Periodic meetings shall be held whenever requested by the Government or the A-E for discussion of questions and problems relating to the work required under each Task order. The A-E and subcontractors shall attend and participate in all design conferences, including site/criteria, pre-design, and/or other conferences pertinent to the work, at the A-E Office, Government Office, or other location as directed by the Government.

C.1.4.3 Additional Subcontractors: When an unanticipated need for services arises that can not be provided by the A-E, the A-E shall obtain such services competitively as required to complete the work. Prior to hiring a subcontractor, the A-E shall submit the following information to the Government.

a. GSA Standard Form (SF) 1413 - Statement and Acknowledgement for Subcontractors.

b. Information as to price, how it was obtained, cost elements and profit.

c. A description of the work to be performed by the subcontractor.

d. A description of the subcontractor's qualifications.

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e. Quality control/quality assurance measures that will be employed to insure compliance with the Task order.

Under no circumstances shall the A-E hire a subcontractor without receiving written approval from the Government. The Government will make payment after completion of the subcontractor's services and receipt of an invoice from the A-E. Examples of specialized services include, soil boring/logs, water sampling and specialized geological/geotechnical services.

C.1.4.4 Coordination and Prosecution of the Work:

Supervisory Control: The A-E shall furnish sufficient technical supervisory and administrative personnel at all times to insure prosecution of the work in accordance with the delivery schedule listed in each Task order.

Liaison: During the prosecution of the work under each Task order, the A-E shall keep in close liaison with the Government Project Leader, who will coordinate the work with the requesting unit. Requests made by other Government officials shall be referred to the Contracting Officer.

Project Leader & Quality Control: The A-E shall appoint a Project Leader and alternate to serve as a single point of contact and liaison between the A-E and the Government for all work required under each Task order. Upon award of the contract, the A-E shall immediately advise the Government, in writing, of the name of the individual so designated. The A-E Project Leader will be responsible for the complete coordination of all work developed under each Task order. All work will be accomplished with adequate internal controls and review procedures to eliminate conflicts, errors, and omissions, and to insure the technical accuracy of all design information. The A-E Project Leader shall review submittal prior to delivery for contract compliance and shall certify in writing that the submittal has been reviewed and is in compliance with the contract. Project submittal received without certification will be rejected.

Site Visits, Inspections, and Investigations: The A-E shall notify the Government of all visits and inspect/investigate the site of each identified project as necessary and required during the preparation and accomplishment of the work. All data developed under the Task order shall be related to current site conditions and to other proposed work within the specific project area. Work beyond the original scope of work shall be accomplished only at the direction of the Government. The A-E shall make, at their own expense, all visits meeting locations and to work sites as required to accomplish the work under the Task order.

C.2 SERVICES REQUIRED

C.2.1 INVESTIGATION AND STUDIES

C.2.1.1 The A-E shall perform the required services in accordance with the requirements stated herein and as stated in the Task order. The work under this section may include general site reconnaissance, bridge or other facility safety or condition inspections, field explorations, sampling, surveying and mapping, and geophysical investigations. Investigative work may also include engineering studies with development of alternatives, cost estimates, and recommendations. Work may include tests, evaluations, consultations, program management, conceptual design, value engineering, construction phase services, drawing and/or design review, feasibility investigation, preliminary project analyses, soils engineering, foundation investigation, geologic and soil mapping, soil sampling, 11 | P a g e evaluation, and typing, boring and core sampling with associated logging, slope stability analysis for dams, roads, trails, bridges, wastewater or water treatment systems, buildings and other structures, electrical and mechanical analyses, condition surveys, comprehensive and master planning activities, preparation of operation and maintenance manuals, and other engineering, planning, construction feasibility or maintenance feasibility related services.

C.2.1.2 All investigations or studies shall be summarized in a bound type written report or included in a design analysis when applicable.

C.2.1.3 Reports shall present the following:

a. Discussions of the study and investigation.

b. Description of all plans and schemes considered for obtaining the desired end result of the study.

c. All drawings and sketches required to present and illustrate the details and results of the study.

d. Required estimates of construction costs, including comparative costs for indicated alternate plans and schemes.

e. Results, conclusions and recommendations.

f. Copies of the Task order and Confirmation Notices.

C.2.2 DESIGN SERVICES

C.2.2.1 General:

C.2.2.1.1 The A-E shall perform the required services in accordance with the requirements stated herein and as stated in the Task order. Design services may include projects such as bridges, embankments, sediment and erosion control, foundation design, water and wastewater delivery systems, roads, buildings, parking areas, and other facility projects. The A-E must be licensed to practice in the state of Wisconsin at the time of contract award.

C.2.2.1.2 The A-E shall obtain necessary permits, licenses and approvals from all local, State and Federal authorities necessary for the performance of the A-E's services. Should it become necessary in the performance of the work and services for the A-E to secure the right of ingress and egress to perform any of the work on properties not owned or controlled by the Government, the A-E shall secure the consent of the owner prior to effecting entry on such property. In the event the owner requires the payment of any fee for a license to enter upon and/or use such property, the A-E, when so directed by the Government, shall pay such fee and obtain a receipt therefore. The expenditures covering such fees shall constitute a reimbursable item under this Contract, and the A-E, upon presentation of a voucher therefore duly supported by proper receipts attached thereto, shall be reimbursed for the full amount thereof.

C.2.2.1.3 The A-E shall use Government designs, drawings, specifications and standards to meet the requirements of the proposed project. Design standards specific to each task order will be outlined within the task order. Project design products resulting from each task order shall comply with the following, as applicable:

Forest Service Design Standards to Include:

Forest Service Manual (FSM) 7300 – Buildings and Other Structures

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Forest Service Handbook (FSH) 7309.11 – Buildings and Related Facilities Handbook (see http://www.fs.fed.us/im/directives/dughtml/serv_fsm.html) (including sustainability requirements in chapter 70)

Built Environment Image Guide published by the USDA Forest Service (FS-710) (see http://www.fs.fed.us/recreation/programs/)

Technical Codes and Standards to Include:

International Family of Building and Related Codes Published by the International Code Council

(IBC, IMC, IPC, etc.)

The National Fire Protection Association (NFPA) family of codes and standards, including

NFPA 70, the National Electrical Code and NFPA 101, Life Safety Code Combined ADA/ABA Accessibility Guidelines for Buildings and Facilities (ABA requirements govern in the even of conflict between ABA and ADA) State and local construction codes and regulations, as applicable

Other Design Requirements to Include:

Whole Building Design Guide, a web-based collaborative effort among federal agencies, private sector companies, non-profit organizations and educational institutions (see www.wbdg.org) Current version of US Green Building Council, Leadership in Energy and Environmental Design

(LEED) – Silver Level for laboratories (see http://www.usgbc.org/) Energy Star® Building system for new construction and major renovations Section 103 of the Energy Policy Act of 2005 (EPACT) Energy Independence and Security Act of 2007 (EISA 07) USDA Sustainable Building Implementation Plan, available at the following web site:

http://greening.usda.gov/USDA_SBIP_Final_Aug13.pdf

C.2.2.1.4 Preliminary Sketches: Prepare, subject to the approval of the Government, preliminary studies, sketches, and layout plans and reports including estimates of cost of the proposed project and of all structures, utilities, and appurtenances thereto. If more than three resubmissions of such studies, sketches, plans, or reports are required because of changes initiated by the Government, an adjustment in the contract price will be made as provided in the "Change" clause of this contract.

C.2.2.1.5 Design Standards: All work shall be designed in accordance with normal engineering/architectural standards and additional standards or instructions provided by the Government.

C.2.2.1.6 As-built Verification: The A-E shall make on-site investigations, as necessary, to verify existing site conditions, including Government Furnished "As Built" drawings, and correct or supplement data as necessary to reflect existing conditions. The initial on-site investigation to verify available and/or develop "as-built" drawings, shall be described and documented with photographs.

Design data utilized herein shall reflect the current existing condition.

C.2.2.1.7 People With Disabilities: Structures shall be designed to facilitate access by people with disabilities in accordance with the provisions of the combined Americans with Disabilities Act – Architectural Barriers Act Accessibility Guidelines (ADA-ABAAG) for Buildings and Facilities, and other guidance provided by the Government. (ABA dictates in the event of conflict.)

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C.2.2.1.8 Photographs: The A-E shall arrange for photographs of the site and/or structures in connection with the project as necessary to portray the initial conditions affecting the design. One copy of all photos taken shall be furnished the Government as directed by the Task order.

C.2.2.1.9 Photo Print Process for Construction Drawings shall be as specified in the Task order.

C.2.2.1.10 Discrepancies: The A-E shall advise the Government of any discrepancies, ambiguities and lack of clarity noted in Government Furnished drawings and specifications.

C.2.2.1.11 Initiation of Work: The A-E shall not proceed or initiate any successor design level of work prior to receipt of approval of the preceding design level.

C.2.2.1.12 Construction Time and Phasing: The A-E shall provide an estimate of the construction time in calendar days to complete the project. The estimate will be based upon a standard 40-hour week utilizing normal size crews of workers. The evaluation of construction time will consider restrictions such as working hours, security, access, noise level, joint occupancy requirements, etc.

C.2.2.1.13 Interior Design Services: "Building-related" interior design services are considered a standard design requirement and, therefore, will be accomplished as a part of the basic facility design.

Building-related services shall consist of, but not limited to, design and/or selection and color coordination of building surfaces, paint colors, floor coverings, window coverings, built-in furniture, and similar items that are integral to or attached to the structure. The items should be displayed on a color/finished board if required by the submittal schedule.

C.2.2.1.14 Return of Government Items: All Government Furnished materials shall be returned to the Government within 14 calendar days after the date of acceptance of the work to be accomplished under the applicable Task order.

C.2.2.1.15 Omissions & Errors: After submission of the Drawings, Specifications, and cost estimate, the A-E shall make any corrections thereto as may be necessary because of errors or omissions, including the preparation of addenda during the offer period that may be required as a result of such deficiencies.

C.2.2.2 COST ESTIMATES:

C.2.2.2.1 Construction Cost Estimates: Estimates shall be accurate and realistic, reflecting current prices for work and materials, and taking into account probable labor shortages that may occur because of other known proposed projects in the area. The estimates shall be broken down into major items of construction, as approved by the Government. Each major item shall be further broken down into component units of labor and materials with the quantity and cost of each unit shown. Lump sum amounts for major items, which cannot be readily analyzed, will not be accepted. Cost estimates shall present separate costs for each line item, broken down into costs for individual buildings, facilities and components thereof, as directed by the Government. All estimates of construction cost submitted under each Task Order shall reflect the current unit and lump sum prices at the time of submittal. An estimate is required for:

a. Preliminary Design: A preliminary-type estimate is required if this 35% stage of design submittal is required.

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b. Advance Final Design.

c. Final Design: This estimate shall be revised to reflect final design review comments and shall be submitted with the final design and related data.

The government may request that estimates be submitted using R.S. Means Costworks software for projects with a construction price of less than $500,000.

The A-E shall maintain the confidential nature of all cost estimates prepared under each Task order.

C.2.2.3 Specifications:

C.2.2.3.1 General: The A-E shall subscribe to a nationally recognized specification service with a comprehensive set of guide specifications using the CSI MasterFormat™ most recent edition numbers and titles. The specifications shall be updated on a regular basis. The Government may furnish at any time the A-E a portion or all of the specifications required for a project. The A-E shall be responsible for incorporating and editing any Government furnished specifications into the A-E's specification package.

C.2.2.3.2 Outline Specifications: Prepare outline specifications covering all contemplated construction materials and equipment to be incorporated in the project as the result of original designs by the A-E. The outline should list the divisions used and the guide specifications required under each CSI division. Outline specifications shall be provided with the preliminary submittal.

C.2.2.3.3 Advanced Final (95%) Specifications: A complete set of typed specifications together with the marked-up Guide Specifications and other sections developed for the project, including Schedule of Items with appropriate quantities, and an index of the Technical Sections (includes Division I) of the specifications will be submitted with the Advance Final Data. The specifications submitted with the Advance Final Data shall be typed on 8 1/2" x 11" white bond paper. Final project specifications will be corrected for review comments; original specifications (not photographic copies) will be submitted with the Final Data. Preparation of the contract package and special clauses will be by others. To facilitate preparation of the special clauses, the following information is to be furnished with the preliminary data:

a. Phasing (order of work) requirements

b. A list of any Government Furnished Materials to be used by the Contractor. The list must include complete descriptions and quantities of each item and place where materials are or will be available to the Contractor.

c. Materials to be removed and reused: Indicate whether any material removed is to remain the property of the Government, and if so, a list or a statement that the items are listed on the Drawings.

C.2.2.3.4 Specifications: Prepare Specifications in a single volume covering all items of work.

They shall include the Statement of Work, Special Conditions and Technical Provisions and a list of Items and Quantities. The intent is to prepare complete Specifications so that the project construction may be readily advertised for offers and contracted for as a whole or in parts. Items shall be developed so that total construction costs of line items may be determined. Specifications shall be unbound and typed on 8 1/2" x 11" bond paper. Specifications shall be submitted on CD ROM or DVD in Microsoft Word for Windows format, version matching current FPL standards.

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C.2.2.3.5 Contractor's Approval and Test Schedule: A schedule of the Contractor's approvals and testing shall be prepared listing all shop drawings, samples, tests, and color schedules to be submitted in accordance with the Specifications. Each item listed shall be referenced to the paragraph in the specifications, which required the Contractor's action thereon. The schedule shall be submitted in triplicate at the time of submission of final Specifications.

C.2.2.4 Design Analysis: The design analysis will be a bound assembly, in one or more volumes of functional and engineering criteria and design information. The design analysis submitted for review shall include all information, narrative descriptions, catalog cuts, product information, project scope, confirmation notices, computations and all previously made review comments with the A-E's annotations as necessary to support and describe the design developed. They shall be in such detail as to permit complete understanding of the project design. When brand names or equal are used to specify a product the design analysis shall contain catalog cuts and other information in sufficient detail to clearly identify the product and its saline characteristics. When products are specified by standards and not by name, the design analysis shall identify at least two sources of products meeting the listed standards.

Provide computations and sizing calculations for electrical, mechanical (HVAC, plumbing, and steam), sanitary, civil, structural and all other design disciplines. For computerized calculations, submit complete and clear documentation of computer programs, interpretation of input/output, and description of program procedures. The design analysis shall be prepared to present the data in an organized manner for:

a. Review, approval, and record purposes,

b. Use in adapting designs to other sites,

c. Future reevaluation and modification of construction.

d. Review and acceptance of contractor submittal.

C.2.2.4.1 Preparation:

a. Size and Layout. The design analysis shall be legible and clearly expressed.

b. Organization. The design analysis for projects with more than one building or facility will be organized into volumes for each major facility with a title page and complete table of contents for each volume. Each volume shall include the name of the facility, the name of the project if different, the project number, fiscal year, date of publication, and the drawing and specification numbers assigned to the facility. Covers will be a durable material with information to indicate contents therein.

c. Design Calculations. Calculations shall be computed and checked by separate individuals. The names or initials of these individuals will be indicated on the page or insert carrying the calculations.

Presentation will be clear and legible with a tabulation showing all design loads and conditions. The source of loading conditions, formulas, and references will be identified. Assumptions and conclusions will be explained and cross-referencing will be clear.

d. Use of Computer Programs. When computer programs are used, the design analysis should include a complete listing of the input and output data, and calculations necessary for preparation of the input data. Input should be annotated to facilitate a reviewer's verification of data. Computer output should be in a format that identifies results by proper column headings and line identification keyed to a sketch of the structure if necessary. Voluminous output data may be included in a separate volume or, output presentation may be limited to key sections or to typical results when output is repetitive. Results should be verified by a "ball park" by hand analysis. The required level of verification is dependent on

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Approved computer programs will be those commonly used programs judged to be reliable and thoroughly debugged. When non-approved programs are used, the design analysis must include a description of the theories, assumptions and design methods employed, sufficient to verify validity of the program.

e. Other Data. Codes, manuals, special investigations and reports are to be considered and used as applicable.

f. Submission. Except when specifically exempted, the design analysis will accompany all drawings submitted for review, approval, information, or record. Required submittal of drawings, design analysis, cost estimate, and specifications are outlined in the basic contract, Appendix A, for A-E's.

C.2.2.4.2 Format and Content. The basic format for the Concept, Early Preliminary, Advanced Final, and Corrected Final Design analysis is essentially the same, adjusted for the particular level of design and the type of facility. The following pages present the format to be used in the preparation of the Design Analysis for each discipline.

C.2.2.4.3 Design Analysis Table of Contents.

Part I Introduction and Design Background

Part II Civil

Part III Architectural

Part IIIA Interior Design

Part IV Structural

Part V Mechanical

Part VI Electrical

Part VII Environmental

Part VIII Cost Estimates

Part IX Energy Conservation

Part X Fire Safety

Part XI O&M Provisions

Appendix A Pavement Design

Appendix B Foundation Design Analysis

Appendix C Construction Phasing Data

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Appendix D Physically Challenged Checklist

Appendix E Review Comments with Annotations

Appendix F Contract Submittal Schedule

Attachments Drawings, Sketches, Cost estimate

A through Z Supplement, Photographs, etc.

C.2.2.4.4 Review Comments: The Government will furnish review comments on the data submitted at each design level. The A-E will annotate all review comments. If any review comment requires clarification and/or amplification to assure compliance, the A-E shall notify the Government.

EXAMPLE

COMMENT: Thickness of the new pavement is not defined.

A-E ANNOTATION: A/concur Detail 1 added to sequence 3 in quadrant F-5.

C.2.2.5 Drawings:

C.2.2.5.1 General: All Drawings shall be prepared by such methods and quality of workmanship to permit satisfactory clear and legible drawings. Drawings shall be prepared on 11” x 17” (tabloid) and 22" x 34" (ANSI D) paper. The Government may choose to provide a title block for drawings. If not, use the Contractor’s typical company title block. Sheets shall be numbered sequentially. A legend of symbols and abbreviations shall be provided and be in accordance with standard drafting guides.

C.2.2.5.2 Preliminary (35%), advance final (95%), and final (100%) drawings shall be submitted in accordance with the delivery schedule established in each Task order. Multiple sheet drawings shall be labeled in the lower right hand corner as either "preliminary", "advance", or "final." Drawings submitted for review shall be good quality black/blue line drawings made from the original tracings.

C.2.2.5.3 Contract Drawings: All Drawings shall be original tracings on plotter grade bond drafting paper. Drawings shall have all previous corrections and comments incorporated and represent a final product suitable for advertising. Each sheet of the Drawings shall be stamped and signed by a Wisconsin registered architect or Wisconsin registered engineer of the appropriate discipline.

C.2.2.5.4 Drawing Scale: Shall be as prescribed in the Task order or to industry standards as required to depict the necessary information in an uncontested clear concise manner.

C.2.2.5.5 Separation of Drawings: Drawings for each project are to be organized and prepared to provide the site work (layout, grading, paving, drainage, landscaping, etc.) and the utilities (water, sewer, gas, power, communications, etc.) separate from the building or structure Drawings. The electrical design Drawings shall be separated into two plans; one devoted to the lighting system and one devoted to the power, receptacle, telephone, fire alarm, and intercommunications system; similarly, the plumbing and heating/air condition Drawings shall be separated to avoid congestion. Typically separate Drawings shall be made for:

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a. Demolition

b. Site layout

c. Grading and paving

d. Utilities

e. Architectural, HVAC, plumbing, power, lighting, fire, reflective ceiling, equipment, foundation and framing plans.

f. Landscaping

C.2.2.5.6 Site Plans:

a. General. Prepare and submit site plans showing the location of each proposed building and/or facility, critical grades, contours, drainage and relation of buildings and/or facilities to existing buildings, facilities, street systems, above and underground utilities, entrances and finished grades. Present grades shall be indicated. Cultural features shall be indicated. At locations where survey control (coordinate systems or base lines) have been established, buildings and facilities shall be tied-in to such control as directed by the Government. Logs of subsurface explorations shall be shown.

b. Preliminary Submission. At the earliest practical date, and in no case later than the limiting dates established in Task orders, the A-E shall submit for preliminary approval, five prints of the site plans developed to the extent necessary to show the siting of each building and/or facility involved in relation with adjacent buildings, facilities and street systems.

C.2.2.5.7 Computer-aided Design and Drafting:

The A-E shall submit electronic files of drawings in their native format on CD ROM or DVD. Prepare drawings according to US National CAD Standards (latest version) using AutoCAD by Autodesk, using the most current version, but compatible with the version being used by FPL at the time. No other CAD software will be allowed. The A-E shall be responsible for insuring electronic drawings are completely readable and usable by the CAD system being used by FPL. The Government will not be involved in any translation process. All drawings, paper and electronic versions, become the sole property of the Government for its use at it sees fit in maintaining and operating the facilities, including but not limited to reproduction and modification of the drawings for future alteration, expansion, etc.

C.2.2.6 Design Phases.

C.2.2.6.1 Preliminary Designs: General.

a. Prepare preliminary designs based upon the project criteria and instructions. Preliminary designs are required for all features of the project, including the siting of facilities.

b. For facilities involving site adaptation of available plans, preliminary designs are not required for any construction feature that will be incorporated in the project without change from the design shown on the basic plans. Hence, if the plans can be site adapted without changes in the superstructure, 19 | P a g e preliminary designs are not required for the superstructure. If project criteria require modifications to the superstructure, preliminary designs are required for the modifications only.

c. The preliminary design (35% complete) data shall consist of:

-Preliminary Drawings (include electronic drawing on floppy disk)

-Table of Contents of the Specifications

-List of Guide Specifications to be utilized

-Design Analysis

-Preliminary Estimate of Construction Cost

-Construction Phasing Data

-Color Boards (if required)

d. Coordination with Outline Specifications. Preliminary drawings shall be coordinated with the outline Specifications to clearly indicate type and sizes of materials, utilities, etc., and specifically to list separately all Contractor furnished equipment and all Government Furnished equipment to be installed by the Contractor.

C.2.2.6.2 Preliminary Designs for Buildings and Structures. (See subparagraph II6c(2)(c) for applicability to site adaptation projects). Preliminary designs shall be two line drawings showing floor plans, elevations and locations of principal items of installed equipment in accordance with the following:

a. All required controlling dimensions shall be clearly indicated.

b. Floor plans with dimensions and functional arrangement of all areas; including corridors, exits, stairs and utility spaces property related to exterior access, roads, parking and service areas, etc. Individual treatment shall be given items involving special design and/or deviations from accepted standards and of complex design. Gross floor areas shall be shown for each floor and for the entire building. Floor and roof framing and loadings shall be indicated. Built-in, installed and specialized portable equipment shall be indicated to scale. Pertinent information regarding fire prevention and safety requirements shall be shown. Design live and wind loads shall be shown.

c. Elevations shall include story heights, fenestration, and adaptation to finished grades at the site.

d. Sections of structures, including framing, partitions, suspended ceilings (if any), ducts, etc., shall be shown.

e. Typical wall sections shall include material and thicknesses, methods of attachment, and type of windows, with relation thereof to supporting structural columns or walls.

f. For heating, air conditioning, mechanical ventilation and plumbing, and special mechanical features such as elevators, hoists, kitchen equipment, etc., indicate the location, capacity and space requirements

20 | P a g e of all major items of mechanical equipment. Single line indication and riser diagrams of ducts, pipes and equipment and their approximate location shall also be shown. Indication shall be made as to whether piping and duct work is exposed or concealed. Functional areas where pipes are exposed shall be delineated. Approximate operating range or capacity for heating, ventilation, air conditioning and refrigeration equipment shall be clearly stated.

g. For electrical systems, indicate typical lighting arrangements, types of fixtures proposed, general light intensities, special electrical requirements of the Using Services, including communications and electronic facilities where applicable, light and power service entrance and distribution arrangement.

Conduits, including those to be wired by others, shall be delineated. Riser diagrams, showing service equipment, feeders, and panels, other than branch circuits shall be shown. Cable sizes, current demand factors and the switch and panel board descriptions are not required. Location, capacity and space requirements of all major items of equipment shall be shown including interior substations service equipment and panels. Power, communication and electronic features will be indicated in sufficient detail to identify requirements clearly and to indicate the means of satisfying the requirements.

h. Separate lists of all contractor furnished equipment, all Government furnished equipment to be installed by the Contractor, and equipment furnished and installed by the Government.

C.2.2.6.3 Preliminary Designs for Utilities, Site Improvements and Similar Construction.

Preliminary designs shall be drawings showing the layouts and preliminary design of all facilities and appurtenances and the location of all facilities served. General layouts for this type of construction shall be shown on site plans described in subparagraph II6c(1). Detail preliminary designs shall be prepared, as separate drawings if necessary, showing the following:

a. All required controlling dimensions, clearly indicated.

b. Layouts sufficiently detailed to show the system and design proposed. Details shall include necessary plans, elevations and sections of special features. Capacities or sizes, subject to later revision, of major features and items of equipment shall be indicated. Types of materials shall be indicated.

c. Grading and typical sections of all project areas.

d. Profiles of pipelines.

e. Drainage features.

C.2.2.6.4 Preliminary Designs for Roads, Walks, Open Storage, Parking, Trails, and Similar Construction. Preliminary designs shall be drawings showing the layouts and preliminary design of all facilities and appurtenances and the location of all facilities to remain or be removed. General layouts for this type of construction shall be shown on site plans described in subparagraph II6c(1). Detail preliminary designs shall be prepared, as separate drawings.

C.2.2.6.5 Advance Final Design (95%):

a. General: The advanced final design shall represent a product that is nearly completed with only the omission of a few minor details/items. All previous review comments shall have been incorporated into the design.

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b. The advance final design shall consist of -95% drawings (including electronic drawing on compact disk (CD), marked up guide specification w/table of contents, design analysis, updated cost estimates, updated construction schedule& phasing data, updated construction cost estimate, schedule (include with specification), updated color boards (if required), and list of all submittal (include in design analysis)

C.2.2.6.6 Final Design (100%)

a. General: Accomplish the final detail design of the project complete with all component parts and appurtenances. The final designs shall be based upon the project criteria and where furnished or required, upon approved preliminary and advance final designs.

b. For structures involving site adaptation of plans, the final design shall be for all modifications, additions and appurtenances required to adapt the design of structures as shown on the plans to local site conditions.

c. The Final Design shall consist of complete drawings (all previous review comments incorporated, complete specifications (all editing completed) complete design analysis, updated cost estimate, and any other documents required for the advanced final review which were revised.

C.2.2.7 General Technical Definitions and Instructions.

C.2.2.7.1 Utilities

C.2.2.7.1.1 Definition. The term "utilities" shall be construed to mean all interior and exterior utilities, such as water, gas, sewer, drainage, steam, high temperature hot water, electricity, telephone, and other similar systems.

C.2.2.7.1.2 Work Under This Contract. Work shall include the design of all interior and exterior utilities required to support the project, the design of any required protection of any existing utilities that will be affected by construction of other work designed under this contract and of any required relocation or modification of any Government owned existing utilities that will be affected.

a. The development of any task order project could include possible enlargement, and/or utility connections and site facilities owned and operated by organizations outside of the Government. The A- E shall review the conditions of all utilities and site facilities as they exist and determine their adequacy with regard to the new requirements imposed by the scope of the task order. If the A-E should determine during the development of any task order project that any on-site or off site utilities and/or facilities owned and operated by agencies or organizations other than FPL may require adjustment to facilitate service for this project, it shall include such recommendations with its submission. Such description should include load requirements, service characteristics, cost analysis, and schematic drawings, if required, to show the proposed points of connection. The A-E is not authorized, however, to make any commitments on behalf of the Government to such outstanding organizations.

b. The A-E will investigate various design alternatives for each utility service. The firm will also prepare appropriate technical data and meet with, or otherwise coordinate with, the government agency or private utility firm responsible for each utility service. The A-E will submit appropriate recommendations and technical design data to the Contracting Officer subsequent to this development and evaluation phase. The FPL will then contract the Government agency or private utility to negotiate

22 | P a g e the terms of a “Utility Agreement” to construct necessary utility facilities, obtain permits, or to make arrangements for others to obtain permits.

c. Prior to the first Design Development Review, the A-E shall prepare a “Permitting Report”. This report shall include permitting requirements for all utilities or approvals from state, county or city necessary to construct and operate the facilities for the project. Sample permits and the names, addresses and phone numbers of the appropriate authorities shall be provided in this report.