Attchmnt 1 - Packaging and Marking Instructions.doc

Attachment One - Packaging and Marking Instructions

I. MARKINGS OF UNIT AND INTERMEDIATE PACKAGES

Each unit of material procured for shipment to and storage at the APHIS/VS

Logistics Support Center in Kansas City, Missouri shall be individually packaged and marked. Unit packages of the same VS stock number may then be packaged together for the ease of shipment into intermediate shipping containers.

Each unit package and each intermediate package shall be marked on the top side of box With the following information:

1. Complete VS stock number

2. Item description

3. Sequence number of tags (if applicable)

4. Quantity in the package and unit of issue

5. Contract number

6. Delivery or purchase order number

7. Shelf life expiration date

8. Hazardous material identification

II. MARKINGS OF EXTERIOR CONTAINERS

The exterior package shall be marked with the same information as the above Items 1 through 8, plus the contractor’s name and address, and the gross weight and cube of the exterior container.

All markings shall be legible and are to be located such that the markings may easily be read from a distance of five (5) feet when stored on shelves or stacked in the warehouse. All markings shall be located so as not to be destroyed when the pack is opened for inspection. Markings shall be placed so as not to be obscured by strapping or closure tape.

Boxes and crates under ten (10) cubic feet, exterior markings shall be applied to the upper left two-thirds of the side of the container having the largest marking surface area. The address label for shipment shall be applied on the same side of the container. If the container is too small to accommodate the address label on the identification marking side, it shall be applied on the opposite side of the container If a shipment is palletized, the pallet size must be standard, and the maximum height shall not exceed 52” from the floor to the top of the stacked cartons. Pallets shall be shrink- wrapped and secure. Shipment shall be palletized in numerical order. Markings should be standardized as to letter type and size. If shipping tags, pallets shall be shrink-wrapped, and double strapped with metal or nylon straps. Tags that are produced in alpha and numerical sequence shall be arranged on the pallet in descending order. (ex: A is top layer, B,C,D, E, with F the bottom layer of the pallet) Sixty (60) thousand tags per pallet maximum. Must be able to read the label of each box to verify tag sequence. Do not double stack pallets.

III. PACKING SLIP DOCUMENTATION

Each exterior container shall be individually marked and include a packing slip on the outside,which identifies the item packaged. Each packing slip must be clearly legible and include the following information.

1. VS stock number

2. Item description

3. Sequence number of tags (if applicable)

4. Quantity of the units of issue in the intermediate package

5. Contract number

6. Delivery or Purchase order number

7. Shelf life expiration date

8. Hazardous material identification

9. Package number and total number of packages (ex: 1of 5)

Packing slip shall be securely attached to the end or side of the container, and sealed in a waterproof container. They shall be secured to the exterior of the palletized load or containers in the most protected location.

IV. MARKING ALL TYPES OF CONTRACT

All shipments to:

APHIS/VS Logistics Support Center

1541 East Bannister Rd, Bldg 41

Kansas City, MO 64131

V. TRANSSHIPMENTS

All boxes shall be constructed to withstand shipment to the VS Logistics Support Center, then shipments from the Logistics Support Center to the end users. Containers shall meet Federal Express and United Parcel Service shipping requirements. Boxes shall be sealed in two directions (length/girth) with some type of reinforced tape and/or staples.