Amendment 1_AG5A12S110001 Franklin Co WRP Tree Planting Site 2.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICAITON NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicble)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICIATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a)By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPIRATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

Amendment 1, AG-5A12-S-11-0001 Franklin County WRP Tree Planting, Site 2 Page 2 of 4

ADDITIONS TO THE SOLICITATION – The following clause was inadvertently left out of the initial solicitation:

Performance Requirements Summary: The Performance Requirements Summary (PRS) table shall be used by the Contracting Officer in making payment deductions for unsatisfactory performance or nonperformance of contract requirements.

a. Contract Requirement: Site Preparation (mowing)

i. Primary method of surveillance shall be visual observations of up to 100% of the tree planting acreage by the Government inspector.

b. Contract Requirement: Tree Planting

i. Primary method of surveillance for material acceptance shall be Random Sampling by the Government inspector of up to 5% of each species listed in Construction Specification

612. A secondary method available to the Contracting Officer shall be a visit to the nursery which is delivering plant materials for the contract, as stated in Construction Specification 612.

ii. Primary method of surveillance for planting acceptance shall be Random Sampling of up to 1/20 acre for each 10 acres as described in Construction Specification 612, Part 4(b).

Sampling procedures are described in the specification noted above.

PERFORMANCE REQIREMENTS SUMMARY (PRS) TABLE

Performance Objective Specification Performance Threshold Site Preparation (Mowing) 612 95% of tree planting acreage must be mowed to a height of 8” or less as per Construction Specification 612.

Tree Planting (plant inspection) 612 80% of inspected bare root stock delivered to the site shall be within specification for height of 18 inches or greater, and none (0%) of the inspected bare root stock may be less than 12 inches.

80% of inspected bare root stock delivered to the site shall meet all other specifications set forth in Construction Specification 612 for quality, caliper, health, storage, and root system.

Tree Planting (planting acceptance) 612 80% of planted trees that are inspected meet contract requirements set forth in Construction Specification 612.

Franklin County WRP Tree Planting, Site 2 Page 3 of 4

A Pre-Proposal Conference was held in Benton, Illinois on January 10, 2011. The following information was reviewed with potential bidders:

1. Page 1, Solicitation/Contract/Order for Commercial Items:

• Complete items 17a, 20, 30a, b, c

• All solicitation documents will be posted at FedBizOpps; bidder responsibility to monitor site for any changes and acknowledgement any amendments.

• Facsimile offers are not authorized and won’t be accepted

• There is no public opening; submit offer to CO at address identified at Item 9

• Offer Guarantee required- 20% of total bid amount (payable to USDA, NRCS) must accompany offer. (see Page 8, FAR 52.228-1 Bid Guarantee). Acceptable forms include:

o Bid Bond must be executed on Standard Form 24, Bid Bond; or o Irrevocable Letter of Credit (ILC) issued by FDIC financial institution and follows the format of 52.228-14

• To be considered for award contractor must be registered in CCR (see page 7)

2. Page 2, Schedule of Supplies/Services.

• To be considered for award, complete all SubClin for each item even if it is $0.00

3. Page 10, AGAR 452.211-74 Period of Performance. Must begin Work within 5 days and complete within 58 days of Notice to Proceed (NTP).

4. Complete registration in Dun & Bradstreet (www.dnb.com) and Central Contractor Registration CCR (www.ccr.gov) and annual online representation (ORCA) (http://orca.bpn.gov) prior to submission of a bid. Unable to complete ORCA until registration in CCR is completed, which generally takes a minimum of 48 hours to process. Bidder encouraged to complete these items immediately.

5. Page 11, FAR 52.211-11 Liquidated Damages- are $200 per calendar day of delay that has not been authorized by the CO.

QUESTIONS AND ANSWERS:

Q: The seedling height of 18 inches – that’s different from previous contracts, right?

A: We have used contracts in the past with 18 inch and 12 inch seedling height – most recent contract for this WRP last year used 12 inch, but it is an 18 inch requirement for this contract.

Q: Are there any bonuses for finishing early like in previous contracts?

A: No, there are no incentive bonuses in this contract for early completion.

http://www.dnb.com/� http://www.ccr.gov/� http://orca.bpn.gov/�

Franklin County WRP Tree Planting, Site 2 Page 4 of 4

Q: What are the references regarding multiple awards referring to?

A: Only one award will be made. Any references to the possibility of multiple contract awards are a typographical error.

Q: What if there is some sort of quarantine, etc. of planting stock? Is the contractor still liable for the trees? (Example: emerald ash borer) A: Trees are to be from a certified nursery and meet the standard in the construction specification for plant materials (ANSI Z60.1 – 2004). See 612-1 of the construction specifications. We cannot certify and pay for trees until they are installed to contract requirements. After final completion, the government accepts the work and is liable for any survival of the trees, not the contractor. Plant materials must meet the specification to be accepted.

Q: How will you deal with the issue of the river coming out of bank and flooding the site?

A: This will be handled as a weather-related delay based on extreme circumstances.

Weather days are already factored into the performance time of the contract, but as the end of the performance period nears, if the contractor can document extreme conditions such as out-of-bank flow events that prevented them from completing the work, then this would be an excusable delay and the government would decide a course of action.

Q: Are there any GPS coordinates available?

A: Yes, or you could use our boundary stakes out there.

Q: Are there easement access issues from Duck Club Road?

A: No

Site Showing Attendees:

NAME Contractor Town e-mail

Harrison Wells Ripley County Farms Doniphan, MO ripleycountyfarms@windstrweam.net

Dave Manginel Conservation Tech Tamms, IL dmaginel@att.net

Matthew O’Neill EC3 Environmental Madison, WI moneill@ec3grp.com

Consulting Group

Gabe Blevins Truman Creek Tree Sullivan, IN tctrees@wirelessilliana.com

Farms, Inc

Ken Hoene Timber Services, Inc. Shelbyville, IL timberservices@yahoo.com

Roger Smith Smith Tree Farm Benton, IL smithtreeservice1@hotmail.com

Randy Fechter GPM Inc. West Alton, MO gpm100@hotmail.com mailto:dmaginel@att.net� mailto:timberservices@yahoo.com� mailto:smithtreeservice1@hotmail.com�

USDA, NRCS

2118 West Park Court Champaign, IL 61821

Offeror must acknowledge this amendment by returning an executed copy with their offer.