Return Bid Pack.pdf

TO ALL PROSPECTIVE BIDDERS

The U.S. Department of Agriculture, Agricultural Research Service, Midwest Area anticipates award of a Firm-Fixed-Price Contract, as set forth in this sealed-bid solicitation

It is highly recommended and strongly encouraged that all prospective bidders visit the project site, inspect and observe the site conditions, and review the project scope and requirements at the site prior to submission of a bid. A pre-bid conference and site inspection will be conducted for prospective bidders to provide information concerning the Government’s requirements and to answer any questions regarding this solicitation. The site visit is scheduled for August 18, 2008 at 10:00 AM and will be held at USDA, ARS, MWA, DFRCF, S8822 State Hwy 78, Prairie du Sac, WI 53578. All questions on this project must be in writing and should be emailed or faxed to the Contracting Officer (Georgetta.Stonewall@ars.usda.gov or 309-681-6683) by COB the day after the site visit. Questions/Answers will be posted to www.fbo.gov. All terms and conditions of the solicitation shall remain unchanged, unless formally changed by a written amendment to the solicitation and posted to www.fbo.gov.

The following instructions will assist you in submitting a responsive bid:

In order to be considered responsive, a bidder must complete and return 1 original & 1 copy of the following:

1. SECTION A - THE SCHEDULE (SF-1442) INCLUDING ACKNOWLEDGMENT OF

AMENDMENT(S) AND SIGNATURE - Must include Duns # in box 14 along with your name and address

2. SECTION B.1 - SCHEDULE OF ITEMS - Bid on all items set forth in Bid Schedule, including Base Bid and all Optional Bid Items (if any).

3. Attachment II - BID BOND (in accordance with Section I.4, Notice of Required Bid Guarantee)

4. References - Reference five customers for which you have completed jobs within the past year. Provide a contact person, telephone number, and address with zip code for each customer. If possible, also include the contact person's email address.

NOTE: Contractors are required to register or update their registration at the Central Contractor Registration website at www.ccr.gov in order to receive a contract award under this solicitation, and register or update their registration at the Online Representation and Certification Application website at http://orca.bpn.gov.

Bids must be returned in a sealed envelope with the following information on the outside of the envelope: Either provide the solicitation number, bid opening date, and bid opening time on the outside of sealed envelope or use form OF-17 IMPORTANT NOTICE TO BIDDER/OFFEROR.

Bids must be received no later than 2:00 PM on September 4, 2008 as set forth in Item 13 of Part I - THE SCHEDULE (SF-1442).

FACSIMILE OR EMAILED BIDS WILL NOT BE ACCEPTED.

SECTION B- SUPPLIES AND SERVICES AND PRICE/COST

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO. 2. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

3. DATE ISSUED PAGE OF PAGES

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

7. ISSUED BY CODE 8. ADDRESS OFFER TO

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)A. NAME9. FOR INFORMATION

�CALL:

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date):

11. The Contractor shall begin performance within calendar days and complete it within calendar days after receiving award, .)notice to proceed. This performance period is mandatory, negotiable. (See

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS? 12B. CALENDAR DAYS (If "YES," indicate within how many calendar days after award in Item 12B.)

YES NO

A. Sealed offers in original and copies to perform the work required are due at the place specified in Item 8 by (hour) local time (date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

13. ADDITIONAL SOLICITATION REQUIREMENTS:

B. An offer guarantee is, is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

This form was electronically produced by USDA/ARS/OCIO/ADB. STANDARD FORM 1442 (REV. 4-85) Prescribed by GSA FAR (48 CFR) 53.236-1 (d)

AG-5114-S-08-AA10 08/04/2008 1 2

USDA, ARS, MWA, Contracting Office 1815 N. University Street Peoria, IL 61604

Same Address as Block 7

Georgetta Stonewall (309) 681-6624

Replace Emergency Generators, USDA, ARS, MWA, Dairy Forage Research Center Farm, Prairie du Sac, WI

Price Range: Between $100,000 and $150,000

SET-ASIDE: This acquisition will be procured as a full and open competition under the Small Business Competitiveness Demonstration Program. All responsible businesses may submit an offer which shall be considered by the Agency.

Bonds: A bid bond is required.

14 180 Section F, FAR 52.211-10

1 2:00 PM

09/04/2008

OFFER (Must be fully completed by offeror)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within calendar days after the date offers are due. (Insert any number equal to or greater than the minimum re-quirement stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS �

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

20B. SIGNATURE 20C. OFFER DATE

AWARD (To be completed by Government)

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

21. ITEMS ACCEPTED:

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO24. SUBMIT INVOICES TO ADDRESS SHOWN IN � (4 copies unless otherwise specified) 10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

ITEM

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer this solicitation is hereby accepted as to the items listed. This award c summates the contract, which consists of (a) the Government solicitation your offer, and (b) this contract award. No further contractual documen necessary.

on-and t is on

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN

(Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

30B. SIGNATURE 30C. DATE 31B. UNITED STATES OF AMERICA

BY

31C. AWARD

DATE

STANDARD FORM 1442 BACK (REV. 4-85)

DUNS #

USDA-ARS-MWA

Contracting Office 1815 N. University Street Peoria, IL 61604

SECTION B- SUPPLIES AND SERVICES AND PRICE/COST

B.1 BID SCHEDULE

In order to be considered responsive, a bidder must bid on all items in the quantities stated in the schedule.

Project Title: Replace Emergency Generators Location: USDA, ARS, MWA, Dairy Forage Research Farm, Prairie du Sac, WI

BASE BID ITEM

Furnish all labor, materials, tools, equipment, transportation, supervision and other necessary work for replacement of emergency generators. The work includes but is not limited to: the removal and replacement of existing generator with a new emergency generator and associated emergency electrical distribution system modifications. All work shall be completed in accordance with attached Drawings and Specifications.

LUMP SUM BID FOR BASE BID ITEM ONLY $__________________

OPTION ITEM 1

The work includes but is not limited to: furnishing all labor, supervision, materials, tools, equipment, transportation, and other necessary work to provide the removal and replacement of manual transfer switch serving the milking parlor space (MTS-2) with new automatic transfer switch and interlocks with new generator system to provide automatic starting. All work shall be completed in accordance with attached Drawings and Specifications.

LUMP SUM FOR BID OPTION #1 ONLY $_______________________

OPTION ITEM 2

The work includes but is not limited to: furnishing all labor, supervision, materials, tools, equipment, transportation, and other necessary work to provide the removal and replacement of manual transfer switch serving the well pump (MTS-3) with new automatic transfer switch and interlocks with new generator system to provide automatic starting. All work shall be completed in accordance with attached Drawings and Specifications.

LUMP SUM FOR BID OPTION #2 ONLY $_______________________

TOTAL FOR BASE BID, OPTIONS 1 and 2 $______________________

The base period of performance shall be 180 days from date of issuance of the Notice to Proceed. Bid Option #1 period of performance shall be 180 days if exercised at time of award. If Bid Option #1 is exercised at a date later than award, period of performance shall be extended 60 days. Period of performance for Bid Option #2 shall be 180 days if exercised at time of award. If Bid Option #2 is exercised at a date later than award, Period of Performance shall be extended 60 days.

The period for exercise of options at the proposed prices shall extend 60 calendar days from the date of award. Options may be exercised in any combination, order, or grouping deemed in the judgment of the Contracting Officer to offer the best value to the Government.

All work shall be in strict accordance with the attached Drawings and Specifications.

K.1 TAXPAYERS' IDENTIFICATION (FAR 52.204-3) (OCT 1998)

(a) Definitions.

"Common parent," as used in this provision, means that corporate entity that owns or controls an affiliated group of corporations that files its Federal income tax returns on a consolidated basis, and of which the offeror is a member.

“Taxpayer Identification Number (TIN),” as used in this provision, means the number required by the Internal Revenue Service (IRS) to be used by the offeror in reporting income tax and other returns. The TIN may be either a Social Security Number or an Employer Identification Number.

(b) All offerors are required to submit the information required in paragraphs (d) through

(f) of this provision to comply with debt collection requirements of 31 U.S.C. 7701(c) and 3325(d), reporting requirements of 26 U.S.C. 6041, 6041A, and 6050M, and implementing regulations issued by the IRS. If the resulting contract is subject to the payment reporting requirements described in Federal Acquisition Regulation (FAR) 4.904, the failure or refusal by the offeror to furnish the information may result in a 31 percent reduction of payments otherwise due under the contract.

(c) The TIN may be used by the Government to collect and report on any delinquent amounts arising out of the offeror’s relationship with the Government (31 U.S.C. 7701(c)(3)).

If the resulting contract is subject to the payment reporting requirements described in FAR 4.904, the TIN provided hereunder may be matched with IRS records to verify the accuracy of the offeror’s TIN.

(d) Taxpayer Identification Number (TIN).

[ ] TIN:

[ ] TIN as been applied for.

[ ] TIN is not required because:

[ ] Offeror is a nonresident alien, foreign corporation or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the United States and does not have an office or place of business or a fiscal paying agent in the United States;

[ ] Offeror is an agency or instrumentality of a foreign government;

[ ] Offeror is an agency or instrumentality of the Federal Government.

(e) Type of organization.

[ ] Sole proprietorship;

[ ] Partnership;

[ ] Corporate entity (not tax-exempt);

[ ] Corporate entity (tax-exempt);

[ ] Government entity (Federal, State, or local);

[ ] Foreign government;

[ ] International organization per 26 CFR 1.6049-4;

[ ] Other .

(f) Common parent.

[ ] Offeror is not owned or controlled by a common parent as defined in paragraph

(a) of this provision.

[ ] Name and TIN of common parent:

Name

TIN

K.2 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (FAR 52.204-8) (JAN 2006)

(a) (1) The North American Industry Classification System (NAICS) code for this acquisition is 238210.

(2) The small business size standard is 13 Million.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b) (1) If the clause at 52.204-7, Central Contractor Registration, is included in this solicitation, paragraph (c) of this provision applies.

(2) If the clause at 52.204-7 is not included in this solicitation, and the offeror is currently registered in CCR, and has completed the ORCA electronically, the offeror may choose to use paragraph (c) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The offeror shall indicate which option applies by checking one of the following boxes:

[ ] (i) Paragraph (c) applies.

[ ] (ii) Paragraph (c) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c) The offeror has completed the annual representations and certifications electronically via the Online Representations and Certifications Application (ORCA) website at http://orca.bpn.gov. After reviewing the ORCA database information, the offeror verifies by submission of the offer that the representations and certifications currently posted electronically have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

FAR Clause # Title Date Change

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on ORCA.

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INSTRUCTIONS

1. This form is authorized for use when a bid guaranty is required. Any deviation from this form will require the written approval of the Administrator of General Services.

2. Insert the full legal name and business address of the Principal in the space designated "Principal" on the face of the form. An authorized person shall sign the bond. Any person signing in a representative capacity (e.g., an attorney-in-fact) must furnish evidence of authority if that representative is not a member of the firm, partnership, or joint venture, or an officer of the corporation involved.

3. The bond may express penal sum as a percentage of the bid price. In these cases, the bond may state a maximum dollar limitation (e.g., 67$1'$5'�)250�����5(9���������%$&.

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(e.g., 20% of the bid price but the amount not to exceed dollars).

4. (a) Corporations executing the bond as sureties must appear on the Department of the Treasury's list of approved sureties and must act within the limitation listed therein. where more than one corporate surety is involved, their names and addresses shall appear in the spaces (Surety A, Surety B, etc.) headed "CORPORATE SURETY(IES)." In the space designed "SURETY(IES)" on the face of the form, insert only the letter identification of the sureties.

(b) Where individual sureties are involved, a completed Affidavit of Individual surety (Standard Form 28), for each individual surety, shall accompany the bond. The Government may require the surety to furnish additional substantiating information concerning its financial capability.

5. Corporations executing the bond shall affix their corporate seals. Individuals shall execute the bond opposite the word "Corporate Seal";

and shall affix an adhesive seal if executed in Maine, New Hampshire, or any other jurisdiction requiring adhesive seals.

6. Type the name and title of each person signing this bond in the space provided.

7. In its application to negotiated contracts, the terms "bid" and "bidder" shall include "proposal" and "offeror."

References: (Provide at least four for whom you have done similar work.)

Name of Company ________________________________________

Contact Person ___________________________________________

Address: ________________________________________________

City/State/Zip: ___________________________________________

Tel: ____________________________________________________

Email: __________________________________________________

Fax: ____________________________________________________

Address: ________________________________________________

City/State/Zip: ___________________________________________

Tel: ____________________________________________________

Address: ________________________________________________

City/State/Zip: ___________________________________________

Tel: ____________________________________________________

Address: ________________________________________________

City/State/Zip: ___________________________________________

Tel: ____________________________________________________

Address: ________________________________________________

City/State/Zip: ___________________________________________

Tel: ____________________________________________________

Address: ________________________________________________

City/State/Zip: ___________________________________________

Tel: ____________________________________________________

Bids must be returned in a sealed envelope with the above form OF- 17 IMPORTANT NOTICE TO BIDDER/OFFEROR, affixed to the outside of the sealed envelope in accordance with instructions provided on the form.