PWS.pdf

OUACHITA NATIONAL FOREST

ACQUISITION ZONE WEST (AZW)

Order Number: AG-447U-S-15-0055

Air Quality Monitoring

PERFORMANCE WORK STATEMENT

(PWS)

DATE: (September25, 2015)

Ouachita National Forest

AZW Purchasing Agent, Ouachita NF

Name: Latricia Robbins

100 Reserve Street

Post Office Box 1270:

Hot Springs, Arkansas 71902

Phone: (501) 321-5209

Fax: (501) 321-5363

Email: lrobbins@fs.fed.us

Ouachita Technical Representative

Contact Name: Judy Logan

Agency Name: Ouachita National Forest

100 Reserve Street

Hot Springs AR 71901

Phone: (501) 321-5341

Email: jlogan@fs.fed.us

Overview: This is a performance based, indefinite delivery and indefinite quantity purchase order.

General Requirements: The Government provides the monitoring equipment and filters. The Contractor shall provide all personnel, supervision, transportation and incidentals necessary to perform the work

Contract Type: The resultant will be firm-fix.

Place of Performance: Polk County on the Mena/Oden Ranger District, Ouachita National Forest.

Period of Performance: Base Year with three option years.

SPECIFICATIONS:

There is one air quality monitoring site located on National Forest land in Polk County, Arkansas

1. Contractor will review the IMPROVE sampler manual prior to attending a one hour training session at the site on the first day of the contract.

2. Once a year, meet with UC Davis personnel during the annual site maintenance trip. The site maintenance visit will generally occur in the spring or summer. UC Davis personnel will contact the site operators two or three weeks prior to visit.

3. Maintain the site of the equipment in an orderly fashion;

perform light maintenance to the structure housing the equipment, keep brush and other vegetation to a level that does not impede access to the building site or the performance of the monitoring equipment. Coordinate major maintenance items with the FS contact.

4. Receive and inventory the blue transport boxes (containing filter cassettes) that are mailed to and from the sampling site and the filter-handling laboratory at UC Davis. The boxes are labeled by site and sample week date with prepaid mailing labels.

5. Mail the used filter cassettes back to UC Davis in their Blue transport box after they have been exposed in the sampler for the week indicated.

6. Perform weekly sample changes. This requires 15 – 30 minutes at the site every Tuesday. The changing can be performed at any time during the 2-hour day. This time includes troubleshooting and documentation duties, but does not include travel time to the site. Telephone assistance will be provided by UC Davis laboratory whenever there are problems.

7. Once a year, perform a four- point flow rate audit of each filter module. This takes 30 – 60 minutes. Instructions and equipment will be provided by mail.

Privacy Act: Work on this project may require that personnel have access to Privacy Information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

Employees and Vehicles: Contractor personnel shall wear protective clothing while working on the National Forest lands including orange safety vest or similar clothing during hunting seasons. While on National Forest lands Contractor vehicles shall be clearly marked with distinctive signs or plaques identifying the name of the company.

Contract Administration Data: This Request for Proposals and a resultant award will provide this agency an Indefinite Delivery, Indefinite Quantity

(IDIQ) Technical Based Service Award.

ORDER AWARD PROCESS: Project included with this solicitation will result in one award.

Authorized Ordering Officials: Only the Contracting Officer of the Ouachita

National Forest is authorized to place an order under this solicitation.

Task order competition: Contractors shall submit a proposal with pricing and statement of availability to perform the ordered work to the CO in response to the order. The Contractor’s price breakdown shall address all items listed in the task order, or be presented as a lump sum price if that is requested. Firm fixed price task orders will be awarded under this contract.

The CO will issue an order to the Contractor whose proposal represents the best value to the Government. The low priced order may not always represent the best value.

Proposal preparation costs are at the expense of the offeror and will not be reimbursed.

Indefinite Quantity - 52.216-22: This is an indefinite-quantity for the supplies or services specified and effective for the period stated, in the

Schedule.

Pre-work Meeting and Notice to Proceed: After the award of the order, and prior to commencing work, the Contractor shall be required to attend a pre-work meeting with the Contracting Officer's Representative (COR).

During the pre-work meeting, numerous subjects will be discussed including, but not limited to…

a. Review of the undertaking and project objectives;

b. Review of project and maps to become familiar with the location of the project;

c. Inventory strategy and methods, presentation of data, levels of analysis and evaluation, and deliverables;

d. Performance time defined in the task order;

e. Establish a start work date on the contract, and issue the Notice to

Proceed. No work shall be done on the contract prior to the issuance of the Notice to Proceed.

Performance Standards: Inspection and testing will conform to

Government approved Contractor Quality Control Plan.

Documentation will be clear and concise and will contain all data required by the Government on all tasks and subtasks.

Quality Assurance Plan: The QASP is intended to accomplish the following:

A: Define the roles and responsibilities of participating government officials and the contractor;

Identify the types of work to be performed and the inspections to be performed to validate adequacy;

Describe the evaluation methods that will be employed by the government in assessing the contractor’s inspection program and performance to the quality/performance standards required for each task

Describe the process of performance documentation

B. METHODS OF SURVEILLANCE

The government, through it’s COR, will periodically have site visits to ensure the area is maintained.

Quality Control Plan: The Contractor shall establish and maintain a complete Quality Control Plan to ensure the requirements of the contract are provided as specified. One copy of the Contractor’s Quality control Plan shall be provided to the Contracting Officer and COR at the pre-performance or pre-work conference. An updated copy of the QCP shall be provided the Contracting Officer as changes occur.

The Government will award one order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers :

Past Performance

Relevant Experience and Key Personnel

Technical Approach (Methods)

Price:

A price evaluation will be performed to determine the reasonableness of the proposed price. Reasonableness will be determined considering other competitive prices received and comparison to the independent

Government estimate (IGE). The Government will look at whether a proposed price is too high and may also consider whether a proposed price is too low, since this might indicate a lack of technical understanding on the offeror's part or a performance risk associated with the proposal that the agency may not be willing to accept.

Whether a price is too high or too low may be considered in the context of comparison to other price proposals as well as to the IGE or to any other information the contracting officer deems useful in his or her discretion. If multiple contract line items are included in the price schedule, prices will also be evaluated to determine whether any line items are unbalanced.

Offerors are cautioned to distribute costs appropriately.

Order Number: AG-447U-S-15-0055

The Technical Approach:

A technical proposal must be submitted that addresses the Solicitation and Performance Work Statement Tasks/.

Past Performance:

Past Performance of the firm relevant to the services being solicited. Past performance is an indicator of the Offeror’s ability to perform the contract successfully. This includes the quality of work and the ability to complete the work within the time specified and to the satisfaction of the Agency or Company contracting the work.

At a minimum; Offerors shall furnish a list of the firm’s five most recent, either active or completed projects. For each project cited, provide the name of the project, the location of the project and if there were any problems associated with the project. Also, include the name of the Government Agency or Company contracting the work, the names and phone numbers of the Contracting Officer and Contracting Officer’s Representative (if a Government project) or the name and number of the project engineer (if a non-Government project) administering the project.

The Government may or may not contact any or all references provided.