CONTRACT_DOCUMENT_2.pdf

Solicitation No: AG-4283-S-17-0001 NF in FL/Vegetation Management

CONTRACT DOCUMENT 2

TASK ORDER ORDERING GUIDE

Task Orders will be issued in accordance with FAR 52.216-18 and FAR 52.216-19.

Warranted Contracting Officers within the National Forests in Florida are authorized to place Task Orders against this contract within their delegated warrant authority and only for scope of work stated in the Performance Work Statement.

The Task Order will address specific requirements of a project, schedule of items, specific supplemental specifications within the PWS, specific site locations, and may include seasonal limitations and additional resource protection requirements.

Task Orders:

a) may be issued by FAX or by E-mail. The CO will FAX or E-mail the “Request for Quotations”, Task Order supplemental specifications, and maps to the contractors.

b) will be issued during the performance period of this contract.

c) will be issued to those individuals awarded a contract under this program of work.

d) will include the required due date, specific instructions for the submission for quotes, and other information deed appropriate.

e) will be competitive in nature. All Contractors who are awarded a contract will be required to submit a quote on every Task Order. If the Contractor submits a NO QUOTE response, a reason must be annotated. If a Contractor cannot meet the “Desired Start Date” and the “Contract Completion Time” identified by number of calendar days referenced on the Task Order, an alternate schedule can be submitted by the Contractor and may be considered for award.

f) will generally allow 5 working days for Contractors to prepare and submit quotes. However, more or less time may be necessary based on the requirements and will be stated in the Task Order. The Contractor is encouraged to visit the site with the COR. The Contractor will email their quote on the “Request for Quotation” response form to CO by due date and time indicated herein.

g) will be issued on a firm-fixed price basis.

The following procedures will be utilized to provide awardees a fair opportunity in accordance with FAR Part

16.505 (b). Method for selecting a Contractor to award a Task Order will be in descending order as shown in “a” through “b” below for each Task Order exceeding the minimum order amount.

a) Exceptions to the fair opportunity process as provided by FAR 16.505(b)(2). If a Fair Opportunity Exception applies, the Task Order quote request may be issued to one contractor.

NOTE: At certain times during the contracting period, there may be a need for the Forest Service to issue multiple Task Orders on or about the same date. If contractor’s capacity capabilities indicate that they are currently performing at their individual capacity levels on this contract (determined through consultation

Solicitation No: AG-4283-S-17-0001 NF in FL/Vegetation Management with the contractors), the Contracting Office may decide to forgo the customary procedures for recompetition and negotiate directly with one contractor.

b) The Government will determine the Best Value based on price, timeframe, and past performance. The

Contracting Officer selects Contractor based upon the following:

1. The Contractor will be given the opportunity to quote on the individual Task Order. Contractors cannot exceed the maximum price quoted as shown in their master contract awarded schedule.

The Contractor may provide lower prices than the maximum price. The Task Order pricing should include all associated costs for requested work (you will receive the locations and the actual work required for the Task Order and to price the work according to the needs of the task).

Lower prices enhance the chances to be awarded a Task Order.

i. Failure to provide quotes on issued Task Orders will be considered under past performance. Failure to respond to three consecutive orders may result in contract termination.

2. Alternate timeframes for each individual Task Order may be suggested by the Contractor (this allows you the flexibility to schedule your work to ensure you can meet Task Order timeframes).

The Government may award at a higher price between the Contractors if the alternate timeframe does not meet the Government’s need.

3. Past performance on earlier Task Orders under the resultant contract including quality and timeliness. This is a critical factor for each Task Order. Positive past performance on Task Orders will assure continued ability to receive Task Orders. Marginal or unsatisfactory performance may be factored in the award decision of individual Task Orders.

c) The Contracting Officer may Email or fax the Task Order award document with conforming Task Order delivery time frame to the successful Contractor and the COR.

d) The Contracting Officer may notify unsuccessful Contractors of the final award decision.

Ombudsman: In accordance with FAR 16.505(a)(10)(i), no protest under FAR subpart 33.1 is authorized in connection with the issuance or proposed issuance of a Task Order under this contract, except for a protest on the grounds that a Task Order increases the scope, period, or maximum value of the contract. Far 16.505(b)(8) The Ombudsman will review complaints from the contractors and ensure that all contractors are afforded a fair opportunity to be considered consistent with the procedures in the contract.