OCALA_2013RoadMaintSpecs_Completed.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NO.

PAGE

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

AG-4283-S-13-0001

6. SOLICITATION ISSUE DATE

November 16, 2012

7. FOR SOLICITATION

INFORMATION CALL

a. NAME

Gabriel Cottrell

b. TELEPHONE NO. (No collect calls)

850-523-8544

8. OFFER DUE DATE/LOCAL

TIME

12/17/2012 @ 2 pm

9. ISSUED BY CODE

10. THIS ACQUISITION IS 11. DELIVERY FOR FOB 12. DISCOUNT TERMS

USDA Forest Service National Forests in Florida 325 John Knox Road, Suite F-100 Tallahassee, FL 32303

UNRESTRICTED

SET ASIDE: 100 % FOR

SMALL BUSINESS

DESTINATION UNLESS BLOCK

IS MARKED

SEE SCHEDULE

HUBZONE SMALL

BUSINESS

13a. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

8(A) 13b. RATING

SIC: 115310

SIZE STANDARD:

$7 Million

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE

16. ADMINISTERED BY CODE

Ocala National Forest Same as Block 9 17a. CONTRACTOR/ CODE

OFFEROR FACILITY

CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO.

National Finance Center P. O. Box 60075 New Orleans, LA 70160

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS

BLOCK BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

SEE SCHEDULE OF ITEMS SECTION B

Tax ID NO._____________________ (REQUIRED)

DUNS NO. _____________________(REQUIRED)

(Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

one COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED

ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS

AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REFERENCE _______________

OFFER DATED _________________. YOUR OFFER ON

SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT)

31c. DATE SIGNED

32a. QUANTITY IN COLUMN 21 HAS BEEN

ACCEPTED, AND CONFORMS TO THE

33. SHIP NUMBER

34. VOUCHER NUMBER

35. AMOUNT VERIFIED

CORRECT FOR

RECEIVED INSPECTED CONTRACT, EXCEPT AS NOTED PARTIAL

36. PAYMENT 37. CHECK NUMBER

32b. SIGNATURE OF AUTHORIZED GOVT REPRESENTATIVE 32c. DATE COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO.

40. PAID BY

42a. RECEIVED BY (Print) 41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE 42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (Rev. 4/2002) Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

TABLE OF CONTENTS

SF-1449, Solicitation /Contract/Order for Commercial Items 1 Page

Table of Contents 1 Page

Section B - Schedule of Items 3 Pages

Information for Offeror 1 Page

Section C- Description/Statement of Work 15 Pages

Section D- Packaging and Marking 1 Page

Section E- Inspection and Acceptance 1 Page

Section F- Deliveries or Performance 1 Page

Section G- Contract Administration 1 Page

Section H- Special Contract Requirements 1 Page

Section I- Contract Clauses 10 Pages

Section J-List of Attachments 4 Pages

Section K-Representations 10 Pages

Section L- Instructions to Offerers 3 Page

Section M- Evaluation Factors for Award 2 Pages

Section B

SCHEDULE OF ITEMS

Road Maintenance, Ocala National Forest Lake George and Seminole Ranger Districts

Base Period: Date of award through September 30, 2013

TASK/

CRITICAL SUBTASK

ESTIMATED

QUANTITY

UNIT

UNIT PRICE TOTAL

5.1 Blading and Compacting

5.1.1 Blade 600 Miles ___________ ___________

5.1.2 Blade/Compact 250 Miles ___________ ___________

5.1.3 Disc/Blade/Compact 50 Miles ___________ ___________

5.2 General Road Repair Activities 5.2.1, 5.2.2, and 5.2.3 are priced separately

5.2.1 Spot Surface Repair

(Sand/Clay)

2000 Cubic Yard

5.2.2 Spot Surface Repair

(Aggregate)

800 Tons ___________ ________________

5.2.3 Spot Surface Repair

(Asphalt)

1 Tons ___________

5.3 Unscheduled Equipment Transport and Equipment Rental

5.3.1 Unscheduled Equipment

Transport 200 Miles ___________ ___________

5.3.2 Equipment Rental 50 Hour ___________ ___________

5.4 Clean and Re-shape Ditches

5.4.1 & 5.4.2 Includes Road Ditches, Wing, lead-off ditches 400 Mile ___________ ___________

5.5 Culvert Cleaning

5.5.1 & 5.5.2 Includes Inlet & Outlet Brushing Removal 10 Each ___________ ___________

5.6 Mowing

5.6.1 & 5.6.2 Includes Reclamation and Routine 25 Mile ___________ ___________

TOTAL

Road Maintenance, Ocala National Forest

Lake George and Seminole Ranger Districts First Option Year: October 1, 2013 through September 30, 2014

TASK/

CRITICAL SUBTASK

5.1.2 Blade/Compact 250 Miles ___________ ___________

5.1.3 Disc/Blade/Compact 50 Miles ___________ ___________

5.2 General Road Repair Activities 5.2.1, 5.2.2, and 5.2.3 are priced separately

5.2.4 Spot Surface Repair

(Sand/Clay)

2000 Cubic Yard

5.2.5 Spot Surface Repair

5.2.6 Spot Surface Repair

(Asphalt)

1 Tons ___________

5.3 Unscheduled Equipment Transport and Equipment Rental

5.3.1 Unscheduled Equipment

Transport 200 Miles ___________ ___________

5.3.2 Equipment Rental 50 Hour ___________ ___________

5.4 Clean and Re-shape Ditches

5.4.1 & 5.4.2 Includes Road Ditches, Wing, lead-off ditches 400 Mile ___________ ___________

5.5 Culvert Cleaning

5.5.1 & 5.5.2 Includes Inlet & Outlet Brushing Removal 10 Each ___________ ___________

5.6 Mowing

Section B

Road Maintenance, Ocala National Forest Lake George and Seminole Ranger Districts

Second Option Year: October 1, 2014 through September 30, 2015

TASK/

CRITICAL SUBTASK

5.1.2 Blade/Compact 250 Miles ___________ ___________

5.1.3 Disc/Blade/Compact 50 Miles ___________ ___________

5.2 General Road Repair Activities 5.2.1, 5.2.2, and 5.2.3 are priced separately

5.2.7 Spot Surface Repair

(Sand/Clay)

2000 Cubic Yard

5.2.8 Spot Surface Repair

5.2.9 Spot Surface Repair

(Asphalt)

1 Tons ___________

5.3 Unscheduled Equipment Transport and Equipment Rental

5.3.1 Unscheduled Equipment

Transport 200 Miles ___________ ___________

5.3.2 Equipment Rental 50 Hour ___________ ___________

5.4 Clean and Re-shape Ditches

5.4.1 & 5.4.2 Includes Road Ditches, Wing, lead-off ditches 400 Mile ___________ ___________

5.5 Culvert Cleaning

5.5.1 & 5.5.2 Includes Inlet & Outlet Brushing Removal 10 Each ___________ ___________

5.6 Mowing

INFORMATION FOR OFFEROR

PROJECT LOCATION

Project is located on the Ocala National Forest, Lake George and Seminole Ranger Districts, Marion, Lake and Putnam Counties, FL

CONTRACT TIME:

The period of performance of this contract is from date of Notice to Proceed through September 30, 2012 for the base period, plus any exercised option periods.

PERFORMANCE:

Performance of the contract shall begin within 10 calendar days after the effective date of the Notice to Proceed.

Contractor shall prosecute the work diligently, and complete the entire work by September 30, 2013. The Contracting Officer will issue the Notice to Proceed at the pre-work conference.

PREOFFER INFORMATION: Offerers may contact:

Gabriel Cottrell National Forest’s in Florida 325 John Knox Road, Ste. F-100 Tallahassee, Florida 32303 Telephone No. 850-523-8544 Electronic mail gcottrell@fs.fed.us

SET-ASIDE STANDARD INFORMATION:

(a) Percent of Set-aside: 100%

(b) Type of Set-aside: Small Business

(c) Small business size standard or other criteria: Average annual receipts for the last three years do not exceed $7 million. The North American Industry Classification system (NAICS) code for this acquisition is 115310.

SECTION C

PERFORMANCE STATEMENT OF WORK

PART I

GENERAL

1.1 SCOPE OF WORK The contractor shall provide any and all labor, materials, tools and other incidentals necessary to perform specified road maintenance on Forest System Roads from the date of award through January 31, 2014 on the Ocala National Forest, Lake George and Seminole Ranger Districts plus any exercised option periods covering date of award through September 30, 2015. This statement of work consists of completing the tasks and subtasks in section V to the quality assurance standards/requirements of section VII.

1.2 SCHEDULE OF WORK The COR shall issue a work order that specifies the location and work to be accomplished. The contractor shall furnish a work plan and schedule to the COR at least 2 days prior to beginning work. The work plan and schedule will specify road number, road termini, required maintenance activity, and sequence of performance. The COR reserves the right to adjust the schedule as needed. The work plan and schedule are subject to change due to weather conditions.

If at any time the contractor is not working on National Forest land and the need for the performance of work covered by this contract arises, the contractor has 24 hours to begin work as directed by the COR.

1.3 PUBLIC SAFETY AND TRAFFIC CONTROL The Contractor shall exercise caution and care while performing the work to prevent unnecessary conflict with or potential hazards to road users. A traffic control plan and safety plan is required.

The Contractor shall post warning signs on each end of the road segment being worked. Signs shall be of the size, type, and colors required in the current edition of the "Manual on Uniform Traffic Control Devices". A copy of the "MUTCD" is available to the Contractor for in office reference only upon request. These signs shall be moved as needed to properly delineate and identify the section of road being maintained. At no time shall the signs be more than two miles (or from intersection to intersection of road segment) from the operating equipment and shall be in place only when road equipment or personnel are actually performing operations. No road work shall be permitted if warning signs are not posted.

All slow-moving equipment shall have a reflectorized "Slow Moving" vehicle emblem properly attached. Road work shall not be performed if the caution light(s) are not working and/or the slow moving vehicle sign is not visible from the rear of the machines.

All work shall be scheduled so that, at the end of each working day, the road is passable for the type of traffic normally using the road. If, for any reason traffic hazards are left in or adjacent to the road after normal work time, they shall be properly signed as hazards and visibly illuminated at night. Segments of unfinished work which may present a hazard to road users, such as, but not limited to, rolls or surface material, berms on the shoulder, etc. may not be left in the roadway over night, weekend or holidays unless specified by COR or Inspector.

1.4 SOIL MOISTURE CONDITIONS There are periods of the year when it can be expected that surface grading will not be feasible due to moisture content. Roads bladed when moisture conditions are not suitable will not be accepted (unless authorized by the COR or Inspector).

1.5 NOXIOUS WEED CONTROL Contractor shall clean equipment to ensure that it is free of dirt, grass, and other organic material prior to commencing work on contract, and also when equipment returns to National Forest land after residing elsewhere. Contractor shall notify COR prior to beginning work so that the equipment may be inspected. The contractor shall also clean equipment when leaving National Forest land to prevent the spread of known noxious weeds to other lands. COR or Inspector may direct the contractor to avoid certain areas on Forest Roads where noxious weeds are known to be located. This work shall be considered incidental to all pay items.

PART II

DEFINITIONS

TERM MEANING

Forest Service System Road – Any road, which is owned or maintained by the USDA Forest Service.

Roadway – The portion of road within the limits of excavation and embankment, including slope rounding.

Lead Off Ditches – Water ditches extending from the ends of culverts or from road ditches at approximately 90 deg., located at the low point in vertical alignment.

Wing Ditches – Water ditches extending from the road ditch to daylight at an angle and a ditch block provided (tech. exhibit).

Maintenance – Work required to perform tasks as stated in Section V and completed to the quality assurance requirements set forth in Section VII Traveled Way – The defined limits of the roadway used for the movement of vehicles; from edge of fore slope to edge of fore slope (tech. exhibit).

Aggregate – Lime Rock as found naturally occurring in Florida and meeting the requirements of Florida Department of Transportation for road base and contains no flint.

Compaction – When “ALL” visible signs of deformation cease to exist behind compaction equipment.

Crown – Cross slope of 2%.

Pot Hole – Depressions in road surface greater than three (3) inches.

Rills – Erosion marks in the surface or fore slope, running from the crown toward the ditch; greater than three

(3) inches wide or three (3) inches deep.

Rip Rap / Cobble – Naturally occurring or manufactured rock or recycled concrete meeting a specified size and strength for use in alleviating erosion problems.

Sand/Clay – Sand and Clay mixture found occurring naturally in Florida.

Asphalt – Fine aggregate, SC-1 Bituminous Cold Mix; for the purpose of this contract.

Ditch Block – Material placed in roadside ditch for the purpose of diverting water into wing ditch (tech exhibit).

Perk Basin – Extension of fore slope at low point in vertical alignment (tech. exhibit)

PART III

GOVERNMENT FURNISHED PROPERTY, MATERIALS, SERVICES

GOVT FURNISHED

PROPERTY/SERVICES/

DATA, ETC.

QUANTITY WHERE, WHEN & HOW

TO BE FURNISHED TO

CONTRACTOR

Sand/Clay (Hauled by contractor)

Actual quantities as needed per task order for each repair

Clay pits on National Forest Located @ various locations

Borrow (Hauled by contractor)

Actual quantities as needed per task order for each repair

Borrow pits on National Forest Located @ various locations

Technical Exhibits N/A

PART IV

CONTRACTOR FURNISHED CRITICAL ITEMS /SERVICES

Road Maintenance, Ocala National Forest

All equipment proposed to be used for performance of the work, shall be of the size, type, and in such a condition to properly perform the quality and quantity work of this contract. Equipment specifications and minimum requirements are as shown below.

ITEM # DESCRIPTION

1. Grader Grader shall be six-wheeled with four drive wheels. The engine horsepower shall be 120 flywheel. Gross weight shall be 22,000 pounds. Grader shall be equipped with back up alarm, caution lights, and slow moving vehicle sign.

2. Tractor Tractor shall be equipped with back up alarm, caution lights, and slow moving vehicle sign.

3. Roller Roller shall exert 80 PSI of ground pressure. Roller shall be equipped with slow moving vehicle sign. Self-propelled roller shall be equipped with back up alarm and caution lights.

4. Disc Disc shall be of the type suitable to reduce organic material to the size that can be spread over the traveled way, remove significant potholes and to provide a smooth and uniform riding surface

5. Mixer Rotary Mixer shall be a Caterpillar model#SS250 Road Reclaimer or equal capable of a mixing depth of 16”.

The Contractor's proposed equipment shall be made available to the Contracting Officer or his designated Representative for inspection prior to award of this contract. If at any time during the course of this contract any equipment is deemed unsatisfactory, the Contracting Officer will order removal and require a satisfactory replacement, at the contractor's expense, meeting the original specifications. Down time exceeding 20% of work days in any one-month may deem the equipment unsatisfactory.

Any movement or transportation of equipment to or from the work area(s) required to perform the work, repair or replacement of equipment or for contractor's convenience shall be at the contractor's expense. Emergency moves requested by the Forest Service are covered under task 5.3.1.

PART V (OVERVIEW)

PERFORMANCE WORK STATEMENT TASKS AND CRITICAL SUBTASKS

5.0 ROAD MAINTENANCE

5.1 – BLADING and BLADE / COMPACT and DISC/BLADE & COMPACT

The Contractor shall provide all equipment, labor, materials, tools and other incidentals required to remove ruts, rills, potholes, corrugations and berms. Compaction, on occasion, for the above task, may or may not be required on a regular basis. Discing, on occasion, for the above tasks, may or may not be required on a regular basis as well. This task shall be completed to the quality assurance requirements set forth in Part VII.

5.2 – GENERAL ROAD REPAIR

The contractor shall provide all necessary equipment, labor, materials, tools and other incidentals required to perform repairs at various times and locations. A twenty-four (24) hour response time is required to effect repairs. This task shall be completed to the quality assurance requirements set forth in Part VII.

5.2.1 – Spot surface repair Sand/Clay

5.2.2 – Spot surface repair Aggregate

5.2.3 – Spot surface repair Asphalt

5.3 – UNSCHEDULED EQUIPMENT TRANSPORT / EQUIPMENT RENTAL

5.3.1 – Unscheduled Equipment Transport This activity consists of transporting required equipment, by whatever means, for the purpose of performing Road Maintenance work not previously scheduled.

No payment shall be made if the additional work ordered does not cause additional travel or if the additional work is ordered prior to start of work in any monthly work period or does not require back tracking to an area previously worked.

The unit price for this activity includes the transporting of ALL equipment necessary to perform task.

This activity will only be done with prior written authorization from the COR/Inspector. Payment for Unscheduled Equipment Transport will be in accordance with the quality assurance requirements set forth in Part VII.

5.3.2 - Equipment Rental This activity consist of performing non routine jobs with equipment suitable to complete the job. Specialty equipment may consist of but not limited to a dozer, loader-back hoe, mixer and excavator. It will be the contractor’s responsibility to ensure that all safety regulations and proper signs are in place according to guidelines in the “Manual on Uniform Traffic Control Devices”. This activity will only be done with prior written authorization from the COR/Inspector.

Payment for Equipment Rental will be in accordance with the quality assurance standards/requirements set forth in Part VII.

5.4 – CLEAN and RESHAPE DITCHES

The contractor shall provide all necessary equipment, labor, material, tools and other incidentals required to maintain all drainage structures to original location and grade. Road appurtenances SHALL not be damaged during this operation. This task SHALL be completed to the quality assurance requirements set forth in Part VII.

5.4.1 – Road ditches

5.4.2 – Wing ditches, lead off ditches and percolation basins (tech. exhibits)

5.5 – CULVERT CLEANING

The contractor shall provide all necessary equipment, labor, material, tools and other incidentals required to clean culverts. This task may or may not be required on a routine basis. This task SHALL be completed to the quality assurance requirements set forth in Part VII.

5.5.1 – Culvert inlets and outlets

5.5.2 – Brushing and debris removal

5.6 – MOWING

The contractor shall provide for all necessary equipment, labor, materials, tools and other incidentals required for mowing within the roadway. Mowing shall be accomplished during specific months of the year. This task will be done with prior written authorization from the COR/Inspector. This task SHALL be completed to the quality assurance requirements set forth in Part VII

5.6.1 – Routine Mowing

5.6.2 – Reclamation Mowing

5.7 – Documentation

Contractor shall provide the following documentation:

5.7.1 – Personal qualifications

5.7.2 – Work plan and schedule

5.7.3 – Equipment specifications

5.7.4 – Quality assurance plan

5.7.5 – Monthly status report

PART V (DETAILED DESCRIPTION OF TASKS)

PERFORMANCE WORK STATEMENT TASKS AND CRITICAL SUBTASKS

5.1 – Blading, Compacting and Discing

5.1.1 – Blading Contractor shall provide all labor, equipment, supplies, services, permits, and licenses necessary to perform “ROAD MAINTENANCE WORK as described in the Schedule of Items. Work on this contract will be performed during the period date of award thru September 30, 2015. All work will be performed on the Ocala National Forest. Individual tasks to be performed will be by individual task orders against an indefinite delivery/indefinite quantity contract. Grader equipment shall be as specified in Part IV and required to remove ruts, rills, potholes, corrugations and berms. This statement of work consists of completing the tasks in Part V to the quality assurance standards/requirements in Part VII.

5.1.2 – Blade and Compacting In addition to work performed in pay item Blading, Section 5.1.1 above, Compaction equipment shall be of the pneumatic-tire type and loaded to the manufacturer's recommended operating weight. The roller may be self-propelled or pull type and shall have smooth tread tires of equal size that will provide a uniform compacting pressure for the full width of the roller and capable of exerting a ground pressure of at least 80 psi. Tire pressure shall be maintained at 80 psi +/- 2 psi. The contractor shall provide an air pressure gauge that is graduated in 2 psi increments. This pressure gauge shall be on the roller at all times and available for use by the COR or Inspector to check for uniform and minimum pressure requirements. At the contractors option a minimum six

(6) ton vibratory steel wheel may be used for compaction. Compaction equipment shall be rolled over entire traveled way width until visible deformation of road materials cease.

The contractor shall compact all roads scheduled for compaction in accordance with the quality assurance requirements/standards in Part VII.

5.1.3 – Disc, Blade and Compact In addition to work performed under pay item Blade and Compacting, Section 5.1.2 above and additionally shall include discing of traveled way surface to incorporate organic materials (grasses and pine straw) and/or remove all significant potholes, road washouts and damage into the roadway. Material shall be processed to the extent that will allow it to be graded to a smooth and uniform riding surface. The contractor shall disc all roads scheduled for compaction in accordance with the quality assurance requirements/standards in Part VII.

5.2 – General Road Repair

Contractor shall be paid for this task in accordance with quality assurance requirement/standards set forth in Part VII.

5.2.1 – Spot Surface Repair – Sand/Clay Contractor shall provide all equipment, labor, tools and other incidentals required to perform repairs at various times and locations, as deemed necessary by the COR and/or the Inspector. A twenty-four (24) hour response time shall be required to effect repairs. Material will be provided by the government with various locations within the forest boundary. This task includes surface preparation, hauling, placement, spreading, compacting and finish blading of the material to provide a smooth and uniform riding surface within the traveled way.

Material spilled onto the shoulders or into road side ditches during this operation shall be recovered and distributed within the travel way.

5.2.2 – Spot Surface Repair – Aggregate Contractor shall provide all equipment, labor, tools, material and other incidentals required to perform repairs at various times and locations, as deemed necessary by the COR and/or the Inspector. A twenty-four (24) hour response time shall be required to effect repairs. This task includes surface preparation, hauling, placement, spreading, compacting and finish blading of the material to provide a smooth and uniform riding surface within the traveled way. Material spilled onto the shoulders or into road side ditches during this operation shall be recovered and distributed within the travel way.

5.2.3 – Spot Surface Repair – Asphalt

Contractor shall provide all equipment, labor, tools, material and other incidentals required to perform repairs at various times and locations, as deemed necessary by the COR and/or the Inspector. A twenty-four (24) hour response time shall be required to effect repairs. This task includes surface preparation, hauling, placement, spreading and compacting of the material to provide a smooth and uniform riding surface within the traveled way. Material spilled onto the shoulders or into road side ditches during this operation shall be recovered and disposed of as per industry standards/guidelines

5.3 – Unscheduled Equipment Transport and Equipment Rental

5.3.1 – Unscheduled Equipment Transport This activity consists of the contractor transporting required equipment, by hauling or under the equipment's own power, for the purpose of performing maintenance work not previously scheduled.

No payment shall be made if the additional work ordered does not cause additional travel or if the additional work is ordered prior to start of work in any monthly work period or does not require back tracking to an area previously worked. Unit price for this activity includes transporting of all required equipment, and not for individual pieces of equipment. Work under this activity shall be done only with prior, written authorization from the COR or Inspector. The contractor shall be paid for unscheduled equipment transport in accordance with the quality assurance requirements/standards in Part VII.

5.3.2 – Equipment Rental This activity consists of performing non routine jobs with equipment suitable to complete the job.

Specialty equipment may consist of but not limited to a dozer, loader-back hoe, mixer and excavator. It will be the contractor’s responsibility to ensure that all safety regulations and proper signs are in place according to guidelines in the “Manual on Uniform Traffic Control Devices”. This activity will only be done with prior written authorization from the COR/Inspector. Payment for Equipment Rental will be in accordance with the quality assurance requirements set forth in Part VII

5.4 – Clean and Re-Shape Ditches

Handwork required to properly connect ditch flow lines to drainage structure inlets is considered a part of this activity. Ditch maintenance may include road ditches, wing ditches and lead off ditches or a combination of the above as specified in the task order for the period. The contractor shall clean and re-shape ditches on all scheduled roads in accordance with the quality assurance requirements/standards in Part VII.

5.4.1 – Road Ditches Surface blading shall be scheduled for the area in which ditch work is required. Blading and or blade/compacting shall be done after ditch work is completed. The contractor shall clean and re-shape road ditches on all scheduled roads in accordance with the quality assurance requirements/standards in Part VII.

5.4.2 – Wing Ditches and Lead-Off Ditches The contractor shall clean and re-shape wing ditches and lead-off ditches on all scheduled roads in accordance with the quality assurance requirements/standards in Part VII. When this work is ordered, payment will be incidental to road side ditching; separate payment shall not be made unless task is ordered for above ditches only.

5.5 - Culvert Cleaning

Culverts selected for this task to be cleaned of dirt, silt, muck, sand, rock, debris and vegetation to maintain water flow. Grade ties with road ditches are considered part of this task. Work under this activity shall be done only with prior written authorization from the COR/Inspector. The contractor shall complete this task on all schedule culverts in accordance with the quality assurance requirements standards in Part VII.

5.5.1 – Inlet and Outlets All culverts inlets and outlets will be cleaned to a proper depth into the pipe to facilitate proper drainage. The contractor shall complete this task in accordance with the quality assurance requirements/standard in Part VII.

5.5.2 – Brushing and Debris Removal All material, including brush, extracted during this task, shall be disposed of at the site outside the roadway from natural and man-made drainages. The contractor shall complete this task in accordance with quality assurance requirements/standards in Part VII.

5.6 – Mowing

Mowing shall consist of cutting grass and small woody plants growth (four inch diameter or less at mower height), within the roadway. This task also includes trimming and brushing around road signs and appurtenances. Mowing shall be accomplished during specific months of the year and will only be done with prior written authorization from the COR/Inspector. Task shall be completed in accordance with quality assurance requirements/standards as set forth in Part VII.

5.6.1 – Routine mowing Unless otherwise specified, this task shall consist of mowing from edge of travel way eighteen (18) feet or to tree line. Maximum height of cut vegetation shall not exceed four (4) inches. Additional mowing for safe sight distance at road intersections and/or blind curves and also around road signs and appurtenances is considered incidental to this task. Payment for Routine Mowing will be in accordance with the quality assurance requirements set forth in Part VII.

5.6.2 – Reclamation Mowing Mowing for reclamation of roadways presently in care status shall be accomplished as scheduled. Mowed width shall be as defined in routine mowing above plus mowing of the traveled way when necessary.

5.7 – Documentation

5.7.1 Personnel Documentation

The contractor shall submit name and qualifications of key personnel to perform contract work. These shall be submitted in accordance with quality assurance requirements/standards as set forth in Part VII.

5.7.2 – Work Plan & Schedule The contractor shall provide a work plan and schedule prior to beginning work and when requested by the COR.

This shall contain all information specified in Section 1.2 and shall be submitted in accordance with quality assurance requirements/standards as set forth in Part VII.

5.7.3 – Equipment Specifications The contractor shall submit specifications on all equipment to be used on the contract to show that all the requirements of Part IV are fulfilled. These shall be submitted prior to beginning work on the contract, and when a new piece of equipment is used in the contract. The contractor shall submit these specifications in accordance with quality assurance requirements/standards as set forth in Part VII.

5.7.4 – Quality Assurance Plan The contractor shall submit a detailed written plan to assure quality control of the contract. The contractor shall submit this plan in accordance with quality assurance requirements/standards in Part VII.

5.7.5 – Monthly Status Repot The contractor shall submit a status report of all work completed on a monthly basis, or other time interval agreed upon by the contractor and COR. This will be verified with the records kept by the COR/Inspector. The monthly status report will specify road number, road termini, task and/or subtask performed and quantity. The contractor shall submit this report in accordance with quality assurance requirements/standards in Part VII.

PART VI

GOVERNMENT PUBLICATIONS/INDUSTRY STANDARDS/STATE STANDARDS/GOVERNMENT

STANDARDS/TECHNICAL EXHIBITS

GOVT.PUBLICATIONS/

INDUSTRY STANDARDS/

STATE STANDARDS/

GOVT STANDARDS/

TECHNICAL EXHIBITS

QUANTITY WHERE, WHEN & HOW

TO BE FURNISHED TO

CONTRACTOR

Standard Specifications for Construction of Roads and

Bridges on Federal Highway Projects (FP-03)

N/A

Ocala Zone Engineering

Manual on Uniform Traffic Control Devices

Technical Exhibits

PART VII

QUALITY ASSURANCE STANDARDS/REQUIREMENTS

Task/Critical

Subtask Quality

Standards

(100% Compliance)

Accept-able

Quality Level N/A

Means of Measurement

Penalties

5.1 – Blade & Blade/Compact & Disc/Blade/ Compact

No damage to drainage structures and road appurtenances

See below

Distance measured to the nearest tenth of a mile using a calibrated odometer or as determined from a road log containing pre-measured segments

Rework at no additional cost to the government for non compliance

Unsatisfactory performance evaluation

5.1.1 – Blading

2% crown ensure proper drainage smooth surface; no ruts, pot holes, rills or wash boarding drainable, uniform riding surface; no berms or concentrations of grass and/or pine straw payment shall be made as described in 5.3

Rework at no additional cost to the government for non compliance

Unsatisfactory performance travel way perpetuated;

existing travel way retained maintain fore slopes/ fill slopes; no erosion caused rills > 3 inches

5.1.2 – Blade & Compact equipment operated over full width of the traveled way no visible deformation of the surface compaction completed after blading activity to capture existing moisture and/or prevent surfacing loss full width and length of traveled way compacted proper compaction equipment used payment shall be made as described in 5.3

Rework at no additional cost to the government for non compliance

Unsatisfactory

5.1.3 – Disc, Blade & Compact equipment operated over full width of the traveled way and to the extent that material can be easily incorporated into roadbed discing before blading activity to capture existing moisture and/or prevent surfacing loss full width and length of traveled way to be disced proper disc equipment used payment shall be made as described in 5.3

Rework at no additional cost to the government for noncompliance

Unsatisfactory evaluation

5.2 – General Road Repair

Repairs performed within response time

See below

5.2.1 – Spot Surface – Sand/Clay

Suitable surface preparation

Hauled, placed, spread and compacted in uniform

Measured by the cubic yard; actual quantity

Rework at no additional cost to the government for non compliance manner, Provided for smooth and uniform travel way

5.2.2 – Spot Surface – Aggregate

Suitable surface preparation

Hauled, placed, spread and compacted in uniform manner; provided for smooth and uniform travel way

Measured to the nearest hundredth of a ton;

actual quantity

Rework at no additional cost to the government for non compliance

Unsatisfactory performance evaluation

5.2.3 – Asphalt Patching

Hauled placed and spread in uniform manner, Provided for smooth and uniform travel way

Adheres to industry accepted standards for asphalt patching/edge protection

Measured to the nearest hundredth of a ton;

actual quantity

Rework at no additional cost to the government for non compliance

Unsatisfactory

5.3 – Unscheduled equipment transport

Equipment rental

See below See below

5.3.1 – Unscheduled equipment transport

Equipment transported by shortest route on Forest Service, State and/or County road system

Distance measured to the nearest tenth mile from point of departure to unscheduled work area, then to the next scheduled work site using a calibrated odometer

No payment made for distance over that for the shortest route

5.3.2 – Equipment rental

Work performed in a reasonable time frame

Measurement to nearest quarter hour from time of project start to time of completion, excluding Down time for meals, off duty and equipment breakdowns.

No payment made for extra time caused by unnecessary delays.

Rework at no additional cost to the government evaluation.

5.4 – Clean and re-shape ditches

Maintained to their original location and shape

Proper grade required to insure drainage of roadway

Drainage structures and/or appurtenances shall not be damaged

Material having same characteristics as road surface, excavated by ditching, reclaimed properly

Contractors records, data and inspection report

Verified randomly by government

Rework at no additional cost to the government

Actual damages

Unsatisfactory

5.4.1 – Road ditches and perk basins

Material having same characteristics as road surface excavated by ditching reclaimed properly;

no berms

Material not having same characteristics as road surface properly wasted along road shoulder or fill slope or as specified by COR/Inspector

Measurement shall be made by road center-line mile (this includes both left and right ditches as one unit) to the nearest tenth of a mile

Rework at no government

Actual damages

Unsatisfactory performance evaluation

5.4.2 – Wing and lead-off ditches and perk basins

Suitable drainage provided away from roadway

No excavated material from these structures reclaimed into road way (unless specified by COR or Inspector)

Ditch blocks for diverting water flow maintained or constructed as needed to protect road way made from the road ditch. All lead off and wing ditches shall be considered 100 feet (unless otherwise specified by COR or Inspector). Total length shall be converted into miles and rounded to the nearest tenth of a mile.

Measurement shall be made by center-lane mile to the nearest tenth of a mile

Rework at no

Actual damages

5.5- Culvert Cleaning

See below Measurement shall be made for each culvert

Random verification by the government

Rework at no additional cost to the government

Unsatisfactory performance evaluation

5.5.1 Inlet and

Outlet

Cleaned to proper depth into pipe for proper drainage

Care taken to prevent damage to pipe ends and other related structures

Incidental to task 5.5

Random verification by the government

Rework at no additional cost to the government

Unsatisfactory performance evaluation

5.5.2 – Brushing and Debri removal

Care taken to prevent damage to pipe ends and other related structures

Incidental to task 5.5

Random verification by the government

Rework at no additional cost to the government

Unsatisfactory performance

5.6 – Mowing

See below Contractors records data and reports

Random verification by the government

Rework at no evaluation

5.6.1 – Routine

All grass and woody plant (4” in diameter or less at mower height) growth mowed to suitable height

Mowed distances from traveled way or that corrects sight distances

Measurement shall be made be center-line

Rework at no evaluation

5.6.2 – Reclamation

Traveled way mowed in addition to routine mowing above.

made be center-line

Rework at no additional cost to the government

Unsatisfactory performance evaluation

5.7 – Documents

See below See below See below

5.7.1 – Personnel Qualifications

All documents shall be clear, concise complete and contain all information required by the government.

Documentation provided in a timely manner

Contractors records

Random verification by the government

Rework at no additional cost to the government

Unsatisfactory performance evaluation

5.7.2 – Work Plan and Schedules

All documents shall be clear, concise complete and contain all information required by the government.

Random verification by the government

Rework at no additional cost to the government

Unsatisfactory performance evaluation

5.7.3 – Equipment Specifications

All documents shall be clear, concise complete and contain all information required by the government.

Random verification by the government

Rework at no additional cost to the government

Unsatisfactory performance evaluation

5.7.4 – Quality Assurance Plan

All documents shall be clear, concise complete and contain all information required by the government.

Documentation provided in a timely manner

Contractors records data and reports

Random verification by the government

Rework at no additional cost to the government

Unsatisfactory performance evaluation

5.7.5 – Monthly Status Report

All documents shall be clear, concise complete and contain all information required by the government.

Documentation provided in a timely manner

Contractors records data and reports

Random verification by the government

Rework at no additional cost to the government

Unsatisfactory

SECTION D – PACKAGING AND MARKING

SECTION E - INSPECTION AND ACCEPTANCE

E-1 INSPECTION OF SERVICES-FIXED-PRICE (52.246-4) (APR 1984)

a. Definitions. "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

b. The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

c. The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

d. If any of the services do not conform to contract requirements, the Government may require the

Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may (1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

e. If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may (1) by contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service or (2) terminate the contract for default.

E.1.2 INSPECTION

The Contracting Officer’s Representative or the Government Inspector will conduct regular inspections of work performed by the Contractor to ensure full compliance with contract specifications. The Contractor will be notified in writing of any deficiencies within 2 calendar days. The Contractor will make needed corrections within 5 calendar days.

E.1.3 APPROVAL AND ACCEPTANCE

Work Order Acceptance is made only after the Contracting Officer's Representative has accepted all work performed by the Contractor on a particular work order and the Contracting Officer has determined the Contractor to have fulfilled all specifications, terms, and conditions of the work order.

Final Contract Acceptance is made only after the Contracting Officer's Representative has accepted all work performed by the Contractor and the Contracting Officer has determined the Contractor to have fulfilled all specifications, terms, and conditions of this contract.

SECTION F – DELIVERIES OR PERFORMANCE

F-1 FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporated one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address www.arnet.gov/far/.

FEDERAL ACQUISITION REGULATIONS (48 CFR CHAPTER 1) CLAUSES

52.242-15 Stop Work Order (AUG 1989) 52.242-16 Government Delay of Work (APR 1984) 52.227-14 Rights In Data – General (JUN 1987)

F-2 AGAR 452.211-74 Period of Performance (FEB 1988)

The period of performance of this contract is from date of Notice to Proceed through September 30, 2004.

F-3 PAYMENT. Payment shall be made for work satisfactorily completed by the Contractor and accepted by the Contracting Officer. In accordance with FAR Clause 52.232.32, Performance-Based Payments contractor shall submit an invoice for approved and accepted work orders.

http://www.arnet.gov/far/

SECTION G – CONTRACT ADMINISTRATION

No Clauses in This Section.

SECTION H – SPECIAL CONTRACT REQUIREMENTS

No Clauses in This Section

SECTION I – CONTRACT CLAUSES

SOLICITATION PROVISIONS

FAR 52.212-2 Evaluation – Commercial Items (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

Past Performance Equipment Capabilities Personnel Qualifications Technical Approach

Technical, experience and past performance, when combined, are approximately equal to price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

NOTE: Offeror shall submit sufficient information with offer for the Contracting Officer to evaluate offeror’s qualifications in accordance with evaluation criteria listed above. References provided shall include current information.

Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items

(52.212-5) (MAY 2011)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Pub. L. 108-77, 108-78).

https://www.acquisition.gov/far/current/html/52_222.html#wp1151848 http://uscode.house.gov/ https://www.acquisition.gov/far/current/html/52_222.html#wp1151848 http://uscode.house.gov/ https://www.acquisition.gov/far/current/html/52_233_240.html#wp1113329 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/far/current/html/52_233_240.html#wp1113344

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2010) (Pub.

L. 109-282) (31 U.S.C. 6101 note).

__ (5) 52.204-11, American Recovery and Reinvestment Act—Reporting Requirements (Jul 2010) (Pub.

L. 111-5).

__ (6) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (DEC 2010) (31 U.S.C. 6101 note). (Applies to contracts over $30,000).

(Not applicable to subcontracts for the acquisition of commercially available off-the-shelf items).

__ (7) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161).

__ (8) 52.219-3, Notice of Total HUBZone Set-Aside or Sole-Source Award (Jan 2011) (15 U.S.C. 657a).

__ (9) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Jan 2011)

(if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (10) [Reserved] _X_ (11)(i) 52.219-6, Notice of Total Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-6.

__ (iii) Alternate II (Mar 2004) of 52.219-6.

__ (12)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

_X_ (13) 52.219-8, Utilization of Small Business Concerns (Jan 2011) (15 U.S.C. 637(d)(2) and (3)).

__ (14)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2011) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Oct 2001) of 52.219-9.

__ (iii) Alternate II (Oct 2001) of 52.219-9.

__ (iv) Alternate III (Jul 2010) of 52.219-9.

_X_ (15) 52.219-14, Limitations on Subcontracting (Dec 1996) (15 U.S.C. 637(a)(14)).

__ (16) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (17)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns

(Oct 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

https://www.acquisition.gov/far/current/html/52_200_206.html#wp1137622 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t41t42+2+13++%2841%29%20%20AND%20%28%2841%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t09t12+37+408++%2810%29%20%252 https://www.acquisition.gov/far/current/html/52_200_206.html#wp1141983 http://uscode.house.gov/ https://www.acquisition.gov/far/current/html/52_200_206.html#wp1144881 https://www.acquisition.gov/far/current/html/52_200_206.html#wp1141649 http://uscode.house.gov/…