Engineering_Service_BLANKET_PURCHASE_AGREEMENT.rtf

BLANKET PURCHASE AGREEMENT (BPA)

I. ADMINISTRATIVE REQUIREMENTS FOR BPA AG-3395-B-15-00____

A) DESCRIPTION OF AGREEMENT:

The Vendor, under proper Task Order issued by a person authorized below, will provide engineering survey services for the George Washington & Jefferson National Forests within the limits of this agreement. These engineering survey services cover the following types of work:

(1) Topographic Site Survey – Field Work

(2) Topographic Site Survey – CAD

(3) Cross-Section Survey

(4) Construction Slope Staking, and

(5) Road Centerline Location.

Awarded Task Orders will require Vendor to provide services on an hourly rate basis in compliance with the terms, conditions specifications, and provisions of this agreement. This includes furnishing all labor, equipment, supervision, transportation, operating supplies, and incidentals necessary to complete the work as described in awarded Task Orders (see Technical Specifications for further explanation of work scope).

This agreement may be used to perform work up to $25,000 per single Task Order.

This agreement is effective upon signature by the Contracting Officer and shall remain effective for five years, until the $150,000 threshold is reached, or until cancelled in writing by either party.

B) LOCATION:

The George Washington & Jefferson National Forests consists of 8 Districts, mostly within Virginia, but including some land in West Virginia, and Kentucky. The work under this BPA will be divided into two zones: a Southern Zone and a Northern Zone. The Zones will be divided as follows:

South Zone:

Clinch Ranger District, 9416 Coeburn Mountain Road, Wise, VA 24293

Eastern Divide Ranger District, 110 Southpark Drive, Blacksburg, VA 24060 Virginia: Alleghany, Bland, Botetourt, Craig, Giles, Montgomery, Pulaski, Roanoke, Tazewell, Wythe West Virginia: Monroe

Mount Rogers NRA, 3714 Highway 16, Marion, VA 24354 Virginia: Carroll, Grayson, Smyth, Tazewell, Washington, Wythe

North Zone:

Glenwood & Pedlar Ranger District, 27 Ranger Lane, Natural Bridge Station, VA 24579 Virginia: Amherst, Augusta, Bedford, Botetourt, Nelson, Rockbridge

James River Ranger District, 810-A Madison Ave, Covington, VA 24426

Lee Ranger District, 102 Koontz Street, Edinburg, VA 22824 Virginia: Frederick, Page, Rockingham, Shenandoah, Warren West Virginia: Hampshire, Hardy

North River Ranger District, 401 Oakwood Drive, Harrisonburg, VA 22801

Warm Springs Ranger District, 422 Forestry Road, Hot Springs, VA 24445 Virginia: Bath, Highland

C) COMPETITION:

Orders under $2,500 may be awarded to any BPA-holder without further competition.

Orders over $2,500 will be competed among all BPA-holders within a Zone. See page 7-8, Technical Specifications, Section D for further details.

D) EXTENT OF OBLIGATION:

The Government is obligated only to the extent of the authorized purchases made by awarded Task Order under the BPA by the person(s) designated below.

E) NAMES OF AUTHORIZED INDIVIDUALS AND THEIR SINGLE ORDER DOLLAR LIMITATIONS:

Only the following individuals are authorized to place orders, by telephone, by facsimile, in person or by issuing an Authorized Task Order form, under this BPA, within the dollar limitation shown:

Up to $10,000: Margaret Patterson, Purchasing Agent (Mount Rogers National Recreation Area)

Up to $25,000: Anna Bryant, Purchasing Agent (Supervisor’s Office) Sherry Helmick, Purchasing Agent (Supervisor’s Office) Laura Ingram, Contracting Officer (Supervisor’s Office)

Additional authorized individuals may be added by the Contracting Officer with the execution of each agreement, or at future dates by signed letter of modification. Other warranted Forest Service Purchasing Agents and Contract Specialists may use these agreements to the limit of their purchasing authority or $25,000 per order, whichever is less.

F) PURCHASE LIMITATIONS:

The Vendor shall verify the name/identity of the individual placing each order under this agreement. No single purchase shall be placed without the approval of an Authorized Individual. No conditions other than those specified herein shall be applicable to purchases made under this agreement.

G) PRICING AGREEMENT:

Prices on all services ordered hereunder shall be as low as or lower than the current commercial rate quoted the most favorable customers under orders for comparable quantities and having similar terms and conditions.

Vendors shall indicate whether or not they will apply DISCOUNTS for Prompt Payment of orders paid by Government Purchase Card (if the vendor accepts credit cards).

Hourly rates will be based on pricelists submitted in response to Solicitation RFQ AG-3395-S-15-0004. After agreement execution, rates can be modified by the vendor by a hard-copy letter to the Contracting Officer (to reflect significant fuel increases or other pertinent factors).

H) PROCEDURES FOR PLACING AND ACCEPTING ORDERS:

No single purchase made under this agreement will exceed $25,000, and the total ordered under this Blanket Purchase Agreement over five years must not exceed $150,000.

PLACING ORDERS—GOVERNMENT: Individuals designated above in Section D may place orders by telephone, in person, or by issuing an authorization slip to the Vendor in person, by phone, by fax or via email (if authorized by vendor).

Individuals placing telephone orders must: (a) Identify himself/herself to the Vendor; (b) Identify the BPA call number; (c) give the Vendor the required quantity of hours and mix of equipment.

If an authorization slip is used, it must be (a) signed and dated by one of the individuals authorized in Section D; (b) identify the BPA number and the Authorization (“Call”) Number; (c) List the equipment and hours that will comprise the task order.

ACCEPTING ORDERS—VENDORS: The Vendor will accept orders from only those individuals listed in Section D and shall reject all other orders. If a telephone order is placed, the Vendor will require the caller to identify himself/herself by name and confirm that the name given is authorized in Section D above to place orders under this BPA. If an authorization slip is used, the Vendor will check that the signature on the slip is that of one of the individuals authorized in Section 3. NOTE: Acceptance, by the Vendor, of orders placed by unauthorized individuals will be AT THEIR RISK and payment cannot be guaranteed by the Government.

I) REQUIREMENTS FOR SUBMITTAL OF A PROPER INVOICE:

Invoices should be submitted electronically to the Invoice Processing Platform (IPP) at http://www.ipp.gov at the completion of each awarded task.

Invoices will be approved by the Contracting Officer’s Representative and the Contracting Officer; payment will be deposited into the Vendor’s account in accordance with the Prompt Payment Act (within 30 calendar days after an actionable invoice is received in the IPP system).

Per Federal Acquisition Regulation FAR 4.1105(a), Vendor is required to be registered in the SAM database (System for Award Management) and maintain their registration as “active” in order for payments to be processed successfully.

Per FAR 4.1202, vendor is also required to register in the ORCA (Online Representation Certification Application) which is now located in the SAM database under the user profile. These FAR clauses will be made available to vendor in their entirety upon request.

Reference FAR 52.232-7, Payments Under Time-and-Materials and Labor Hour Contracts (AUG 2012) (with attachments).

J) GENERAL:

All accepted orders shall be subject to the following Terms and Conditions of Commercial Item Purchases that will be attached to each order exceeding $2,500:

FAR 52.212-4 Contract Terms and Conditions – Commercial Items (MAY 2014) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (OCT 2014).

II. TECHNICAL REQUIREMENTS/SPECIFICATIONS FOR BPA AG-3395-B-15-00____

Engineering Survey Services George Washington & Jefferson National Forest Engineering Survey Services Requirements: Contractor shall furnish all labor, equipment, supervision, transportation, operating supplies and incidentals necessary to perform the requested engineering survey services. These services are described below:

Personnel required: Minimum two-person crew for field work.

Additional requirements: Equipment needed by the survey crew shall include a total station theodolite with functions of an electronic transit integrated with an electronic distance meter. Other equipment necessary to establish benchmarks, reference points, and locate specific site features shall be provided by the survey crew. No government furnished equipment will be made available to accomplish this work.

Personnel required: An individual surveyor trained in preparation of electronic survey CAD files.

Additional requirements: Prepare survey CAD files using AutoDesk ACAD software. Further information expected for this work is outlined in the Project Deliverables section below.

Personnel required: An individual surveyor. The task order shall establish how many personnel are needed.

Additional requirements: Surveyors are expected to have the appropriate equipment needed for documenting field data. However, a total station or survey grade GNSS unit are not required or considered necessary for this work. The government may offer to provide 1”x2” wooden staking and/or wire flags if such equipment is deemed necessary. If such Government Furnished Equipment (GFE) is to be provided, it shall be clarified on the task order.

Additional requirements: The government will provide 1”x2” wooden staking and wire flags for this work. All other equipment necessary to properly place the slope stakes shall be provided by the Contractor. However, a total station or survey grade GNSS unit are not required or considered necessary for this work.

Personnel required: One qualified surveyor with extensive experience in field location of road alignments.

Additional requirements: If deemed necessary, the government mayprovide 1”x2” wooden staking and wire flags for this work. All other equipment necessary to properly locate and document the road centerline alignment shall be provided by the Contractor. However, a total station or survey grade GNSS unit are not required or considered necessary for this work.

Transportation & Lodging: Contractors shall be paid for their transportation costs based on the most current published GSA mileage rate (rate per mile) for privately owned vehicles of the calendar year in which the task order is issued. References shall be pulled from the following website for rates: http://www.gsa.gov/portal/content/100715. No other costs shall be provided for transportation of personnel and equipment. The miles to be traveled shall be established from the nearest “location identifier” (a place name found on Google© maps) for both the contractor’s place of business and the project site. Miles shall be what is calculated on Google© maps for distance.

Lodging shall be paid for each personnel at the established government rate, published by GSA. Because these rates vary, Forest Service staff can provide these rates for the closest lodging in the area, most likely a nearby urban center, that is appropriate for the task order (project) being issued.

All survey types will include any work required to cut out lines of sight for centerlines or cross-sections.

For topographic site surveys, a minimum of 1 benchmark (located outside anticipated construction areas), and 3 reference points (traverse nails or equivalent) will be required. These points shall be clearly and distinctly marked and set so as to minimize possible disturbance by human or animal activity.

For Cross section surveys, a profile may be staked ahead of time by the FS. However, you may be asked to establish the centerline for the cross-sections, based on site information provided by the FS. This will be clarified in the task order. Stream cross-sections may require appropriate field decisions to prevent them from crossing over each other (ie introduce a second course to the cross-section – change in azimuth).

For construction slope staking:

It is assumed that wooden stakes will be used for slope and reference stakes, and wire flags used for reference flagging. FS may request flagging tape be placed to establish clearing limits along logging roads.

In addition to placing a slope stake at the top of the cut slope, a reference stake placed a minimum of 10’ behind the slope stake, and a reference flag placed 10 to 20’ behind the reference stake (in line with the cross section) will be required. The following information must be included on the slope stakes: station, cut/fill at slope stake location, horizontal distance of stake to proposed centerline, ditch information if required. The following information must be included on the reference stakes: ID stake as a reference stake, station, distance from reference stake to slope stake, slope stake information (ie, cut or fill and amount, horizontal distance to centerline, ditch info).

At all proposed culvert locations, a stake shall be placed at the culvert inlet location with information about cut/fill amounts and distance to the centerline, and identifying the stake as a culvert inlet stake. Two wooden reference stakes and a reference flag shall be used at culvert locations, placed in line with the azimuth of the proposed culvert. This azimuth information shall be provided by the FS. Reference stake info for culverts shall reflect the same info as listed in the previous paragraph for reference stakes and flagging.

For road centerline location surveys: It is assumed there will be field markings provided to locate the road centerline on the ground (in a form acceptable to the FS). Additionally, survey field notes shall be kept and then made available to the Forest Service documenting the road centerline location, in a format acceptable to the FS. These low volume roads have basic design considerations, including a minimum 12’ wide standard crowned or out-sloped template, minimum 3% and maximum 10% longitudinal road slopes, with 1H:1V or 1.25H:1V cut slopes and 1.4H:1V fill slopes (on average). Actual design parameters can be provided ahead of time to establish the design needs for the road being contemplated. Consideration in the field must be made for difficult terrain and other control points, like rock outcroppings, when choosing the preliminary road alignment. Also, curves through hollows that contain perennial streams must be sited as close to a proper curve radius as possible (minimum curve radii of 50 ft, preferably 60 ft). Locations anticipating drainage needs (such as ditch relief culverts) must also be noted in field notes.

Task Orders: When the need for a Task Order arises, the BPA-holder(s) will be notified and given the location of the work and a full description of the work to be performed. A site visit may be arranged at the request of the COR or the BPA-holder(s), or the BPA-holder(s) may visit the site at their convenience. (An order may also consist of a specified number of personnel hours, i.e. 24 hours of a 2-Person Crew). The BPA-holder(s) shall respond within 7 business days of receiving the notification of work with an estimate of the time needed to complete the work (personnel hours per type of survey) and the date available to begin the work.

Task orders will be evaluated on (a) hours per type of survey needed to complete the work and (b) ability of the Contractor to complete the project within the timeframe needed, including status of other contracts outstanding at time of Task Order, and (c) past performance on earlier tasks. The relative importance of the criteria will vary according to the Task Order. The CO will review and aware the Task Order based on these criteria.

Once a Task Order awardee is authorized to begin work, that awardee must begin within 5 business days of receiving authorization to work, including mobilizing any required equipment. If an awardee who is actively operating under a previously issued Task Order receives an additional Task Order, that awardee and the COR shall negotiate a start date to respond to the subsequent Task Order. Unless otherwise specified in the Task Order or by agreement with the COR, the work required by a Task Order shall be completed within 10 business days of the start of work.

*Each complete, awarded task order will consist of an OF-347, FAR 52.212-4, FAR 52.212-5, and any other technical information pertinent to a particular task order.

Schedule of Work: Task Orders may be placed throughout the effective period of the agreement. Task Orders issued by the Government will detail the project site, type of survey required, specific features of the project as they relate to the type of survey, and the contract time for performance. Actual services ordered will depend upon existing conditions at the time the request is made. All work shall be performed between the hours of 7AM and 6PM on weekdays (exclusive of Federal Holidays). Approval to work outside these hours must be obtained from the COR. The contractor shall notify the COR at least 3 business days prior to beginning work.

For topographic site surveys - CAD: A CAD file that includes the survey point info (northing, easting, point #, elevation, description, e.g. NEPZD comma delimited), a TIN surface, contours (labeled), and breakline information. Provide clear notes of any features identified in the field (and referenced in the CAD file), an abbreviations legend for references used in point descriptors, and any other pertinent information that may be needed for understanding data included in the CAD file.The CAD file shall be in AutoCAD 2010 Save Format or compatible with this version of AutoCAD and use National CAD standards as it applies to survey information.

For cross-section surveys: Original field survey notes with a write-up describing conventions used for any abbreviations listed in the notes. Also, a sketch (hand or CAD are acceptable) of the site relative to the orientation of the profile and cross-sections taken. For stream cross sections, be sure to orient the profile/centerline and cross-section alignments to magnetic north, with a preference for use of azimuth.

For construction slope staking: For timber road construction, provide slope & reference stakes, and reference flags, placed at every station along the road centerline. Staking shall reflect culvert inlet info at culvert installation locations along the proposed timber road. For site construction, provide slope & reference stakes, and reference flags, placed at every station along the project centerline or as part of a radial stake-out.

For Road Centerline Location: Provide appropriate centerline staking along the preliminary road layout, with centerline offsets where existing road templates may be actively in use. Provide original survey field notes that reflect this preliminary road location, include stationing, distance ahead, azimuth ahead, and elevation change ahead (either in percent slope or +/- in tenths of a foot, where appropriate). Include notes for the field survey that help explain features noted or method of data recordation.

Quality Control/Quality Assurance: All survey services shall be performed in accordance with Forest Service Handbook 7709.56 Chapter 3 – Engineering Survey. Also, generally accepted industry standards for accuracy in acquiring survey data is expected. It is the responsibility of the survey firm to provide quality control and quality assurance of their work. The FS needs for accuracy extend to a 0.1’ level of accuracy on vertical control, and 1’ on horizontal control for low volume road designs. The accuracy of topographic site surveys is expected to be 0.01’ for both horizontal and vertical control.

Government Furnished Equipment/Supplies: The following government furnished supplies may be made available for use by the contractor if the Forest Service determines it is necessary to accomplish the work: 1”x2” wooden survey stakes and wire flagging. The Contractor is not required to make use of government furnished equipment or supplies.

ATTACHMENTS:

FAR 52.212-4 Contract Terms and Conditions – Commercial Items (MAY 2014) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (OCT 2014) Agriculture Acquisition Regulations clauses that will be included in each Task Order (2 pages)

Sample Task Order Authorization Slip (OF-347, 2 pages)

FAR 52.212-3 Offeror Representations and Certifications – Commercial Items (DEC 2014) (Offeror must complete this certification online at https://orca.bpn.gov or print this clause in full, complete the appropriate blocks, and submit with your offer)

AGAR 452.209-70 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX LIABILITY OR A FELONY CONVICTION ALT 1 (DEVIATION 2012-01) (FEB 2012)

(a.) Awards made under this solicitation are subject to the provisions contained in the Consolidated Appropriations Act, 2012 (P.L. No. 112-74), Division E, Sections 433 and 434 regarding corporate felony convictions and corporate federal tax delinquencies. To comply with these provisions, all offerors must complete paragraph (1) of this representation, and all corporate offerors also must complete paragraphs (2) and (3) of this representation.

(b) The Offeror represents that –

The Offeror is [ ], is not [ ] (check one) an entity that has filed articles of incorporation in one of the fifty states, the District of Columbia, or the various territories of the United States including American Samoa, Federated States of Micronesia, Guam, Midway Islands, Northern Mariana Islands, Puerto Rico, Republic of Palau, Republic of the Marshall Islands, U.S. Virgin Islands. (Note that this includes both for-profit and non-profit organizations.)

If the Offeror checked “is” above, the Offeror must complete paragraphs (2) and (3) of the representation. If Offeror checked “is not” above, Offeror may leave the remainder of the representation blank.

(i) The Offeror has [ ], has not [ ] (check one) been convicted of a felony criminal violation under Federal or State law in the 24 months preceding the date of offer.

(ii) Offeror has [ ], has not [ ] (check one) had any officer or agent of Offeror convicted of a felony criminal violation for actions taken on behalf of Offeror under Federal law in the 24 months preceding the date of offer.

The Offeror does [ ], does not [ ] (check one) have any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

AGAR 452.209-71 ASSURANCE REGARDING FELONY CONVICTION OR TAX DELINQUENT STATUS FOR CORPORATE APPLICANTS ALT 1 (DEVIATION 2012-01) (FEB 2012)

(a) This award is subject to the provisions contained in the Consolidated Appropriations Act, 2012 (P.L. No. 112-74), Division E, Sections 433 and 434 regarding corporate felony convictions and corporate federal tax delinquencies. Accordingly, by accepting this award the contractor acknowledges that it –

(1) does not have a tax delinquency, meaning that it is not subject to any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, and

(2) has not been convicted (or had an officer or agent acting on its behalf convicted) of a felony criminal violation under any Federal law within 24 months preceding the award, unless a suspending and debarring official of the United States Department of Agriculture has considered suspension or debarment of the awardee, or such officer or agent, based on these convictions and/or tax delinquencies and determined that suspension or debarment is not necessary to protect the interests of the Government.

(b) If the awardee fails to comply with these provisions, the Forest Service may terminate this contract for default and may recover any funds the awardee has received in violation of sections 433 or 434.

Engineering Survey Services

Instructions for the Preparation of Technical Proposals

1.Experience, Technical Skills & Qualifications Respondents shall provide resumes for each surveyor intended to offer services under this agreement. Respondents may also include a resume for the firm if they deem it appropriate to offer additional information about the skills and qualifications available to perform services under this agreement. Limit 2 pages per individual resume and 5 pages for a firm resume.

2. Past Performance Respondents shall provide a minimum of two references who can speak to the quality and technical skills of the individual surveyors intended to offer services. If necessary, the respondents may also provide additional references who can speak to the quality, capacity, and technical skills of the firm. Please provide the name of the contact, their affiliated organization name, and a current contact phone number.

Evaluation Considerations for Award of a Blanket Purchase Agreement

Potential agreement-holders (Vendors) will be evaluated for award of an agreement in terms of the criteria identified below.

1.Experience, Technical Skills & Qualifications The Vendor will be evaluated for successfully completed work that demonstrates the ability to perform topographic and cross-section surveys, construction slope staking, and road location surveys with the qualifications, capacity, and QC/QA process necessary to meet the terms of this contract. The Vendor will be evaluated on information which demonstrates the key personnel have the knowledge and skills necessary to accomplish the work.

The Government will evaluate experience on the basis of its breadth, depth, and relevance to the work described herein. Highest relevance is considered work experience performed directly for the Forest Service for the type of work identified in the solicitation. Next most relevant experience will be work performed directly for another Federal Agency with similar needs of the Forest Service, such as US Army Corp of Engineers, for the type of work identified in the solicitation. Next most relevant experience will be similar work performed for State or private clients.

2.Past Performance Past performance is a measure of the degree to which an Vendor satisfied its customers in the past and complied with federal, state, and local laws and regulations.

The Government will evaluate the Vendor’s past performance to determine: (1) that the Vendor was capable, efficient, and effective, including management of subcontractors; (2) the Vendor performance conformed to the terms and conditions of its contract; (3) the Vendor finished within the task order contract time; (4) the Vendor was reasonable and cooperative during performance; and (5) the Vendor was committed to customer satisfaction. The Government may evaluate the organizational past performance of the Vendor’s proposed

3. Price The Government will evaluate the Contractor’s understanding of the work by examining pricing provided for the representative task order. A Schedule of Items is provided for pricing.

4.Proximity The proximity of the Vendor’s place of business relative to the zone of the forest (North or South) will be considered by the Government as a factor for award of an agreement. Task orders will generally be small dollar amounts and potentially spread across many isolated locations across the Forests. If the distance of a Vendor’s primary work location is more than 250 miles from any district office in the zone(s) a Vendor is interested in working, it is highly unlikely they will be receive an award of an agreement due to issues of cost control related to travel (an applicable vendor should address this in their technical proposal).

BPA Number: AG-3395-B-15-00____

VENDOR Official Executing Agreement:

NAME: DATE

Title:

USDA, Forest Service Official Executing Agreement:

LAURA M. INGRAM DATE

Contracting Officer

SCHEDULE OF ITEMS

Engineering Survey Services George Washington & Jefferson National Forest, VA

NORTH ZONE RATES

ITEM

NO.

DESCRIPTION

PAY

UNIT

EST.

QTY.

UNIT

PRICE

TOTAL

PRICE

1.0-A

Topographic Site Survey – Field Work (2-Person Survey Crew) Hour 1.0-B

Topographic Site Survey – Computer Assisted Drafting Hour 2.0

Cross-Section Survey Hour 3.0 Construction Slope Staking (2-person Survey Crew) Hour 4.0 Road Centerline Location Hour

TOTAL: $________

SOUTH ZONE RATES

ITEM

NO.

DESCRIPTION

PAY

UNIT

EST.

QTY.

UNIT

PRICE

TOTAL

PRICE

1.0-A

Topographic Site Survey – Field Work (2-Person Survey Crew) Hour 1.0-B

Topographic Site Survey – Computer Assisted Drafting Hour 2.0

Cross-Section Survey Hour 3.0 Construction Slope Staking (2-person Survey Crew) Hour 4.0 Road Centerline Location Hour

TOTAL: $________