Attachment_I_-_Statement_of_Work.pdf

ATTACHMENT I

United States Department of Agriculture Agricultural Research Service

SPECIFICATION/STATEMENT OF WORK

Replace Fire Alarm System

USDA-ARS

Southwestern Cotton Ginning Research Laboratory

(SWCGRL)

Mesilla Park, New Mexico

SOL. AG-32SD-RFQ-16-MD05

Date: January 19, 2016

THIS PAGE IS BLANK

STATEMENT OF WORK

Construction

1.0 CONTRACT PROJECT:

a.Project Number: _____________________ b.Project Title: Replace Fire Alarm System - Southwestern Cotton Ginning Research Laboratory (SWCGRL), USDA-ARS, Mesilla Park, New Mexico

2.0 PROJECT CONTACT PERSONS:

a. CONTRACTING OFFICER (CO):

Michael Douglas

USDA, ARS, WBSC

1001 Hollemann Drive East College Station, TX 77840 Email: Michael.douglas@ars.usda.gov Phone: (979) 260-9480 FAX: (979) 260-9413

b. RESEARCH PROGRAM REPRESENTATIVES (RPR):

Ed Hughs, Research Director

USDA, ARS, WSC

Southwestern Cotton Ginning Research Laboratory (SWCGRL) 300 E. College Drive P.O. Box 578 Mesilla Park, New Mexico 88047 Email: ed.hughs@ars.usda.gov Phone: (575) 526-6381 FAX: (575) 525-1076

c. LOCATION ADMINISTRATIVE OFFICER (LAO):

Jo Ann Chavira (LAO)

USDA, ARS, WSC

Southwestern Cotton Ginning Research Laboratory (SWCGRL) 300 E. College Drive P.O. Box 578 Mesilla Park, New Mexico 88047 Email: JoAnn.Chavira@ars.usda.gov

Phone: (575) 646-6316FAX: (575) 525-1076 mailto:Michael.douglas@ars.usda.gov mailto:ed.hughs@ars.usda.gov mailto:JoAnn.Chavira@ars.usda.gov

d. LOCATION CONTRACTING OFFICER REPRESENTATIVE (COR):

Tye Lightfoot (COR)

USDA, ARS, WSC

Southwestern Cotton Ginning Research Laboratory (SWCGRL) 300 E. College Drive P.O. Box 578 Mesilla Park, New Mexico 88047 Email: tlightfo@nmsu.edu

Phone: (575) 526-6381FAX: (575) 525-1076

e. ENGINEER PROJECT MANAGER Dave Mills

USDA, ARS, WBSC

5601 Sunnyside Ave, Room 4-1220A Beltsville, MD 20705 Email: dave.mills@ars.usda.gov Phone: (301) 504-1200 FAX: (301) 504-1220

f. AREA SAFETY AND HEALTH MANAGER (ASHM):

Darrell Williamson, Tel. No.: (662) 686-5343 Acting Safety Team Lead

USDA, ARS, WBSC

Stoneville MS Email: darrell.williamson@ars.usda.gov

3.0 SCOPE OF SERVICES:

The Contractor shall provide all professional services necessary for the accomplishment of the contract project and such required services shall be in accordance with requirements as described herein.

a. The Contractor shall provide services for the following tasks marked by an “X”:

[X] Provide a technical and cost proposal to complete the project as per project requirements.

[X] Provide and install all material to complete the project as per project requirements.

4.0 PROJECT REQUIREMENTS:

The Contractor shall furnish a technical and cost proposal to provide services to replace the existing Fire Alarm System covering all 8 buildings at the Mesilla Park, NM site. The contractor will provide a turn-key product to include, but not limited to, all materials as specified and the proper installation of all material. The project is located at the Southwestern Cotton Ginning Research Laboratory in Mesilla Park, New Mexico.

mailto:tlightfo@nmsu.edu mailto:dave.mills@ars.usda.gov mailto:darrell.williamson@ars.usda.gov

a. The Contractor will work with site personnel to ensure project is accomplished in a timely manner.

b. The Contractor’s work shall adhere to the criteria stated within these project requirements, drawings, and specifications. All construction shall comply with applicable federal, state, and local code requirements as well as current industry standards, (ie, UBC, UPC, NFPA, UL, ASTM, ACI, NEC, NEMA, etc.) at the time of contract award.

c. Davis Bacon Wage Rates apply to all construction contracts in excess of $2,000.

Employee payroll logs for the project will be required to verify wage rates are being adhered to.

d. Projects in excess of $25,000 will require a Bid Bond. Additional, Payment and Performance bonds will be required for projects exceeding $35,000. Obtaining and the cost of these bonds is the responsibility of the Contractor. Proof of Insurance is also required.

4.1 Background:

The Southwestern Cotton Ginning Research Laboratory (SWCGRL) mission is to develop technologies that solve problems directly affecting, or being affected by, the cotton ginning industry to maximize the economic viability and competitiveness and minimize the environmental impact of the U.S. cotton production and processing system. To carry out this mission our overall objective is to address critical cotton production, ginning, textile processing and regulatory compliance issues, especially those pertaining to high quality Western irrigated Pima and long-staple upland cottons. Cotton ginning is the essential link between the producer of the raw material, the farmer, and the end user of the raw product, the textile manufacturer and ultimately, the consumer. Unlike most other commodities that pass the farm gate, the farmer does not have a product he can sell until it is processed through a cotton gin. How well the ginning process preserves the inherent quality of the fiber it processes has a significant impact on the textile utility of the fiber and hence on the income of the farmer. The overall mission has four specific objectives:

1. Develop technologies for production, harvesting, and storage that directly impact gin plant operation, gin product quality and textile mill operation.

2. Develop new and improved processing, sensing and control technologies for superior fiber/seed separation, foreign matter identification and extraction, accurate on-line cotton properties measurement and efficient process control to produce higher quality fiber more economically for optimal textile utility.

3. Develop new technologies and alternative uses for cotton production systems, ginning equipment, lint, seed, and gin by-products to increase the value of gin-related products.

4. Develop new knowledge and technology for assessment and remediation to assist with ginning industry safety and environmental regulatory compliance.

4.2 Bid Schedule:

Item No. Description Price/Cost

Base Item

01 Construction services and materials necessary for the installation of a New Fire Alarm System in Buildings:

*Module Storage Building 8 (1 level) *Laboratory and Office Building 48 (3 levels w/ offices & laboratory) *Roller Gin Building 49 (1 level) *Seed Cotton Lab Building 52 (1 level) *Micro Gin Building 53 (1 level) *Cotton Storage Building 54 (1 level)

All for the Lump Sum of………………………..$__________

Add Alternate 1

02 Construction services and materials necessary for the installation of a

New Fire Alarm System in Building 50 – Storage and Shop Annex (2 levels in storage & 1 level in annex).

Add Alternate 2

03 Construction services and materials necessary for the installation of a

New Fire Alarm System in Building 51 – Machine and Sheet Metal Shops (1 level).

Grand Total (Base + Options)……………………………………………..$__________

4.3 Description of Work:

a. The Contractor will provide a turn-key project satisfying all Local, State, and Federal requirements.

b. The Contractor will provide and install a Replacement Fire Alarm System in the following buildings:

*Module Storage Building 8 (1 level) *Laboratory and Office Building 48 (3 levels w/ offices & laboratory)

*Roller Gin Building 49 (1 level) *Building 50 – Storage and Shop Annex (2 levels in storage & 1 level in annex).

*Building 51 – Machine and Sheet Metal Shops (1 level) *Seed Cotton Lab Building 52 (1 level) *Micro Gin Building 53 (1 level) *Cotton Storage Building 54 (1 level)

Because SWCGRL is located adjacent to the New Mexico State University Campus it is very important that NMSU’s Fire Department is consulted in order to provide a new fire alarm system that will be 100% compatible with NMSU’s Fire Department’s current emergency response system. This system will also be serviced by trained NMSU service technicians therefore would need to be of like kind/similar to existing fire alarm systems located within NMSU’s Campus.

All new construction installed shall follow the Design Drawings (included in Attachment A), and meet the Product Cut – Sheets & Specifications (Attachment B).

a. The Contractor is responsible for verifying exact requirements for fire alarm system.

b. New fire alarm equipment shall be installed as per manufacturer’s requirements.

c. The Contractor is responsible for providing any required alternations of the system to provide a turnkey installation.

d. Contractor is responsible for any damage to adjacent equipment and miscellaneous objects that may become damaged during installation. The Contractor is responsible for making repairs to meet or exceed conditions prior to damage.

e. The Contractor is responsible for visiting the site prior to submitting a bid to observe existing conditions. No compensation will be provided for conditions that would be visible during an on-site visit for persons experienced performing this type of work.

4.4 Government Furnished Equipment\Services

a. The Government will be available to assist with the identification of possible other interior utilities but does not guarantee location of all utilities.

b. The Government will furnish a reasonable amount of electricity and water.

5.0 GENERAL REQUIREMENTS:

5.1 Permits & Fire Marshall Coordination: Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

POC Information:

Johnny Carrillo, Fire Chief NMSU Fire Department JCarr622@nmsu.edu Office - (575)646-2519 Cell – (575)644-5022

5.2 Existing Installations / Demolition:

Contractor shall modify existing installations as needed to accommodate the new installation. Contractor shall coordinate demolition / modification of existing installations with Owner. All disturbances of existing systems shall be thoroughly coordinated with the Owner to prevent disturbances that might jeopardize on-going research.

Owner reserves the right to retain any equipment / materials removed as part of the scope of work. Contractor shall coordinate any equipment / materials to be retained with Owner prior to starting demolition operations. Contractor shall legally dispose all equipment / materials removed that will not be retained.

Contractor is encouraged to divert project waste to recycle where practical. The Contractor shall track and document the amount of waste diverted to recycle. The Contractor shall submit diversion documentation as part of closeout. If no waste is diverted to recycle, the Contractor shall submit a letter stating this and why diversion was not practical.

5.3 Installation: It shall be the responsibility of the Contractor to complete work in accordance with the manufacturer’s recommendations and Industry Standards. Additional procedures and materials may be required than is indicated herein. If any item specified herein conflicts with the applicable codes and recommendations, the Contractor shall bring it to the attention of the Contracting Officer Representative for immediate resolution.

5.4 Submittals: Provide manufacturer’s descriptive literature/shop drawings for all materials to the

COR for review. The descriptive literature shall be annotated/ highlighted to show its conformance with contract requirements. Submittals are required for new materials and will be stamped and/or signed by the general contractor prior to submission to the Government.

Contractor is responsible for any costs incurred for equipment ordered without prior approval.

5.5 Quality Control: The work performed under this contract shall be subject to continuous audit by the COR. Quality control is the exclusive responsibility of the Contractor.

5.6 Protection of Work and Property/Safety Requirements:

a. The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged condition to the satisfaction of the COR.

mailto:JCarr622@nmsu.edu

b. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities of the protection and security.

c. Contractor is responsible for verifying location of any underground utility and is responsible for any damaged caused to such utilities.

5.7 Temporary Facilities:

a. Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if so requested. The Contractor shall maintain and protect all such utilities during the course of construction and shall repair or replace any items damaged through its own negligence.

b. Should the Contractor require any power or utility shutdowns during construction, the

Contractor shall obtain approval for such shutdown from the COR three working days prior to the need.

5.8 Materials and Equipment:

a. The material and equipment to be furnished under these contract documents shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer’s latest standard design.

b. All materials and equipment to be incorporated in the work shall be handled and stored by the manufacturer, fabricator, supplies and Contractor before during and after shipment in a manner to prevent warping, twisting, breaking, chipping, rusting and any injury, theft or damage of any kind to the materials and equipment. All materials and equipment furnished by the Contractor shall be subject to inspection and approval by the CO/COR.

5.9 Cleanup: The construction site shall be kept clean and free of debris at all times. Disposal of the old electrical lighting equipment is required. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

5.10 Warranty:

a. Submit data concerning the standard one year warranty for workmanship, including the warranty periods (dates), and warranty contacts with names, addresses and telephone numbers.

b. Extended Equipment/Product Warranties: Obtain and furnish to the Contracting Officer all written warranties for equipment/products that have extended warranties (warranty periods exceeding the standard one-year warranty) furnished under the contract. The warranty period shall begin on the same date as project acceptance and shall continue for the full/product warranty period. The warranties shall be fully executed and delivered to the Contracting Officer prior to final acceptance of the facility.

5.11 Final Payment/Contract Closeout: The following documents are REQUIRED PRIOR TO FINAL PAYMENT (other documents may also be required):

a. General contractors one (1) year warranty on work.

b. All warranties from manufacturers covering equipment.

c. O&M manuals for all equipment.

d. As-built drawings (New Fire Alarm System).

e. Release of liens.

f. Employee payroll\time sheets

g. Invoice

6.0 PROJECT SCHEDULE: The Contract time for this project is 120 calendar days.

7.0 ATTACHMENT DOCUMENTS:

A. Stamped Drawings B. Manufacturer Product Cut – Sheets & Specifications