Amendment_01.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) 9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or

(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C. DATE SIGNED

PREVIOUS EDITION UNUSABLE STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

This form was electronically produced by USDA/ARS/OCIO/ADB.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date,etc.)

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

03/11/2016

2/3/2016

1 10

Amendment No. 01

USDA, ARS, WBSC

1001 HOLLEMAN DRIVE EAST

COLLEGE STATION, TS 77840

Phone: (979) 260-9480 Email: Michael.Douglas@ars.usda.gov

SAME AS BLOCK 6

ALL PROSPECTIVE BIDDERS AG-32SD-RFQ-16-MD05

This solicitation is amended to incorporate the Pre-Bid/Site Visit Agenda (Site Visit Sign In), Q&A's, New Bid Schedule (Section 4.2 of the SOW) and Section B.3 Schedule of Items in the Clauses and Provisions. No other changes are made.

The bid due date IS extended. Bids due March 22, 2016 by close of business 3:00p.m. Central Time.

No other changes are made to the terms and conditions of this solicitation.

BIDDERS MUST ACKNOWLEDGE THIS AMENDMENT BY SIGNING THIS SF-30 AND RETURNING IT WITH YOUR BID.

Michael Douglas, CONTRACT SPECIALIST

MICHAEL DOUGLAS

Digitally signed by MICHAEL DOUGLAS DN: c=US, o=U.S. Government, ou=Department of Agriculture, cn=MICHAEL DOUGLAS, 0.9.2342.19200300.100.1.1=12001000056831 Date: 2016.03.11 12:06:57 -06'00'

INSTRUCTIONS

Instructions for items other than those that are self-explanatory, are as follows:

Item 1 (Contract ID Code) . Insert the contract type identification code that appears in the title block of the contract being modified.

Item 3 (Effective date).

For a solicitation amendment, change order, or administrative change, the effective date shall be the issue date of the amendment, change order, or administrative change.

For a supplemental agreement, the effective date shall be the date agreed to by the contracting parties.

For a modification issued as an initial or confirming notice of termination for the convenience of the Government, the effective date and the modification number of the confirming notice shall be the same as the effective date and modification number of the initial notice.

For a modification converting a termination for default to a termination for the convenience of the Government, the effective date shall be the same as the effective date of the termination for default.

For a modification confirming the contracting officer's determination of the amount due in settlement of a contract termination, the effec-tive date shall be the same as the effective date of the initial decision.

Item 6 (Issued By). Insert the name and address of the issuing office. If applicable, insert the appropriate issuing office code in the code block.

Item 8 (Name and Address of Contractor). For modifications to a contract or order, enter the contractor's name, address, and code as shown in the original contract or order, unless changed by this or a previous modification.

Item 12 (Accounting and Appropriation Data).

When appropriate, indicate the impact of the modification on each affected accounting classification by inserting one of the following entries:

(1) Accounting classification

Net increase $

(2) Accounting classification Net decrease $

NOTE: If there are changes to multiple accounting classifications that cannot be placed in block 12, insert an asterisk and the words "See continuation sheet".

Item 13. Check the appropriate box to indicate the type of modification. Insert in the corresponding blank the authority under which the modification is issued. Check whether or not contractor must sign this document. (See FAR 43.103.)

Item 14 (Description of Amendment/Modification).

Organize amendments or modifications under the appropriate Uniform Contract Format (UCF) section headings from the applicable solicitation or contract. The UCF table of contents, however, shall not be set forth in this document.

(1)

Indicate the impact of the modification on the overall total contract price by inserting one of the following entries:

(i)

(ii)

(iii)

Total contract price increased by $

Total contract price decreased by $

Total contract price unchanged.

State reason for modification.

When removing, reinstating, or adding funds, identify the contract items and accounting classifications.

When the SF 30 is used to reflect a determi-nation by the contracting officer of the amount due in settlement of a contract terminated for the convenience of the Government, the entry in Item 14 of the modification may be limited to -

(i) A reference to the letter determination; and

A statement of the net amount determined to be due in settlement of the contract.

Include subject matter or short title of solicita-tion/contract where feasible.

Item 16B. The contracting officer's signature is not required on solicitation amendments. The contract-ing officer's signature is normally affixed last on supplemental agreements.

STANDARD FORM 30 BACK (REV. 10-83)

(1)

(a)

(b)

(2)

(3)

(4)

(5)

(c)

(d)

(e)

(f)

Item 9, (Amendment of Solicitation No.--Dated), and 10, (Modification of Contract/Order No.-- Dated). Check the appropriate box and in the corresponding blanks insert the number and date of the original solicitation, contract, or order.

(g)

(2)

(3)

(4)

(5)

(6)

(i)

(ii)

(h)

Pre-Bid/Site Visit Agenda AG-32SD-RFQ-16-MD05

SITE VISIT/PRE-BID CONFERENCE

RFQ No. AG-32SD-RFQ-16-MD05 Date: March 1, 2016 10:00 a.m., Mountain Time Mesilla Park, NM

AGENDA

Introductions - All

Bid Requirements - Review of Bidding Procedure

Questions and Answers on Contract

Receive Questions for Answers to be distributed as an Amendment to the Solicitation

Visit Project Site

This meeting is the site visit for Request for Quotation (RFQ) No. AG-32SD-RFQ-16-MD05 to Install New Fire Alarm System at the Southwestern Cotton Ginning Research Laboratory. All work to be performed at the USDA, ARS, PA, Southwestern Cotton Ginning Research Laboratory (SWCGRL) 300 College Ave., Mesilla Park, NM. No oral remarks or explanations made here today will alter or otherwise qualify the written provisions of the RFQ as it now exists. The minutes will be issued as soon as possible, covering the elements known now and those which may be discovered today.

Only a written amendment will officially change or clarify the written provisions of the solicitation package. There has been no amendment issued to date. It is not anticipated that an extension to the bid due date will be issued.

1. Introductions:

Representatives from the Location, Mesilla Park, NM.

• Tye Lightfoot, Location Site Manager

• Fermin Alvarado, Electronic Technician

• Bea Lujan, Program Support Assistant

Representative from the WBSC, Acquisition Branch, College Station, TX:

• Michael Douglas, Contracting Officer

2. Proposal Requirements:

Bidder is reminded of several important items in preparing bids.

1) You must sign the SF-18 form and acknowledge all amendments to the solicitation. There are no amendments to date.

2) You have completed Blocks 11, 12 & 13 and signed and dated Blocks 14, and 15 of the SF-18, "Request for

Quotation" form and insert DUNS on page 2.

3) An offer guarantee (20% Bid Bond) is required.

4) In the event the successful bid exceeds $35000, Payment and Performance Bonds (in the amount of 100%) are required on this contract within ten (10) after award. Forms are included in the solicitation as Attachment III.

5) The Davis-Bacon wage rates apply to the contract. They are included as Attachment II to the solicitation.

6) No exemption is granted for state or local taxes. You should include this expense as part of your bid price.

7) Your Bid is to be mailed to USDA, ARS, WBSC, Michael Douglas, Contract Specialist, 1001 Holleman Drive

East, College Station, Texas 77840. Your Bid is due no later than 3:00 p.m. (Central Time) on March 16, 2016.

8) Bids must be returned via email with the following information provided for identification: Solicitation

Number, Bid Opening Date, and Bid Opening Time in the Subject Line.

9) There are no liquidated damages on this contract.

10) There will be no retainage withheld unless there has been no performance.

11) Contractor MUST be registered in the System for Award Management (SAM) prior to the submission of proposal/bid. You can register online at www.sam.gov.

3. Utilities:

A reasonable amount of water, will be provided to the contractor by the Government at no cost. The contractor will be expected to maintain their own work site trailer and/or telephone. Use of restroom facilities by contractor's employees, parking areas, storage areas, etc. will need to be discussed today with representatives from the location.

4. Technical Overview of the Project:

The representatives from the location will provide an overview of the technical aspects of the project.

Mr. Tye Lightfoot will now show all prospective bidders around the proposed jobsite and briefly explain the Governments objective.

http://www.sam.gov/

Solicitation No.: AG-32SD-RFQ-16-MD05

Replace Fire Alarm System

USDA, ARS, PA

Southwestern Cotton Ginning Research Laboratory

300 E. College Dr.

Las Cruces, NM 88047

Questions & Answers

2/12/16

1. As far as the equipment to be used on this job is there a specific manufacturer or can we use an equivalent? You may use an equivalent as long as it meets or exceeds the specified equipment listed in Attachment IB-Product Data & Specification Sheets and is 100% compatible with the New Mexico State University (NMSU) system.

2/29/16

2. The specifications/data sheets provided call for a couple different manufacturers for the FACP. I would like to know if we can submit with our Edwards/Vigilant brand Fire Alarm System. If it is 100% compatible with what NMSU system is then, Yes. If not then, No. NMSU will service all the equipment and if they don't know the equipment then they can't service it. Also is a voice evacuation fire alarm system required? No.

3/3/16

3. What type of receivers does the college utilize for the reception of alarm, trouble and supervisory signals from a fire alarm system communicator on campus? Silent Night 9800.

4. What is the transmission type from the fire alarm communicator to the college’s receivers?

“POTS”

3/4/16

5. Will the two buildings will have individual complete alarm systems or will they just be wired up per the engineered plans but left without interconnect to the main fire protection system? See the New Bid Schedule (Section 4.2 of the SOW) and Section B.3 Schedule of Items in the Clauses and Provisions.

6. Will the fire alarm interconnect wiring be placed between the main building (bldg. 52) and the two buildings mentioned in alternate 1 & 2 but left unconnected on the base bid or left out of all bids (base bid and both alternates)? See the New Bid Schedule (Section 4.2 of the SOW) and Section B.3 Schedule of Items in the Clauses and Provisions.

7. Would new design, engineering and approval by authorities be required if a new complete alarm system is required in the two alternates if they are stand-alone fire alarm systems? Would the plans for the base bid need to be re-designed to omit the two buildings in alternative 1 & 2 if those alternatives are not awarded? See the New Bid Schedule (Section 4.2 of the SOW) and Section B.3 Schedule of Items in the Clauses and Provisions.

THIS PAGE IS BLANK

Amended 4.2 Bid Schedule in the Statement of Work

“4.2 Bid Schedule:

Item No. Description Price/Cost

Base Item

01 Construction services and materials necessary for the installation of a New Fire Alarm System in Buildings:

*Module Storage Building 8 (1 level) *Laboratory and Office Building 48 (3 levels w/ offices & laboratory) *Roller Gin Building 49 (1 level) *Seed Cotton Lab Building 52 (1 level) *Micro Gin Building 53 (1 level) *Cotton Storage Building 54 (1 level)

Base Item Bid price shall also include electric/alarm service pulled/provided to Buildings 50 & 51 with the intention to connect these additional buildings to the main fire alarm control panel located within Building 48. Service from the main fire alarm panel located in Building 48 is to the be run to junction boxes in Building 50 & 51 for future installation of fire alarm equipment (i.e. pull stations, fire detection devices, fire notification devices, and other equipment as required per engineering plans) within these 2 additional buildings. The main fire alarm control panel located in Building 48 is required to have enough expandability to address all the additional equipment located within buildings 50 and 51.

Building 50 & 51 do not require additional fire alarm control panels. They will be tied into the main fire alarm control panel.

All for the Lump Sum of………………………..$__________

Add Alternate 1

02 Construction services and materials necessary to continue the installation of a

New Fire Alarm System in Building 50 – Storage and Shop Annex (2 levels in storage & 1 level in annex).

The Bid price for Option Item 1 Bid shall include a complete replacement of the existing fire alarm equipment and electrical within this building per engineered drawings and must be addressable from the main fire alarm panel located in Building 48. (Base Item 01 includes service from the main fire alarm panel to this building.)

Add Alternate 2

03 Construction services and materials necessary to continue the installation of a

New Fire Alarm System in Building 51 – Machine and Sheet Metal Shops (1 level).

The Bid price for Option Item 2 shall include a complete replacement of the existing fire alarm equipment and electrical within this building per engineered drawings and must be addressable from the main fire alarm panel located in Building 48. (Base Item 01 includes service from the main fire alarm panel to this building.)

Grand Total (Base + Options)……………………………………………..$__________

Note:

Only 1 fire alarm control panel will service all buildings. This panel will be located in Building 48. This panel is to be expandable to include the ability to address new equipment installed in Buildings 50 & 51 at a future date if the Alternate Bids are not exercised. “

Amended Section B.3 Schedule of Items Solicitation Number AG-32SD-RFQ-16-MD05

SECTION B- SUPPLIES AND SERVICES AND PRICE/COST

B.1 BID SCHEDULE

In order to be considered responsive, a bidder must bid on all items in the quantities stated in the schedule.

B.2 SCOPE OF WORK

The USDA, ARS, PA, Southwestern Cotton Ginning Research Laboratory (SWCGRL), Las Cruces, NM requires all labor, supervision, tools, and materials be provided to Replace Fire Alarm System. All work shall be performed in accordance with the terms, conditions, drawings and specifications contained in this document.

B.3 SCHEDULE OF ITEMS

Item No. Description Price/Cost

Base Item 01 Construction services and materials necessary for the installation of a New Fire Alarm System in Buildings:

*Module Storage Building 8 (1 level) *Laboratory and Office Building 48 (3 levels w/ offices & laboratory) *Roller Gin Building 49 (1 level) *Seed Cotton Lab Building 52 (1 level) *Micro Gin Building 53 (1 level) *Cotton Storage Building 54 (1 level)

Base Item Bid price shall also include electric/alarm service pulled/provided to Buildings 50 & 51 with the intention to connect these additional buildings to the main fire alarm control panel located within Building 48.

Service from the main fire alarm panel located in Building 48 is to the be run to junction boxes in Building 50 & 51 for future installation of fire alarm equipment (i.e. pull stations, fire detection devices, fire notification devices, and other equipment as required per engineering plans) within these 2 additional buildings. The main fire alarm control panel located in Building 48 is required to have enough expandability to address all the additional equipment located within buildings 50 and 51.

Building 50 & 51 do not require additional fire alarm control panels. They will be tied into the main fire alarm control panel.

All for the Lump Sum of………………………..$____________________

ADD ALTERNATE 1

02 Construction services and materials necessary to continue the installation of a New Fire Alarm System in Building 50 – Storage and Shop Annex (2 levels in storage & 1 level in annex).

Amended Section B.3 Schedule of Items Solicitation Number AG-32SD-RFQ-16-MD05

The Bid price for Option Item 1 Bid shall include a complete replacement of the existing fire alarm equipment and electrical within this building per engineered drawings and must be addressable from the main fire alarm panel located in Building 48. (Base Item 01 includes service from the main fire alarm panel to this building.)

ADD ALTERNATE 2

03 Construction services and materials necessary to continue the installation of a New Fire Alarm System in Building 51 – Machine and Sheet Metal Shops (1 level).

The Bid price for Option Item 2 shall include a complete replacement of the existing fire alarm equipment and electrical within this building per engineered drawings and must be addressable from the main fire alarm panel located in Building 48. (Base Item 01 includes service from the main fire alarm panel to this building.)

Grand Total (Base + Add Alternates) ……………………………………………..$____________________

Note:

Only 1 fire alarm control panel will service all buildings. This panel will be located in Building 48. This panel is to be expandable to include the ability to address new equipment installed in Buildings 50 & 51 at a future date if the Alternate Bids are not exercised. “

B.4 DATA UNIVERSAL NUMBERING SYSTEM

Provide your Dunn and Bradstreet Number: #____________________________________________