AG-32SD-RFQ-14-MD09__Amendment_01.PDF

INSTRUCTIONS

Instructions for items other than those that are self-explanatory, are as follows:

Item 1 (Contract ID Code) . Insert the contract type identification code that appears in the title block of the contract being modified.

Item 3 (Effective date).

For a solicitation amendment, change order, or administrative change, the effective date shall be the issue date of the amendment, change order, or administrative change.

For a supplemental agreement, the effective date shall be the date agreed to by the contracting parties.

For a modification issued as an initial or confirming notice of termination for the convenience of the Government, the effective date and the modification number of the confirming notice shall be the same as the effective date and modification number of the initial notice.

For a modification converting a termination for default to a termination for the convenience of the Government, the effective date shall be the same as the effective date of the termination for default.

For a modification confirming the contracting officer's determination of the amount due in settlement of a contract termination, the effec-tive date shall be the same as the effective date of the initial decision.

Item 6 (Issued By). Insert the name and address of the issuing office. If applicable, insert the appropriate issuing office code in the code block.

Item 8 (Name and Address of Contractor). For modifications to a contract or order, enter the contractor's name, address, and code as shown in the original contract or order, unless changed by this or a previous modification.

Item 12 (Accounting and Appropriation Data).

When appropriate, indicate the impact of the modification on each affected accounting classification by inserting one of the following entries:

(1) Accounting classification

Net increase $

(2) Accounting classification Net decrease $

NOTE: If there are changes to multiple accounting classifications that cannot be placed in block 12, insert an asterisk and the words "See continuation sheet".

Item 13. Check the appropriate box to indicate the type of modification. Insert in the corresponding blank the authority under which the modification is issued. Check whether or not contractor must sign this document. (See FAR 43.103.)

Item 14 (Description of Amendment/Modification).

Organize amendments or modifications under the appropriate Uniform Contract Format (UCF) section headings from the applicable solicitation or contract. The UCF table of contents, however, shall not be set forth in this document.

(1)

Indicate the impact of the modification on the overall total contract price by inserting one of the following entries:

(i)

(ii)

(iii)

Total contract price increased by $

Total contract price decreased by $

Total contract price unchanged.

State reason for modification.

When removing, reinstating, or adding funds, identify the contract items and accounting classifications.

When the SF 30 is used to reflect a determi-nation by the contracting officer of the amount due in settlement of a contract terminated for the convenience of the Government, the entry in Item 14 of the modification may be limited to -

(i) A reference to the letter determination; and

A statement of the net amount determined to be due in settlement of the contract.

Include subject matter or short title of solicita-tion/contract where feasible.

Item 16B. The contracting officer's signature is not required on solicitation amendments. The contract-ing officer's signature is normally affixed last on supplemental agreements.

STANDARD FORM 30 BACK (REV. 10-83)

(1)

(a)

(b)

(2)

(3)

(4)

(5)

(c)

(d)

(e)

(f)

Item 9, (Amendment of Solicitation No.--Dated), and 10, (Modification of Contract/Order No.-- Dated). Check the appropriate box and in the corresponding blanks insert the number and date of the original solicitation, contract, or order.

(g)

(2)

(3)

(4)

(5)

(6)

(i)

(ii)

(h)

Site Visit Agenda AG-32SD-RFQ-15-MD09

SITE VISIT/PRE-BID CONFERENCE

RFQ No. AG-32SD-RFQ-15-MD09 Date: April 7, 2015 10:00 a.m.

Booneville, AR

AGENDA

Introductions - All

Bid Requirements - Review of Bidding Procedure

Questions and Answers on Contract

Receive Questions for Answers to be distributed as an Amendment to the Solicitation

Visit Project Site

This meeting is the site visit for Request for Quotation (RFQ) No. AG-32SD-RFQ-15-MD09 to install a new gas line from two Arkansas Oklahoma Gas meters to service various buildings at the Headquarters location. Existing heating (water/air) equipment will be replaced or converted from propane to natural gas in all buildings. All work to be performed at the USDA, ARS, Dale Bumpers Small Farms Research Center (DBSFRC), 6883 South State Hwy. 23, Booneville, AR. No oral remarks or explanations made here today will alter or otherwise qualify the written provisions of the RFQ as it now exists. The minutes will be issued as soon as possible, covering the elements known now and those which may be discovered today. Only a written amendment will officially change or clarify the written provisions of the solicitation package. There has been one amendment issued to date. (Correcting the RFQ Cover Letter) It is not anticipated that an extension to the bid due date will be issued.

1. Introductions:

Representatives from the Location, Booneville, AR:

Stephen Haller, Location Site Manager

Representative from the WBSC, Acquisition Branch, College Station, TX:

Michael Douglas, Contracting Officer

2. Proposal Requirements:

Bidder is reminded of several important items in preparing bids.

1) You must sign the SF-18 form and acknowledge all amendments to the solicitation. There are no amendments to date.

2) You have completed Blocks 11, 12, 13, & 16 and signed and dated Blocks 14, and 15 of the

SF-18, "Request for Quotation" form and insert DUNS on page 2.

3) No bid bond (Bid Guarantee) is required for this acquisition.

4) In the event the successful bid exceeds $30,000, Alternate payment protection will be required for this contract. See FAR Clause 52.228-13 Alternate Payment Protections.

5) The Davis-Bacon wage rates apply to the contract. They are included as Attachment III to the solicitation.

6) No exemption is granted for state or local taxes. You should include this expense as part of your bid price.

7) Your Quote is to be mailed, emailed or faxed to USDA, ARS, WBSC, Michael Douglas, Contract Specialist, 1001 Holleman Drive East, College Station, Texas 77840. Email:

Michael.Douglas@ars.usda.gov, Fax: (979) 260-9344. Your Quote is due no later than 4:30 p.m. (Central Time) on April 20, 2015.

8) There are no liquidated damages on this contract.

9) There will be no retainage withheld unless there has been no performance.

mailto:Michael.Douglas@ars.usda.gov

10) Contractor MUST be registered in the System for Award Management (SAM) prior to the submission of proposal/bid. You can register online at www.sam.gov.

3. Utilities:

A reasonable amount of electricity and water, will be provided to the contractor by the Government at no cost. The contractor will be expected to maintain their own work site trailer and/or telephone. Use of restroom facilities by contractor's employees, parking areas, storage areas, etc. will need to be discussed today with representatives from the location.

4. Technical Overview of the Project:

The representatives from the location will provide an overview of the technical aspects of the project.

http://www.sam.gov/

RFQ Number: AG-32SD-RFQ-14-MD09

Questions and Answers

PreBid/Site Visit Meeting 4/7/15

1. Do you want to replace the 30 gal water heaters to 40 gal water heaters? Yes

2. What type of water heater do you want? Same, energy star rated water heater

3. Can you put the 2 trunk lines in the same ditch? Yes

4. In Buildings 3 and 26, what kind of units are to be replaced? Overhead

5. With the 12 units being converted, can we get the numbers to correctly order the units? Yes

6. Is there any of the piping in the buildings that need to be replaced? No, just conversion kits.

7. Is ARS supplying the regulators? Yes

8. Where do you want the pipes to be at the tanks? Underground

9. Is ARS responsible for the tanks? Yes

10. Who will inspect the lines and tanks? Gas Company

11. Will they be testing everything? Yes

12. If there is a leak in an existing line, will the order be changed? Yes

13. Do the tests go up to 100 psi on the lines? Up to the company testing them.

14. Replace or convert units in NRCS Greenhouse? Convert

15. Replace piping and “T” in NRCS Greenhouse? Yes

16. Building 3 inside lines? Cap off the middle line and replace outer line

17. Replacing the Water Heater in Building 3? Yes

18. Will the contract cover resurfacing the road after cutting through it on the East side of site?

No

19. Where will the line be laid on south side of the site? Between the fence and trees.

20. Will the line go through the gated portion or cut across the yard around the fence? Cut across the yard around the fence on the east side of the site.

21. How many units will be converted in the ARS greenhouses? Only the first unit on the north side of the east greenhouse.

22. Will the heaters be replaced in the west greenhouse? No, only regulators installed.

RFQ Number: AG-32SD-RFQ-14-MD09

23. How many Water Heater units will be replaced? 2, Buildings 3 and 26.

24. What will be done at the wash rack? Tie in and regulator installed.

25. What will be done in NRCS’s West shop? Tie in and Regulator installed.

26. Where will the cap be in the Equipment barn and Cooper Barn? Cap inside both buildings.

27. If there is a water, electric, septic, or any other lines that are not marked, are struck, who has the responsibility? ARS

28. Restrooms or Porta Johns for Contractors? Restrooms will be provided.

29. Will there be storage for equipment and materials? Yes