Attachment_I_-_Statement_of_Work.pdf

ATTACHMENT I

Specifications/Statement of Work

Replace Air Conditioning Units

USDA-ARS-SPA

Knipling-Bushland U.S. Livestock Insects Research

Laboratory

Kerrville, Texas

RFQ No. AG-32SD-RFQ-13-MD09

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

Replace Air Conditioning Units KNIPLING-BUSHLAND U.S. Livestock Insects Research Laboratory, USDA-ARS, Kerrville, Texas

DATE: April 25, 2013

April 25, 2013

STATEMENT OF WORK

Construction

1.0 CONTRACT PROJECT:

a. Project Number: _____________________

b. Project Title: Replace Air Conditioning Units at the USDA, ARS, Knipling-Bushland

U.S. Livestock Insects Research Laboratory, Kerrville, Texas.

2.0 PROJECT CONTACT PERSONS:

a. CONTRACTING OFFICER (CO):

Michael Douglas

USDA, ARS, WBSC

1001 Holleman Drive East College Station, TX 77840 Email: Michael.Douglas@ars.usda.gov Phone: (979) 260-9480 FAX: (979) 260-9413

b. RESEARCH PROGRAM REPRESENTATIVES (RPR):

Dr. Adalberto Perez de Leon, Laboratory Director

USDA, ARS, SPA

Knipling-Bushland U.S. Livestock Insects Research Laboratory 2700 Fredericksburg Road Kerrville, Texas 78028 Email: beto.perezdeleon@ars.usda.gov

Phone: (830) 792-0304 FAX: (830) 792-0345

c. LOCATION ADMINISTRATIVE OFFICER (LAO):

Jim Laffan

USDA, ARS, SPA

Knipling-Bushland U.S. Livestock Insects Research Laboratory 2700 Fredericksburg Road Kerrville, Texas 78028 Email: jim.laffan@ars.usda.gov

Phone: (830) 792-0306 or (830) 285-5867 FAX: (830) 792-0345

d. MAINTENANCE MECHANIC, LOCATION SITE MANAGER (LSM):

Steve Davis (LSM)

USDA, ARS, SPA

Knipling-Bushland U.S. Livestock Insects Research Laboratory 2700 Fredericksburg Road Kerrville, Texas 78028 Email: Steven.Davis@ars.usda.gov

Phone: (830) 792-0315 FAX: (830) 792-0345 mailto:Michael.Douglas@ars.usda.gov mailto:beto.perezdeleon@ars.usda.gov mailto:jim.laffan@ars.usda.gov mailto:Steven.Davis@ars.usda.gov

e. REAL PROPERTY MANAGEMENT:

Philip A. Smith

USDA, ARS, WBSC

1001 Holleman Drive East College Station, Texas 77840 Email: phil.smith@ars.usda.gov Phone: (979) 260-9449 FAX: (979) 260-9344

f. ENGINEER PROJECT MANAGER Dave Mills

USDA, ARS, WBSC

5601 Sunnyside Ave, Room 4-1220A Beltsville, MD 20705 Email: dave.mills@ars.usda.gov Phone: (301) 504-1200 FAX: (301) 504-1220

3.0 SCOPE OF SERVICES:

Contractor shall provide all professional services necessary for the accomplishment of the contract project and such required services shall be in accordance with requirements as described herein.

a. The Contractor shall provide services for the following tasks marked by an “X”:

[X] Provide a technical and cost proposal to complete the project as per project requirements.

[X] Provide and install all material to complete the project as per project requirements.

4.0 PROJECT REQUIREMENTS:

The Contractor shall furnish a technical and cost proposal to provide services to replace 14 Air Conditioning Condenser Units at the Kerrville, TX site. The contractor will provide all materials as specified and the proper installation of all material. The project is located at the Knipling-Bushland U.S Livestock Insects Research Laboratory, 2700 Fredericksburg Road, Kerrville, Texas 78028.

a. The Contractor will work with site personnel to ensure project is accomplished in a timely manner.

b. The Contractor’s work shall adhere to the criteria stated within these project requirements, drawings, and specifications. All construction shall comply with applicable federal, state, and local code requirements as well as current industry standards, (ie: UBC, NFPA, UL, ANSI, FCC, ASTM, NEC, NEMA, etc.)

and health and safety codes, in effect at the time of contract award.

c. Davis Bacon Wage Rates apply to all construction contracts in excess of $2,000. Employee payroll logs for the project will be required to verify wage rates are being adhered to.

mailto:phil.smith@ars.usda.gov mailto:dave.mills@ars.usda.gov

d. Payment and Performance bonds will be required for projects exceeding $30,000. Obtaining and the cost of these bonds is the responsibility of the Contractor. Proof of Insurance is also required.

4.1 Base Bid:

a. The Base Bid shall include all work described in 4.2 Description of Work.

4.2 Description of Work:

AC REPLACEMENT TABLE

Building New Condenser Unit

Quantity Tons BTU's

1 2 4 48,000

4 1 1 1/2 18,000

5 1 4 48,000

6 1 4 48,000

8 1 2 24,000

11 1 2 1/2 30,000

23 3 2 24,000

1 3 36,000

35 1 2 24,000

*A New 3'x 3' x 3" thick light weight concrete pad is required.

38 1 5 60,000

39 1 5 60,000

40 1 2 24,000

a. The Contractor will provide a turn-key project satisfying all Local, State, and Federal requirements.

b. The Contractor will provide and install new Air Conditioning Condenser Units, as described in the Air Conditioning Replacement Table (above). All new equipment installed shall meet the Manufacturer’s Product Specifications in Attachment A.

c. The Contractor is responsible for verifying exact requirements for air conditioning condenser units.

d. Air Conditioning Condenser Units are to be installed as per manufacturer’s requirements. (Seer Condensing Unit Technical and Installation Guide is included as Attachment B as a general reference only.)

e. The Contractor is responsible for providing any required alternations of mechanical, electrical, plumbing, pipe-fitting, etc to provide a turnkey installation.

g. Contractor is responsible for any damage to adjacent equipment that may become damaged during installation. The Contractor is responsible for making repairs to meet or exceed conditions prior to damage.

h. The Contractor is responsible for visiting the site prior to submitting a bid to observe existing conditions. No compensation will be provided for conditions that would be visible during an on-site visit for persons experienced performing this type of work.

4.3 Government Furnished Equipment\Services

a. The Government will be available to assist with the identification of possible other utilities and other objects that are not plainly visible but does not guarantee location of all utilities.

b. The Government will furnish a reasonable amount of electricity and water.

5.0 GENERAL REQUIREMENTS:

5.1 Permits: Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

Codes and Standards: Construction shall comply with the requirements of ARS Facilities Design Standards Manual 242.1, ARS Energy Management Plan 134.2 and all other applicable federal, state and local code requirements as well as current industry standards,

(ie. UBC, UPC, NFPA, UL, ASTM, ACI, NEC, NEMA. etc,) and health and safety codes, in effect at the time of contract award. ARS Design and construction manuals can be found on the website under “P&P and Manuals” at http://www.afm.ars.usda.gov/facilities/pplist- FD.htm.

5.2 Existing Installations / Demolition:

Contractor shall modify existing installations as needed to accommodate the new installation. Contractor shall coordinate demolition / modification of existing installations with Owner. All disturbances of existing systems shall be thoroughly coordinated with the Owner to prevent disconnecting equipment that might jeopardize on-going research.

http://www.afm.ars.usda.gov/facilities/pplist-FD.htm http://www.afm.ars.usda.gov/facilities/pplist-FD.htm

Owner reserves the right to retain any equipment / materials removed as part of the scope of work. Contractor shall coordinate any equipment / materials to be retained with Owner prior to starting demolition operations. Contractor shall legally dispose all equipment / materials removed that will not be retained.

Contractor shall divert project waste to recycle where practical. The Contractor shall track and document the amount of waste diverted to recycle. The Contractor shall submit diversion documentation as part of closeout. If no waste is diverted to recycle, the Contractor shall submit a letter stating this and why diversion was not practical.

5.3 Installation: It shall be the responsibility of the Contractor to complete work in accordance with the manufacturer’s recommendations and Industry Standards.

Additional procedures and materials may be required than is indicated herein. If any item specified herein conflicts with the applicable codes and recommendations, the Contractor shall bring it to the attention of the Contracting Officer Representative for immediate resolution.

5.4 Submittals: Provide manufacturer’s descriptive literature/shop drawings for all materials to the COR for review. The descriptive literature shall be annotated/ highlighted to show its conformance with contract requirements. Submittals are required for all building materials and equipment and will be stamped and/or signed by the general contractor prior to submission to the Government. Contractor is responsible for any costs incurred for equipment ordered without prior approval.

Required submittals:

a. Air Conditioning Condenser Unit.

b. Light Weight Concrete Condenser Pad.

5.5 Quality Control: The work performed under this contract shall be subject to continuous audit by the COR. Quality control is the exclusive responsibility of the Contractor.

5.6 Protection of Work and Property/Safety Requirements:

a. The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged condition to the satisfaction of the

COR.

b. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities of the protection and security.

c. Contractor is responsible for verifying location of any underground utility and is responsible for any damaged caused to such utilities.

5.7 Temporary Facilities:

a. Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if so requested. The Contractor shall maintain and protect all such utilities during the course of construction and shall repair or replace any items damaged through its own negligence.

b. Should the Contractor require any power or utility shutdowns during construction, the Contractor shall obtain approval for such shutdown from the COR three working days prior to the need.

5.8 Materials and Equipment:

a. The material and equipment to be furnished under these contract documents shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer’s latest standard design.

b. All materials and equipment to be incorporated in the work shall be handled and stored by the manufacturer, fabricator, supplies and Contractor before during and after shipment in a manner to prevent warping, twisting, breaking, chipping, rusting and any injury, theft or damage of any kind to the materials and equipment. All materials and equipment furnished by the Contractor shall be subject to inspection and approval by the CO/COR.

5.9 Cleanup: The construction site shall be kept clean and free of debris at all times.

Disposal of the old air-conditioning equipment is required. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the

COR.

5.10 Warranty:

a. Submit data concerning the standard one year warranty for workmanship, including the warranty periods (dates), and warranty contacts with names, addresses and telephone numbers.

b. Extended Equipment/Product Warranties: Obtain and furnish to the Contracting Officer all written warranties for equipment/products that have extended warranties (warranty periods exceeding the standard one-year warranty) furnished under the contract. The warranty period shall begin on the same date as project acceptance and shall continue for the full/product warranty period. The warranties shall be fully executed and delivered to the Contracting Officer prior to final acceptance of the facility.

5.11 Final Payment/Contract Closeout: The following documents are REQUIRED PRIOR TO FINAL PAYMENT (other documents may also be required):

a. General contractors one (1) year warranty on work.

b. All warranties from manufacturers covering equipment.

c. O&M manuals for all equipment.

d. As-built drawings (provide at least updated HVAC equipment schedule information).

e. Release of liens.

f. Employee payroll\time sheets

g. Invoice

6.0 PROJECT SCHEDULE: The Contract time for this project is 120 calendar days.

7.0 ATTACHMENT DOCUMENTS:

A. Technical Requirements – Sketches, Product Data and Specifications B. Seer Condensing Unit Technical Installation Guide