Construction_Clauses-_Window_Re-Glazing.pdf

Document No.

AG-32KW-S-16-0079

Contractor:

TBD

Document Title:

Greenhouse Window Re-Glazing

Section C - Description/Specifications

C.1 CONTRACT PROJECT

1.1 Title: Re-glaze greenhouse windows

1.2 Location: USDA, APHIS, PPQ, National Plant Germplasm Quarantine Center (NPGQC), BARC-East, Building 580, Beltsville, MD 20705

1.3 Project Background: The NPGQC opened in 1979 to safeguard agricultural resources from the risks associated with the entry, establishment or spread of exotic plant diseases from foreign germplasm introduced into the United States. Over the years, expansion projects have added other Programs to the facility. Quarantine Greenhouse D (GHD) is an aluminum structure that is over 30 years old. Due to age, the infrastructure for the insulating glass unit (IGU) roofing is failing. There are over 410 IGUs (3,600 S.F.) that need replacing in Quarantine GHD. Numerous problems exist with GHD: water leaks around the panels, broken glass, and fogged panels. This project will entail replacing the roof, vents, exterior walls and exterior gable end glazing system on the greenhouse in order to guarantee quarantine integrity of plant pathogens and restrict vector movement.

1.4 Scope of Services: The purpose of this Statement of Work (SOW) is to procure design/build services to replace the existing IGUs in Quarantine GHD. The Contractor shall replace all IGU with units that either meet or exceed the existing IGUs. Work related to this task shall be accomplished in five (5) tasks over three (3) phases.

Phase 1 Task 1 • Investigate the existing site conditions

• Develop a detail construction cost estimate. Reference paragraphs 4.1 and 4.10.

Phase 2

Task 2 • Develop construction drawings and specifications (structural integrity). Include a proposed construction schedule for Government review.

• Drawings should address equipment installation, coordination requirements, and project phasing.

• Drawings should correct any defects in the existing as-built drawings impacted by the project.

Task 3 Submit for approval shop submittals for material and equipment.

Phase 3

Task 4 Perform construction services per the approved design drawings.

Task 5 Submit final “RECORD DRAWINGS” and Closeout Documents.

Execution of Phase 2 will entail developing detail construction drawings and specifications based on the recommendations and feasibility of the items in Phase 1. Phase 3 entails performing the actual construction for the re-glazing and installing any appurtenances. The Contract Specialist (CS) has the final decision on whether to exercise Phase 2 and Phase 3 of the contract. Note: The word “provide” as mentioned in this SOW means to provide and install.

1.4.1 Contractor shall meet with the Government [e.g., Program Project Manager (PPM), Contract

Specialist (CS), etc.] on site to ascertain a clear understanding of the project scope; address any items that may not be clearly defined in the SOW; establish project boundaries; and address any site security concerns and protocols. Tasks that are unclear shall be confirmed with the CS prior to incurring costs.

a. Perform a pre-bid walkthrough to obtain an accurate count and measurements for the

IGUs and ascertain which IGUs are broken, cracked or missing interior lap glass panels and weather stripping. Provide an estimate and written justification for items that require replacement.

b. Inspect the overall structure, inclusive of the foundation, to ensure the structural integrity of the greenhouse (i.e., deteriorating wood or rust on greenhouse posts and gutters, framing, etc.) can support the new installation.

c. Contractor shall certify in writing the structure can support the load with the new coverings, as well as, the weight of the coverings and new aluminum extrusions used to fasten down the rigid coverings.

1.4.2 Contractor shall have a minimum of 5-years of experience installing IGUs on greenhouses.

Submit proof of experience with bid package.

a. Bid package shall also include specifications with warranty periods, manufacturer’s installation instructions for the IGUs and cut sheets of vent weather stripping, compression caps with screws, butyl glazing compound and caulk. Butyl should have a high melting point and be rated for greenhouse applications.

b. Glazing shall be 5/8” clear insulated tempered panels similar to the Techlite acrylic glazing system or equal. Note: The Government will entertain recommendations for a different system if the economics and benefits are merited.

c. Upon request, the Government can provide a list of chemicals or pesticides typically are used in the greenhouse. Access to this list will help ensure there are no incompatibility issues between the glazing and materials that it might come in contact i.e., washing compounds, pesticides, solvents, etc.

1.4.3 Contractor shall furnish all plant (i.e., hardware, equipment, etc.), labor, materials, professional design services, construction services, testing supplies, etc. necessary to effectuate the design and construction of the following project.

1.4.4 Develop a Waste Management Plan. Plan should address where and how construction waste is diverted. Include estimated percentages for salvage, recycle, landfill, etc. Maintain records of disposal for submission to the Government at project closeout.

1.4.5 Provide a Safety Plan and Quality Assurance/Quality Control (QA/QC) Plan for Government review and acceptance. QA/QC plan should also address how project phasing is implemented to minimize impact to facility operations; and preventative measures to mitigate fugitive dust and noise pollution during demolition and construction.

1.4.6 Facility will remain fully operational during the construction period. Coordinate construction activities with the Government to minimize conflicts, downtime and interference with the daily facility operations.

1.4.7 Work Sequence: All work shall be performed during normal business hours Monday through

Friday from 6:30 am until 4:30 pm unless otherwise approved by the PPM or Contracting Officer Representative (COR). Provide for Government approval a schedule of the phased work plan prior to commencing construction.

1.4.8 Contractor Use of Premises: Contractor will have limited use of the premises while performing the GHD re-glazing project. Contractors must sign in and out each day at the Security Guard desk. Confine operations to areas within the construction zones whether inside or outside.

Contractors are not allowed to enter other areas of the facility unless escorted and on official business. Exceptions are not allowed. Failure to comply is grounds for dismissal from the facility.

1.4.9 Contractors shall keep driveways and entrances serving the facility clear and available to USDA facility employees and emergency vehicles at all times. Smoking shall only be permitted in an area designated by the Government.

a. Do not use these areas for parking or storing materials. Schedule deliveries to minimize space and time requirements for storage of materials and equipment at a preapproved on-site location.

b. Contractor is responsible for scheduling, receiving, and off-loading all deliveries.

1.4.10 Contractor shall barricade the minimum safe distance needed to perform work overhead.

a. Do not use barricaded areas for parking or storing materials

1.4.11 Demolition work will include but not be limited to the removal of exterior compression caps, IGUs and deteriorated glazing compounds.

a. Use caution when removing IGUs, caulking, compression caps, screws, butyl glazing compound and other debris from structure.

1.4.12 Install new IGU system per the manufacturer’s installation instructions, the National

Greenhouse Manufacturers Association’s best practices and Occupational Safety & Health Administration (OHSA) standards. Contractor shall ensure site conformance meets or exceed OSHA standards for installation of greenhouse coverings.

a. Coordinate with the PPM lock out requirements for the vent controller during ridge and side wall vent IGU replacement. Only one vent in a section should be locked out at any given time.

b. Contractor shall only remove the number of IGU(s) that can be replaced by the end of the work shift in which removed. Prior permission is required to leave an IGU installation open until the next business day.

c. New work shall include but not be limited to the following:

• applying butyl glazing compound;

• applying a final bead of caulk around caps and glass;

• installing new IGUs, compression caps with screws to seal/secure the glass panels;

• replacing all weather stripping on the greenhouse; and

• replacing broken, cracked or missing interior lap or IGU glass panels.

1.4.13 Contractor shall ensure that all vent controllers are operating properly upon project completion.

Coordinate with the PPM to validate vent operation.

1.4.14 IGUs shall have a non-prorated 15-year warranty. Provide a minimum of a 5-year warranty on labor.

1.4.15 Contractor shall keep a photo journal of all work performed during the construction period.

Photo journal shall be surrendered to the Government during project closeout.

1.4.16 Coordinate the exact location all equipment with the Government prior to final connection.

(A meeting between the Government and Contractor’s representative on this is essential.)

a. All nuts and bolts, etc. in direct contact with corrosive chemicals shall be stainless steel.

b. Coat all other nuts and bolts, other than stainless steel, with a rust inhibitor.

c. Ensure all equipment and materials are new and rated for the environment in which installed.

d. Repair/seal, to the PPM’s satisfaction, any holes/voids completely that result from execution of this project. Maintain the integrity of the penetrated element.

1. Seal penetrations at fire rated walls, partitions, ceilings or floor construction completely with fire rated material to full thickness of the penetrated element.

https://www.osha.gov/ https://www.osha.gov/

1.4.17 Contractor is required not only to install Government furnished equipment (GFE), but also to install and/or provide all necessary hardware or equipment (i.e., conduit, cable, piping, etc.)

required to make the equipment functional per the manufacturer’s specifications. Consider conduit/piping delivery options that minimize encroachment of space around equipment.

a. Equipment removed to allow for the installation of the panels shall be re-installed per the manufacturer’s recommendation. Contractor shall ensure that all equipment is operating properly prior to project closeout.

1.4.18 Coordinate the development of construction drawings with other disciplines to identify potential conflicts and minimize re-work.

1.4.19 Provide a minimum of 5-days’ notice before any utility or program system is shutdown or de-energized. Coordinate any shutdown with the Government.

a. Prior to starting restoration repairs, tag out equipment affected by a specific task or work area.

1.4.20 Government shall have the right of first refusal for any deconstructed equipment/material.

Contractor shall remove demolished equipment or material from the site at their expense.

1.4.21 Contractor shall maintain a clean construction area for project duration. Maintain all construction debris in covered containers. At project completion, clean panels and appurtenances. Clean the construction area(s) to remove any dust and debris. Contractor shall remove at their expense all construction debris from the site. Restore area(s) to the same level of clean or better prior to the start of construction.

1.4.22 Utilize methodologies to minimize airborne particles or fugitive dust.

1.4.23 Maintain noise pollution at 85 decibels or below per OSHA 1910.95. If Contractor believes noise pollution will become a problem, coordinate with the PPM for resolution.

1.4.24 Coordinate with the PPM prior to performing any welding or work requiring hot permits. Weld connections shall have smooth transitions with no sharp or extensive projections.

1.4.25 Utilities that are damaged whether above ground or below grade shall be repaired/restored at no cost to the Government.

1.4.26 Finished surfaces that are damaged, scratched or marred due to modifications performed by disciplines of other trades shall be restored at no expense to the Government and to the PPM’s satisfaction. Correct damage to work of other trades by cleaning, repairing, replacing, and refinishing as approved by a Trade Professional and leave in an undamaged condition.

1.4.27 Contractor shall employ methodologies to protect against “electrolytic action” from dissimilar metals during the installation of the IGUs.

1.4.28 Based on the design drawings, provide typical cut sheets of major equipment, components, or material recommended for installation.

a. Submit shop drawing and product data submittals, change order requests, safety data sheets, and requests for information (RFI) to the Government for review and acceptance. Government shall have a minimum of 14 days to review and/or respond to each request. Requests received after 2:00 pm EST will be considered as received the next business day.

1.4.29 Generate as-built drawings from the red-line drawings upon project completion.

a. Red-line drawings shall be maintained at the site and subject to inspection by the

Government.

b. Contractor shall submit both the red-lines and as-built drawings to the Government upon project completion.

1.4.30 Contractor to ensure that epoxies, glues, paints, primers, etc. have a low Volatile Organic

Compounds (VOC) content. Submit safety data sheets and manufacturer’s certificate(s) that certify the VOC content of the products.

Option 1

Painting Requirements

1.4.31 Paint CMU walls of facility with epoxy finish. Pressure wash exterior, siding, masonry and block to prepare the walls for repainting.

1.4.32 Submit color samples for approval by the Government. Submit color name, sheen and location of paint actually used on the project for Government records.

1.4.33 Use a low VOC eco-friendly exterior antimicrobial paint to mitigate the growth of mole spores on the CMU walls.

1.4.34 Apply paints only when the temperature of surfaces to be painted and ambient air temperature are between 50 degrees and 95 degrees F. Do not apply paints when the relative humidity exceeds 85 percent at temperatures less than 5 degrees F above the dew point; or to damp or wet surfaces.

1.4.35 Provide proper ventilation when applying primer or painting. Allow adequate drying time before occupying the painted space.

1.5 Project Data: As applicable, the following information and design criteria are available for the Contractor’s use to ensure compliance. Version identified may or may not be the latest. Contractor to confirm and reference the latest version prior to incorporating into design documents. Not all project data provided is applicable to this project.

• USDA Facilities Design Standards http://www.afm.ars.usda.gov/ppweb/PDF/242-01M.pdf

• Preferred Biobased Products found at http://www.biopreferred.gov/ProposedAndFinalItemDesignations.aspx

• Recommended Recycled-Content Construction Material found at http://www.epa.gov/epawaste/conserve/tools/cpg/products/index.htm#construct

• Designated Green Products for Federal Procurement www.lbl.gov/Workplace/CFO/pro/DesignatedGreenProducts.xls

• USDA Green Purchasing Affirmative Procurement Program:

http://greening.usda.gov/gpapp08.pdf

• APHIS Environmental Protection Program:

http://www.aphis.usda.gov/mrpbs/publications/safety_security/downloads/environmental_protec tion_program.pdf http://www.afm.ars.usda.gov/ppweb/PDF/242-01M.pdf http://www.biopreferred.gov/ProposedAndFinalItemDesignations.aspx http://www.epa.gov/epawaste/conserve/tools/cpg/products/index.htm#construct http://www.lbl.gov/Workplace/CFO/pro/DesignatedGreenProducts.xls http://greening.usda.gov/gpapp08.pdf http://www.aphis.usda.gov/mrpbs/publications/safety_security/downloads/environmental_protection_program.pdf http://www.aphis.usda.gov/mrpbs/publications/safety_security/downloads/environmental_protection_program.pdf

• Occupational Safety and Health Standards as follows:

1910 Subpart I - Personal Protective Equipment 1910 Subpart J - General Environmental Controls

• Record drawings provided by the Government are conceptual in nature only and shall be field verified for accuracy. Drawings are available at the site.

1.6 Attachments to the SOW:

• NONE

2.0 PROJECT CONTACT PERSONS

2.1 APHIS Contract Specialist (CS)

Margaux G. Nenichka Contract Specialist

USDA, APHIS, MRPBS, AAMD

4700 River Road Unit 115, 3A-03.55 Riverdale, MD 20737 Tel. No.: (301) 851-2716 Fax No.: (301) 734 4846 Email: Margaux.G. Nenichka@aphis.usda.gov

2.2 Contractor Officer Representative (COR)

Chester Carroll Facility Operations Specialist

USDA, APHIS, PPQ

Bldg. 580, BARC-EAST Beltsville, Maryland 20705 Tel. No.: (301) 313-9251 Fax No.: (301) 504-8539 E-mail: Chester.Carroll@aphis.usda.gov

2.3 Program Project Manager (PPM)

Paul A. Perry NPGQC Facility Manager

USDA, APHIS, PPQ

Bldg. 580, BARC-EAST Beltsville, Maryland 20705 Tel. No.: (301) 313-9250 Fax No.: (301) 504-8539 E-mail: Paul.A.Perry@aphis.usda.gov

2.4 APHIS PPQ National Facility Manager (NFM)

Wendell L. Leonard USDA APHIS PPQ – Riverdale Room 3A-03.41 4700 River Road, Unit 130 Riverdale, MD 20737 Tel. No.: (301) 851-2648 Fax No.: (301) 734 4846 Cell No.: (301) 221-1074 Email: Wendell.L.Leonard@aphis.usda.gov https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10118 https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10121 mailto:Margaux.G.%20Nenichka@aphis.usda.gov mailto:Chester.Carroll@aphis.usda.gov mailto:Paul.A.Perry@aphis.usda.gov mailto:Wendell.L.Leonard@aphis.usda.gov

2.5 APHIS Engineering Project Manager (EPM)

Rheta R. Johnson

USDA, APHIS, MRPBS, ASD, EPSB

Room 3A-03.40 4700 River Road, Unit 115 Riverdale, MD 20737 Tel. No.: (301) 851-2638 Cell No.: (301) 440-1623 Fax No.: (301) 734 4846 Email: Rheta.R.Johnson@aphis.usda.gov

2.6 APHIS Biosafety Manager

Eilyn Fabregas Biosafety Program Manager

USDA, APHIS, EMSSD, SHEPB

4700 River Road, Unit 124, Room 2A-02.36 Riverdale, MD 20737 Tel. No.: (301) 436-3117 Fax No.: (301) 734-7828 Email: Eilyn.N.Fabregas@aphis.usda.gov

2.7 APHIS Industrial Hygienist

Gerald Houvener Industrial Hygienist

USDA, APHIS, EMSSD, SHEPB

Room 2A-02.49 4700 River Road, Unit 124 Riverdale, MD 20737-1238 Tel. No.: (301) 436-3150

Email: Gerald.Houvener@aphis.usda.gov

2.8 APHIS Environmental Protection Specialist

Daniel Weissman Environmental Protection Program Manager

USDA, APHIS, EMSSD, SHEPB

Room 2A-02.48 4700 River Road, Unit 124 Riverdale, MD 20737-1238 Tel. No.: (301) 436-4114

Email: Daniel.Weissman@aphis.usda.gov

2.9 USDA APHIS OSHA Specialist

James E. McKee Safety and Health Program Manager

USDA, APHIS, ESD, SHEWB

Room 2A-02.49 4700 River Road, Unit 124 Riverdale, MD 20737-1238 Tel. No.: (301) 436-3115

Email: James.E,Mckee@aphis.usda.gov mailto:Rheta.R.Johnson@aphis.usda.gov mailto:Eilyn.N.Fabregas@aphis.usda.gov mailto:Gerald.Houvener@aphis.usda.gov mailto:Daniel.Weissman@aphis.usda.gov mailto:Thomas.E.Franklin@aphis.usda.gov

3.0 PROJECT REQUIREMENTS:

3.1 General Requirements: Construction drawings and specifications should show all proposed work items, including but not limited to, installing new equipment or devices, piping runs, branch wiring, electrical service, site plans, design calculations, etc. Submittals shall meet the requirements of section 6.0 “Design Submittals.” Drawings must be signed and sealed by Professional Architects and Engineers registered in the State of Maryland. Construction drawings shall meet the requirements of paragraph 4.3 “Compliance with Building Codes.”

3.1.1 The Contractor shall comply with the latest editions of national codes and regulations including federal, state, and local laws. Contractor shall pull permits as required by federal, state and local codes. Codes and regulations include, but are not limited to, the following:

• International Building Code (IBC)

• National Fire Protection Code (NFPA)

• National Electrical Code (NEC)

• National Life Safety Code

• Occupational Safety and Health Administration Regulations (OSHA)

• National Plumbing Code

• Uniform Mechanical Code

• Americans with Disabilities Act (ADA)

• National Earthquake Hazardous Reduction Program (NEHRP) provisions for seismic requirements in new buildings

• USDA Facilities Design Standards - ARS 242-01M

• Environmental Protection Agency (EPA)

• National Greenhouse Manufacturers Association best practices

3.2 Predesign Phase Contractor Services: The Contractor shall provide all services necessary for performance of the following tasks marked by an “X”.

NONE REQUESTED AT THIS TIME.

3.3 Design Services: The Contractor shall provide all services necessary for performance of the following tasks marked by an “X”. Reference paragraph 4.10 “Cost Estimates.”

[X] 95% design submittal shall include plans, specifications [X] 100% design submittal for back check review.

[X] Design progress/comment review meetings. Meetings will be conducted via teleconference and will be dependent on the level of review comments generated.

[X] Turnover final construction drawings/specifications.

[X] Turnover as-built construction drawings.

4.0 PROJECT REQUIREMENTS:

4.1 Cost Proposal and Schedule: Based upon this SOW, the Contractor shall prepare an itemized fee proposal and schedule for services required to complete the aforementioned project. Fee proposal shall show tasks, the disciplines required, number of hours for each discipline, labor costs for each discipline/trade, material costs, travel costs, etc. A cover letter shall set forth all assumptions made in development of the fee proposal and indicate the costs for each task. Requirements for the fee proposal and schedule are defined in paragraph 4.10 “Cost Estimates” and paragraph 6.2 “Project Duration and Submittal Schedule,” respectively.

4.2 Field Investigation and Site Survey: The Contractor shall coordinate with the PPM, COR and inform the CS and EPM of all scheduled site investigations. Contractor shall investigate proposed construction site to ascertain site conditions prior to design including interviewing the Government to ensure all requirements are captured in the design and to mitigate rework.

4.3 Compliance with Building Codes: In accordance with Public Law 100-678, federal agencies must comply with national building codes, local building codes, and zoning ordinances. The Contractor shall comply with the appropriate statutes governing the signing and sealing of engineering reports and drawings. Accordingly, final construction drawings and specifications shall be signed and sealed by Professional Architects and Engineers registered to practice in the state were the project is located. Project design shall comply with “USDA Facilities Design Standards” provided in paragraph

1.6 “Project Data.”

4.4 Compliance with Local Building Officials: Public Law 100-678 requires federal agencies to offer local building officials the opportunity to review projects for code conformance. The design effort must include coordination efforts with the local building officials including officials at the military base, etc. The Government will not pay for reviews. If the code authority declines to review the project without payment, the Contractor shall document the effort was made to coordinate with the code authority and they declined the offer. If the code authority chooses to review design without payment, the Contractor shall coordinate all project submissions with the local code authorities.

Contractor is responsible for all fees associated with third party inspections.

4.5 Code Analysis: The Contractor shall submit a code analysis indicating compliance with applicable codes, environmental permitting for the subject project, occupancy classifications, type of construction, etc.

4.6 Electronic Files: Drawings related to this effort will be prepared using computer aided design and drafting (CADD), AutoCAD for Windows, and will be in both .DWG and .PDF formats.

Electronic and hard copy formats of the drawings and specifications will be provided to the Government.

4.7 Security: Design documents shall be safe guarded to prevent unnecessary disclosure of design features and physical security measures.

4.8 Progress Design Reviews: The Government will review and provide comments on each submittal. The Contractor shall prepare an annotated response to indicate if the Contractor disagrees or concurs with the comments, and if a correction or change will be made to the submittal. All review comments must be resolved by the Contractor prior to submitting final documents. Contractor to ensure that resubmitted drawings are appropriately identified with date and revision number.

4.9 Construction Submittal Register: The Contractor shall prepare in table format a submittal register listing all construction submittals required by the technical specifications. The Contractor shall include the submittal register in the specification section regarding construction submittals. The Contractor will also provide an electronic copy of the submittal register to the Government. The submittal register shall list all submittals required, including construction drawings/specifications, product data, samples, test results, certificates, operation and maintenance (O&M) manuals, warranties, start of warranties, and length of warranties. The submittal register shall list the exact technical specification section and paragraph requiring the submittal and include an item description.

The register shall be presented in Construction Specifications Institute (CSI) Master Format 2014. All green products specified shall be included in the submittal register for tracking and verification that specified green products are used during construction. In addition to warranties, spare parts, etc., identified in their respective individual specification sections, provide in separate tables with a cross reference to the individual specification:

a. Items requiring extended warranties.

b. Spare parts, maintenance, and extra products in quantities required under individual specification sections.

1. Contractor shall supply at least two (2) sets of parts required for routine maintenance unless otherwise requested by the PPM and CS. This will allow time for the Government to procure the needed items required for routine maintenance.

c. If a special tool is required for routine maintenance, Contractor shall provide said tool at project closeout.

4.10 Cost Estimates: Construction cost estimate shall be developed based on level of design.

Construction costs shall be presented in CSI Master Format 2014 in sufficient detail to facilitate a review and verification of all quantities and cost assumptions. The construction cost estimate must be based on the midpoint of construction so inflation might need to be included. The assumed mid-point of construction must be clearly stated on the estimate form. The construction cost estimates shall include all associated parts of the construction such as subcontractor overhead and profit, contingencies, general requirements, travel costs, bonding, soft costs (i.e., design, environmental assessment, permitting, inspection services/contract administration and designer of record services), etc. to ensure all aspects of the design are included. Estimate should clearly delineate costs between the design and construction. In addition, cost estimate should also capture, at minimum, equipment, installation requirements, recurring costs, and the resulting energy cost savings. Submit cost estimate for Government review and approval.

4.11 Meeting Minutes: The Contractor shall document and distribute all project meeting minutes as it relates to design review meetings and construction status. A copy of all meeting minutes shall be included in each progress submission. The meeting minutes need only record the date, time, location, attendees, major issues discussed, and conclusions reached. Distribute meeting minutes a minimum of 3-days prior to the next scheduled meeting.

a. Contractor shall participate in project meetings at the project site during the construction portion of the contract with the Government. Contractor shall document inspection observations inclusive of punch list items. Contractor shall be responsible for conducting meeting and recording any minutes.

b. Meeting minutes will supplement this SOW.

4.12 Tracking of Green Products: Contractor shall incorporate into the project design when appropriate green products. Contractor shall track and report on green products specified with each design submittal. At a minimum, the Contractor shall prepare a table that lists green products incorporated into the project design, product category, green category (such as biobased, recycled-content, energy saving, water saving) along with estimated quantity and value of the green product.

4.13 Specifications to include Preferred Biobased Products: Construction specifications shall include the use of appropriate preferred biobased products. A list of preferred biobased products can be found at http://www.biopreferred.gov/BioPreferred/

4.14 Specifications shall include Recycled-Content Construction Material: Construction specifications shall include the use of appropriate recycled-content construction material. A list of recommended recycled-content construction material can be found at https://www3.epa.gov/epawaste/conserve/tools/cpg/index.htm

4.15 Turnover Final Construction Drawings/Specifications: Electronic and hard copy formats of the drawings and specifications shall be provided to USDA. Ensure all design review comments are resolved. Investigative report is certified accurate, signed and sealed. Final construction drawings and http://www.biopreferred.gov/BioPreferred/ https://www3.epa.gov/epawaste/conserve/tools/cpg/index.htm specifications shall be signed and sealed by Professional Architects and Engineers registered in Maryland. Stamp drawings appropriately “For Construction Only.”

4.16 As-Built Drawings: Red-line drawings shall remain on site and are subject to inspection by the CS or designated representative. As-built drawings shall be updated at the completion of the contract to reflect all additional work items completed under this change order. Final as-built drawings and specifications shall be signed and sealed by a Professional Engineer registered in Maryland. Drawings shall be stamped “As Constructed.”

5.0 PROJECT BUDGET LIMITATIONS:

5.1 Cost estimate: The estimated design/build costs shall be accurate enough for the Government to program funds for the construction project.

6.0 DESIGN SUBMITTALS:

6.1 Contractor to submit design progress drawings and specifications in accordance with the submittal schedule for each design discipline. Each submission shall include drawings, specifications, and itemized construction costs. Any drawings and specifications developed should show all proposed work items, including but not limited to, installing new equipment or devices, details, elevations, sections, diagrams, etc. needed to fully develop the proposed work. Contractor shall ensure that drawings are identified with the appropriate date and revision number. Drawings must be signed and sealed by Professional Architects and Engineers registered in the state of Maryland. The Contractor shall comply with the appropriate statutes governing the signing and sealing of engineering reports and drawings. It is expected that the Contractor will use professional judgment in determining that a sufficient amount of information is included in each submittal.

6.2 Project Duration and Submittal Schedule: Upon receipt of the Notice to Proceed, the Contractor, at the direction of the CS, shall provide in writing a work schedule that encompasses the performance period and all tasks as provided by the Government. Submit schedule in Gantt chart format or equal. Schedule should identify critical path elements and indicate project requirements for each submission and review stage. Schedule is provided for negotiation with the Contractor when setting contract time requirements for meeting contract submissions and construction deadlines. The number of days indicates the time duration to complete a task upon completion of the preceding task.

A minimum of 14 calendar days for review time will be required by the Government. Contract duration shall not exceed 120 working days from issuance of the Notice to Proceed.

6.3 Submittal Distribution: The Contractor shall send copies of submittals directly to the following individuals. A copy of the Contractor’s transmittal letter shall be provided to the CS and EPM.

Deliver submittals by Federal Express, United Parcel Service (UPS) or courier. Reference section 2.0 “Project Contact Persons” for respective contact information. Design submittals shall include plans and specifications developed for all design disciplines and construction cost estimates developed for the 95% and 100% stages, respectively.

95%, 100% Back Check and 100% Ready for Construction Design Submittal Contract Specialist 1 copy Program Project Manager 2 copies (for distribution) Engineering Project Manager 5 copies (5 C-size for distribution)

7.0 FINAL DOCUMENT TURNOVER

7.1 Final design submission shall incorporate and address all design review comments from the previous submissions, include an itemized response to those comments and as-built information.

Final as-built construction drawings and specifications shall be signed and sealed by Professional Architects and Engineers registered to practice in the state were the project is located. Submit all project documents including warranties, record drawings, red-lines, SDS, photos, operation and maintenance manuals, etc. unless otherwise noted on disk at project closeout. Coordinate with the EPM closeout document requirements. Closeout documents shall be submitted within ten (10) days of project completion. Documents shall be properly stamped and dated “As-built.”

Contract Specialist 1 CD National Facility Manager 1 CD Program Project Manager 4 copies (2 full size; 2 CDs) Engineering Project Manager 2 copies (1 full size; 1 CD)

C.2 452.211-72 STATEMENT OF WORK/SPECIFICATIONS (FEB 1988)

The Contractor shall furnish the necessary personnel, material, equipment, services and facilities (except as otherwise specified), to perform the Statement of Work/Specifications.

(End of clause)

C.3 452.211-73 ATTACHMENTS TO STATEMENTS OF WORK/SPECIFICATIONS (FEB

1988)

The attachments to the Statement of Work/Specifications listed in Section J are hereby made part of this solicitation and any resultant contract.

Section D - Packaging and Marking

No Clauses Are Included in This Section

Section E - Inspection and Acceptance

E.1 52.252-2 CLAISES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.arnet.gov/far

(End of clause)

I. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

NUMBER TITLE DATE

52.246-12 Inspection of Construction AUG 1996

E.2 452.246-70 INSPECTION AND ACCEPTANCE (FEB 1988)

(a) The Contracting Officer or the Contracting Officer's duly authorized representative will inspect and accept the supplies and/or services to be provided under this contract.

(b) Inspection and acceptance will be performed at:

USDA, APHIS, PPQ

BARC-EAST

Building 580, Powder Mill Road Beltsville, MD 20705

Section F - Deliveries or Performance

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.arnet.gov/far

I. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

NUMBER TITLE DATE

52.242-14 SUSPENSION OF WORK APR 1984

F.2 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to (a) commence work under this contract within 7 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and

(c) complete the entire work ready for use not later than 120 calendar days after issuance of the Notice to Proceed. The time stated for completion shall include final cleanup of the premises.

F.3 452.211-74 PERIOD OF PERFORMANCE (FEB 1988)

The period of performance of this contract is from August 1st 2016 through November 30, 2016.

F.4 452.211-75 EFFECTIVE PERIOD OF THE CONTRACT (FEB 1988)

The effective period of this contract is from date of award through 120 calendar days after the notice to proceed.

(End of Clause)

Section G - Contract Administration Data

G.1 CONTRACTING OFFICER’S REPRESENTATIVE

The Contracting Officer’s Representative (COR) for this project is the point of contact listed in Section C, paragraph 2.2 above.

G.2 CONSTRUCTION PROGRESS AND PAYMENT SCHEDULE

(a) Within 10 calendar days after the date of receipt of the Notice to Proceed, the Contractor shall prepare and submit an original APHIS Form 38, Construction Progress and Payment Schedule. This Schedule shall first be submitted to the Contracting Officer’s Representative (COR) for approval. After approval by the Contracting Officer, a copy of the approved schedule will be returned to the Contractor and the COR for their file. This file will serve as a Schedule of Estimates, Progress Schedule; and when used with APHIS FORM 39-R, Contractor’s Request for Payment, it will be used as a basis for requesting progress payments. The values employed in making the schedule will be used only for determining progress payments and will not be considered as fixing a basis for additions to or deductions from the contract.

(b) A sample of both APHIS Forms 38 and 39-R are made part of this package. A small supply of these forms will be given to the Contractor with his Notice to Proceed.

Additional copies will be made available from the Contracting Officer upon request.

(c) APHIS Form 38 is required even when progress payments are not requested.

(d) Release From Claims: Upon satisfactory completion of all work under this contract, the

Contractor shall furnish a “release of claims” to the Government arising under and by virtue of the contract. The Contractor shall complete and submit with his final billing a statement using the following language:

“For and in consideration of the receipt of final payment in the amount of $ ________________ under and pursuant to Contract Number ________________, the undersigned hereby releases the Government from any and all obligations whatsoever arising under said contract”.

G.3 BENEFICAL OCCUPANCY/SUBSTANTIAL COMPLETION AND ACCEPTANCE

Attachments 4 and 5 will be used to request and then document substantial completion and acceptance when all contract requirements are complete. The Government may execute substantial completion of the project incrementally for discrete/severable portions of the project.

G.4 SUBCONTRACTOR/VENDOR LIST

On a monthly basis, the contractor will be required to provide a list of subcontractors and vendors utilized for the project. Upon completion by each subcontractor or vendor, a release of claims is to be obtained and a copy provided to the COR.

G.5 CONTRACT CHANGE FORMAT

The provisions of Changes Clause (FAR 52.243-4), or Changes and Changed Conditions (FAR 52.243-5), as applicable, are to be adhered to for submittal of request for changes/change order.

See attachment 2. All change order requests shall address cost and schedule so that an informed decision can be made regarding its approval or disapproval.

G.6 DEFINITIONS

Substantial Completion – the stage in construction when a project or designated portion thereof, has reached a state of completion which would permit the occupancy and/or use of the facility by the Department of Agriculture for its intended function. Unless otherwise indicated, the date of Substantial Completion, as acknowledged by the Government, is also the date of commencement of all warranties and guarantees required by the contract documents.

G.7 INSURANCE

When the required insurance is obtained, the contractor should list the following entities as “also insured” parties in addition to the USDA, APHIS.

N/A

Section H - Special Contract Requirements

H.1 52.236-14 AVAILABILITY AND USE OF UTILITY SERVICES (APR 1984)

(a) The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. Unless otherwise provided in the contract, the amount of each utility service consumed shall be charged to or paid for by the Contractor at prevailing rates charged to the Government or, where the utility is produced by the Government, at reasonable rates determined by the Contracting Officer. The Contractor shall carefully conserve any utilities furnished without charge.

(b) The Contractor, at its expense and in a workmanlike manner satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines, and all meters required to measure the amount of each utility used for the purpose of determining charges. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia.

H.2 452.224-70 CONFIDENTIALITY OF INFORMATION (FEB 1988)

(a) Confidential information, as used in this clause, means—

(1) information or data of a personal nature, proprietary about an individual, or (2) information or data submitted by or pertaining to an organization.

(b) In addition to the types of confidential information described in (a)(1) and (2) above, information which might require special consideration with regard to the timing of its disclosure may derive from studies or research, during which public disclosure of primarily invalidated findings could create an erroneous conclusion which might threaten public health or safety if acted upon.

(c) The Contracting Officer and the Contractor may, by mutual consent, identify elsewhere in this contract specific information and/or categories of information which the Government will furnish to the Contractor or that the Contractor is expected to generate which is confidential. Similarly, the Contracting Officer and the Contractor may, by mutual consent, identify such confidential information from time to time during the performance of the contract. Failure to agree will be settled pursuant to the “Disputes” clause.

(d) If it is established that information to be utilized under this contract is subject to the Privacy Act, the Contractor will follow the rules and procedures of disclosure set forth in the Privacy Act of 1974, 5 U.S.C. 552a, and implementing regulations and policies, with respect to systems of records determined to be subject to the Privacy Act.

(e) Confidential information, as defined in (a)(1) and (2) above, shall not be disclosed without the prior written consent of the individual, institution or organization.

(f) Written advance notice of at least 45 days will be provided to the Contracting Officer of the Contractor's intent to release findings of studies or research, which have the possibility of adverse effects on the public or the Federal agency, as described in (b) above. If the Contracting Officer does not pose any objections in writing within the 45 day period, the Contractor may proceed with https://www.law.cornell.edu/uscode/text/5/552a disclosure. Disagreements not resolved by the Contractor and Contracting Officer will be settled pursuant to the “Disputes” clause.

(g) Whenever the Contractor is uncertain with regard to the proper handling of material under the contract, or if the material in question is subject to the Privacy Act or is confidential information subject to the provisions of this clause, the Contractor shall obtain a written determination from the Contracting Officer prior to any release, disclosure, dissemination, or publication.

(h) The provisions of paragraph (e) of this clause shall not apply when the information is subject to conflicting or overlapping provisions in other Federal, State or local laws.

H.3 452.228-71 INSURANCE COVERAGE (NOV 1996) ALT I (NOV 1996)

Pursuant to FAR clause 52.228-5, Insurance-Work on a Government Installation, the Contractor will be required to present evidence to show, as a minimum, the amounts of insurance coverage indicated below:

(a) Workers Compensation and Employer's Liability. The Contractor is required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit worker's compensation to be written by private carriers.

(b) General Liability. The Contractor shall have bodily injury liability insurance coverage written on a comprehensive form of policy of at least $500,000 per occurrence.

(c) Automobile Liability. The Contractor shall have automobile liability insurance written on a comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract.

Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage or loss.

(d) Aircraft Public and Passenger Liability. When aircraft are used in connection with performing the contract, the Contractor shall have aircraft public and passenger liability insurance. Coverage shall be at least $200,000 per person and $500,000 per occurrence for bodily injury, other than passenger injury. Coverage for passenger injury shall be at least $200,000 multiplied by the number of seats or passengers, whichever is greater.

Alternate I (NOV 1996). As prescribed in 428.310, substitute the following paragraph (b), when additionally the contractor must have property damage liability coverage:

(b) General Liability. (1) The Contractor shall have bodily injury liability coverage written on a comprehensive form of policy of at least $500,000 per occurrence.

(2) The Contractor shall have property damage liability insurance shall be required in the amount of ___* per occurrence.

H.4 452.236-71 PROHIBITION AGAINST THE USE IF LEAD-BASED PAINT (NOV

1996)

Neither the Contractor nor any subcontractors performing under this contract shall use paints containing more than 0.06 of 1 percent lead by weight (calculated as lead metal) in the total nonvolatile content of the paint, or the equivalent measure of lead in the dried film of paint already applied, or both.

H.5 452.236-72 USE OF PREMISES (NOV 1996)

(a) Before any camp, quarry, borrow pit, storage, detour, or bypass site, other than shown on the drawings, is opened or operated on USDA land or lands administered by the USDA, the Contractor shall obtain written permission from the Contracting Officer. A camp is interpreted to include a campsite or trailer parking area of any employee working on the project for the Contractor.

(b) Unless excepted elsewhere in the contract, the Contractor shall (i) provide and maintain sanitation facilities for the work force at the site and (ii) dispose of solid waste in accordance with applicable Federal, State and local regulations.

H.6 452.236-74 CONTROL OF EROSION, SEDIMENTATION, AND POLLUTION (NOV

1996)

(a) Operations shall be scheduled and conducted to minimize erosion of soils and to prevent silting and muddying of streams, rivers, irrigation systems, and impoundments (lakes, reservoirs, etc.).

(b) Pollutants such as fuels, lubricants, bitumens, raw sewage, and other harmful materials shall not be discharged on the ground; into or nearby rivers, streams, or impoundments; or into natural or man-made channels. Wash water or waste from concrete or aggregate operations shall not be allowed to enter live streams prior to treatment by filtration, settling, or other means sufficient to reduce the sediment content to not more than that of the stream into which it is discharged.

(c) Mechanized equipment shall not be operated in flowing streams without written approval by the Contracting Officer.

H.7 452.236-75 MAXIMUM WORKWEEK—CONSTRUCTION SCHEDULE (NOV 1996)

Within 7 calendar days after receipt of a written request from the Contracting Officer, the Contractor must submit the following in writing for approval:

(a) A schedule as required by FAR clause 52.236-15, Schedules for Construction Contracts, and

(b) The hours (including the daily starting and stopping times) and days of the week the Contractor proposes to carry out the work.

The maximum workweek that will be approved is 40 hours.

H.8 452.236-76 SAMPLES AND CERTIFICATES (FEB 1988)

When required by the specifications or the Contracting Officer, samples, certificates, and test data shall be submitted after award of the contract, prepaid, in time for proper action by the Contracting Officer or his/her designated representative. Certificates and test data shall be submitted in triplicate to show compliance with materials and construction specified in the contract performance requirements.

Samples shall be submitted in duplicate by the Contractor, except as otherwise specified, to show compliance with the contract requirements. Materials or equipment for which samples, certifications or test data are required shall not be used in the work until approved in writing by the Contracting Officer.

Section I - Contract Clauses

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

available. Also, the full text of a clause may be accessed electronically at…