PreBid Conference.doc

USDA

United States Department of Agriculture

Pre-Bid Conference & Site Visit Agenda

Solicitation Number: AG-3142-S-09-0077

PROJECT TITLE: SOUTH BUILDING, PHASE 4A MODERNIZATION

LOCATION: USDA SOUTH BLDG. 1400 INDEPENDENCE AVE, WASHINGTON, DC

DATE: Tuesday August 11, 2009 @ 10:00 a.m.

Welcome & Introductions Jodey Barnes-Edwards – Services, Supplies & Construction Team

Leader/Contracting Officer

Michael Sazonov Government Project Manager/COTR John Moyer –

Shalom Baranes Architect – Architectural Gerry Tritschler – Shalom Baranes – Project Manager

Sam Brunetto –

Syska Hennessy – Project Manager

John O’Neal –

Syska Hennessy - Electrical Work

Security Procedures

AGENDA

· Site Visit

· IFB Process Overview

· Project Scope Overview

· Security Issues/Requirements

· Questions/Overview

General Information:

· This procurement is an unrestricted action.

· The solicitation was issued on July 28, 2009

· It is available only in electronic format through FEDBIZOPPs website at www.fedbizopps.com; contractors are responsible for monitoring the website for any amendments issued to the solicitation.

· There is a base bid and three (3) option CLINS that will be exercised at award based on the availability of funds at time of bid opening.

· The government reserves the right to award the option CLINs in any order.

· Bids are currently due on August 26, 2009 @ 2:30 p.m.

· Contract Completion Date is 365 calendar days after NTP.

· Liquidated damages are included in this project.

· A bid bond in the amount of 20% of bid or $3M whichever is less is required to be submitted with the bid.

· Subcontracting Plan is due with bid.

· Payment & Performance Bonds in the amount of 100% of the contract amount are due ten (10) calendar days after Notice to Award is issued.

· IFB Procedures are being utilized and contractor(s) will be selected based on the lowest cost to the government, bonding capacity, past performance, responsiveness and contractor responsibility review.

· Contractors cannot take exceptions to the solicitation and be responsive.

· All bids must be received by the date and time stated in the solicitation at 300 7th St. S.W., Reporters’ Bldg., Suite 377 Washington, DC 20024 (Attn: Ms. Jodey Barnes-Edwards) Hand-deliveries are acceptable.

· Bid Opening will be conducted on August 26, 2009 @ 3:00 p.m. EDT in the Cafeteria of the South Building meeting rooms.

Amendments

· Request for Information/Inquiries shall be submitted directly and solely to the attentions of Jodey Barnes-Edwards at jodey.edwards@da.usda.gov. All requests for information/inquiries must be submitted in writing. No verbal requests will be taken.

· Minutes of the meeting and the list of attendees will be issued by amendment.

· You are reminded that the requirements of this solicitation are in effect unless changed by a formal amendment to the solicitation.

· Two (2) amendments have been issued as of August 6th.

POINTS OF CONTACT

Jodey Barnes-Edwards

Phone: 202-720-3009

Email: jodey.edwards@da.usda.gov