AG-1484-S-17-0008-000001_Solicitation.pdf

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AG-1484-S-17-0008

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

24H8

WARREN PA 16365

4 FARM COLONY DRIVE

ALLEGHENY NATIONAL FOREST

USDA FOREST SERVICE

04/21/2017000001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

04/20/2017

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment 000001 is issued to correct the solicitation document with missing clauses and text. See highlighted portions in the new attached solicitation document.

No further additions, deletions, and or changes on this amendment.

Period of Performance: 07/01/2017 to 09/30/2019

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

ALAN J. ZERO

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

24H8

WARREN PA 16365

4 FARM COLONY DRIVE

ALLEGHENY NATIONAL FOREST

USDA FOREST SERVICE

CODE 16. ADMINISTERED BYCODE

X

X

X

115310

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR24H8

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

05/12/2017 1400 ED

04/20/2017

814-728-6288ALAN ZERO

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

AG-1484-S-17-0008

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 47 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

WARREN PA 16365

4 FARM COLONY DRIVE

ALLEGHENY NATIONAL FOREST

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$7.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USDA FOREST SERVICE

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Period of Performance: 07/01/2017 to 09/30/2019

001 White Mountain NF Tree Marking IDIQ Product/Service Code: F006 Product/Service Description: NATURAL

RESOURCES/CONSERVATION- LAND TREATMENT PRACTICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

ALAN J. ZERO

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

47 2 of

COMMERCIAL ITEMS AG-1484-S-17-0008-000001

White Mountain National Forest West Side Timber Marking

Continuation of SF1449 Block 27: The full text of a Federal Acquisition Regulation (FAR) or Department of Agriculture Acquisition Regulation (AGAR) clause or provision may be accessed electronically at http://www.acquisition.gov/far/

SECTION B--SUPPLIES OR SERVICES AND PRICES/COSTS

PRICING PERIOD 1: 07/01/2017 - 09/30/2018

Item - Sub Item Sub Item/Description Unit of Measure

Est Quantities

Unit Price

1-A West Side Timber Marking Clear Cut & Overstory Removal

Acres

0-500

1-B West Side Timber Marking Individual Tree (CTM)

0-750

1-C West Side Timber Marking Group Selection Method 1

(CTM)

0-1000

1-D West Side Timber Marking Group Selection Method 2

PRICING PERIOD 2: 10/1/2018 – 9/30/2019

Item - Sub Item Sub Item/Description Unit of Measure

Est Quantities

Unit Price

1-A West Side Timber Marking Clear Cut & Overstory Removal

1-B West Side Timber Marking Individual Tree (CTM)

0-750

1-C West Side Timber Marking Group Selection Method 1

0-1000

1-D West Side Timber Marking Group Selection Method 2

BIDDERS NOTES

1. Group Selection Method 1 bid item consist of locating and marking trees in groups (0.1 to 2 acres in size) that total 13% - 20 % of the total unit acreage. Price bid will be based on the total unit acreage.

http://www.acquisition.gov/far/

COMMERCIAL ITEMS AG-1484-S-17-0008-000001

White Mountain National Forest West Side Timber Marking

2. Group Selection Method 2 bid item consist of marking trees in groups (0.1 to 2 acres in size) that total 13% - 20 % of the total unit acreage. The Forest Service will locate groups. Price bid will be based on the acreage of the groups only.

3. A technical evaluation package is required with your offer. See Section L for preparation instructions.

Quotes will be evaluated as described in Section M.

4. This will be an indefinite quantity/ indefinite delivery (IDIQ) contract. Actual work will be issued through the use of task orders during the life of the contract. Task orders will be limited to no more than 1000 acres of work per fiscal year unless agreed to by the contractor.

5. In order to receive award, contractor shall be registered in www.sam.gov.

6. We expect the first task order to be issued in July 2017 and will be approximately 100 acres. (If funding is available).

7. Award will be made to one contractor. You must submit pricing for all items, including any option items and/or option years. Pricing will be evaluated by multiplying your unit price by the maximum quantity and summing all years.

AGAR 452.216-73 Minimum and Maximum Contract Amounts (FEB 1988)

During the period specified in FAR clause 52.216-18, ORDERING, the Government shall place orders totaling a minimum of $2,500, but not in excess of $150,000.

OFFEROR NAME ___________________________________________________

OFFEROR DUNS NUMBER ___________________________________________

OFFEROR EMAIL ADDRESS _________________________________________

http://www.sam.gov/

COMMERCIAL ITEMS AG-1484-S-17-0008-000001

White Mountain National Forest West Side Timber Marking

SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

AGAR 452.211-73 Attachments To Statement Of Work/Specifications (FEB 1988)

The attachments to the Statement of Work/Specifications listed in Section J are hereby made part of this solicitation and any resultant contract.

SAFETY AND HEALTH

SUBMITTALS

A. Safety and Health Programs: The Contractor shall submit upon award, for approval, a safety plan, as applicable to the work scope.

DIVISION 100 – GENERAL SPECIFICATIONS

110 - SCOPE OF CONTRACT

This contract is for timber marking as directed by USFS Silvicultural prescription (provided), tallying total number of trees in each cutting unit, locating and documenting sample trees on the west side of the White Mountain National Forest. GPS data will be collected as needed. The Contractor shall furnish all labor, materials, supplies, equipment (including marking guns), tools, instruments, transportation and professional services, except those listed as Government Furnished Property (GFP).

120 - PRICING OF TASK ORDERS

121 - All Task Orders shall be for a firm fixed price. Task Orders shall be for a pre priced item as shown in the Schedule of Items, numbers 1A-1D.

130 - ISSUING TASK ORDERS.

131 – Timber marking services shall be procured under the contract through the issuance of task orders. All task orders are subject to the terms and conditions of this contract. In the event of conflict between the task order and this contract, the contract shall control. If mailed, a task order is considered "issued" when the government deposits the order in the mail.

132 - The Government will issue written task orders. Task orders for a project will contain a firm fixed amount that will be the total compensation for that project. This amount shall not be changed unless the requirements of the project are changed, and then only if the Contracting Officer signs prior written modification. Each task order shall include, at a minimum, all of the following information:

1. The contract number.

2. Task order number.

3. Authorized signature of a warranted Contracting Officer

4. Detailed description of the task or service to be performed.

5. Firm fixed price for the project.

6. Detailed description of required submittals, including due dates and exhibits, if appropriate.

7. Map or other adequate description of the project location.

COMMERCIAL ITEMS AG-1484-S-17-0008-000001

White Mountain National Forest West Side Timber Marking

8. Designation of Government’s Representative Contracting Officers Representative (COR).

9. Government-furnished property provided (if applicable).

140 - TASK ORDER AMENDMENTS

Any change to a task order will be made in writing on form SF 30, Amendment of Solicitation/Modification of Contract. Task order amendments will be issued only by the Contracting Officer and shall be identified as an amendment of a specific task order.

150 - LOCATION OF PROJECT AREAS

151 - All timber marking services provided shall be performed within the general area of the White Mountain National Forest in Coos and Grafton Counties in New Hampshire. Work will be performed at the project site, the Contractor's office and some work may be performed at a Forest Service Office.

152 - With agreement of both parties, the east side of the White Mountain National Forest and other

National Forests in the Northeastern United States may utilize this contract.

153 - In general, the project areas are accessible by Forest, Town and/or State roads. In some cases, foot travel will be necessary. The Contractor will need to coordinate with the Contracting Officer’s Representative for gaining access behind locked gates. If use of Off-Road Vehicle becomes necessary for reasons agreed upon by both parties, requests must be made in writing to and approved by the Contracting Officer’s Representative. The use of any vehicles will be subject to conditions of the White Mountain National Forest Off-Road Vehicle Policy. A copy is available upon request.

160 - GOVERNMENT FURNISHED DATA/PROPERTY

The Government shall furnish to the Contractor the following listed materials, supplies, property, or services. All items listed below will be available at the time and place of the pre-work conference.

161 - Timber Sale product specifications. This item does not have to be returned to the Government.

162 - Timber Sale Tally Sheets for species and product groups (Exhibit C-1). Note: Timber sale volumes by product and species or species group will be determined from sample trees by the Forest Service.

163 – Written marking and silvicultural prescription list by harvest unit and acres. These items do not have to be returned to the Government.

164 - Timber Sale Cruising Handbook, FSH 2409.12, Chapter 10 and Chapter 70. Qualified Cruiser Reference Guide dated 2/29/2009. Sweep Chart. These items do not have to be returned to the Government.

COMMERCIAL ITEMS AG-1484-S-17-0008-000001

White Mountain National Forest West Side Timber Marking

165 – White Mountain National Forest Land and Resource Management Plan 2005 (cd set or other electronic form). This item does not have to be returned to the Government.

166 - Copies of Administrative Maps and vicinity maps as needed. These items do not have to be returned to the Government.

167 - Copies of orthophotos, as needed. These items do not have to be returned to the Government.

168 - All marking paint necessary to complete the contract. Color Scheme will adhere to direction in

Timber Sale Cruise Plan and the WMNF Timber Theft Prevention Plan, 2009.

a. BLUE or YELLOW paint for designating trees for harvest and recording cruise information on sample trees.

b. ORANGE or PINK paint for reserve tree designation or boundaries.

c. BLACK paint for making corrections.

169 - WMNF Timber Theft Prevention Plan, 2009.

170 – Marking Paint

All paint, including empty paint cans and cleaning fluids not used up in the field shall be returned to the Government at regularly scheduled times on a weekly basis unless otherwise approved by the Government.

Except for paint in use, Contractor shall keep all paint cans, including empties, locked in their vehicle or other secured container. Contractor's paint storage container(s) must be approved by the COR prior to its use.

171 - The Government will sign out the paint to the Contractor using a “Paint Sign-Out Form” that will be reviewed at the Pre-Work meeting. The quantity signed out will be the estimated amount for a one week time period.

172 - Material Safety Data Sheets will be furnished with the Tree Marking Paint. The time and location for pick-up and return of paint cans (full and empty) will be at a time and location agreed to between the Contractor and the Government. The contractor or designated contract representative will be required to verify and initial all pick-up and returns on the “Paint Sign-Out Form”.

173 - There will be strict accountability for all paint cans, regardless of amount of content or lack thereof. The Contractor shall keep the paint cans under LOCK & KEY, except for the paint being used or carried into the field to be used. A legible daily log shall be maintained by the Contractor to show paint usage and shall be provided to the Government upon request. The daily log will further include each batch number, color, payment unit used and daily volume used.

174 - In the event any marking paint is lost the contractor will be required to notify the Government within 24 hours once aware of the loss and be required to spend additional time, at no cost to the

COMMERCIAL ITEMS AG-1484-S-17-0008-000001

White Mountain National Forest West Side Timber Marking government, securing the missing paint. For EACH paint can that is not returned, the contractor shall submit a written report describing in detail the circumstance which caused the misplacement of the paint can(s), along with security measures implemented in order to prevent further losses. This report must be turned in within a week of the loss occurring. In addition, the Contractor shall pay the Government price of a full can of paint, and the regular administrative costs, and a fine of $200 for each quart that is not returned.

180 - Contractor-Furnished Property

The Contractor shall furnish all labor, supervision, equipment, transportation and supplies, except those designated as Government-furnished, to complete the contract.

181 - A Global Positioning System (GPS) unit (Garmin model 60 CSx) or another model approved by the Forest Service will be used to locate points of interest (POI), all sample trees, and group boundaries (Group Selection method 1). All electronic data will be turned in as shapefile format and in the NAD_1983_StatePlane_New_Hampshire_FIPS2800_(Feet).prj coordinate system. Data shall be turned in as each unit is completed.

182 – Marking guns and/or backpack sprayers and any other incidentals not mentioned in specification 160.

190 - Harvest unit and Reserve Area Boundaries/Trees

191 – Harvest unit Boundaries. The Forest Service has marked with orange or pink paint all unit boundaries. Harvest unit boundaries are marked with two (2) or three (3) painted stripes. Exterior boundaries are marked with three (3) painted stripes, while adjacent, interior boundaries are painted with two (2) stripes. Striped boundary trees have also been stump marked with orange or pink paint.

192 – Reserve Areas and Reserve Area Boundaries. Boundary trees along the perimeter of reserve areas have been marked by the Forest Service. These boundaries are identified by an orange or pink two stripe and an “X” at dbh and an orange or pink stump mark. Reserve area boundary trees have also been stump marked with orange or pink paint. Neither boundary trees nor trees within the reserve area shall be designated for cutting.

193 – Reserve Trees. Reserve trees are identified with an orange band near DBH and a stump mark.

Reserve trees shall not be designated for cutting.

DIVISION 200 – TECHNICAL SPECIFICATIONS

210 – Quality Control Plan. The contractor shall prepare a quality control plan for this solicitation (See Section L for instructions) which outlines the planned steps for insuring compliance with this contract. At the pre-work meeting for each task order, a Plan of Work shall be submitted that addresses the schedule of work, marking paint security, GPS data management, checks to insure compliance with merchantability standards, and assurance that the silviculture prescription is met.

220 - Selecting Trees for Harvest

COMMERCIAL ITEMS AG-1484-S-17-0008-000001

White Mountain National Forest West Side Timber Marking

The Contractor shall select and mark trees for harvesting according to the prescriptions and marking guides supplied for each harvest unit when delivery orders are issued. In order for a tree to be designated for harvest, it must meet minimum tree specifications including one minimum product. In addition to designating timber for harvest the contractor will randomly select & identify sample trees from the designated timber to be used towards creating an overall sale volume. See 271 “Selecting Sample Trees Specification” that outlines this process. Trees selected for harvest must be capable of being economically and safely felled. See “Minimum Product Specifications” (Exhibit C-4).

221 –Table of Minimum Product Specifications. For a tree to be designated for harvest it must meet minimum tree specifications and include one minimum piece and be a Commercial Tree Species;

Commercial tree species are shown in (Exhibit C-4). If minimum product specifications change the contractor will use the most current specifications. However, each timber sale will be marked with only one set of specifications.

230 - Designating Trees for Harvest

231 – All timber designated for harvest will be marked with blue or yellow paint (issued by the Forest

Service).

232 – Trees Prohibited from Marking Designation – Under no circumstances shall dead trees, designated painted reserve trees, reserve areas, survey corner monuments (Bearing Trees) or Superior Trees (designated as a white ring around the tree bole generally at breast height) be designated for harvest.

233 - Cut Tree Mark (CTM) Harvest units include, but are not limited to, thinning, shelterwood treatments, individual tree selection, group selection, individual and group selection and improvement cut treatments. In CTM harvest units, trees to be harvested will be designated by the Contractor. A liberal amount of paint shall be used to mark all trees as to ensure good paint visibility. Typically, this would mean two or three full sprays of paint on each side of designated tree & stump from a properly working marking gun. Those trees meeting minimum tree and piece specifications for sawtimber shall be designated with one slash (at least five inches in length) of paint above DBH (five to six feet) on the uphill side and another slash on the opposite side and a stump mark on the low side of the tree extending up the bole to stump height. Place stump marks inside butt flanges whenever possible to protect from damage during felling and skidding. No paint shall be placed on moss. Moss and debris may be moved without damaging the tree. A liberal amount of paint shall be used on stump marks since these are very important and must be durable. Mark pulpwood trees with one paint dot above DBH (five to six feet) on the uphill side of the tree and one paint dot on the opposite side. All stump markings must be executed in the same fashion as described for sawtimber.

234 – Adherence to the Residual Basal Area Objective. The contractor shall use a 10 BAF (basal area factor) wedge prism, relaskop, or other equivalent optical instrument to insure residual basal area meets silviculture prescription objectives. Basal area checks shall be performed during the marking of harvest units.

COMMERCIAL ITEMS AG-1484-S-17-0008-000001

White Mountain National Forest West Side Timber Marking

235 - Cull trees that need to be felled to harvest merchantable trees shall be designated with an "X" painted at diameter at breast height on opposite sides of the tree and with a stump spot at least three inches in diameter placed inside the fluted portions of the butt as close to the ground as possible.

236 – Clearcut and Overstory Removal Units. All trees within the clear-cut boundary meeting minimum utilization standards will be designated for cutting except for painted reserve trees, reserve areas, survey corner monuments (Bearing Trees) or Superior Trees (designated as a white ring around the tree bole generally at breast height). Trees should be marked at breast height or above to keep track of trees tallied. No stumps marks are necessary, except within twenty-five feet along boundaries and designated reserve areas. This may be adjusted on a case by case basis with written permission from the Forest Service.

237 - The government reserves the right to reject/refuse contractor‘s equipment; if the equipment is in poor/moderate working order. In the event any equipment is rejected the contractor would replace or repair the equipment at no cost to the Government, which includes lost time as well.

240 – Documenting Locations of Points of Interest

All sample trees, reserve trees and group boundaries (Group Selection method 1) shall be recorded with a WAAS-enabled GPS. Points of unique features in the stand such as seeps, ledges and vernal pools shall be collected and noted using the same protocol.

250 - Tallying Timber for Harvest/Marking Records

All marked tree tallies by harvest unit must be delivered to the Forest Service on approved forms

(provided be the Forest Service), and recorded information on the forms must be legible.

251 – Timber Tally Sheet Header Data Instructions - Proper entries to be made in filling out the tally sheet as follows:

a) Forest: Enter 22.

b) District: 02 - Androscoggin, 04 - Pemigewasset and 05- Saco

c) Sale Name: Enter name of sale.

d) Unit #.: Enter Harvest unit Number as shown on maps.

e) Date(s): Enter the date(s) the unit was marked and cruised.

g) Marker’s Name: Enter initials of marker(s)

h) Paint Color: Enter color of paint used to mark the harvest unit.

i) Batch #.: Record Batch Number of paint used.

l) Card #: Enter tally sheet number for each respective harvest unit, i.e. 1 of 3, 2 of 3, etc. in the upper right hand corner of the Timber Tally Sheet

252 – Tally Sheet Data Entry. Timber Tally Sheets provided by the Forest Service (Exhibit C-1) will be used to record tree count in each unit by sample group. Use the dot-and-dash notation to record tree

COMMERCIAL ITEMS AG-1484-S-17-0008-000001

White Mountain National Forest West Side Timber Marking tallies. This notation applies to counts in units of 10 in the form of a box. Note that the placement of dots and dashes proceeds in a clockwise direction with the dots at each corner for the first four and lines connecting the dots at the sides of the box for the next four and, finally two diagonals across the box for the final two marks making up the ten. Start a new box with a new dot for the next set of ten. Upon completion of marking within each unit the total number of trees marked for each sample group and the total of all trees must be clearly noted on each tally card. All tally cards must be legible. Marks deliberately made with a pencil or pen by the contractor must clearly be distinguished from paint or other marks.

253 - Below is a portion of a Timber Tally Sheet used to track the total number of trees by sample group

& strata. For example, the first sample group is SM 1:30, which represents sugar maple and requires that one tree out of every thirty trees will be a sample tree. Below in Strata 2 is MH – Mixed Hrd 1:300, which represent all hardwood non saw-timber, commonly called hardwood pulp, requiring that one tree out of every three hundred trees will be a sample tree.

Strata # 1

SM 1: 30

YB 1: 30

RM 1:30

Beech 1: 30

Aspen 1: 30

Strata # 2 MH- Mixed Hrd 1: 300

254 – Marking Progress. On one copy of the timber sale work map, weekly marking progress shall be indicated. This record shall be made available to the Government at every paint exchange or when requested. At the completion of each unit, the Contractor shall furnish a second copy of the work map indicating locations of sample trees, reserve trees, group boundaries, unusual circumstances or other points of interest locations. This second copy shall not include daily marking progress.

255 – Tally Form and Marking Record Submittal. All completed tally forms and marking records shall be turned into the Forest Service at least once per week. This generally occurs at the time of a paint exchange. .

260 – Corrections.

Where it is necessary for the Contractor to make changes in trees originally marked, the Contractor shall completely cover any blue, yellow, orange or pink markings with black paint. Use of black paint needs to be

COMMERCIAL ITEMS AG-1484-S-17-0008-000001

White Mountain National Forest West Side Timber Marking documented and turned in to the Government. Electronic files and or dot tally counts shall be adjusted accordingly for any corrections.

270 - Timber Cruising

271 - Sample Tree Selection – The timber cruising method used within this marking contract is called “Sample-Tree”; where one tree will represent “X” many other trees of the same species or grouping.

Your task while marking each unit is to select sample-trees that represent the particular predetermined sample group for each timber sale. All sample trees will be chosen without bias using pre-determined sample ratios provided by the Government on Timber Tally Forms and within the cruise design. In some cases not all sample groups are present within each unit; some lines may be left blank. It is important that all tally trees within each unit have a sample representing each sample group, if present. It is also important that all sample trees be selected without bias. The standard “Timber Tally Sheet” (Exhibit C-1) will outline the sampling groups & ratios that you will need to follow.

a) In each harvest unit, the first sample tree for each sample group shall be taken at a random sample interval and then at the regular sample interval. For example, if the sample interval for a sample group is 1 in 20, pick a random number between 1 and 20 for the first sample tree within that group, the next sample tree would be the twenty-first tree tallied, and so on.

b) If the total tree tally for a sample group in a harvest unit is less than the random number selected for the first sample, your first sample in the next unit marked will be determined by your previous random number. (For Example, if your random number was 10 for a sample group with a ratio of 1 in 20, if you marked 8 trees in the previous unit, your new random sample number for the new unit would now be 2 (10 (original random number)-8 (trees marked)), the next sample tree would be the twenty-first tree tallied, and continued at the regular sample interval from moving forward.

272 - Sample Tree Marking - The contractor will identify each sample tree by painting an “S” on the up and down hill sides at DBH and hang 2 pieces of fluorescent pink ribbon on opposite sides of the sample tree to aid in finding the tree. Sample trees will be documented on a sample tree form, see exhibit C – 7.

273 - The Contractor shall review all data sheets to insure that all information is filled out properly before delivery to the Government. All incomplete sheets will be returned to the Contractor for completion or correction. All data entries shall be complete and legible. All dot tally sheets and accompanying forms for a completed unit shall be turned in on a weekly basis.

274 - Contractor is responsible for keeping a progress report current and available for review by the

Forest Service upon request.

280 – Marking Under Varying Weather Conditions

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The Contractor shall plan on rainy/wet days when trees cannot be marked. The tree marking paint provided for this contract is water soluble and needs some drying time prior to exposure to heavy rainfall or wash-off problems can occur. Additionally trees must be adequately dry following rain/snow before applying paint to trees.

281 – Temperature and Humidity. Periods of high temperature (80o F) with high relative humidity, or subfreezing temperatures, preceding forecast of rain or frozen precipitation should also be avoided.

Potential for wash off problems in the leaf-on period is most critical in closed canopy hardwoods where dry time is extended by higher relative humidity, less air movement and less exposure of bark to direct sunlight than in open stands of most conifer types. Potential for wash off problems in the leaf-off period is most critical in hardwoods and some softwoods as rain water will travel down the stem or make direct contact, and wash the paint. Marking as these conditions approach may be extended if rain resistant paint is being used, however the section 284 still applies.

282 – Rainy Periods. The Contractor shall exercise prudent judgment as to when to start marking during rainy periods and when to stop once precipitation is anticipated. Marking as these conditions approach may be extended if rain resistant paint is being used, however the section 284 still applies.

Resumption of marking following rainfall is at the Contractor's option. The Government reserves the right to stop the Contractor's marking if it is determined that weather is unsuitable and normal paint retention quality cannot be assured.

283 – Marking in Snow Conditions/Freezing Temperatures. During times when the tree stem is becoming frozen or is frozen, the tree stem may develop a thin layer of frost as a result of high relative humidity or frozen precipitation and will block the paint from properly adhering to the tree.

All marking will cease, unless approved by written agreement, if snow levels average or exceed three inches. The contractor should plan on extended drying periods during cold weather especially freezing temperatures.

284 – Contractor Responsibility. The Government holds the contractor responsible for repainting any tree(s) or area(s), at no cost to the government, that are found to be faded, washed or visibly affected as described above.

PERFORMANCE-BASED SERVICE CONTRACT (PBSC) REQUIREMENTS

INSPECTION AND ACCEPTANCE

Inspection Procedures

The Contractor is responsible for quality control checks as specified in the Quality Control Plan. Within fifteen

(15) business days of receipt of the tally sheets and the quality check tally sheets the Forest Service will verify that the work complies with the contract. Once the work is verified by the Forest Service the contractor may submit an invoice for payment.

As the basis for payment, contract compliance will be based on plot level and unit level assessments of:

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1. Adherence to marking prescriptions, and

2. Correct stump and bole designation of trees for harvest, and

3. Acceptable quantity of paint and quality of paint marks, and

4. Correct designation, selection and count of reserve trees, and

5. Accurate tree species and product identification, and

6. Correct frequency, designation and GPS waypoint collection and documentation of sample trees, reserve trees and group areas, and

7. Marking paint security. Failure to meet marking paint security as indicated in this contract will be considered a breach of contract.

QUALITY ASSURANCE PLAN (QAP)

Introduction: The purpose of this Quality Assurance Plan or QAP for Timber Sale Marking is to layout in advance what this agency will do to assure that the Contractor’s performance meets the baseline established by the contract in terms of technical requirements, schedule, quality and cost. This Plan provides the basis for the Contracting Officer's Representative (COR) to evaluate the Contractor's performance. The oversight provided for in the QAP and in the contract will help to ensure that the performance levels mandated by the Specifications are attained throughout the contract term and/or by its end. Further, this Plan provides the COR with a proactive way to avoid unacceptable or deficient performance, and provides verifiable input for the required annual performance evaluations.

Functions of the QAP: The QAP is composed to convey the following:

A. The roles and responsibilities of Government officials B. The evaluation methods that will be employed by the Government in assessing the Contractor’s performance and C. The monitoring forms used to evaluate and document the Contractor’s performance.

Government Roles and Responsibilities:

The COR has technical responsibility for overall performance management of the contract. He or she has the lead in monitoring, assessing, recording and reporting the technical performance of the Contractor. The COR will be the main interface with the Contractor about performance and work closely with the Contractor’s Project Manager and the Government’s Contracting Officer (CO).

Performance Evaluation Methods:

A. COR primary functions include: inspection, acceptance and addressing nonconformance. These functions will be done to the tasking and deliverable facets of the effort. Specifically, such duties will entail the following:

1. Conduct periodic inspections

2. Random inspections will be completed on an as needed basis by the COR or inspectors.

3. Report findings obtained from the periodic inspections to the CO.

4. Document any contract discrepancies. This information will be provided to the contractor to: 1) communicate discrepancies discovered during the periodic inspections, 2) note the impacts of what was not completed, and any recommendation for rework or re-performance, and 3) follow up to ensure non-

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5. Provide timely feedback on submitted deliverables. Get feedback to the contractor in time to incorporate comments for re-submittal.

6. Perform annual and final Performance Evaluations.

B. When an observation indicates defective performance, the COR will require the contract manager or representative (contractor) to initial the observation made. The initialing of the observation does not necessarily constitute concurrence with the observation, only acknowledgment that he or she has been made aware of the defective performance.

C. The Contractor shall perform or re-perform any work, which was not performed in a satisfactory manner, at the Contractors expense, accordance with Inspection Clause (FAR 52.246-4)

Performance Requirement Summaries:

In general, the Tasks completed by the Contractor will be evaluated in terms of how well the requirements of the contract are satisfied. The COR will periodically perform Inspection on the Tasking and Deliverables to ensure there is a match between actual and expected performance. If there are discrepancies, these will be communicated to the Contractor, and follow through to ensure performance gaps are closed. The information obtained from these surveillance activities will form the basis for the COR completing the contractors performance evaluation.

The actual Inspection that is done by the COR includes using Performance Requirement Summaries (PRSs).

A. Requirement Element: This is a Task or an aspect of Task that will be evaluated by the COR. The PRS table is developed to include Tasks.

B. Acceptable Quality Level (AQL): The Specifications and PRS delineate the levels of performance expected from the Contractor. During the actual Contractor performance, the COR will evaluate the current level of performance, by using one or more AQL’s given in the PRS. In many instances, these AQL’s come from internal or external standards.

C. Monitoring Method & Measurement: This is the means by which the COR will verify that the AQL’s are providing effective performance feedback information and the standards against which the contractors performance is to be measured.

Performance Requirement Summary Table

Requirement Element Acceptable Quality Level Means of Monitoring and Measurement

Marking to Prescription • Residual basal area is within 20% of prescription target on each variable radius inspection plot and average

• A minimum of 5 variable radius plots will be placed in

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• Preparing unit to guidelines as outlined in the prescription.

• All members of the marking crew must be familiar with prescription and marking guidelines residual basal area within 10% of prescription target on a stand level basis

• Residual basal area is composed of the health, form and quality as specified in the prescription each unit inspected by COR or COR’s inspector

• Residual basal area will be measured using a 10 BAF wedge prism, relaskop, or other equivalent optical instrument

• Ocular health, form and quality will be assessed and checked against prescription

• Each unit will be inspected by the Government.

Tree Designation

• Correct marking procedures used to designate timber for harvest

• 100% of trees must have correct stump marks (placement, height and suitable bark surface)

• Adequate bole marks for pulp, sawlog and sample trees

• 100% of designated trees must be recorded on Timber Sale Tally Sheets.

• Dead trees shall not be marked.

• COR or COR’s inspector will check stump marks throughout each unit to assure 100% of designated trees have correct stump and bole marks

• Stump marks will be checked for adequate paint quantity and quality

• Timber Tally Sheets must be filled out in legible fashion

Tree Species and Product Identification

• Tree species identification must be correct to accurately estimate volumes by species/species group and product

• Tree species must be called accurately a minimum of 99% of the time

• Product must be called accurately a minimum of 99% of the time

• The COR or COR’s inspector will monitor species and product calls during variable radius plot assessments and/or sample tree data collection

Sample Tree Location and Frequency

• Sample trees must be tallied at the correct sampling interval as defined by the cruise design

• 100% of sample trees must be identified by an “S” on uphill and opposite side at breast height of the sample tree and two pieces of pink fluorescent flagging on opposite sides of the sample tree (see technical specifications “272”)

• One sample tree must be located at specified sampling interval in an unbiased fashion

• GPS data must be collected for each sample tree; this data must be accurate (GPS points are recorded accurately -see technical specification “240”)

• GPS data must be collected for each sample tree; this data must be accurate (GPS points are recorded accurately - see technical specification “240”)

• Number of sample trees will be evaluated against the Timber Tally Sheet and collected GPS data

• GPS data will be checked for proper format and usability

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• A cross walk table will be filled in identifying GPS point and sample tree information

Group Location

• Each group will have a track file of its perimeter collected with a GPS unit to identify size and location if laid out by the contractor

• GPS data must be collected for each group and documented, see Exhibit C- 8; this data must be 95% accurate (GPS tracks are recorded accurately -see technical specification “240”)

• GPS data will be checked for proper format and usability

Marking Paint Security

• Marking Paint

Security is imperative.

• 100% of paint shall be kept in a locked box while in the field, be accompanied by the marking crew or secured at a location approved by the Forest Service

• Paint shall be checked in/out with the Forest Service at least once per week.

• Contractor must keep daily log of use indicating location paint was applied, amount used and batch number.

• Immediately notify the Forest Service if any paint is misplaced/lost.

• Contractor shall be subject to random audits to assure compliance with Acceptable Quality Levels

• If Acceptable Quality Levels are not followed, Contractor shall be found in breach of contract.

• Forest Service shall give contractor notice of such breach

• Forest Service may give reasonable time to remedy such breach; however reserves the right to terminate the contract.

Map Products

• Work progress and final maps of units

• Maps shall contain all needed information, be neat and readable

• Maps will be reviewed for completeness and legibility when turned in, payment will not be made until maps are acceptable.

In carrying out performance monitoring, the following is to be noted:

A. Inspection can be done at all times and places so long as not to disrupt the Contractor’s effort.

B. If the COR discovers performance deficiencies, the Contractor is directed to make the corrections.

C. If the Contractor is not able to make corrections, either:

1. The Government or a third party can do so at the Contractor’s expense, or

2. The Government can accept the performance and seek an equitable adjustment.

D. Acceptance acknowledges that the performance conforms to the requirements.

Re-inspection upon Contractor's Request

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If the original inspection results are contested by the Contractor on a completed Bid Item, one re-inspection may be requested in writing. The same inspection procedures will be used; however different plots will be used.

The results of the re-inspection will be used in determining payment. If the re-inspection results fall below the Acceptable Quality Level, the Contractor shall pay the costs incurred by the Government for the re-inspection.

PERFORMANCE BASED INCENTIVES/DISINCENTIVES

This contract contains both positive and negative incentives as shown in the table below. Incentives are based on the value of the contract. A positive incentive (bonus) will be given if the contractor finishes all work ahead of the due date. A penalty will apply to all units that are completed after the due date.

The Contractor shall perform work in accordance with the specifications contained in this contract, and their technical proposal that is incorporated by reference, including their quality control system.

These performance based incentives apply only to initial submissions with acceptable work , those items that are rejected or have previously been rejected and corrected do not fall into this population.

Completion Time Table

Percent incentive or penalty

Task Order Size 0-200 ac. 201-500 ac. 501 + ac.

Days* Days* Days* +10% -25 -50 -75 +8% -20 -40 -60 +6% -15 -30 -45 +4% -10 -20 -30 +2% -5 -10 -15

0 on time on time on time -10% +10 +15 +20 -20% +20 +30 +40 -30% +30 +45 +60 -40% +40 +60 +80

* - days are number of days work is completed before due date.

* + days are number of days work is completed after due date.

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The Forest Service retains all other rights available to it for late performance including termination for default.

The contractor is considered to be in default once the original due date for the work has passed. Allowing the contractor to work past this date at the disincentives indicated will be at the government’s discretion.

TIME OF YEAR RESTRICTIONS (SEE SECTION 293)

(a.) During times when the tree stem is becoming frozen or is frozen, the tree stem may develop a thin layer of frost as a result of high relative humidity or frozen precipitation and will block the paint from properly adhering to the tree.

(b.) All Cut Tree Mark harvest units will cease, unless approved by written agreement, if snow levels average or exceed three inches at the base of the trees. The contractor should plan on extended drying periods during cold weather especially freezing temperatures.

TIME FOR COMPLETION

The contractor shall complete all work within the contract time stated on each task order. Contract time will be computed based on acreage of the task order. One (1) calendar day for every four (4) acres. This allows enough time to account for normal weather delays. These are consecutive days (ie: a 500 acre task order would have a performance period of 125 consecutive calendar days to complete the 500 acres of marking).

DESIGNATION OF CONTRACTING OFFICER'S REPRESENTATIVE

The Contracting Officer will designate a Contracting Officer's Representative (COR) at the time of award.

The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

On all matters that pertain to the contract terms the contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the contracting officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

INVOICING

The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice Processing Platform (IPP). All invoices are to be submitted online via the electronic Invoice Processing Platform. This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm.