Cone Coll Perform Requirements May09.pdf

RFQ AG-05G1-S-09-0021

PERFORMANCE REQUIREMENT CHART

TASKS QUALITY STANDARDS

ACCEPTABLE

QUALITY LEVEL

MEANS OF

MEASUREMENT DEDUCTION INCENTIVE

Labor Contractor must have in his/her employ a climbers with a minimum of one field season of prior tree climbing and cone picking experience. Contractor must provide a statement of the qualifications of each climber.

100% 100% inspection. Crew(s) cannot proceed with cone collections.

Good performance rating.

Work proceeds on schedule.

Equipment All tags must be filled out with black, indelible, smudge proof, waterproof, felt-tip, permanent ink pens. Ball point pens are not acceptable.

100% 100% inspection. All tags reviewed

Rework unacceptable tags. Good performance rating.

Full payment.

Binoculars must be used for all cone surveys to determine whether the minimum number of cones are in clean picking area.

100% 100% inspection. Cones picked from all trees having enough cones.

Rework trees with cones in clean pick area.

Good performance rating.

Full payment.

Cone hooks or branch hooks must be used as required in contract to collect cones on all Districts.

100% 100% inspection. Cones harvested from clean pick area.

Rework trees with cones in clean pick area. Deduction for damaged trees.

Good performance rating.

Full payment. No rework.

Flagging must be tied at highest point climbed in tree when both the inspector and COR are absent.

100% 100% inspection. All trees have proper color flagging tied at highest point climbed.

Rework unacceptable trees. Good performance rating.

Full payment. No rework.

Supervision One (1) supervisor, fluent in the

English language must be with each crew.

100% 100% inspection. Crew(s) cannot proceed with cone collections.

Good performance rating.

Work proceeds on schedule.

TASKS QUALITY STANDARDS

ACCEPTABLE

QUALITY LEVEL

MEANS OF

MEASUREMENT DEDUCTION INCENTIVE

Work must be preformed in an organized systematic manner.

100% 100% inspection. Crew(s) cannot proceed with cone collections.

Good performance rating.

Work proceeds on schedule.

Crew members must not be scattered within or between units except as authorized by

Contracting Officer.

100% 100% inspection. Crew(s) cannot proceed with cone collections.

Good performance rating.

Work proceeds on schedule.

Contractor must comply with all requests from Washington State

Crop Improvement Inc. Seed

Certification personnel.

100% 100% inspection of requests received.

Crew(s) cannot proceed with cone collections.

Good performance rating.

Work proceeds on schedule.

Transportation Contractor will provide transportation to and from work sites.

100% 100% inspection. Crew(s) cannot proceed with cone collections.

Good performance rating.

Work proceeds on schedule.

For whitebark pine Contractor will transport all climbing and safety equipment, branch hooks, wire cone cages, cable (bar) lock ties, cone bags, cone collection tags, seeds and cones, etc. to and from the caging and collection site(s) and the delivery point(s) on each of two separate trips.

100% 100% inspection. Crew(s) cannot proceed with cone collections.

Good performance rating.

Work proceeds on schedule.

Tree Seed

Collector's

Registration Log

Contractor and all employees must be registered on Tree Seed

Collector's Registration Log.

100% 100% inspection. All entries on log filled in properly and legibly.

Unregistered employees cannot proceed with cone collections.

Work proceeds on schedule.

TASKS QUALITY STANDARDS

ACCEPTABLE

QUALITY LEVEL

MEANS OF

MEASUREMENT DEDUCTION INCENTIVE

Protect all

Government

Improvements to trees.

All government improvements to trees must be protected.

100% 100% inspection. All improvements are protected.

Any improvements removed or damaged are restored to original condition.

Charge to replace any damaged or removed improvements.

Good performance rating.

Full payment. No rework.

Squirrel bands and tree identification tags on trees must be protected against damage from climbing ladder cleats by cushioning with wood, rubber, canvas, etc.

100% 100% inspection. All squirrel bands on trees will be protected from climbing ladder cleats.

Charge to replace any damaged or removed improvements.

Good performance rating.

Full payment. No rework.

Tree Picking

Sequence

Seed cones must be picked from trees designated on Picking

Sequence Sheets and Project Area

Maps.

100% 100% inspection. All trees picked or reasons not picked fully described on tag firmly attached to tree.

No payment for trees not picked or not fully picked.

Rework of trees not fully picked.

Good performance rating.

Full payment. No rework.

Seed cones must not be picked from trees not designated on

Picking Sequence Sheets and

Project Area Maps.

100% 100% inspection. All trees picked.

No payment for trees picked but not designated on

Picking Sequence Sheets and Project Area Maps.

Good performance rating.

Payment for tree picked.

Seed Cone

Standards

All seed cones must be harvested from the current calendar year seed cone crop.

100% 100% inspection. No payment for cones included in cone sacks that are not from the current calendar year seed cone crop.

Good performance rating.

Full payment. No rework.

For whitebark pine, only whitebark pine cones on trees designated by the Government will be caged and collected.

100% 100% inspection. No payment for cones or seeds included in cone cages and/ or cone bags that are not from whitebark pine trees.

Full payment. No rework.

TASKS QUALITY STANDARDS

ACCEPTABLE

QUALITY LEVEL

MEANS OF

MEASUREMENT DEDUCTION INCENTIVE

For whitebark pine, cone cages will be installed before the cones are damaged by Clark's Nutcrackers.

Cones included in cages will be undamaged by Clark's

Nutcrackers.

100% 100% inspection. No payment for cones or seeds included in cone cages and/ or cone bags that are damaged by Clark's

Nutcrackers.

Good performance rating.

Full payment. No rework.

For whitebark pine, the specified number of cones per tree will be caged. Cone cages will be installed beginning at the top of the tree crown and working downward.

Cages will be installed on branches when six or more cones can be placed within a cage without breaking the branches or damaging the buds or cones. Only 2nd year cones will be caged.

100% 100% inspection. No payment for cones or seeds included in cone cages and/ or cone bags that are damaged by Clark's

Nutcrackers.

Good performance rating.

Full payment. No rework.

For whitebark pine, the cages will be installed so that enough space is left within the cages to allow for branch, cone, needle, and bud growth without damage.

100% 100% inspection. No payment for trees with cages installed improperly.

Good performance rating.

Full payment. No rework.

For whitebark pine, cages will be installed properly to prevent access to cones and seeds by birds or rodents and secured to the branches so they remain on the branch protecting the cones.

100% 100% inspection. No payment for trees with cages installed improperly.

TASKS QUALITY STANDARDS

ACCEPTABLE

QUALITY LEVEL

MEANS OF

MEASUREMENT DEDUCTION INCENTIVE

For whitebark pine, the number of cages installed on each tree (stem) must be provide to the Government immediately after cages are installed.

100% 100% inspection. No payment for trees without the number of installed cages provided to

Government.

Good performance rating.

Full payment. No rework.

For whitebark pine, all seeds and cones within the cone cages will be harvested and placed within cone collection bags.

100% 100% inspection. No payment for trees that do not have seeds and cones within cages collected.

Good performance rating.

Full payment. No rework.

Cones must be picked from the top of the tree working toward the bottom.

100% 100% inspection. Rework tree collecting cones from top downward in clean pick area.

Good performance rating.

Full payment. No rework.

The specified number of cones must be picked from the clean pick area, beginning at the top and working toward the bottom, unless this quantity in not available.

100% 100% inspection. No payment for trees not picked or not fully picked to contract specifications.

Rework of trees not fully picked to contract specifications. Termination of contract. Contractor in default.

Good performance rating.

Full payment. No rework.

No default.

Seed Cone Survey When no Government

Representative is present at the collection site, a cone survey must be done prior to climbing each designated tree to ensure that the minimum number of cones are available to be picked in the clean picking area.

100% 100% inspection. Cones picked from all trees having enough cones.

No payment. Rework trees with cones in clean pick area.

Full payment.

TASKS QUALITY STANDARDS

ACCEPTABLE

QUALITY LEVEL

MEANS OF

MEASUREMENT DEDUCTION INCENTIVE

Cone Survey

Results Tag

When minimum numbers of cones do not exist on a tree, a cone tag must be securely attached to the tree base on which is recorded the whole tree number and cone survey count.

100% 100% inspection. Inspector will conduct cone survey to verify cone survey count.

Rework trees which have the minimum number of cones in the clean pick area.

Good performance rating.

Full payment. No rework.

Seed Ripeness

Sampling

Seed cones must not be harvested from designated trees until

Contracting Officer determines that they are mature enough to harvest.

100% 100% inspection. Contractor will provide cones to

Contracting Officer for determination of maturity.

No payment. Good performance rating.

Full payment.

For general cone collections, no less than six (6) cones must be picked randomly in the tree crown;

two (2) cones from the bottom, two

(2) cones from the middle, and two

(2) cones from the top.

100% 100% inspection. Contractor will provide cones to

Contracting Officer for determination of maturity.

No payment. Rework trees with inadequate cone sampling.

Good performance rating.

Full payment. No rework.

For whitebark pine, three (3) cones must be picked, spread throughout the tree crown, and checked for seed soundness, development & seed count by slicing them lengthwise. Only cones on trees meeting minimum seed requirements will be caged.

100% 100% inspection. Contractor will provide cones to

Contracting Officer for determination of maturity.

No payment. Rework trees with inadequate cone sampling.

Good performance rating.

Full payment. No rework.

Cone Bags

Lowered Slowly to

Ground

Cones in bags must be lowered slowly to the ground.

100% 100% inspection. No payment. Good performance rating.

TASKS QUALITY STANDARDS

ACCEPTABLE

QUALITY LEVEL

MEANS OF

MEASUREMENT DEDUCTION INCENTIVE

No Cone Bags Left in Tree Crowns

Cones in bags must be lowered slowly to the ground.

100% 100% inspection. No payment. Assessment of damages according to

Consequential Damages per

Section H.

Good performance rating.

Full payment. No damage deduction.

No Cone Cages

Left in Tree Crowns

For whitebark pine, no cages will be left in the tree crowns after seed and cones are collected.

100% 100% inspection. No payment for trees with cages left in crown.

Good performance rating.

Full payment. No rework.

No Trash in Cone

Lots

Cone lots must not be contaminated with cones of other species or contain more than 1/2 pound of trash per bushel or a proportional amount for quantities less than one (1) bushel.

100% 100% inspection. Trash is cones not of the current year's cone crop, twigs, needles, leaves, rocks, etc.

No payment until trash removed from cone lot.

Good performance rating.

Full payment. No rework.

No Foreign Material in Cone Bags

For whitebark pine, cone bags must not be contaminated with any cones of other trees (stems) or other foreign material. These will be removed from the cone bags prior to their closure.

100% 100% inspection. Foreign material is cones from different trees (stems), cones of another species, cones not of the current year's maturing cone crop, twigs, branches, needles, leaves, grass, duff, rocks, etc.

No payment until foreign material is removed from cone bag.

Good performance rating.

Full payment. No rework.

No Collection of

Cones Cut by

Squirrels

Cones cut by squirrels must not be collected.

100% 100% inspection. No payment. Good performance rating.

TASKS QUALITY STANDARDS

ACCEPTABLE

QUALITY LEVEL

MEANS OF

MEASUREMENT DEDUCTION INCENTIVE

Tree Climbing Trees must be climbed and picked according to order shown on

Picking Sequence Sheets. Every tree in a Picking Sequence must be climbed and picked before advancing to the next Picking

Sequence.

100% 100% inspection. Crew(s) cannot proceed with cone collections until every tree in picking sequence climbed and picked.

Good performance rating.

Full payment. No rework.

All designated trees must be climbed and picked unless the minimum number of cones are not available for picking.

100% 100% inspection. No payment. Rework trees which have the minimum number of cones in the clean pick area.

Good performance rating.

Full payment. No rework.

Western white pine and lodgepole pine must be climbed with ladders.

Tree bicycles can be used, provided tree is not damaged. Soft sholed shoes or boots (i.e. tennis shoes or running shoes) must be used to reduce damage to these tree species.

100% 100% inspection. Crew(s) cannot proceed with cone collections. Tree damage deduction

Good performance rating.

Full payment. No damage deduction.

Whitebark pine can only be climbed with soft soled shoes or boots (i.e. tennis shoes or running shoes). No hard soled shoes or boots, hooks, climbing spurs, or spikes will be allowed in climbing whitebark pine trees.

100% 100% inspection. Crew(s) cannot proceed with cone collections. Tree damage deduction

Good performance rating.

Full payment. No damage deduction.

Trees climbed must not be damaged.

100% 100% inspection Deduction for damage to tree.

Good performance rating.

Full payment. No damage deduction.

TASKS QUALITY STANDARDS

ACCEPTABLE

QUALITY LEVEL

MEANS OF

MEASUREMENT DEDUCTION INCENTIVE

Live branches, buds, developing cones, tree tops, and/ or tree boles must not be deliberately broken, barked, cut, or damaged.

100% 100% inspection Deduction for damage to tree.

Good performance rating.

Full payment. No damage deduction.

Trees Determined to be unsafe to climb.

When a tree is determined unsafe to climb, a note must be securely attached to tree base detailing reason tree is unsafe to climb. The nature and location of hazard must be included on note.

100% 100% inspection Rework untagged trees. No payment for trees unsafe to climb, even if climbing was attempted.

Good performance rating.

Full payment.

Trees not climbed, but determined safe to climb by

Government.

When a tree is determined unsafe to climb by contractor, but the

Government determines tree safe to climb, and tree is not climbed because of changed conditions

(cones flared, squirrels removed cones, etc.).

100% 100% inspection Assessment of damages according to Consequential

Damages per Section H.

Good performance rating.

Full payment. No deductions.

Cone Delivery All cones must be loosely packed in clean Government-furnished bags.

100% 100% inspection Rework any over packed bags.

Good performance rating.

Full payment.

For general cone collections, no more than one (1) U.S. bushel of cones per bag.

100% 100% inspection Rework any over filled bags. Good performance rating.

Full payment.

Bags must not be tied closed. 100% 100% inspection Rework any tied bags. Good performance rating.

TASKS QUALITY STANDARDS

ACCEPTABLE

QUALITY LEVEL

MEANS OF

MEASUREMENT DEDUCTION INCENTIVE

For whitebark pine, cone collection bags will only be filled three fourths full, as measured when their tops are closed and tied securely. All cone collection bags will be closed and secured at the top of the bag such that no seed or cones are lost during transportation to the delivery point.

100% 100% inspection Rework any unacceptable bags.

Good performance rating.

Full payment.

Bags must be identified with a properly filled out cone identification tag at the place of collection. Ball point pens are not acceptable for filling out tags.

100% 100% inspection Rework any improperly identified bags.

Good performance rating.

Full payment.

For whitebark pine, each stem

(tree) in a multiple stem clump from which seeds or cones are collected must be kept separated from all other stems (trees) within the clump. Seed and cones will not be mixed with other stems (trees) seeds or cones from the clump.

Each stem (tree) will have a separate, properly filled out cone collection identification tag.

100% 100% inspection No payment of improperly identified cone bags or improperly filled in identification tags.

Good performance rating.

Full payment.

Properly filled out tags must be securely attached to the top outside edge of bag.

100% 100% inspection Rework any improperly secured tags.

TASKS QUALITY STANDARDS

ACCEPTABLE

QUALITY LEVEL

MEANS OF

MEASUREMENT DEDUCTION INCENTIVE

For whitebark pine, properly filled out cone identification tags must be securely attached to the top of the bag and a second identically filled out tag placed on inside at the top of the bag.

100% 100% inspection Rework any improperly secured or filled out tags.

Good performance rating.

Full payment.

Tags must be properly filled out with felt tip, black, smudgeproof, waterproof, permanent ink pen.

Ball point pens are not acceptable for filling out tags.

100% 100% inspection Rework any improperly filled out tags.

Good performance rating.

Full payment.

All writing on tags must be legible and written in English.

100% 100% inspection Rework any improperly filled out tags.

Good performance rating.

Full payment.

Seed cones in bags must be delivered to designated point of delivery and placed in shade.

100% 100% inspection Rework any improperly delivered cones.

Good performance rating.

Full payment. No rework.

Western Larch

Incentive Payment

After the contractor has picked and bagged the first full bushel of western larch cones per designated tree, for each additional full 1/4 bushel of western larch seed cones picked and bagged above the contract specification of one (1) bushel, contractor will be paid at

20% (0.20) of the per tree bid price.

100% 100% inspection No payment for less than full

1/4 additional bushel of seed cones.

Extra payment for each full

1/4 additional bushel of seed cones picked and bagged.

TASKS QUALITY STANDARDS

ACCEPTABLE

QUALITY LEVEL

MEANS OF

MEASUREMENT DEDUCTION INCENTIVE

Transport of Cone

Cages, Seeds, Cones, Cone

Identification Tags, etc.

The Contractor will remove from all stems (trees) and surrounding area, all wire cages, cable (bar) lock ties, and any other foreign material at the cone collection site(s). This material will be transported by the Contractor to the designated delivery point and turned over to the Government. All seeds and cones will be transported in cone bags to the designated delivery point and turned over to the Government.

100% 100% inspection Rework any areas with items left at the site(s).

Good performance rating.

Full payment. No rework.

Post Award

Conference

Contractor must attend a post award conference after date of contract award, at the applicable

Ranger District office or

Supervisor's Office.

100% 100% inspection Crew(s) cannot proceed with cone collections.

Good performance rating.

Full payment. No default.

Quality Control Plan Contractor must provide a Quality

Control Plan as part of Technical

Proposal as specified in contract.

100% 100% inspection Rework any unacceptable

Quality Control Plan. Cone collection cannot proceed.

Good performance rating.

Full payment. No rework.

Time Chart or

Schedule of

Progress.

At the pre-work meeting or within three (3) days of request, contractor must submit a time chart or schedule of proposed progress to insure completion of work within the time set forth in the contract.

100% 100% inspection Crew(s) cannot proceed with cone collections.

Good performance rating.

No assessment of excessive administrative costs.

TASKS QUALITY STANDARDS

ACCEPTABLE

QUALITY LEVEL

MEANS OF

MEASUREMENT DEDUCTION INCENTIVE

If work progress falls behind the minimum rate, contractor must bring work progress back to schedule within two (2) calendar days.

100% 100% inspection Terminate contract.

Contractor in default.

Assessment of

Consequential Damages per section H.

Good performance rating.

Full payment. No deductions. No default.

Daily Work Plan Contractor must submit a daily work plan, 24 hours in advance, for the next days work.

100% 100% inspection Crew(s) cannot proceed with cone collections.

Good performance rating.

No assessment of excessive administrative costs.

Crew(s) must arrive daily at agreed upon time and place to begin work.

100% 100% inspection Crew(s) cannot proceed with cone collections.

Good performance rating.

No assessment of excessive administrative costs.

Rework and Re-inspection after

Rework

When inspections indicate that performance objectives were not met, work will be deemed unsatisfactory and payment will not be made until contractor Quality

Control measures have corrected deficiencies.

100% 100% inspection Cost to Government for inspections necessitated by the rework will be deducted from any payments to the

Contractor.

Good performance rating.

Full payment. No rework.

Follow Task Orders Work must commence no later than three (3) calendar days after the effective date of the Notice to

Proceed and be completed within the prescribed contract time. No work can proceed until receipt of

Notice to Proceed.

100% 100% inspection Default of contract. Cost to

Government for reprocurement of contract.

Good performance rating.

No default notice and associated costs. Full payment.

TASKS QUALITY STANDARDS

ACCEPTABLE

QUALITY LEVEL

MEANS OF

MEASUREMENT DEDUCTION INCENTIVE

General Safety

Plan and

Equipment

Contractor must submit a General

Safety Plan that is in compliance with all Federal, Washington State and local safety laws, rules, standards and regulations. This

Safety Plan must be reviewed by all crew members before work commences and be available at the job site during work periods.

100% 100% inspection Crew(s) cannot proceed with cone collections.

Good performance rating.

Work proceeds on schedule.

Contractor must have sufficient safety and rescue equipment and supplies at the work site to perform rescue operations for injured tree climbers in trees and on the ground.

100% 100% inspection Crew(s) cannot proceed with cone collections.

Good performance rating.

Work proceeds on schedule.

No Work on

Sundays

Work must not be preformed on

Sundays on any Districts.

100% 100% inspection No payment for work performed on Sundays.

Good performance rating.

Full payment.

Weather Conditions When weather conditions accelerate cone ripening and flaring, contract time may be shortened, and contractor must increase minimum rate of progress to prevent loss of seed from cones.

100% 100% inspection Terminate contract.

Contractor in default.

Assessment of

Consequential Damages per section H.

Good performance rating.

Full payment. No deductions. No default.

Suspension of

Work

Contractor must resume work within three (3) calendar days after the effective work resumption date.

100% 100% inspection Terminate contract.

Contractor in default.

Assessment of

Consequential Damages per section H.

Good performance rating.

Full payment. No deductions. No default.

TASKS QUALITY STANDARDS

ACCEPTABLE

QUALITY LEVEL

MEANS OF

MEASUREMENT DEDUCTION INCENTIVE

Contractor must keep Contracting

Officer currently advised as to where Contractor may be reached by telephone during periods of work suspension.

100% 100% inspection Terminate contract.

Contractor in default.

Assessment of

Consequential Damages per section H.

Good performance rating.

Full payment. No deductions. No default.

Subcontracting Contractor must promptly notify

Contracting Officer in writing as specified in the contract upon entering into any subcontract arrangement.

100% 100% inspection Terminate contract.

Contractor in default.

Assessment of

Consequential Damages per section H.

Good performance rating.

Full payment. No deductions. No default.