6_Attachment7_Specifications.pdf

PBSA Commercial Items Contract # Willamette N.F.

Willamette National Roadside Brushing IDIQ

Requisition #

Specification List

LISTING OF PERFORMANCE BASED

SERVICE CONTRACT SPECIFICATIONS

PBSC

Specification Revised Date DESCRIPTION

800-F1 3/1/13* Definitions and Abbreviations

801-F1 3/1/13* Quantity Measurement Terms

807-F1 3/1/13* Equipment Rental

808-F1 3/1/13* Work Area Management

842-F1 3/1/13* Roadway Vegetation Maintenance

842-F2 3/1/13* Cutting Roadway Vegetation

842-F3 3/1/13* Cutting Roadway Vegetation

881-F1 3/1/13* Mobilization / Equipment Moving

* SPECIAL PROJECT SPECIFICATION

800-F1 DEFINITIONS AND ABREVIATIONS (3/1/13) 1

SPECIAL PROJECT SPECIFICATION (3/13)

800-F1 DEFINITIONS AND ABREVIATIONS

800.01 Definitions

Wherever in these specifications, or in other contract documents, the following terms, or pronouns in place of them, are used, the intent and meaning shall be interpreted as follows:

1. Agreed or Approved - Official agreement or approval by use of a written document issued by the Government. Agreements also require signature of Service Provider's Representative and are dated.

2. Berm - A curb or dike that controls roadway runoff water, or delineates traffic direction.

3. Catch Basin - The area immediately adjacent to inlet invert of the culvert.

4. Channel - A natural waterway leading into or away from a culvert or bridge.

5. Culvert - Any structure that provides a passageway, drain, or waterway under a road or embankment.

6. Ditch - A relatively long narrow excavation placed to collect or disperse water.

7. Drainage ditch - A ditch located parallel to and abutting the roadbed.

8. Drainage structure - A term identifying manufactured devices placed to control water movements.

9. Drawings - Illustrations showing details of required work.

10. Equipment - All machinery, operating supplies and tools necessary for the proper performance and acceptable completion of the work.

11. Excess Material - Material from the roadway in excess to that needed for maintenance of roadway.

12. Foreslope - The slope of the ditch section nearest to the traveled way.

13. Highway Vehicles - Vehicles such as, passenger cars and high clearance vehicles.

14. High Clearance Vehicles - Vehicles such as, pickups, 4x4s, and log trucks.

15. Materials - Any substances specified for use in the performance of the work.

16. Measurement - The process of identifying the dimensions, quantity, or capacity of an item..

800-F1 DEFINITIONS AND ABREVIATIONS (3/1/13) 2

17. Nominal Dimensions or Weights - The numerical values shown on the drawings or in the specifications as measurements for the work.

18. Original Contract Quantities - Those estimated quantities shown in the Schedule of Items as awarded.

19. Roadbed - The portion of a road between the intersection of the subgrade and side slopes, excluding that portion of the ditch below the subgrade.

20. Road Listing - A preliminary listing of road locations and any established work priorities.

21. Schedule of Items - A schedule in the contract that contains a listing and description of maintenance items, quantities, units of measure, methods of measurement, unit price, and amount.

22. Shoulder - The portion of the roadway continuous to the traveled way for accommodation of stopped vehicles, emergency use, and lateral support of travel way structure.

23. Standard Specifications - Specifications for all divisions of work.

24. Traveled Way - The portion of the roadway designated for the movement of vehicles, exclusive of shoulders but including turnouts and curve widening.

25. Turnouts - A short auxiliary lane on a one-lane road provided for passage of meeting vehicles.

26. Unit of Measure - The unit and fractions of units shown in the Schedule of Items.

27. Work Schedule - The Service Provider's current schedule for work progression.

800-F1 DEFINITIONS AND ABREVIATIONS (3/1/13) 3

800.02 Abbreviations

Whenever in these specifications, or in other contract documents, the following terms, or pronouns in place of them, are used, the intent and meaning shall be interpreted as follows:

(Reference to a specific standard or specification shall mean the latest addition or amendment thereto in effect on date of Invitation for Bids.)

EPA - Environmental Protection Agency.

FAR - Federal Acquisition Regulation System.

FED SPEC - Federal Specifications.

MUTCD - Manual of Uniform Traffic Control Devices.

NBS - National Bureau of Standards.

OSHA - Occupational Safety and Health Act.

800-F1 DEFINITIONS AND ABREVIATIONS (3/1/13) 4

Illustration of Road Maintenance Terms.

R ig ht o f -

W a y R oa d si d e R oa d si d e

C le a rin g W id th

R o ad w ay C le a rin g

L im it X

Y

G ro un d

L in e

T ra ve le d W a y

C L B e rm

S u rf a ce C o u rs e

B as e C o ur se

F ill

S lo p e

B a ck S lo p e

D ra in a g e

D itc h

G ro u n d L in e

S u bg ra de

R o ad B e d

S h a p e s an d di m e n si o n s w ill v a ry to fi t lo ca l c on di tio n s.

S e e d ra w in g s fo r ty p ic a l s ec tio ns

X a n d

Y d e n ot e cl e a rin g o u ts id e o f ro ad w ay

N ot e

Right - of - Way Line

Right - of - Way Line

Clearing Limit

Shoulder

Shoulder

801-F1 QUANTITY MEASURMENT TERMS (3/1/13) 1

801-F1 QUANTITY MEASUREMENT TERMS

801.01 Measurement Terms

1. U.S. Customary Units of measure are used in conjunction with these specifications.

2. The methods of measurement and computation will be those necessary to accurately determine the quantities of materials furnished and work performed.

3. Miles will, in the absence of known distances from existing plans or surveys, be determined by the Government using a calibrated survey odometer or equal substitute operated on the traveled way at or parallel to road centerline.

4. The term "lump sum" when used in the Schedule of Items means the complete unit as required by or described in the contract.

5. Measurement will be made of each item or unit of work, as shown in the

Schedule of Items, completed and accepted in accordance with the contract provisions, specifications, and drawings.

807 – Equipment Rental (3/1/2013) 1

807-F1 EQUIPMENT RENTAL

807.01 Service Required

Furnishing and operating equipment.

807.02 Performance Standards

A. Equipment will be weed free before it used on National Forest System lands.

B. Make equipment available for inspection and approval before use. Furnish the equipment specified in the table below:

Description Max Age

Min

HP

Min Reach Weight Capacity Attachments Remarks

Brush Cutter NA NA

20’ Horizontal

11’ Below

Road Grade, 18’ Above Road Grade NA NA

Cutter Head:

Min 48” Width, Max 60” Width, Min 900 RPM, Min Powershaft 2” Diameter, Min Deck Thickness 10 GA

Shall provide safe and efficient operation

C. The intent for Brush Cutter Equipment Rental at an hourly rate is for NON- ROADSIDE brushing therefore requirements under 842 - Roadside Vegetation Maintenance do not apply. Brush shall be cut as directed by Contracting Officer.

807.03 Location of Work

Location of work is as specified on roads listed on the ROAD LISTING, SHOWN ON THE PLANS, or as ordered by the Contracting Officer.

807.04 Measurement

A. The accepted quantities will be paid at the established hourly rate, rounded to the nearest half (1/2) hour, that the equipment is in operation.

807 – Equipment Rental (3/1/2013) 2

B. Non-operable equipment or equipment dependent on another piece of non-operable equipment will not be paid for.

C. Hours of operation shall be the same as for the Service Provider’s regular work shift, unless otherwise directed in writing by the Contracting Officer.

D. Moving of equipment will be paid at the established hourly rate.

807.05 Payment

The accepted quantities will be paid at the contract price per unit of measurement for the Section 807 pay items listed in the schedule of items. Payment will be full compensation for the work prescribed in this Section.

Pay Item Pay Unit

807(1) Equipment, Type Brush Cutter Hour

807 – Equipment Rental (3/1/2013) 3

807.06 Acceptable Quality Levels

Major Minor

Allowable Defects Required Action

Defect Defect Major Minor Major Minor

Weed free equipment Equipment not weed free. N/A 0 N/A Equipment rejected until it can be made weed free N/A

Maintenance of Equipment

Equipment not capable of operating at least 90% of the time N/A 0 N/A

Replace defective equipment

N/A

Equipment meets all state and federal regulations

Does not meet state and federal regulations

N/A 0 N/A

Bring equipment up to state and federal regulations or replace equipment

N/A

Equipment leaks

Equipment leaks in sensitive areas or leaks that are large and not typically inherent in the specific equipment

Small leaks inherent in the specific type equipment 0 N/A

Replace equipment and restore affected site as directed by the Contracting Officer

Place absorbent pads under equipment when not operating.

Equipment will be operated by a fully trained, qualified, and competent operator at all times.

Operator not fully trained, qualified, and competent.

N/A 0 N/A

Stop equipment operation until a fully trained, qualified, and competent operator is available. Repair any damage done by incompetent operator as directed by the Contracting Officer

N/A

808 WORK AREA MANAGEMENT (3/1/13) 1

808 WORK AREA MANAGEMENT (3/13)

808.01

Contractor requirements for traffic control and equipment requirements in work areas.

808.02

A. Traffic Conditions - Unless otherwise provided in the SPECIAL PROJECT SPECIFICATIONS, roads are open to traffic with not more than fifteen (15) minutes maximum delay time.

B. A plan for satisfactory handling of traffic, approved by the Government, is required prior to initiating or performing work which interferes with use of traveled roadways.

C. Traffic Control Devices

1. Provide signs and other devices complying with National Standards as contained in Part VI of the Manual of Uniform Traffic Control Devices (MUTCD). Provide traffic control for occupied work areas that is in accordance with these specifications. All signs and devices remain the property of the Contractor.

2. Keep traffic devices current with maintenance operation and remove upon completion.

3. Use warning signs to control traffic approaching the work area from either direction and also from side accesses having standard Government rectangular or trapezoidal-shaped route markers with horizontal numbering.

Space placement shall be limited to a maximum of 1 mile when delineating a work area for all directions of traffic, or as approved by the contracting officer.

4. Required signs may be mounted on portable or temporary mountings. Use standard MUTCD shapes, colors, sizes, and legends.

5. Mark hazards incidental to the work within or on the traveled way, shoulders, or turnouts with hazard identification markers, illuminated beacons, and other MUTCD devices to safely guide road users through the area. Mark work segments not completed on a daily basis appropriately for night travel. Obtain authorization before commencing work at night.

6. Advisory speed plates may be used to control traffic through the work area.

808 WORK AREA MANAGEMENT (3/1/13) 2

D. Follow Truck Operations - Provide properly equipped, trained and certified, drivers and follow vehicles when indicated in the contract. Stop traffic in locations which provide width enough for passage of traffic and reasonable protection for vehicles. When follow truck operations are used, advance warning signs are required. Refer to SPS 842-F1 for specific support vehicle requirements.

E. Contractor's Equipment

1. Equip all vehicles and machinery operating on or from the traveled way or road shoulder with flashing lights, strobes, or rotary beacons operated continuously while work is in progress. Use truck headlights at all times while operating. Backup horns are required on all self-propelled equipment in excess of 5 tons gross weight.

2. Park vehicles and machinery not currently used in the maintenance operation off the traveled way at approved locations to minimize interference with normal use.

808.03 Measurement

No separate measurement or payment will be made for meeting requirements of this Section. All work and materials are incidental to paid work in this contract.

842-F1 ROADWAY VEGETATION MAINTENANCE (3/1/13) 1

842-F1 ROADWAY VEGETATION MAINTENANCE

842.01

Remove vegetation, trees < 6 inches diameter breast height (dbh) and limbs by mechanical brushing and hand removal methods on roadway and roadside surfaces.

Brush cutter equipment shall be in accordance with the Equipment Specification Table under 807 – Equipment Rental.

842.02 Performance Standard

Roadway vegetation maintenance is complete when the vegetation has been removed and scattered from the designated treatment area not to interfere with traffic, obscures signs, impedes the flow of water or diverts water from drainage structures.

842.03 Roadside Safety

Roadside Safety refers to providing safe conditions for the traveling public and adjacent public use or recreation during mechanical brushing operations. All efforts should be made to conduct activities safely for both the public and brushing operations.

Debris caused from brushing operations should be removed from roadway surface, road shoulder and drainage feature(s) in a safe, efficient, and timely manner.

Large debris shall be placed on the downhill fill slope and shall not interfere with drainage features and structures.

When the traveling public, either vehicular or pedestrian enter the immediate work-zone, all brushing operations should be stopped or minimized when practicable to provide safe access past mechanical brushing equipment.

When work occurs in limited visibility areas, efforts should be made to minimize conflicts with the traveling public, such as incorporating additional work signs, or utilizing a follow vehicle to warn the approaching public of the work zone, when required.

If hazardous situations are created or detected during brushing operations (for example broken limbs, damaged trees) these should be removed or reported prior to leaving the work site each day.

842-F1 ROADWAY VEGETATION MAINTENANCE (3/1/13) 2

842.04 Support Vehicle Operations (When Ordered)

Provide awareness of approaching brushing activities to the traveling public by utilizing a follow vehicle.

Follow vehicles shall be equipped with two-way radios, properly charged and functioning, for communication with brushing equipment during mechanical brushing operations.

The top flashing light of the support vehicle needs to be activated while the brush tractor is performing brushing operations. Equip vehicles with a minimum of two red flags, 18” square, mounted on 3’ long staffs, and an approved brush cutting operations ahead sign or equivalent mounted at the rear of the vehicle.

842.05 Location of Work

As specified on roads listed on the road listing, shown on the plans, marked on the ground or ordered by the Contracting Officer.

A. Maintenance Level 3 - 5 roads

The treatment area will be SHOWN ON THE PLANS. Vegetation shall be removed to a maximum height of 6 inches above ground surfaces. Trees larger than 6 inches dbh are designated to remain.

B. Maintenance Level 2 roads

The treatment area will be SHOWN ON THE PLANS. Vegetation shall be removed to a maximum height of 6 inches above ground surfaces. Trees larger than 6 inches dbh are designated to remain. If there is no defined road edge, or a ditch does not exist, the treated area is 11 feet from both sides of center line of the road.

C. All roads

Locations of weed infested areas are marked on the ground. Do not operate in the weed infested areas unless ordered to do so by the Contracting Officer.

842-F1 ROADWAY VEGETATION MAINTENANCE (3/1/13) 3

842.06 Measurement

Measurement under this Section will be made by the total number of units for each item listed in the SCHEDULE OF ITEMS completed and accepted.

A. Mile: Work activity will be measured along the road regardless of the number of lanes.

842.07

The accepted quantities will be paid at the contract price per unit of measurement for the Section 842 pay items listed in the schedule of items.

Payment will be full compensation for the work prescribed in this Section.

842(1) Vegetation Maintenance Level 2 Roads Mile 842(2) Vegetation Maintenance Level 2 Roads Mile With Support Vehicle 842(3) Vegetation Maintenance Level 3-5 Roads Mile 842(4) Vegetation Maintenance Level 3-5 Roads Mile With Support Vehicle

842-F1 ROADWAY VEGETATION MAINTENANCE (3/1/13) 4

842.08

Major Minor Allowable Defects Required Action

Defect Defect Major Minor Major Minor

Tree damage Damage to more than 30% of the tree bole

Damage to 30% or less of the tree bole 1 per unit

5 per mile

Remove or Treat Treat

Horizontal Clearance More than 20% not cleared to limits

20% or less not cleared to limits 0

2 per mile

Rework Rework if greater than 2 minor defects

Vertical Clearance More than 20% not cleared to limits

20% or less not cleared to limits 0

2 per mile

Rework Rework if greater than 2 minor defects

Height above ground surface

More than 20% not cleared to limits

20% or less not cleared to limits 0

2 per mile

Rework Rework if greater than 2 minor defects

Drainage

Impeded flow or water diverted out of drainage structures.

20% or less impeded, but water will stay in the channel.

2 per mile

Rework Rework if greater than 2 minor defects

Oversized Material (Level 4&5)

Material greater than 3" diameter remaining on the road surface

Material 1” – 3” in diameter remaining on the road surface 0 0 Rework Rework

Material greater than 3" diameter and 36" in length remaining on the roadway drainages or has the potential to move into drainages.

Material 1” - 3" in diameter and greater 36" in length remaining on the roadway slopes and drainages or has the potential to move into drainages.

3 per mile

Rework Rework if greater than 5 minor defects

Oversized Material (Level 3)

Material greater than 3" diameter and 12" in length remaining on the road surface

Material 1” - 3" in diameter and 36" in length remaining on the road surface

0 0 Rework Rework

Material greater than 3" diameter and 36" in length remaining on the roadway drainages or has the potential to move into drainages.

Material 1” - 3" in diameter and greater 36" in length remaining on the roadway slopes and drainages or has the potential to move into drainages.

3 per mile

Rework Rework if greater than 5 minor defects

842-F1 ROADWAY VEGETATION MAINTENANCE (3/1/13) 5

Major Minor Allowable Defects Required Action

Defect Defect Major Minor Major Minor

Oversized Material (Level 2)

Concentrations of material greater than 6" diameter and 3 feet in length remaining on the road surface

Material less than 6" diameter and 3 feet in length remaining on the road surface

2 per mile

Rework Rework

Unstable concentrations of material less than 6" diameter and 3 feet in length remaining on the roadway slopes.

N/A 0 N/A Rework N/A

Material greater than 3" diameter and 36" in length remaining on the roadway drainages or has the potential to move into drainages.

Material 1” - 3" in diameter and greater 36" in length remaining on the roadway slopes and drainages or has the potential to move into drainages. .

5 per mile

Rework Rework if greater than 5 minor defects

Concentrations (Level 3-5)

Any concentrations that affect sight distance

N/A 0 0 Rework N/A

Work Area Management

Not following approved safety plan which may include signs, flaggers, and other temporary traffic control measures

Not following approved safety plan which may include signs, flaggers, and other temporary traffic control measures

0 0 Suspend work until in compliance Suspend work until in compliance

Working outside of project limits

Area contains invasive weeds

N/A 0 N/A

Repair and treat affected areas as directed by the

Contracting Officer

N/A

881-F1 MOBILIZATION / EQUIPMENT MOVING (3/1/13) 1

881-F1 MOBILIZATION / EQUIPMENT MOVING

881.01

A. Mobilization of personnel, equipment, and material to the project site.

B. Moving of equipment outside the established work schedule as ordered.

881.02

Equipment shall be clean and weed free prior to moving it to the project area.

This cleaning shall remove all soil, plant parts, seeds, vegetative matter, or other debris that could contain or hold seeds. All subsequent move-ins of equipment to the project area shall be treated in the same manner as the initial move-in.

Equipment shall be considered free of soil, seed, and other such debris when a visual inspection does not disclose such material. This requirement does not apply to service vehicles, water trucks, pickups, cars, and/or similar vehicles.

Additional equipment washing is applicable to all equipment on site requiring washing, NOT individual pieces of equipment.

Unless otherwise agreed, the Forest Service shall be given a minimum of 24 hours notice when equipment is ready for inspection. Notification will include an agreed upon location where the equipment will be available for inspection by the Forest Service. Inspection will be required after every cleaning.

Subsequent equipment moving mileage is defined as a one way moving distance above 10 miles from the present work site to the ordered work site. Moving is complete, when the contractor has moved from the present work site to the ordered work site and returned to the previous location.

881.03 Location of Work:

As specified on roads listed on the ROAD LISTING, SHOWN ON THE PLANS, or as ordered by the Contracting Officer.

881-F1 MOBILIZATION / EQUIPMENT MOVING (3/1/13) 2

881.04 Measurement:

Measurement under this Section will be made by the total number of units for each item listed in the SCHEDULE OF ITEMS completed and accepted.

A. Mile: Work activity will be measured along the shortest feasible route to the nearest one (1) mile, from the starting location of the move, to the ordered work site.

881.05

The accepted quantities will be paid at the contract price per unit of measurement for the Section 881 pay items listed in the schedule of items. Mobilization is complete when all equipment, personnel, and materials are moved to the project site and work has been started. Payment will be full compensation for the work prescribed in this Section.

881(1) Mobilization Lump Sum 881(2) Additional Equipment Washing Each 881(3) Equipment Moving Mile

881-F1 MOBILIZATION / EQUIPMENT MOVING (3/1/13) 3

881.06

Major Minor

Allowable Defects Required Action

Defect Defect Major Minor Major Minor

Weed free equipment Equipment not weed free. N/A 0 N/A Equipment rejected until it can be made weed free N/A

Ordered Movement of Equipment

Equipment not moved within designated time

N/A N/A N/A N/A N/A

Equipment meets all state and federal regulations

Does not meet state and federal regulations

N/A 0 N/A

Bring equipment up to state and federal regulations or replace equipment

N/A

Equipment leaks

Equipment leaks in sensitive areas or leaks that are large and not typically inherent in the specific equipment

Small leaks inherent in the specific type equipment 0 N/A

Replace equipment and restore affected site as directed by the Contracting Officer

Place absorbent pads under equipment when not operating.