AG04T0S130002-Amendment2.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 1

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

Amendment #2 12/04/2012 13-618910

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

Siuslaw National Forest 3200 SW Jefferson Way Corvallis, OR 97330

Siuslaw National Forest 3200 SW Jefferson Way Corvallis, OR 97330

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State, and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NO.

AG-04T0-S-13-0002

9B. DATED (SEE ITEM 11)

10/29/2012

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(X) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN

THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return 1 copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.

Amendment #2: Add to Statement of Work: Section 2.1, #4: As-Needed Collect and remove recycled office paper and cardboard from recycle center containers. See the attached statement of work and coinciding Quality Assurance Surveillance Plan for description.

Contractor shall sign Amendment 2 (and also Amendment #1) in blocks 15a – c, submit pricing using the revised scheduled of items (found in Amendment #1), sign the original Solicitation (Form SF1449) page 1, and submit a response to evaluation criteria. Due date for quotes submission is December 12, 2012, 4 p.m. P.S.T.

Site Visit Contact: Trena Fields 541-496-3532 Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Paula S. Winningham, Contracting Officer

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

30-105 STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

SOLICITATION/CONTRACT/ORDER AL ITEMS 1. REQUISITION NUMBER

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 13-618910 Page 1 of 28

2. CONTRACT NO. 3. AWARD/EFFECTIVE 4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICIATION ISSUE

DATE

Amendment #2

DATE: 10/30/2012

12/04/2012-Amendment

a. NAME b. TELEPHONE NUMBER(No collect calls)

8. OFFER DUE DATE/

7. FOR SOLICITATION Contracting Office: 541-750-7118 Amended:

12/12/2012 4:00 p.m. PST

INFORMATION CALL: FAX: 541-750-7236

9. ISSUED BY CODE 10. THIS ACQUISITON IS

Siuslaw National Forest UNRESTRICTED OR SET ASIDE: 100 % FOR

3200 SW Jefferson Way SMALL BUSINESS EMERGING SMALL BUSINESS

Corvallis, OR 97331 HUBZONE SMALL

NAICS: 561720 BUSINESS

ATTN: CONTRACTING SERVICE-DISABLED VETERAN- 8(A)

SIZE STANDARD: $16.5 Million OWNED SMALL BUSINESS

11. DELIVERY FOR FOB

DESTINATION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A RATED

ORDER UNDER DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY

See Block 9 CODE

17a. CONTRACTOR/ CODE FACILITY

OFFEROR CODE

18a. PAYMENT WILL BE MADE BY CODE

Siuslaw National Forest 3200 SW Jefferson Way Corvallis, OR 97331

TELEPHONE N0.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW

OFFER IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM N0. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Janitorial Services North Umpqua Ranger District

UMPQUA NATIONAL FOREST

(Use Reverse and/or Attach Additional Sheets as Necessary)

See Schedule Of Items

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4, FAR 52.212-3 AND 52.212-5 ARE

ATTACHED. ADDENDA

ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, FAR 52.212-5 IS ATTACHED.

ADDENDA

ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

29. AWARD OF CONTRACT: REF. your OFFER DATED

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

YOUR OFFER ON SOLICITATION

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF

CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE

SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE

SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV.3/2005)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

North Umpqua Janitorial Services

CONTINUATION OF SF1449

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

EST.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Provide Janitorial Services on the North Umpqua Ranger District, Umpqua National Forest.

Base Period: January 1, 2013 –December 31, 2013

Cleaning Year-round:

Cleaning, Twice a Week:

Office Building 2013 (approx. 8115 square feet) Office Building 2009 (approx. 2619 square feet)

Cleaning, Once a Week:

Office Building 2014 (approx. 900 square feet) Fire Warehouse Bathrooms and Shower (150 square feet) Sign Shop (formerly called Engineering Room Warehouse) Restroom (152 square feet)

Cleaning, Once a Month:

Fire Warehouse Floor-Mopping (400 square feet)

Seasonal Cleaning:

Cleaning April through October, Twice A Week:

Colliding Rivers House Building 1084 (approx 1600 square feet, includes basement level)

MO

2 Option Period:

January 1, 2014 – December 31, 2014

Seasonal Cleaning:

3 Option Period:

January 1, 2015 – December 31, 2015

Seasonal Cleaning:

Total

This is an option year contract, reference FAR 52.217-9 contained in this request for quotation

DUNS NUMBER ________________________________

TIN NUMBER _________________________________

Email Address: _________________________________

AG-04T0-S-13-0002

ATTACHMENT 1

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

NORTH UMPQUA RANGER DISTRICT

1.1 GENERAL

This solicitation contains a work statement for a performance based service, this means that the Government has described WHAT is to be accomplished, not HOW to accomplish it, and states a basis for determining whether the finished work meets the Government quality requirements. It does not state detailed procedures for accomplishing the requirement unless there are safety, security or communication requirements.

It is the responsibility of the Contractor to ensure that the necessary hours that it will take to meet the performance standards specified are built into their pricing.

The Contractor will be required to maintain a quality control program to ensure that the requirements of this contract are met. This program shall be created to identify and correct deficiencies in the quality of services before performance becomes unacceptable.

It is the scope of this contract to secure janitorial services for Government Offices on the U.S. Forest Administrative site in strict compliance with the terms, specifications, conditions, and provisions contained herein. The contractor shall provide all management, tools, equipment and labor necessary to accomplish janitorial services necessary to present an overall appearance of cleanliness.

The regular cleaning services shall be performed at frequencies determined by the Government. The quantity of office furniture or utilization of floor space is subject to change during the contract period. Performance shall be based on the Government’s evaluation of the results. The Contractor MUST have cleaning staff within 75 miles of project location as a requirement of performance.

1.2 PROJECT LOCATION & DESCRIPTION

Location: The project is located on the U.S. Forest Service Administrative site, North Umpqua Ranger District, 18782 North Umpqua Highway, Glide, OR 97443.

1.3 PRE-QUOTE INSPECTION AND TOUR

Please call Trena Fields at 541-496-3532 to schedule a time and date for a site visit.

1.4 ESTIMATED START DATE & CONTRACT TIME

January 1, 2013 is the estimated start date. Base year period will run from date of contract award through December 31, 2013. There are two Option Years and the total contract time will not exceed 3 years.

1.5 LICENSES AND INSURANCE

The Contractor shall obtain necessary licenses and insurance needed to perform this contract.

2.1 PERFORMANCE STANDARDS AND GUIDELINE REQUIREMENTS

Note: All cleaning under this contract is required to meet the quality and performance standards as identified.

The Contractor shall ensure that the building presents an overall appearance of cleanliness. The Contractor shall provide sufficient supplies, materials and equipment to adequately maintain the premises at an acceptable level of cleaning that is consistent with comparable industry standards for this type of contract. The following guidelines describe what is considered to be the normal industry quality and performance standards for this type of contract.

The following guidelines are for reference only and final results will be the determining factor for the success or failure of this contract. The definition of clean is to remove dirt, water streaks, gum, grease, tar, or any other extraneous matter from all surfaces or objects in order to present an overall appearance of cleanliness.

Performance will be based on the Contractor’s effort in meeting the performance and quality standards, not the method of performance.

1. Twice a Week Cleaning

a. Waste Collection and Removal:

All waste generated in the building(s) shall be collected and removed to commercial refuse receptacles provided by the Government. Trash receptacles shall be left clean, free or foreign matter, and free of odors.

Any obviously soiled or torn plastic trash liners shall be replaced. All ashtrays outside the building(s) shall be emptied and wiped out with a dam cloth.

b. Restrooms

The entire floor surface, including splash boards, shall be free from litter, dirt, dust and debris. Floors shall have a uniform appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film, urine deposits, or standing water. Floors shall be stripped, scrubbed, waxed, etc., as necessary to maintain sanitary conditions and a clean, uniform appearance.

All surfaces of counters, sinks, toilet bowls, urinals, lavatories, dispensers, plumbing fixtures, partitions, dispensers, doors, walls, and other such surfaces shall be clean and disinfected using a germicidal detergent.

After cleaning, receptacles shall be free of deposits, dirt, streaks, and odor.

Paper towels, soap, and toilet paper dispensers shall be kept filled using Government furnished products.

c. All Rooms

Resilient floors, including along baseboards, wall/floor edges, and in corners shall be free of all litter and accumulated dirt. Chairs, trash receptacles, and other moveable items shall be moved to maintain floors beneath these items. All moved items shall be returned to their original and proper position. Flooring surface shall have a clean uniform appearance, free of streaks and spots.

All interior glass, including glass in entry doors and metal door plates shall be free of marks, streaks, and dust. Metal floor plates below entrance doors shall be cleaned to remove dirt and spills.

There shall be no obvious signs of dust on any visible surface. All horizontal, vertical and under surface areas shall be free of dust, smudges, or spots.

All drinking fountains including the orifices and drain as well as exterior surfaces of fountain shall be clean and sanitized. Drinking fountains shall be free of streaks, stains, spots, smudges, scale, and other obvious soil. Traps shall be free of debris and buildup.

Carpeted areas shall be free of dirt, debris and other foreign matter and appear clean and uniform in appearance. All tears, burns, and raveling shall be brought to the attention of the government representatives. Chairs, trash receptacles, and other moveable items shall be moved to clean carpet beneath these items. All moved items shall be returned to their original position.

d. Exterior

Sweep all walkways and porches to remove dirt, leaves and litter. Remove cobwebs from porch areas.

e. General Spot Cleaning

Perform spot cleaning on a continual basis. Spot cleaning includes, but is not limited to removing or cleaning smudges, stains, fingerprints, marks, streaks, cobwebs etc., form al surfaces including glass, walls, carets, ceilings, light fixtures, partitions, doors, light switches, and temperature controls. After spot cleaning, the surface shall have a clean, uniform appearance, free of streaks, spots, and other evidence of soil.

2. Monthly Cleaning

Crevices between furniture, desks, cabinets, bookcases, etc. shall be free of all visible dirt, dust, debris and other foreign matter.

Cloth chairs including base and legs shall remain free of all obvious dust and surface dirt.

All fluorescent and incandescent light fixtures, air vents, and ceiling fans shall be free of dust, cobwebs and other debris. Fixtures and fans shall be free of dust, dirt and spills and clean in appearance.

Window coverings, trimmings, sills, and casings shall be free of dust, dirt and spills and clean appearance.

Resilient floor areas shall be spray buffed to return surface to a uniform high luster without streaks and unsightly finish buildup on floor, baseboard or walls.

3. Semi-Annually

Wash all window glass, screens, and glass deflectors inside and out, leaving no streaks. Wood paneled walls shall be wiped down and left free of dirt, dust, streaks, spots and film. Wood paneling shall be treated in accordance with industry standards and best practices to maintain a uniform appearance.

Resilient flooring shall be stripped, sealed and refinished in accordance with industry standards and best practices. When completed, the floor shall have a uniform, glossy appearance free from dirt, debris, dust, scuff marks, heel marks, stains and discoloration. All floor maintenance solutions shall be removed from baseboards, furniture, trash receptacles, etc. Chairs, trash receptacles, and other moveable items shall be

AG-04T0-S-13-0002

moved to maintain floors beneath these items. All moved items shall be returned too their original and proper position.

4. As Needed

Collect and remove recycled office paper and cardboard from recycle center containers as the containers and space for recycling reaches capacity. Recycle centers are located within Office Building 2013 (5 locations) and Office Building 2009 (2 locations). Recycled materials collected shall be placed in the outside recycled materials dumpster.

2.2 SERVICE CALLS

A service call is a report by building occupants, Forest Service personnel, or other interested parties, of a cleaning and/or related maintenance problems, and the Contractor’s subsequent response to, and correction of the problem. The Contractor shall develop and implement a system to receive, record, respond, and track all service calls, trouble calls, or other operational problems.

The Contractor shall be responsible for all service calls that pertain to this contract such as no paper towels, garbage overflowing, spot cleaning or vacuuming needed, water spills and flood, etc. The Contractor shall respond promptly to all service calls and complete the work required within four (4) hours. In those circumstances where a service call cannot be resolved within 4 hours due to circumstances beyond the Contractor’s control, the Contractor shall immediately notify the COR of the time and date corrective action will be completed and the reason it cannot be accomplished in a timely manner.

Service Call Log: The Contractor shall maintain a service call log in sufficient detail to enable the COR to determine whether services are completed in accordance with the terms of the contract. The service call log shall be available for inspection by the COR.

3.1 CONTRACTOR FURNISHED UNIQUE SERVICES, ITEMS, PROPERTY, DATA, ETC.

The Contractor shall furnish all cleaning supplies, materials, equipment, trained personnel and other items required to provide the services required except for those items specified under Government-furnished property.

All supplies and materials utilized in the performance of the work shall be of a quality and type customary utilized by other contractors engaged in the profession of providing custodial services. Bio-based products are to be utilized per FAR 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts (page 20). The use of caustics (acid based cleansers) is prohibited unless prior approval is granted by Contracting Officer. If requested by the Contracting Officer, the Contractor shall submit samples of the materials proposed for use.

Materials or supplies shall not be used in performance under this contract (or placed or stored on government property) until the applicable Material Safety Data Sheets for all hazardous materials (products containing CAUTION or WARNING labels) have been furnished to the COR.

All reasonable precautions shall be taken to prevent loss or damage to Government buildings or property.

The Contractor shall insure that the offices are inspected at the end of each cleaning period for fire hazards.

Turn off unnecessary lights and close and lock outside windows and doors before leaving the building(s).

AG-04T0-S-13-0002

While the proposed services under this contract do not include routine exposure to blood borne pathogens, the scope of services may occasionally include the cleanup of potentially infectious materials which may result from routine building occupancy. The Contractor shall review and implement work practice controls that reduce the likelihood of exposure to employees and self. Such practices shall fully comply with the requirements of the Blood borne Pathogen Standard listed in 29 CFR 1910.1030.

The Contractor shell be responsible for any damage done to Government equipment and/or fixtures by his/her employees and shall provide all replacements as appropriate at no cost to the Government.

The Contractor shall assume all risk of loss or damage to his/her equipment and injury to himself/herself or his/her employees, and shall hold and save the Government and its employees harmless from liability of any nature or kind resulting from performance of this contract, except for negligent acts of Government employees.

3.2 GOVERNMENT-FURNISHED MATERIALS AND SERVICES

The Forest Service will provide door keys and lock combinations as required for admittance of Contractor’s employees after office hours. The Contractor shall be responsible if unauthorized entry to the building is gained by the use of the keys or combination locks.

The Forest Service will furnish toilet paper, paper towels, and wastebasket liners and soap.

The Forest Service will provide containers outside the building for disposal of trash and refuse.

Utilities to operate equipment and water necessary to complete the work.

3.3 SUBCONTRACTING:

The Government reserves the right to approve or disapprove any subcontractors selected. Therefore, the Contractor shall obtain approval from the Contracting Officer for all subcontractors prior to entering into any subcontracts for the performance of work under this contract. The Contractor’s request for approval shall be in writing and include the specific work to be accomplished by the subcontractor.

4.1 TASKS AND CRITICAL SUBTASKS

Cleaning Schedule

Work will be performed on weekdays any time between the office closure hours of 1630 and 0700 and any time on weekends.

If any of the scheduled days fall on a holiday, service may be performed either that day, the day prior to or the day following the holiday at the Contractor’s option.

4.2 BEYOND CUSTOMARY CLEANING

Any situation requiring cleaning services beyond those normally encountered in routine cleaning work will be considered “beyond customary cleaning”. Situations requiring this type of cleaning will be referred to the Contracting Officer or COR prior to commencing work. If the Contracting Officer determines that the situation requires extra effort on the part of the Contractor, equitable reimbursement will be provided to the Contractor

AG-04T0-S-13-0002

for the level of effort over and above that normally required, (e.g. fire or flood damage, construction work, etc.).

Residue from relocating furniture or litter left from meetings or routine gatherings are not considered beyond customary cleaning.

5.1 CONDUCT

5.2 General

All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting Officer may, in writing, require the Contractor to remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable, or for theft, possession and/or removal of materials, supplies, equipment, or any Government-owned property.

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance and integrity, and shall be responsible for taking such disciplinary action with respect to the employee(s) as may be necessary.

The Contractor shall prohibit his/her employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official Government use.

The Contractor will be notified of non-compliance and will be requested to correct the condition at the Contractor’s expense.

The Contractor will not be allowed to have any persons (family members or otherwise) under the age of 16 years on the premises to either work or accompany the Contractor or his/her employees during performance of the contract.

5.3 Specific Conduct

The following restrictions apply to the Contractor and Contractor’s employees:

a. Smoking: All buildings are non-smoking buildings. The Contractor shall not smoke inside the building.

b. Gambling: The Contractor shall not participate in games for money or personal property while on

Government property.

c. Alcoholic Beverages and Narcotics: The Contractor shall not be under the influence of, use, or be in possession of any narcotic drug, hallucinogenic, marijuana, barbiturate, amphetamine, or alcohol while entering on or on Government property. This prohibition will not apply in cases where the drug is being used as prescribed for a patient by a licensed physician.

d. Soliciting or Vending: The Contractor shall not solicit or sell any items while on Government property.

e. Firearms: The Contractor shall not be in possession of any firearms in any of the buildings.

f. Pets: Contactor may not bring pets into the buildings.

5.4 Miscellaneous

a. Report fires and hazardous conditions either in person, by phone, or by note, depending on severity.

b. Turn in items found to the lost and found box located at reception desk or to the COR.

a. Report any unusual traffic in parking lots to the COR.

b. Mechanical equipment controls for heating, ventilation, and air-conditioning system are not be adjusted by the cleaning crew workers.

c. Cleaning of carpet, floors, and counter tops will be performed according to manufacturer’s instructions or industry standards.

d. The Contractor shall perform the following services to provide for the safety and protection of building personnel and property against injury, molestation, loss and/or damage from any preventable cause, including, but not limited to: fire, theft, espionage, and sabotage.

e. Protect Government property, buildings, materials, equipment, supplies, records, and data against unauthorized access, loss, or damage.

f. Make a daily tour on each work-day to ensure that all appliances are shut off or disconnected; that no smoldering, smoking, or burning materials are in trash receptacles or holding areas.

g. Establish a system for custodial workforce personnel to report potentially hazardous conditions and broken or slippery floor surfaces, etc.

h. Prepare reports of accidents and fires and submit to the COR; maintain and make available all records in connection with protection activities.

i. In the event of emergency or unusual occurrences adversely affecting the interest of the Government, summon appropriate assistance, such as the fire and/or police department, and immediately thereafter notify the COR.

6.1 SECURITY OF PREMISES

SECURITY

The Contractor shall not enter desks or files, nor make her/himself familiar with the correspondence or other documents left in baskets or otherwise exposed to view, excluding such materials displayed for public information. All office equipment, including computers, copiers, fax machines, telephones and exercise equipment is not to be used by the Contractor or the Contractor’s employees.

The Contractor will close any open window, shut off lights, and lock all exterior doors that have been left unsecured. The building is considered closed for business between 1630 and 0800 daily, and all day on weekends and Federal Holidays.

The Contractor shall report to the COR any instance (by specific locations) of having to perform lockup, to turn on exterior lights or to shut windows beyond the routine 16:45 to 17:15 timeframe.

AG-04T0-S-13-0002

Offices with doors closed will be opened only during the period of cleaning services. They will not be left unattended and open unless found that way. Any room tagged “Do Not Enter” or “No Janitorial Service” will not be entered or serviced until further notice to proceed is given from the occupant.

While fulfilling the duties of this contract, only authorized Forest Service Personnel, the Contractor and the Contractor’s employees will be allowed in the building during closed office hours.

The Contractor shall place an “Out of Order” sign on any plugged toilets, sinks or drinking fountains and report it to the COR.

The Contractor shall ensure that all lights shall be turned off after each room or area has been serviced.

The Contractor shall comply with the requirements identified in pages 8-10 of this solicitation regarding Contract Personnel and Contractor Background Checks. Procedures for the background checks may begin upon contractor acceptance of contract.

7.1 SUPERVISION

The Contractor shall arrange for satisfactory supervision of the contract work. The Contractor or one of its supervisors shall be available at all times, when the contract work is in progress, to receive notices, reports, or requests from the Contracting Officer or COR.

The Contractor shall provide in writing to the COR at least five (5) days prior to the contract starting date the names, telephone numbers, and addresses of on-site supervisors. The term “on-site supervisor” and “alternate on-site supervisor” means a person designated in writing by the Contractor who has the authority to act for the Contractor on a day-to-day basis at the work site and to accept and sign for notices of deductions, inspection reports, and all other correspondence on behalf of the Contractor. The on-site supervisor is required to be fully conversant in English.

8.1 DEFINITIONS

SURVEILANCE: The Government COR or inspector will visually inspect to ensure accomplishment of each element under the statement of work.

STANDARD: The contractor shall perform the statement of work in a satisfactory manner maintaining a facility in a clean, neat, and professional appearance.

PROCEDURE: The COR or inspector will ensure contractor’s compliance with the appropriate element of the SOW when service is performed and will record results of inspections, nothing date and time of inspection. If inspection indicates defective performance, the COR will issue a notice of noncompliance to the contractor.

Work will not be considered complete until all defects have been corrected. Anytime notices of noncompliance exceed the performance threshold, it will represent failure on the part of the Contractor to meet contract requirements, and support cause for a deduction in contract payment of termination of the contract.

CLEAN: to remove dirt, dust, debris, film, streaks, mop marks, mop strands, gum, grease, tar, or any other extraneous matter from all surfaces or objects in order to present an overall appearance of cleanliness.

ATTACHMENT 2

QUALITY ASSURANCE SURVEILLANCE PLAN

Performance Objective SOW# Method of Surveillance

Performance Threshold

Twice a Week Cleaning

Trash Trash is emptied; plastic liners are in good condition. Trash containers are free of odors and visible dirt.

Trash is removed to outdoor trash collection container.

Restrooms Restrooms are disinfected and free of trash, dirt, deposits, streaks and odors. Toilets and urinals are disinfected and free of scale, stains, scum and other deposits. Floors are free of litter, dirt, dust and debris.

Supplies are adequate until next service.

All Rooms Floors, carpets, baseboards, corners and wall edges are free of dirt, dust and debris. Flooring surfaces have a clean uniform appearance, free of streaks and spots. Stainless, glass, door plates, and mirrors have no traces of film, dirt, smudges, or water. Drinking fountains are disinfected and free of streaks, stains, spots, smudges, scale and other deposits. Dust is not visible.

Exterior Cobwebs, leaves, and other debris are not present providing a clean and neat appearance.

General Spot Cleaning No accumulations of cobwebs, dust smudges or marks on interior building surfaces.

1a

1b

1c

1d

1e

Random inspections

No more than two Notices of Noncompliance per month.

Monthly Cleaning

No accumulations of dirt, dust, debris and other foreign matter in crevices between furniture, desks, cabinets, and bookcases.

Chairs, legs, and bases are free of dust and dirt.

All Interior light fixtures, air vents, and ceiling fans are clean and free of cobwebs, dust, debris, streaks, spots, smudges, and film.

Interior window coverings, sills, and casings are free of film, dirt, dust, and smudges.

Resilient flooring shall have a uniform glossy appearance free of scuffmarks, splash marks, streaks, and stains.

No more than one Notice of Noncompliance for all elements under this objective.

Semi-Annually

Paneled walls are free of dust, dirt, marks, smudges and film.

Window shall appear polished.

Free from streaks and spots.

Resilient flooring shall have a uniform glossy appearance free of scuffmarks, splash marks, streaks, and stains.

As-Needed: Collect and removed recycled materials from recycle centers and place in outside dumpster for recycled materials

Random Inspections

FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

1. Past Performance

2. Technical Capability

3. Experience and Qualifications

4. Quality Control Plan

5. Use of Biobased Products

Technical and past performance, when combined, is significantly more important than cost or price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

On a separate document, address the evaluation criteria questions below and include your response with the Contractor Packet to Return.

1. CONTRACTOR'S PAST PERFORMANCE HISTORY

Provide the number of years this specific entity has been doing this type of work. If part of the experience period was doing business under a different business name, identify that business and period separately.

Provide a listing of your projects for the past three-year period that most closely relate to this type of work.

Include the dates of performance, the company name, the name of contact person, and their telephone number.

References will be contacted.

2. CONTRACTOR'S TECHNICAL CAPABILITY

Provide a listing of your in-house capabilities and the work you intend to subcontract. Include a list of the facilities (for storage of supplies related to this project), supplies, tools and/or equipment you intend to use.

3. EXPERIENCE AND QUALIFICATIONS

Explain who is going to perform the work, their skill level and classification. How many years experience each person has that is assigned to this project. Provide your estimate of hours to complete the work required by the Specifications, and how many persons will be accomplishing the work in a given work day. Also include the experience of any subcontractors you intend to use and provide their company name and address.

If you have failed to complete any project in the last three-year period, provide any information regarding the cause or remedy of that particular situation.

4. QUALITY CONTROL PLAN AND PROPOSED WORK SCHEDULE

Offerors shall submit their Quality Control Plan and proposed work schedule showing how they intend to meet Government performance standards for each task and subtask associated with this contract.

The Quality Control Plan (QCP) should recognize the responsibility of the Contractor to carry out its quality control obligations and contain measurable inspection and acceptance criteria corresponding to the Statement of Work (SOW). The QCP should focus on the level of performance required by the SOW, rather than the methodology used by the contractor to achieve that level of performance.

5. USE OF BIOBASED PRODUCTS

As required by FAR 52.223-2, biobased products must be used in performance of this contract. Contractor shall include a list of products intended for use and provide the manufacturer’s product guide which defines standard operating procedures for instructing staff in proper use, storage, and disposal of biobased products;

proper maintenance of equipment; and other procedures/instructions to accomplish work under this contract with your Contractor Packet to Return. Also include each product’s biobased content and identify the product’s intended use on this contract.

GOVERNMENT EMPLOYEES, FORMER USDA EMPLOYEES, AND USDA RETIREES

Check as appropriate:

The offeror/quoter represents and certifies that--

(a) It [ ] is, [ ] is not a current Federal Government employee.

(b) It [ ] is, [ ] is not a former USDA EMPLOYEE.

(c) It [ ] is, [ ] is not a retired USDA employee. If retired, give date of retirement ______________.

(d) It [ ] has, [ ] has not taken a voluntary separation incentive payment (also known as a buy out).

(e) It [ ] is, [ ] is not related to a current Forest Service employee on any forest service unit. If so, list employee's name and location. __________________________________________.

(f) The firm [ ] is, [ ] is not substantially owned or controlled by a former USDA employee or retiree.

REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX LIABILITY

OR A FELONY CONVICTION (AGAR 452.209-70) (DEVIATION 2012-01) (FEB 2012) (ALTERNATE 1) Check as appropriate:

(a) Awards made under this solicitation are subject to the provisions contained in the Consolidated Appropriations Act, 2012 (P.L. No. 112-74), Division E, Sections 433 and 434 regarding corporate felony convictions and corporate federal tax delinquencies. To comply with these provisions, all offerors must complete paragraph (1) of this representation, and all corporate offerors also must complete paragraphs (2) and

(3) of this representation.

(b) The Offeror represents that –

(1) The Offeror is [ ], is not [ ] (check one) an entity that has filed articles of incorporation in one of the fifty states, the District of Columbia, or the various territories of the United States including American Samoa, Federated States of Micronesia, Guam, Midway Islands, Northern Mariana Islands, AG-04T0-S-13-0002

Puerto Rico, Republic of Palau, Republic of the Marshall Islands, U.S. Virgin Islands. (Note that this includes both for-profit and non-profit organizations.)

If the Offeror checked “is” above, the Offeror must complete paragraphs (2) and (3) of the representation. If Offeror checked “is not” above, Offeror may leave the remainder of the representation blank.

(2) (i) The Offeror has [ ], has not [ ] (check one) been convicted of a felony criminal violation under

Federal or State law in the 24 months preceding the date of offer.

(ii) Offeror has [ ], has not [ ] (check one) had any officer or agent of Offeror convicted of a felony criminal violation for actions taken on behalf of Offeror under Federal law in the 24 months preceding the date of offer.

(3) The Offeror does [ ], does not [ ] (check one) have any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

FAR 52.223-1 BIOBASED PRODUCT CERTIFICATION (DEC 2007)

As required by the Farm Security and Rural Investment Act of 2002 and the Energy Policy Act of 2005 (7 U.S.C. 8102(c)(3)), the offeror certifies, by signing this offer, that biobased products (within categories of products listed by the United States Department of Agriculture in 7 CFR part 2902, subpart B) to be used or delivered in the performance of the contract, other than biobased products that are not purchased by the offeror as a direct result of this contract, will comply with the applicable specifications or other contractual requirements.

(End of provision)

FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS

(APR 2012)

Check as appropriate:

An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically via https://www.acquisition.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision.

(a) Definitions. As used in this provision— “Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

“Forced or indentured child labor” means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

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(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Inverted domestic corporation”, as used in this section, means a foreign incorporated entity which is treated as an inverted domestic corporation under 6 U.S.C. 395(b), i.e., a corporation that used to be incorporated in the United States, or used to be a partnership in the United States, but now is incorporated in a foreign country, or is a subsidiary whose parent corporation is incorporated in a foreign country, that meets the criteria specified in 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c). An inverted domestic corporation as herein defined does not meet the definition of an inverted domestic corporation as defined by the Internal Revenue Code at 26 U.S.C. 7874.

“Manufactured end product” means any end product in Federal Supply Classes (FSC) 1000-9999, except—

(1) FSC 5510, Lumber and Related Basic Wood Materials;

(2) Federal Supply Group (FSG) 87, Agricultural Supplies;

(3) FSG 88, Live Animals;

(4) FSG 89, Food and Related Consumables;

(5) FSC 9410, Crude Grades of Plant Materials;

(6) FSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) FSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) FSC 9610, Ores;

(9) FSC 9620, Minerals, Natural and Synthetic; and

(10) FSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the

Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

“Sensitive technology”—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

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(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

“Service-disabled veteran-owned small business concern”—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

“Small business concern” means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

“Subsidiary” means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

“Veteran-owned small business concern” means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

“Women-owned business concern” means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

“Women-owned small business concern” means a small business concern—

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

“Women-owned small business (WOSB) concern eligible under the WOSB Program” (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

(b)

(1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the Online Representations and Certifications Application (ORCA) website.

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(2) The offeror has completed the annual representations and certifications electronically via the ORCA website accessed through https://www.acquisition.gov. After reviewing the ORCA database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications—Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs

[Offeror to identify the applicable paragraphs at (c) through (o) of this provision that the offeror has completed for the purposes of this solicitation only, if any.

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on ORCA.]

(c) Offerors must complete the following representations when the resulting contract will be performed in the United States or its outlying areas. Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that it o is, o is not a small business concern.

(2) Veteran-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it o is, o is not a veteran-owned small business concern.

(3) Service-disabled veteran-owned small business concern. [Complete only if the offeror represented itself as a veteran-owned small…