AG-04R4-S-16-0016-CompleteSolicitation.pdf

PREQUEST FOR QUOTATION PAGE OF PAGES

(THIS IS NOT AN ORDER) THIS RFQ IS IS NOT A SMALL BUSINESS SET- ASIDE 1 67

1. REQUEST NO. 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT.DEF. RATING

AG-04R4-S-16-0016 04/29/16 795242 & 795257 UNDER BDSA REG. 2

AND/OR DMS REG. 1

5a. ISSUED BY 6. DELIVER BY (Date)

Willamette NF Supervisor’s Office 3106 Pierce Parkway, Suite D Springfield OR 97477-7909

As specified herein

5b. FOR INFORMATION CALL (NO COLLECT CALLS) 7. DELIVERY FOB DESTINATION NAME TELEPHONE NUMBER OTHER (See Schedule)

AREA CODE NUMBER 9. DESTINATION

Contracting Officer:

LORENZO MONTOYA

541 225-6334 a. NAME OF CONSIGNEE

8. TO:

a. NAME b. COMPANY b. STREET ADDRESS Willamette NF Supervisor’s Office USDA - FS

c. STREET ADDRESS c. CITY 3106 Pierce Parkway, Suite D

d. CITY e. STATE f. ZIP CODE d. STATE e. ZIP CODE Springfield OR 97477

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5A ON OR BEFORE

THE DESIRED RESPONSE DATE OF

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in BLOCK 5A. This request does not commit the Government to pay any costs incurred in the preparation of the

Local Time 5/24/2016 4:00 PM submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(a) (b) (c) (d) (e) (f)

Illahee Rock & Picket Butte Lookout Services

Umpqua National Forest North Umpqua & Tiller Ranger District

See Attached

Requirements

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR

DAYS

c. 30 CALENDAR DAYS d. CALENDAR DAYS

12. DISCOUNT FOR PROMPT PAYMENT NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO 15. DATE OF

a. NAME OF QUOTER SIGN QUOTATION QUOTATION

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE

c. COUNTY AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or Print) NUMBER

NSN 7540-01-152-8084

Previous edition not usable

18-121 STANDARD FORM 18 (Rev. 6-95) Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

Solicitation No.: AG-04R4-S-16-0016 Project Name: Illahee Rock & Picket Butte Lookout Services

PART I—THE SCHEDULE

SECTION B--SUPPLIES OR SERVICES AND PRICES/COSTS

SCHEDULE OF ITEMS

Illahee Rock Fire Lookout Services Umpqua National Forest

North Umpqua Ranger District Douglas County, Oregon

* Period of Performance is an estimated range. The Government may reduce days and end the lookout services early based on fire lookout needs.

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23. UNIT

PRICE

24.

AMOUNT

Base Period: June 15, 2016 through October 15, 2016*

1 Regular work day (1000-1800) 107 Day $ $

2 Overtime hours 100 Hour $ $ Total Base Period $

Option 1: June 15, 2017 through October 15, 2017*

1 Regular work day (1000-1800) 107 Day $ $

Total Option 1 $

Option 2: June 15, 2018 through October 15, 2018*

Total Option 2 $

Option 3: June 15, 2019 through October 15, 2019*

Total Option 3 $

Option 4: June 15, 2020 through October 15, 2020*

2 Overtime hours 100 Hour $ $ Total Option 4 $

TOTAL BASE + ALL OPTION YEARS $

Solicitation No.: AG-04R4-S-16-0016

SCHEDULE OF ITEMS

Picket Butte Fire Lookout Services Umpqua National Forest Tiller Ranger District

Douglas County, Oregon

* Period of Performance is an estimated range. The Government may reduce days and end the lookout services early based on fire lookout needs.

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23. UNIT

PRICE

24.

AMOUNT

Base Period: June 15, 2016 through October 15, 2016*

1 Regular work day (1000-1800) 107 Day $ $

Total Base Period $

Option 1: June 15, 2017 through October 15, 2017*

Total Option 1 $

Option 2: June 15, 2018 through October 15, 2018*

Total Option 2 $

Option 3: June 15, 2019 through October 15, 2019*

Total Option 3 $

Option 4: June 15, 2020 through October 15, 2020*

2 Overtime hours 100 Hour $ $ Total Option 4 $

TOTAL BASE + ALL OPTION YEARS $

Solicitation No.: AG-04R4-S-16-0016

SCHEDULE OF ITEMS

Quoters must respond to the other factors as described in EVALUATION OF QUOTES in Section M by completing the Questionnaire.

Quote may choose to quote on one, or both lookout locations.

If quoter does not intend to charge for an item, a price of ‘0’ or ‘NO COST' should be shown.

If the price is left blank or shown as ‘No Quote', the entire quote may be considered Non-Responsive.

The contract awarding process requires a Contractor to have an active account in the System for Award Management (SAM): https://www.sam.gov/portal/SAM/

Quotations may be submitted via fax to 541-225-6220, or sent hard copy to the address shown in block 5(a) of the Standard Form 18. Quotes will not be accepted via email.

For technical questions, contact Adam Veale at 541-496-3532.

The estimated start work date is June 15, 2016.

DUNS: _____________________________

CONTRACTOR EMAIL: _______________________________________________________

Solicitation No.: AG-04R4-S-16-0016 https://www.sam.gov/portal/SAM/

SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C-1 DESCRIPTION OF WORK

The purpose of this contract is to acquire fire lookout services on the North Umpqua and Tiller Ranger Districts in accordance with the attached specifications. Performance will be evaluated in accordance with the attached performance standards and quality assurance plan. Except for those items designated as Government furnished property, the Contractor shall furnish all technical expertise, labor, equipment, supervision, transportation, operating supplies and incidentals necessary to complete the work required.

C-2 PROJECT LOCATION AND ACCESSIBILTY

Illahee Rock Lookout is located approximately 18 miles east of the Oregon Department of Transportation Road Maintenance Center (formerly Forest Service Steamboat Work Center), 38 miles east of North Umpqua Ranger Station and 58 miles east of Roseburg, Oregon (see attached vicinity map). The first 49 miles from Roseburg are paved highway, the next 9 miles are rock surfaced road.

Parking space for two vehicles is available at the trailhead. There is a one mile hike by trail from the road to the lookout.

Picket Butte Lookout is located approximately 12 miles from the Tiller Ranger Station and 36 miles from Canyonville, Oregon. The first 30 miles from Canyonville are paved, the last 12 miles are gravel and the last mile is a rough native surface dirt road that requires 4x4 transportation during snow or heavy rain. Parking space for one vehicle next to the lookout is provided and any other road bed used for parking is to be left vacant for the use of government or public visits. Its legal is located at T:30S, R:1W, Sec.:29. From the South Umpqua Hiway, go South on the 3113 road approximately 11 miles, then North on the 300 road for about 1 mile. There is a circle driveway at the top of the mountain that runs completely around the lookout.

C-3 DEFINITIONS

Detect and report wildfires: Visual surveillance and reporting of smoke, fire, and lightning strikes, recording and reporting their location and characteristics.

Monitor and forward radio messages: Remain close to the radio, record all incoming and outgoing messages in the radio log and relay radio messages to the appropriate party. The radio will remain on and audible 24 hours per day while the site is occupied by the contractor so the Government can establish contact at any time if needed. The Government-furnished radio shall not be used by the Contractor for personal purposes except in cases of emergency.

Record and report fire weather observations: Take readings from weather instruments as instructed and report the reading by radio to the appropriate Dispatcher.

Lookout tower or Lookout site: The actual lookout structure and the geographic location.

Lookout: The person who performs the service.

C-4 CONTRACTOR FURNISHED CRITICAL ITEMS/SERVICES

The Contractor shall furnish all supplies, materials, labor, supervision and transportation (except that listed as Government-furnished) required to complete the project.

1. All bedding.

2. All transportation to and from the lookout site.

3. Cleaning supplies (including garbage bags).

4. Drinking water.

5. Lookouts shall have on hand at all times a three-day supply of food and water.

6. Cooking utensils.

7. All mantles for propane lights.

8. Binoculars.

9. Water containers.

10. Personal items (including toilet paper).

11. Computer access for invoicing purposes.

C-5 PERFORMANCE WORK STATEMENT TASKS AND CRITICAL SUBTASKS

The work shall consist of:

1) Detect and report wildfires.

2) Monitor, receive, and forward radio messages.

3) Record and report weather observations daily.

4) Receive the public in a courteous and professional manner.

Lookout services shall be furnished from 1000 – 1800, 7 days per week including Government Holidays. All hours outside of required hours will be considered overtime.

Midday meals or other interruptions to meet personal needs shall be scheduled without interference with current activities or scheduled weather reporting.

When not required to maintain lookout services, the Contractor shall establish and maintain communications with the Government and be capable of providing lookout services within two (2) hours after initial notification by the Government that such lookout services are needed.

Safety: Due to the remoteness of the location, and the solitary nature of the work, personal safety and the safety of others must receive constant and careful attention.

Occupancy and Use: The Government will permit the Lookout to occupy the Lookout facility up to 3 days prior to the start date for the purpose of setting up housekeeping.

The Lookout facility and surrounding area shall be kept clean and orderly. The windows shall be washed every seven (7) days or sooner if visibility is impaired. Garbage shall be kept in closed containers and disposed of by the Contractor in an acceptable way at an approved disposal location.

The Lookout facility shall be vacated by the Lookout and all contractor-furnished supplies and equipment shall be removed within 3 days after receipt of notification from the Government of the completion of the contract.

Government Access: For the convenience of the Government, a Government employee may be placed at the lookout site in the event of an abnormal workload, or when the Government is unable to reach the Contractor.

The Lookout facility and any other facility shall be accessible to the Government at all times.

The Government may, at its option, move the lookout Contractor and Contractor-furnished equipment into or out of the lookout site when road conditions do not permit vehicular passage.

Forest Service personnel may periodically conduct tours of the lookout site.

C-6 GOVERNMENT STANDARDS/STATE STANDARDS/TECHNICAL EXHIBITS

The Government may periodically mirror flash, or ignite a fire at a location known to be visible to the lookout. The lookout shall be expected to report, by proper communications and within 15 minutes, the smoke’s, or mirror flash’s proper azimuth (plus or minus 2 degrees); the distance in miles (plus or minus ½ mile); and the nearest landmark.

Lookouts shall relay radio communications without any material change in content or meaning.

C-7 QUALITY/PERFORMANCE REQUIREMENTS SUMMAR

What To be Inspected

When To Be Inspected

Documentation Performance Standards

Accuracy of smoke, or mirror flash location using landmarks, azimuth and legal subdivisions. Accurate description of smoke characteristics and fire behavior.

Periodic: Completion of Task or during test smokes set by the Government.

• Contractor Records, Data, and Reports

• Lookout Report

• UPF Incident Action

Record

• Lookout Detection

Guide

Initiate smoke report within 10 minutes of observation. Plot base of fire within plus or minus 2 degrees azimuth and to within ½ mile distance from lookout to smoke including nearest landmark.

Accuracy of content and meaning.

Response time from initial contact.

Random: During communication and completion of task.

• Radio Log

• Voice recordings

• UPF Incident Action

Record

• Lookout Detection

Guide

Relay radio transmissions without any material change to content or meaning; or delays longer than 3 minutes.

Public service attitude.

Appearance of work area and personnel.

Random and Public Comments: COR and Public visits to Lookout.

• Public Comments

• COR Daily Diaries

Maintain a positive public service attitude and appearance.

Accuracy of weather observations and instrument readings including written records.

Random: Completion of task or COR visits to lookout

• UPF Incident Action Record

• Lookout Detection Guide

• Weather Data Sheet

Accurately take weather and report to appropriate dispatch office including changes in weather conditions, especially wind direction and speed, within 10 minutes of the change.

Adherence to safety rules and regulations.

Daily: Contractor self-inspection.

Random: COR visits to lookout.

• Lookout Detection Guide

• FSH 6709.11 Health & Safety handbook

• 29 CFR 1910

Occupational Safety and Health Standards

Maintain facilities in a safe and sanitary manner.

C-8 PAYMENT INFORMATION

Payment will be made at least monthly or for periods not less than two (2) weeks apart if requested by the Contractor. The web-based Invoice Processing Platform (IPP) (www.ipp.gov) shall be used to submit invoices. In the notes section, or as an attachments, explain any overtime hours on the invoice, days and hours worked and who requested the overtime.

Overtime hours may be ordered at any time during the course of any shift, depending on the lightning activity level or current activities. An estimated number of overtime hours is shown on the Schedule of Items for the season. The Government will pay for overtime ordered by the Government at the rate as listed in the Schedule of Items in one-quarter (1/4) hour increments.

Incidental night radio calls are paid at the overtime rate in increments of 15 minutes.

Payment will only be made for overtime hours worked. There is no guarantee as to number of overtime hours.

http://www.ipp.gov/

SECTION D--PACKAGING AND MARKING

{For this Solicitation, there are NO clauses in this Section}

SECTION E--INSPECTION AND ACCEPTANCE

E-1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.246-1 Contractor Inspection Requirements (APR 1984) 52.246-4 Inspection of Services--Fixed-Price (AUG 1996)

E-2 AGAR 452.246-70 INSPECTION AND ACCEPTANCE (FEB 1988)

(a) The contracting officer or the contracting officer’s duly authorized representative will inspect and accept the supplies and/or services to be provided under this contract.

(b) Inspection and acceptance will be performed at the sites of work.

E-3 GOVERNMENT INSPECTION PROCEDURE

The Government may periodically ignite a fire at a location known to be visible to the lookout. The lookout shall be expected to report, by proper communications and within 15 minutes, the smoke’s proper azimuth (plus or minus 2 degrees); the distance in miles (plus or minus ½ mile); and the nearest landmark.

Lookouts shall relay radio communications without any material change in content or meaning.

Lookout shall respond to radio calls from known contact locations with no more than three (3) calls within a three (3) minute period.

E-4 ACCEPTANCE

Authority for final acceptance under the contract lies with the Contracting Officer.

Solicitation No.: AG-04R4-S-16-0016 Project Name: Illahee Rock & Picket Butte Lookout Services http://farsite.hill.af.mil/

SECTION F--DELIVERIES OR PERFORMANCE

F-1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/

52.242.15 Stop Work Order (AUG 1989)

52.242-17 Government Delay of Work (APR 1984)

F-2 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

The Contractor shall be required to (a) commence work under this contract within three (7) calendar days after the effective date of the notice to proceed, (b) prosecute the work diligently, and (c) complete the work ready for use within the dates stated below. The time stated for completion include final cleanup of the premises.

Estimated Item Estimated Work Period Contract Time

Base and Option Years June – October (per year) 120 days (per year)

(See Schedule of Items) http://www.arnet.gov/far/

SECTION G--CONTRACT ADMINISTRATION DATA

G-1 AGAR 452.215-73 POST AWARD CONFERENCE (NOV 1996)

A post award conference with the successful offeror is required. It will be scheduled and held within 15 days after the date of contract award. The conference will be held at a location mutually agreed upon by the Contractor and the Contracting Officer.

G-2 GOVERNMENT FURNISHED PROPERTY, MATERIALS, SERVICES

The Government will provide the following item(s) of Government property to the Contractor for use in the performance of this contract. This property shall be used and maintained by the Contractor in accordance with the provisions of the "Government Property" FAR clause contained elsewhere in the contract. Government-furnished property will be returned in the same general condition as it was received, excepting normal wear and tear.

1. Lookout tower with living and work quarters. Showering facilities are not provided.

2. Fire Finder and compass.

3. Radio communications between the lookout and Ranger Station. The Government will provide maintenance, batteries, and antennae.

4. Lookout instruction guide.

5. Weather instruments and supplies.

6. Radio logbook.

7. Fire weather observers guide.

8. Lock for securing the lookout catwalk and/ or lookout building. A key will be kept by the

Government.

9. Fire extinguisher for the tower.

10. Source of safe water (*see notes below), Propane fueled four-burner stove, refrigerator, lamps, heater and fuel tank.

11. Bed.

12. Outdoor toilet facility.

13. Propane fuel.

14. Telephone communications – Cellular – For official use only (**see notes below)

15. Detection Camera (***see notes below)

A complete list of Government property will be furnished at the start of the contract.

* Source of safe water: Illahee: Steamboat Work Center is the nearest source of potable water.

Picket Butte: Tiller Ranger Station is the nearest source of potable water.

** Cellular Phone: Is provided by Government for Illahee only.

*** Detection Camera: Illahee only: There is a fire detection camera system installed upon the lookout structure. It is the sole property of the US government. The government has exclusive control of its use and operation. The system does make noise that may be disturbing to occupants of the structure. No compensation will be made to the contractor for the camera noise that may cause disturbance of operations or rest. During fire events, the government may want the camera operating 24 hours a day/7 days a week.

Solicitation No.: AG-04R4-S-16-0016

G-3 DESIGNATION OF CONTRACTING OFFICER’S REPRESENTATIVE

The Contracting Officer, upon contract award will designate in writing a Contracting Officer’s Representative (COR).

The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract.)

On all matters that pertain to the contract terms, the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

SECTION H--SPECIAL CONTRACT REQUIREMENTS

H-1 POTENTIAL SAFETY HAZARDS

(a) Data and information furnished or referred to below is for the Contractor's information. The Government shall not be responsible for any interpretation of or conclusion drawn from the data or information by the Contractor. This list shall not be deemed to be all-inclusive. The Contractor shall bear the sole responsibility for taking all appropriate actions necessary to prevent accidents and injuries to individuals at the worksite.

(b) The following checked activities have been identified by the Government as potential safety hazards.

[X] Confined space entry.

[ ] Temporary excavation/deep trenching/slope stability.

[ ] Tree falling.

[X] Fall hazard from work heights exceeding six feet.

[ ] Blasting.

[ ] Traffic control on high-volume and/or high-speed and/or limited visibility roads.

[ ] Heavy equipment operation.

[ ] Tree climbing and/or tower climbing.

[X] Fire hazards.

[ ] Hazardous materials handling.

[ ] Electrical hazard.

[ ] Hydraulic and/or pneumatic and/or other high pressure hazards.

[ ] Mechanical hazards such as pulleys, springs, etc.

[ ] Other __________________________________

(End of clause)

H-2 LANDSCAPE PRESERVATION

The Contractor shall give attention to the effect of contract operation upon the landscape, shall take care to maintain natural surroundings undamaged. The Contractor shall not remove, deface, injure, or destroy trees, shrubs, lawns, or other natural features or any improvements in the work area unless specifically authorized by the Contracting Officer. Unless otherwise provided herein, the Contractor shall confine contract operations to within the areas designated in contract documents.

H-3 SUSPENSIONS OF WORK FOR OTHER THAN GOVERNMENT'S CONVENIENCE

The Contracting Officer may issue orders to suspend the work wholly or in part for such period of time as deemed necessary because of: (1) weather or ground conditions when further prosecution of the work might cause environmental or resource damage to the project, access roads to the project, or adjacent property. Such action would include but not be limited to instances such as siltation of streams, damage to access roads, rutting of project roads which causes otherwise suitable soils to be muddy or unsuitable; or (2) failure of the Contractor to comply with specifications such as, but not limited to, performing work prior to prerequisite approvals, operating equipment not

Solicitation No.: AG-04R4-S-16-0016 meeting fire requirements, or when conditions exist which do not meet safety requirements.

Whether or not a suspend work notice is issued, the Contractor shall be responsible for correcting any damage caused by its operation, whether inside or outside project limits, at no cost to the Government. Such suspensions shall not be considered as suspensions for the Convenience of the Government under FAR 52.242-14, Suspension of Work, and shall not qualify for an equitable adjustment.

(End of clause)

H-4 KEY PERSONNEL

Key personnel are those personnel (primary and alternate/backup lookout) considered essential for successful completion of this contract. All key personnel shall be identified in the Contractor’s quote package (see L-3 Experience Requirements).

The Contractor agrees that assigned key personnel shall not be removed, substituted, or reassigned to another task without the written concurrence of the Contracting Officer. The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed personnel change and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. If the Contracting Officer determines that suitable replacement of key personnel is not feasible or that the reduction of effort would be so substantial as to impair the successful performance of the work, the Contractor may be subject to default action under the affected contract. Ultimate approval/disapproval to replace key personnel is the responsibility of the Contracting Officer.

(End of Clause)

PART II--CONTRACT CLAUSES

SECTION I--CONTRACT CLAUSES

I-1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/ www.usda.gov/procurement/policy/agar.html

52.209-6 Protecting the Government's Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (DEC 2010)

52.215-8 Order of Precedence--Uniform Contract Format (OCT 1997) 52.219-6 Notice of Total Small Business Set-Aside (JUN 2003) 52.222-3 Convict Labor (JUN 2003) 52.222-21 Prohibition of Segregated Facilities (FEB 1999) 52.222-26 Equal Opportunity (MAR 2007) 52.222-36 Affirmative Action for Workers with Disabilities (OCT 2010) 52.222-41 Service Contract Act of 1965 (NOV 2007) 52.222-50 Combating Trafficking in Persons (FEB 2009) 52.223-5 Pollution Prevention and Right-to-Know Information (AUG 2003) 52.223-6 Drug-Free Workplace (MAY 2001) 52.232-1 Payments (APR 1984) 52.232-8 Discounts for Prompt Payment (FEB 2002) 52.232-11 Extras (APR 1984) 52.232-23 Assignment of Claims (JAN 1986) 52.232-25 Prompt Payment (OCT 2008) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Jul 2013) 52.233-1 Disputes (JULY 2002) 52.233-3 Protest After Award (AUG 1996) 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984) 52.242-14 Suspension of Work (APR 1984) 52.243-1 Changes--Fixed-Price (AUG 1987)--Alternate I (APR 1984) 52.245-1 Government Property (Aug 2010) 52.245-9 Use and Charges (Aug 2010) 52.249-1 Termination for Convenience of the Government (Fixed-Price) (Short From) (APR 1984) 52.249-8 Default (Fixed-Price Supply and Service) (APR 1984) 52.253-1 Computer Generated Forms (JAN 1991) http://www.arnet.gov/far/ http://www.usda.gov/procurement/policy/agar.html

AGRICULTURE ACQUISITION REGULATION (48 CFR CHAPTER 4) CLAUSES

452.237-70 Loss, Damage, Destruction or Repair (FEB 1988) 452.237-75 Restrictions Against Disclosure (FEB 1988)

I-2 FAR 52.217-7 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within the time specified in the Schedule; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

I-3 FAR 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY

1989)

In compliance with the Service Contract Act of 1965, as amended, and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

This Statement is for Information Only: It is not a Wage Determination Employee Class Monetary Wage -- Fringe Benefits

GS-7 $15.49

I-4 FAR 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond October 15, 2011. The Government’s obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond October 15, 2011, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

PART III--LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J--LIST OF ATTACHMENTS

Attachments No. of Pages

001-Site Location Maps 2 002-Quality Assurance Plan 1 003-Lookout Guide 27 004-Wage Determination No. 77-0079, Rev. 41 11/05/2010 3 005-Fire Protection and Suppression Form R6-FS-6300-52 (5/97) 6

Umpqua National Forest

North Umpqua Ranger District

N

A Approximate Scale:1---t = 1r>1lle

T238

T245

T265

T275

T285

R2W R 1W R1E R2E R 3E

Solicitation No.: AG-04R4-S-16-0016

PERFORMANCE STANDARDS AND QUALITY ASSURANCE PLAN

Title When To Be Inspected

What To be Inspected

Documentation Inspection Type (100%/Periodic/Random)

Lookout Duties

Completion of Task or during test smokes set by the Government.

Accuracy of smoke location using landmarks, azimuth and legal subdivisions.

Accurate description of smoke characteristics and fire behavior.

• Contractor Records/Data/Reports

• Lookout Report

• UPF Incident Action

Record

• Lookout Detection

Guide

Periodic – Initiate smoke report within 10 minutes of observation. Plot base of fire within plus or minus 2 degrees azimuth and to within ½ mile distance from lookout to smoke including nearest landmark.

Radio Communication

During communication and completion of task.

Accuracy of content and meaning.

Response time from initial contact.

• Radio Log

• Voice recordings

• UPF Incident Action

Record

• Lookout Detection

Guide

Random - Relay radio transmissions without any material change to content, meaning, or delays longer than 3 minutes.

Host Role COR and Public visits to Lookout.

Public service attitude.

Appearance of work area and personnel.

• Public Comments

• COR Daily Diaries

Random and Public Comments - maintain a positive public service attitude and appearance.

Weather Observations

Completion of task or COR visits to lookout

Accuracy of weather observations and instrument readings including written records.

• UPF Incident Action Record

• Lookout Detection Guide

• Weather Data Sheet

Random - Accurately take weather and report to appropriate dispatch office including changes in weather conditions, especially wind direction and speed, within 10 minutes of the change.

Safety Contractor self inspection. COR visits to lookout.

Adherence to safety rules and regulations.

• Lookout Detection Guide

• FSH 6709.11 Health & Safety handbook

• 29 CFR 1910

Occupational Safety and Health Standards

100% - Maintain facilities in a safe and sanitary manner.

LOOKOUT DETECTION GUIDE

DETECTION. Detection is the work or act of discovering and reporting fires. Discovering a fire or smoke and reporting it accurately is necessary before suppression work can begin. There are two systems of detection: ground and aerial.

Ground Detection. Ground detection is concerned with all detection that does not use aircraft.

Lookout Duties

1. Introduction. Fire detection lookouts are-the-ground eyes of the protection organization. Seeing a fire or smoke and reporting rapidly and accurately what is seen is essential to get early work on a fire.

This guide includes specific qualifications and duties of a lookout. General items which also concern lookouts are mentioned as well.

Some of these items are safety, public contacts, and communications.

Qualifications of Personnel. To do a good job, the lookout must have special qualities:

good health, good eyesight, interest in the job, ability to live in isolated locations for long periods of time, read maps, use firefinder, use radio and other tools, and to think clearly and coolly in an emergency.

Learning the Country. It is essential that a lookout know the location and names of the topographic features of the country which can be seen. Refer to local landmarks repeatedly to check locations of smokes. Some of these landmarks are peaks, streams, roads, buildings--any feature which may be used to describe a location.

A lookout should acquire a basic knowledge of location landmarks as quickly as possible.

Study the country until confident that you know its features. Be able to locate accurately on the map and describe, by local name, landmarks of any point in the seen area.

1. How to Systematically Learn Country Seen from Lookout

a. Pick out prominent landmarks, peaks, streams, and buildings.

b. Learn their names from map or by asking questions. Your Fire Management Officer (FMO) or dispatcher will assist.

c. Use firefinder to locate them on map.

d. Identify other landmarks by referring to these known points.

e. Observe car dust to locate road locations.

f. The smokes from sawmills, industrial plants, and residences may show their locations.

g. Mirror flashes from field personnel can give definite locations on the ground.

Arrange with the dispatcher for help of this kind. Description of location will be given by radio or telephone.

Solicitation No.: AG-04R4-S-16-0016

h. Travel through as many different parts of the territory as possible to and from the lookout. Look back toward the lookout frequently; this will help get the lay of the land.

2. How to Identify Landmark by Use of Firefinder

a. Set firefinder sights on the landmark.

b. Study topography along line of sight. (The tape crosses the same objects on the map as appear along the line of sight.)

c. Working from known topographic features, the location of the landmark can be determined as well as on the map, even if the name is not given or known.

Record of Landmark Locations. Each lookout should keep a record of four kinds of landmarks.

1. Orientation Points. An orientation point is a landmark used to orient the firefinder and to check its adjustments. The azimuth of an orientation point is posted in each station.

2. Legitimate Smokes. Permanent and periodic smokes such as sawmills, refuse dumps, residences, campgrounds, railroads, logging operations, and industrial operations.

3. False Smokes. Any phenomenon likely to be mistaken for smoke, such as gray cliffs, dust from a livestock driveway, road dust, or fog.

4. Key Points. Any location which helps one know the country and may be useful in describing others locations. These may be peaks, saddles, ridges, canyons, streams, lakes, waterfalls, dams; points on roads or trails; or locations of heavy human use or high hazard.

Several systems have been developed to record these landmarks. The Contracting Officer’s Representative (COR)will suggest which one to use.

a. Use of Form, Orientation Point, Legitimate Smokes, False Smokes, and Key Points.

The columns for this form will be filled in as follows: Place Name: Give the name of the orientation point (for example, Pinnacle Point), legitimate smoke (for example, Burton Mill), false smoke (for example, Salmon Highway Construction) or key point (for example, Payne's Peak).

The azimuth and vertical angles are recorded in the second and third columns.

b. Smoke Base or Point Visible from Lookout. Record "Yes" or "No." The smoke from some legitimate source, such as a mill, may not be seen until it rises above a ridge, or the glow of the lights of a town may be visible at night although the lights cannot be seen directly.

c. Elevation. Record the approximate elevation of the point of smoke.

d. Remarks. State whether the point listed is a key point, legitimate smoke, or orientation point, and give a brief description or pertinent information regarding the point.

Two general systems are used to record an orientation point, key points, false smokes and legitimate smokes: one is to record them in sequence just as they are seen as the firefinder is turned from azimuth 0 to 360 degrees; the other is to

Solicitation No.: AG-04R4-S-16-0016 group them separately--first the orientation points, then legitimate smokes, false smokes, and key points.

Locating and Identifying Smokes

1. Looking for Smoke. Observations for smoke can be best obtained from a combination of general and intensive methods.

General observations are an extensive survey of the entire country instead of an intensive look at any particular point. Knowledge of the country will enable a lookout to pick out instantly anything unusual.

General observations are made continuously during daylight hours in the following manner: make a systematic slow scanning of the entire seen area (figure 1); do not actually look on any particular point unless attracted by something unusual. Spend more time in scanning areas of high risks such as logging operations, camping areas, fishing streams, and well-traveled roads, but do not overlook or skip areas of low risk or little use. After a lightning storm, thoroughly scan areas that received strikes.

Figure I.--Systematic method of searching for smoke.

Make intensive observations at 15-minute intervals during daylight hours in the following manner: divide the entire seen area into units or sectors with readily recognized boundaries. Use ridges and drainages as boundary markers or use the firefinder to form sectors of about 45 degrees (45°) each. These sectors must be small enough to allow thorough examination with little shifting of the eye. Start the intensive search in the same place each time and progress in a clockwise direction until all units have been examined. In each sector start by examining the country nearest, and progress outward to the limits of the seen area; make an intensive part-by-part examination of each sector. Focus your eyes on those particular points of high hazard, within the sector, which you have determined are areas of heavy use. Depending on size and character of seen area, an intensive check can be made effectively in 4 to 6 minutes.

Colored glasses may be used to relieve eyestrain.

Good binoculars are an essential tool in making your observations. They will help identify small or difficult smokes, false smokes, and legitimate smokes. Excessive use of binoculars may result in eyestrain, so be careful.

Solicitation No.: AG-04R4-S-16-0016

Constant practice enables a lookout to make these general and intensive observations while performing housekeeping duties, checking on a going fire, or in the presence of visitors.

Solicitation No.: AG-04R4-S-16-0016

A lookout must check with the dispatcher before leaving the station for even short periods of time.

2. Identifying Smokes. The lookout's ability to rapidly and properly identify smokes will aid the dispatcher in deciding the action to be taken.

There are three types of smokes to deal with--legitimate smokes, false smokes, and illegitimate smokes.

Whenever there is doubt about a smoke, report it at once to the dispatcher.

a. Legitimate smokes are authorized by law or permit, and are under control. They come from sources such as locomotives, sawmills, ranches, debris-burning, industrial operations, or campfires, and should be currently recorded on form "Orientation Point, Legitimate Smokes, and Key Points." This type of smoke has a definite pattern as to time of day it appears, volume and color of smoke, and length of time visible.

Any change from this pattern should be reported to the dispatcher on the chance the legitimate fire may have escaped control.

b. False smokes are anything that might be mistaken for smoke under certain light and weather conditions. Common things reported as false smokes are distant rock slides, openings in timber or brush, small areas of dead timber, dust from vehicles or livestock, and fog or cloud puffs. After a rain it is common for distant rising small clouds of vapor to look like smoke.

Permanently fixed false smokes, such as rock slides or dead timber, should be recorded on form "Orientation Point, Legitimate Smokes, and Key Points."

When in doubt about a possible false smoke, report it as a fire.

c. Illegitimate smokes are any smokes not authorized by law or permit, or any fires out of control.

Report all illegitimate smokes observed to the dispatcher at once.

3. Describing Smoke. The description of volume, character, and color of the smoke will be an indication to the dispatcher of size, intensity of fire, and of material burning.

a. Volume may be described in general terms as small--amount of smoke from average campfire; medium--amount of smoke from 10 campfires; and large--any smoke larger than above.

The fact that the volume is increasing or decreasing is most important.

b. Character may be described as thin--a smoke narrow in width and of light density; heavy--smoke of greater density; billowy--large volume of smoke rising vertically which may have a mushroom or thunderhead effect on top; drift--smoke that has followed air currents and gives a long strung-out effect; and blanket--layer of smoke over large area.

c. Color of smoke indicates the type of material burning, such as white smoke--generally grass, herbs; gray smoke--light brush, sage, buckwheat; black smoke--heavy brush, oak, manzanita, pitchy logs, sedge grass; blue smoke--same as black smoke, less density; yellow smoke-- generally pine trees, herbs; and coppery smoke- -light brush, sage, buckwheat.

Solicitation No.: AG-04R4-S-16-0016

Using Osborne Firefinder. The Osborne Firefinder is the basic tool for locating fires. The accuracy of reports of fires will depend on how well the instrument is adjusted and oriented.

Knowledge of the various parts of the firefinder (figure 1) will enable the lookout to keep it in adjustment.

Solicitation No.: AG-04R4-S-16-0016

1. Adjusting and Orienting Firefinder

a. Leveling Firefinder. Each morning check to see that the firefinder is level (figure 2).

Place level tube on machined surface of graduated rim at about 45 degrees (45°) azimuth.

If the bubble in the level tube is not exactly centered, turn leveling screws until it is.

Then place the level on the graduated rim at approximately 135°, next at 225°, and last at 315°. If not level, adjust leveling screws at each setting.

To prevent errors in horizontal readings, keep guide lugs on the base of the firefinder below the center line of track to prevent side play. The slightest side play will make horizontal readings incorrect.

If you have trouble leveling the finder in more than one position, contact the FMO for proper instructions.

The firefinder must be level before any further adjustments can be made.

b. Checking Sights and Vertical Hair for Plumb. Firefinder has been leveled. Check vertical hair in front sight by following steps:

Hang weighted thread or string from nail inside window frame.

If vertical hair does not coincide with string, hair is not straight.

Adjustment: Loosen screw on sight fastening the horsehair; pull the horsehair tight; tighten the screw again; hair is then tight and straight. If it does not coincide with string, notify FMO.

Replacing vertical hair: Have on hand extra supply of dark horsehair. (In emergency, black thread or fine wire may be used temporarily.) Loosen both top and bottom screws holding hair; thread new hair through bottom holes in sight standard; wrap hair around bottom screw and tighten screw; thread hair through top hole; pull tight; wrap around top screw and tighten screw.

Checking rear sight slot to see if vertical: finder has been leveled; hair on front sight is plumb. Look through~ rear sight at small dot or point on the wall; raise eye slowly from bottom to top of slot. If dot is visible from bottom to top, rear sight is vertical. Report to FMO if slot is not vertical.

c. Orienting Firefinder. This should be done daily. Firefinder has been leveled, cross hairs are plumb. A designated orientation point has been selected by the FMO and the bearing recorded and posted in the lookout house. If this point does not check, the firefinder must be oriented in the following manner.

Loosen orientation adjustment screws below the upper plate of firefinder. See N, figure 1.

Set vernier at correct reading of orientation point.

Revolve, not the sights, but the entire plate of the instrument until sights are trained on orientation point.

Solicitation No.: AG-04R4-S-16-0016

Tighten screws below plate of finder. Finder is then oriented.

d. Orienting Map Disk. This should be done daily. Finder has been leveled and oriented.

Set vernier at correct reading or designated orientation point selected by the FMO. Locate this orientation point on your firefinder map. If the steel tape does not pass directly over the orientation point on the map, the disk is not oriented. Then follow these steps: loosen flat head screws around outer edge of map; resolve the map disk until the orientation point shown on the map lies directly under the steel tape; clamp disk in place by gently tightening the flathead screws being careful that the position of the disk is not disturbed in the process; repeat operation using a second and third orientation point to recheck. Notify the FMO if the map cannot be oriented within 15' (minutes) on at least three orientation points.

e. Adjusting Distance Tape. Distance tape is suspended between front and rear sights by adjusting screws.

Adjust screws at either end of tape so that "0" point on the tape will be directly over the center pin. See tape G, figure 1.

Be careful--too much tension on the tape will spring the sight ring and cause it to turn hard.

2. Care of Firefinder (Figures 3 and 4).

a. Keep the firefinder clean. Use solvent if sticky or rusty and a powdered cleanser for general cleaning. Polish all brass parts.

b. The firefinder is not intended to be a table. Do not use it as a place to set cups, ashtrays, binoculars, clothing, or books. Use the shelves of the firefinder stand for storing items such as binoculars, instruction booklets, pencils, diary and log book, records, and first aid kit. Keep the items on the shelves neatly arranged.

c. Keep a thin coat of light oil or graphite on tracks and sight ring to prevent wear and rust.

d. Map should be kept clean and in good condition. If a new map is needed, notify the FMO.

e. Before closing the station, protect the finder as follows: clean thoroughly, coat all metal parts with mineral oil, release tension on cross hairs and distance tape; and remove map and store in dry place or send it to headquarters, as directed.

3. How to Use Osborne Firefinder.

The Osborne Firefinder measures angles to smokes in a manner similar to compass readings. These angles are known as horizontal angles and vertical angles. The horizontal angle is called the azimuth and is measured from the north in a clockwise direction. The azimuth circle is graduated into 360 degrees with true north indicated by O. The horizontal angle, or azimuth, is more important than the vertical angle in cases where two or more lookouts see the fire. Vertical angle readings are helpful where only one lookout can see the fire. Azimuths are read from the graduated azimuth rim around the firefinder, and vertical angles are read from the scale on the rear sight.

The azimuth circle, or the rim around the outside of the finder plate, is marked with degrees and fractions of degrees, 0 (zero) on this rim, when the firefinder is

Solicitation No.: AG-04R4-S-16-0016 properly oriented, is on the south side of the rim. This has been done for convenience in reading the azimuth. If the figures were placed in their true position, it would be necessary to go around the finder to the opposite side in order to take the reading, thereby consuming valuable time. Figure 1 pictures the Osborne Firefinder, illustrating the different parts referred to in the following paragraphs.

The proper procedure in using the firefinder is as follows. When a fire is spotted, turn the sighting ring (D) by use of handle (J). The lookout's eye should be within 2 inches of rear sight (H). Line up the vertical hair of front sight (A) and the slot in back sight (H) so that vertical hair appears in the center of the fire. Readings can now be made. (Slide firefinder on tracks or move to other set of tracks to give clear line of sight around obstructions such as corners of buildings, stovepipe, or window frame.)

a. How to Read Horizontal Angle or Azimuth. Proper azimuth readings are made as shown in figure 5. The vernier plate is attached to the movable sighting ring and is used to read the azimuth, not only in degrees, but in fractions of degrees. A degree is divided into smaller divisions known as minutes. There are 60 minutes in a degree. The symbol for degree is °. Twenty-one degrees and 30 minutes is abbreviated 21° and 30'. Look at the azimuth graduation in figure 5. Note that 0 rests between 21° 30' and 22°. In order to find how many minutes past 210 30' the marker lies, look toward the left until a line of the vernier coinciding with a line of the azimuth graduation is seen. Note that the line on the vernier that does coincide with a line on azimuth graduation is 15. The vernier is graduated in minutes, so add 15 minutes to 210 30' to get 210 45'.

Solicitation No.: AG-04R4-S-16-0016

Try for accuracy and speed in taking your…