McKenzie_RiverJanitorialSolicitation.docx

SOLICITATION/CONTRACT/ORDER AL ITEMS

1. REQUISITION NUMBER

DATE

AG-04R4-S-16-0004

DATE

11/24/2015

4:00 p.m. PST

Springfield, OR 97477

|_| HUBZONE SMALL

NAICS: 561720 BUSINESS

SIZE STANDARD: $18 Million OWNED SMALL BUSINESS

11. DELIVERY FOR FOB DESTINATION UNLESS BLOCK IS MARKED

|_| SEE SCHEDULE

14. METHOD OF SOLICITATION

|X| RFQ |_| IFB |_| RFP

See Block 9 CODE

17a. CONTRACTOR/ CODE FACILITY

OFFEROR CODE

18a. PAYMENT WILL BE MADE BY CODE

Willamette National Forest 3106 Pierce Parkway, STE D Springfield, OR 97477

TELEPHONE N0.

|_| SEE ADDENDUM

Janitorial Services

MCKENZIE RIVER RANGER STATION

WILLAMETTE NATIONAL FOREST

(Use Reverse and/or Attach Additional Sheets as Necessary)

See Schedule Of Items

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

|X|

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4, FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, FAR 52.212-5 IS ATTACHED. ADDENDA

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

|_| 29. AWARD OF CONTRACT: REF. your OFFER DATED

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

YOUR OFFER ON SOLICITATION

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

31c. DATE SIGNED

Continuation of SF1449--SUPPLIES OR SERVICES AND PRICES/COSTS

SECTION B-SCHEDULE OF ITEMS

JANITORIAL SERVICES MCKENZIE RIVER RANGER STATION

WILLAMETTE NATIONAL FOREST

Base Period – Performance period January 1, 2016 through December 31, 2016

Janitorial Services for McKenzie River Ranger Station buildings:

MO

Option Period 1 – Performance period January 1, 2017 through December 31, 2017

Option Period 2 – Performance period January 1, 2018 through December 31, 2018

Total Quote (Base year & all option years)

This is an Option year contract. Reference FAR 52.217-9 contained in this request and resultant contract. Contractor Fill-In:

DUNS# Tax ID #

Email Address:

For technical information or to schedule a site visit, contact Kenny Gabriel 541-822-7221 or Brenda Hamlow at 541-822-7222

Offers shall be submitted for the total item. Offers for less than the total item will not be considered. All items are subject to Contractor Quality Control.

Quoter must respond to the other factors as described under FAR 52.212-2 Evaluation – Commercial Items (Jan 1999). Award will be made on the best value for the Government. Evaluation of options shall not obligate the Government to exercise the option. It’s the Governments’ intent to make one contract award.

AG-04R4-S-15-0004

McKenzie

River

Ranger

Station

Janitorial

Services

Quoter MUST register online at www.sam.gov. System for Award Management (SAM). See FAR 52.212-4 (t) and Online Representations and Certifications Applications (ORCA) – See FAR clause 52.212-3. Contractors must have an “active” registration at the time of award for the Government to access electronically.

The contract awardee must register at the https://www.ipp.gov/vendors/enrollment-vendors.htm in order to submit invoices for payment. See page 23 for more information.

CONTINUATION OF SF1449

Block 27: The full text of a clause or provision may be accessed electronically at www.arnet.gov/far/

ADDENDUM TO FAR 52.212-4 (MAY 2014)

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses: www.arnet.gov/far/ www.usda.gov/procurement/policy/agar.html

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.242-15 Stop Work Order (AUG 1989) 52.242-17 Government Delay of Work (APR 1984)

SECTION C-DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

MCKENZIE RIVER RANGER STATION

SECTION 1- GENERAL

1.1 Background

This solicitation contains a work statement for a performance based service, this means that the Government has described WHAT is to be accomplished, not HOW to accomplish it, and states a basis for determining whether the finished work meets the Government quality requirements. It does not state detailed procedures for accomplishing the requirements unless there are safety, security or communication requirements.

It is the responsibility of the Contractor to ensure that the necessary hours that it will take to meet the performance standards specified are built into their pricing.

The Contractor will be required to maintain a quality control program to ensure that the requirements of this contract are met. This program shall be crated to identify and correct deficiencies in the quality of services before performance becomes unacceptable.

It is the scope of this contract to secure Janitorial services for Government Offices on the U.S. Forest Service Administrative site in strict compliance with terms, specifications, conditions, and provisions contained herein. The contractor shall furnish all labor, equipment, supervision, transportation supplies (except those listed under Government furnished), and incidentals necessary to complete the work as specified.

The regular cleaning services shall be performed at frequencies determined by the Government. The quantity of office furniture or utilization of floor space is subject to change during the contract period. Performance shall be based on the Government’s evaluation of the results.

1.2 Project Location & Description

Location: The project is located on the U.S. Forest Service Administrative site, McKenzie River Ranger Station and at the Horse Creek Work Center Sign Shop, McKenzie Bridge Oregon.

Description: The U.S. Forest Service Administrative site, McKenzie River Ranger Station is located on Highway 126, approximately 2.5 miles East of McKenzie Bridge, OR. The Horse Creek Work Center is located 0.25 miles East of McKenzie Bridge, on Horse Creek Road.

McKenzie River Administrative Site:

The Administrative Office building is a single-story structure with five (5) entrances. There are four (4) restrooms at the Administrative Offices. The clear story windows on the upper level are not included or part of this cleaning contract. The building area is 15, 800 square feet. This building is occupied year-round and cleaning shall occur as described in subsection 5.1. All offices may be occupied by crews or support personnel during fire season or other emergencies. It is NOT possible to predict an occupancy schedule for emergency use. In cases of emergencies or unplanned occupancy, the Contractor will be given 24 hours’ notice to clean identified rooms.

The Warehouse building is a one-story structure with a second floor/mezzanine; there are four (4) entrances. The building includes two (2) restrooms with showers, a 1,900 square foot multi-purpose room and one 200 square foot office. The mezzanine is approximately 2100 square feet and serves as an exercise area. This building is occupied year-round with increased crew activity from May through October. Cleaning shall occur shall occur as described in subsection 5.1. All restrooms may be used by crews during fire season or other emergencies. It is not possible to predict an occupancy schedule for emergency use. In cases of emergencies or unplanned occupancy, the Contractor will be given 24 hours’ notice to clean identified rooms.

Horse Creek Work Center:

The Horse Creek Work Center Sign Shop is a single story structure, with one (1) entrance. This building includes approximately 800 square feet of work space and two restrooms. This building is occupied May through October and cleaning shall occur as described in subsection 5.1.

1.3 Pre-bid Inspection and Tour

Please call Kenny Gabriel 541-822-7221 or Brenda Hamlow 541-822-7222 to schedule a time and date for a site visit.

1.4 Estimated Start Date & Contract Time

January 1, 2016 is the estimated start date. Base year period will run from the date of contract award through December 31, 2016. There are two Option Years and the total contract time will not exceed 3 years.

1.5 Licenses and Insurance

The Contractor shall obtain necessary licenses and insurance needed to perform this contract.

SECTION 2 - DEFINITIONS

2.1 Technical language is standard to industry janitorial standards; therefore, no definitions are entered in this section.

2.2 Contractor Furnished Supplies and Equipment

All supplies and materials utilized in the performance of the work shall be of a quality and type customarily utilized by other contractors engaged in the profession of providing janitorial services. The use of caustics (acid based cleansers) is prohibited unless prior approval is granted by the Contracting Officer. If requested by the Contracting Officer, the Contractor shall submit samples of the materials proposed for use.

Materials or supplies shall not be used in performance under this contract (or placed or stored on government property) until the applicable Material Safety Data Sheets for all hazardous materials (products containing CAUTION or WARNING labels) have been furnished to the COR.

In the performance of this contract, the Contractor shall make maximum use of biobased products (see FAR 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts (Dec 2007), unless the product cannot be acquired –

Contractor shall utilize cleaning and sanitary supplies from AbilityOne per clause FAR 52.208-9.

SECTION 3 – GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 The Government will furnish secure areas for storage of Contractor furnished materials, which shall be stored for a maximum of two weeks. The Contractor shall maintain such storage areas to the same standards as similar areas occupied by the Government. The Government will furnish the following:

3.2 Locked and/or Non-Serviced Rooms: Some rooms in the building are locked for administrative reasons. These rooms will not require services unless left unlocked or a key has been provided to the Contractor. For the rooms where a key is provided, the contractor will lock the door and turns off the lights prior to leaving.

SECTION 4 – CONTRACTOR FURNISHED CRITICAL ITEMS/SERVICES

4.1 All cleaning under this contract is required to meet the quality and performance standards as identified. The majority Of the cleaning at these locations shall be accomplished between the hours of 6:00 p.m. and 6:00 a.m. at the frequency designated for each location. Changes to cleaning schedules are to be negotiated with the Contracting Officer’s Representative (COR).

The Contractor shall ensure that the building presents an overall appearance of cleanliness. The Contractor shall provide sufficient supplies, materials and equipment to adequately maintain the premises at an acceptable level of cleaning that is consistent with comparable industry standards for this type of contract. The following guidelines describe what is considered to be the normal industry quality and performance standards for this type of contract.

4.2 Contractor shall furnish all labor, equipment, materials, supervision, transportation, employee training and incidentals, except those listed under Government furnished, necessary to perform janitorial services in accordance with the terms, conditions and specifications herein.

These supplies and materials shall be of a quality and type customarily utilized by other Contractors engaged in the profession of providing janitorial services.

A minimum two-week supply of restroom supplies shall be kept on site. No flammable liquids shall be stored in the buildings.

Five (5) days prior to the starting date of the contract, the Contractor shall submit to the COR a list giving the name of the manufacturer, the brand name, and Material Safety Data Sheets with the intended use of each of the materials the Contractor proposes to use in the performance of the work. Contractor shall not use any materials which the COR determines to be unsuitable for said purpose, or harmful to the surfaces to which it is to be applied. Any material which the COR suspects of not meeting safety standards shall be tested by a recognized testing laboratory at the Contractor’s expense.

4.3 Safety

The Contractor shall be responsible for instructing company employees in appropriate safety measures. The Contractor shall provide, place and remove appropriate warning signs for wet or slippery floor areas caused by cleaning or waxing applications. Cloths, mops or brushes containing a residue of wax or other combustible material subject to spontaneous ignition shall not be stored inside the building. Contractor shall provide copies of Material Safety Data Sheets (MSDS’s) for all cleaning chemicals used.

4.4 Supervision

The Contractor shall arrange for satisfactory supervision of the contract work. The Contractor or one of its supervisors shall be available at all times, when the contract work is in progress, to receive notices, reports, or requests from the Contracting Officer or COR.

The Contractor shall provide in writing to the COR at least five (5) days prior to the contract starting date the names, telephone numbers, and address of on-site supervisors. The term “on-site supervisor” and “alternate on-site supervisor” means a person designated in writing by the Contractor who has the authority to act for the Contractor on a day-to-day basis at the work site and to accept and sign for notices of deductions, inspection reports, and all other correspondence on behalf of the Contractor. The on-site supervisor is required to be fully conversant in English.

4.5 Cleaning Guidelines

The following guidelines are for reference only and final results will be the determining factor for the success or failure of this contract. The definition of clean is to remove dirt, water streaks, gum, grease, tar, or any other extraneous matter from all surfaces or objects in order to present an overall appearance of cleanliness. Performance will be based on the Contractor’s effort in meeting performance and quality standards, not the method of performance.

1. Glass/mirror surfaces and coverings shall be clean and free of obvious dirt, dust, streaks and smudges.

2. Furniture and all surfaces less than 70 inches high shall be free of obvious dust and dirt. Papers on desks or other work areas are not to be disturbed.

3. All carpets shall be clean and free of dirt, debris and obvious spots and stains. Spot cleaning of carpets shall be accomplished as needed. All exposed carpet located in the Administrative office shall be shampooed (deep carpet cleaning) once a year with a two week notification prior to starting. A bonnet type shampoo cleaner, hot water extraction or other acceptable method of carpet cleaning shall be used as needed to accomplish performance standards.

4. Resilient flooring shall be maintained at a high level of luster, free of all types of marks.

5. All other flooring shall be free of dirt, debris and foreign material and maintain a high level of luster (buffing, stripping and waxing are included in the cost of this contract).

6. Drinking fountains shall be cleaned and free of watermarks and other debris or encrustation. Drinking fountains shall be maintained at a high level of sanitation.

7. All trash be collected from work areas and removed to a designated on-site location.

8. Restrooms shall be cleaned and disinfected to maintain fixtures at a high level of shine and cleanliness. Floors shall be sanitized and maintained to ensure that there is not a buildup of dirt, debris or bacteria. Partitions and walls shall be free of obvious dirt, graffiti, dust or other extraneous matter. Paper products shall be replenished as needed to maintain an adequate supply at all times.

9. Food service, break areas and hallways shall be cleaned. Dishes, flatware and kitchen appliance interiors are excluded from cleaning.

10. Metal and wood building surfaces shall be cleaned and polished regularly to obtain a uniform luster and to protect the wood or metal.

11. Railings, risers, ledges, grills and other surrounding areas shall be free of obvious dirt, dust, stains, debris and other extraneous matter.

12. a)Window and glass (includes interior windows in reception area, public room, conference rooms, offices, lunch room, vestibules, building lights and glass and exterior entrance door glass) shall be clean, free of obvious dirt, grime, streaks, cloudiness and water spots. Surrounding areas shall be free of standing water, drips or watermarks.

b) All First floor interior/exterior windows shall be fully cleaned once a year with a two week notification prior to starting.

13. Venetian blinds shall have cords and both sides of blind slats free of obvious dust, dirt grime and water spots.

14. Walls and high cleaning surfaces above 70 inches shall be free of obvious dust, cobwebs, or any other extraneous matter (interior only).

15. Mailroom, front visitors counter and front reception desk surfaces shall be fully cleaned once monthly (Last weekend of each month). The Forest Service will be responsible for removing items from surfaces prior to cleaning.

16. Empty two (1 each in front of Administrative office and Warehouse) exterior trash cans once weekly or as needed.

17. All entrance ways at the Administrative office shall be cleaned weekly, including sweeping porches and steps, removal of cobwebs around outside doors and porch lights and cleaning outside door mats.

18. All other space not specifically mentioned and covered by this contract shall be free of obvious dirt, debris, dust, and present on overall appearance of cleanliness.

4.6 Cleaning Guidelines

Any situation requiring cleaning services beyond those normally encountered in routine cleaning work will be considered “beyond customary cleaning”. Situations requiring this type of cleaning will be referred to the Contracting Officer or COR prior to commencing work. If the Contracting Officer determines that the situation requires extra effort on the part of the Contractor, equitable reimbursement will be provided to the contractor for the level of effort over and above the normally required, (e.g. fire or flood damage, construction work, etc.). Residue from relocating furniture or litter left from meetings or routine gatherings are not considered beyond customary cleaning.

4.7 Service Calls

A service call is a report by building occupants, Forest Service personnel, or other interested parties, of cleaning and/or related maintenance problems, and the Contractor’s subsequent response to, and correction of the problem. The Contractor shall develop and implement a system to receive, record, respond, and track all service calls, trouble calls, or other operational problems.

The Contractor shall be responsible for all service calls that pertain to this contract such as no paper towels, garbage overflowing, spot cleaning or vacuuming needed, water spills and flood, etc. The Contractor shall respond promptly to all service calls and complete the work required within one (1) hour. In those circumstances where a service call cannot be resolved within 1 hour due to circumstances beyond the Contractor’s control, the Contractor shall immediately notify the COR of the time and date corrective action will be completed and the reason it cannot be accomplished in a timely manner.

Service Call Log: The Contractor shall maintain a service call log in sufficient detail to enable the COR to determine whether services are completed in accordance with the terms of the contract. The service call log shall be available for inspection by the COR.

4.8 Subcontracting

The Government reserves the right to approve or disapprove any subcontractors selected. Therefore, the Contractor shall obtain approval from the Contracting Officer for all subcontractors prior to entering into any subcontracts for the performance of work under this contract. The Contractor’s request for approval shall be writing and include the specific work to be accomplished by the subcontractor.

4.9 Storage

A storage room for supplies will be available to the Contractor. This room is located on the first floor of the Office building.

4.10 General Conduct

All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting Officer may, in writing, require the Contractor to remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable, or for theft, possession and/or removal of materials, supplies, equipment, or any Government-owned property.

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance and integrity, and shall be responsible for taking such disciplinary action with respect to the employee(s) as may be necessary.

The Contractor shall prohibit his/her employees form disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official Government use.

The Contractor will be notified of non-compliance and will be requested to correct the condition at the Contractor’s expense.

The Contractor will not be allowed to have any persons (family members or otherwise) under the age of 16 years on the premises to either work or accompany the Contractor or his/her employees during performance of the contract.

4.10.1 Specific Conduct

The following restrictions apply to the Contractor and Contractor’s employees:

a. Smoking: All buildings are non-smoking buildings. The Contractor shall not smoke inside the building.

b. Gambling: The Contractor shall not participate in games for money or personal property while on Government property.

c. Alcoholic Beverages and Narcotics: The Contractor shall not be under the influence of, use, or be in possession of any narcotic drug, hallucinogenic, marijuana, barbiturate, amphetamine, or alcohol while entering on or on Government property. This prohibition will not apply in cases where the drug is being used as prescribed for a patient by a licensed physician.

d. Soliciting or Vending: The Contractor shall not solicit or sell any items while on Government property.

e. Firearms: The Contractor shall not be in possession of any firearms in any of the buildings.

4.10.2 Miscellaneous

a. Report fires and hazardous conditions either in person, by phone, or by note, depending on severity.

b. Turn in items found to the lost and found box located at reception desk or to the COR.

c. Report any unusual traffic in parking lots to the COR.

d. Water faucets or valves shall be turned off after the required usage has been accomplished.

e. Mechanical equipment controls for heating, ventilation, and air-conditioning systems are not to be adjusted by the cleaning crew workers.

f. Cleaning of carpet, floors, and counter tops will be performed according to manufactures instructions or industry standards.

g. The Counter shall perform the following services to provide for the safety and protection of building personnel and property against injury, molestation, loss and/or damage from any preventable cause, including, but not limited to: fire, theft, espionage, and sabotage.

h. Protect Government property, buildings, materials, equipment, supplies, records, and data against unauthorized access, loss, or damage.

i. Make a daily tour on each work-day to ensure that all appliances are shut off or disconnected; that no smoldering, smoking, or burning materials are in trash receptacles or holding areas.

j. Establish a system for custodial force personnel to report potentially hazardous conditions and broken or slippery floor surfaces, etc.

k. Prepare reports of accidents ad fires and submit to the COR; maintain and make available all records in connection with protection activities.

l. In the event of emergency or unusual occurrences adversely affecting the interest of the Government, summon appropriate assistance, such as the fire and/or police department, and immediately therefore notify the COR.

m. Monitor observance of “Rules and Regulations Governing Public Buildings and Grounds,” which are posted in the building. Problems in this regard should be reported to the COR.

4.10.3 Security of Premises

The Contractor shall be responsible for securing premises upon completion of each service. The Contractor shall take the necessary precautions to assure that its employees do not leave exterior doors or windows open upon to entry to, during the performance of services, and/or existing form the building outside of normal business hours.

The Contractor shall check to see that exterior doors are locked.

The Contractor shall report to the COR any instance (by specific locations) of having to perform lockup, to turn on exterior lights or to shut windows.

The Contractor shall place an “Out of Order” sign on any plugged toilets, sinks, or drinking fountains and report it to the COR.

The Contractor shall ensure that all lights shall be turned off after each room or area has been serviced.

The Contractor shall provide to the COR three (3) days prior to the stat of work each employees, full legal name, social security number and driver’s license, if applicable, for security access and security training. Upon employee termination with Contractor, Contractor will notify the COR, within 12 hours of termination, employee’s full legal name, to remove form security system.

SECTION 5 – PERFORMANCE WORK STATEMENT TASKS AND CRITICAL SUBTASKS

5.1 Cleaning Schedule

1. a)Thorough cleaning shall commence, in the Administrative Office in accordance with the daily schedules shown, during the hours of 6:00 PM and 6:00 AM. Daily Services during the months of June, July August and September shall be performed on Monday, Tuesday, Wednesday, Thursday and Saturday or Sunday. Services for the remaining months shall be performed on Tuesday, Thursday, and Saturday or Sunday, weekend services during this period may be performed at any time at the contractor’s option.

b) Thorough cleaning shall commence, in the Warehouse, in accordance with the daily schedules shown, during the hours of 6:00 PM and 6:00 AM. Daily Services during the months of (June, July August and September) for the restrooms and multi-purpose room shall be performed on Monday, Tuesday, Wednesday, Thursday and Saturday or Sunday. Office cleaning shall be performed once monthly and restroom /office hallway shall be cleaned once weekly.

Restroom services for the remaining months shall be performed on Tuesday, Thursday, and Saturday or Sunday, the multi-purpose room and restroom/office hallway once weekly. No office cleaning required. Weekend services during this period may be performed at any time at the contractor’s option.

Cleaning of the mezzanine/exercise area shall be performed once monthly on the first Saturday or Sunday of the month, cleaning will consist of sweeping walkways and mopping exposed areas of rubber matt.

c) During the months of May, June, July, August, September, and October services shall be performed, in the Horse Creek Work Center Sign Shop once every other week on the first and third Saturday’s or Sunday’s of the month. Cleaning will consist of sweeping work areas, cleaning and servicing restrooms with needed supplies, trash disposal and placing plastic liners in wastebaskets. Cleaning services are not required during the remaining months.

2. Semi-annually, all non-carpeted floors shall be washed and floors shall be stripped and waxed.

3. Once per year all exposed carpet in the Administrative office shall be shampooed with a two week notification prior to starting.

4. Once per year all first floor interior and exterior windows shall be fully cleaned once a year with a two week notification prior to starting.

SECTION D-PACKAGING AND MARKING

(For this Solicitation, there are no clauses in this section)

SECTION E-INSPECTION AND ACCEPTANCE

AGAR 452.246-70 INSPECTION AND ACCEPTANCE

(a) The Contracting Officer or the Contracting Officer’s duly authorized representative will inspect and accept the supplies and/or services to be provided under this contract.

(b) Inspection and acceptance will be performed randomly at the USDA Forest Service, Hebo Ranger Station.

(End of Clause)

GOVERNMENT INSPECTION

The Government will visually inspect the Contractor’s performance on a random basis under this contract to ensure compliance with contract guidelines. The COR will record inspection observations and will document deficiencies through a written inspection report provided to the Contractor. When unacceptable performance is observed, the COR will meet with the Contractor’s on-site supervisor to review the inspection report and ensure that the Contractor has an understanding of the unacceptable services. The preferred method to resolve deficiencies is to allow re-performance to correct the deficiencies. The Contractor shall be provided with the opportunity to correct substandard performance within one business day. When substandard performance is not corrected within the specified timeframe or the Contractor refuses to re-perform the service, the unsatisfactory service is then logged as a deficiency.

PERFORMANCE OBJECTIVES

The Contractor service requirements are summarized into performance objectives that relate directly to the essential services provided. The stated performance thresholds are the minimum acceptable levels of service for each stated requirement. All aspects of Contractor performance are subject to Government surveillance, and absence of any contract requirements from the Performance objectives identified below will not detract from the enforceability, nor limit the rights or remedies of the Government under other contract clauses.

CONTRACTOR QUALITY CONTROL PLAN

A. Quality Control Plan

The Contractor shall provide a Quality Control Plan (QCP) as part of this Technical Proposal. The Plan must demonstrate how the Contractor shall assure that quality of performance meets the objectives and requirements of the contract. The QCP shall specify:

· How quality will be monitored to ensure performance standards are met.

· How the work will be supervised.

· Identify the personnel responsible for performing quality control.

· How results of the monitoring will result in quality performance.

· Create a checklist for inspection of the building that covers all services stated in the “Performance Standards and Guidelines”.

· A system to ensure that the Contractor’s employees are notified of any deficiencies in their area of responsibility.

· A plan to monitor and correct customer complaints.

· A plan for immediately forwarding customer complaints that are not the responsibility of the Contractor to the COR.

B. Contractor Quality Control Inspection

The Contractor shall assure themselves that performance meets contract specifications, in accordance with FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, paragraph (a), prior to requesting the Government to inspect for payment or acceptance. The Contractor shall contact the Contracting Officer upon completion of a unit. The Contracting Officer may observe the Contractor’s inspection at any time and shall otherwise have unlimited access to the inspection data.

Failure by the Contractor to implement the approved plan and pursue it diligently from the commencement of the contract may be considered grounds for default.

SECTION F-DELIVERIES AND PERFORMANCE

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses: www.arnet.gov/far/ www.usda.gov/procurement/policy/agar.html

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.242-15 Stop Work Order (AUG 1989) 52.242-17 Government Delay of Work (APR 1984)

AGAR-452-211-74 PERIOD OF PERFORMANCE (FEB 1988)

Base Period: January 1, 2016 to December 31, 2016 Optional Period 1: January 1, 2017 to December 31, 2017 Optional Period 2: January 1, 2018 to December 31, 2018

REPORTING REQUIREMENTS

The Contractor shall prepare and submit the following deliverables in accordance with the schedule below (documents should be submitted to Contracting Officer (CO):

Daily, As deficiency occurs

Inspection Reporting The contractor shall utilize the Inspection Checklist, as specified above. The checklist should show the status of all work completed daily, weekly, and monthly, and initialed at completion.

Service Call Log - Deficiency Reports The contractor shall submit deficiency reports to the Service call log daily, as the deficiency occurs or is reported. Deficiency reports should be addressing those areas not cleaned and the reason for not cleaning them. Deficiencies include, but are not limited to the following: deficiencies in building equipment or damage to the building such as defective ballast; missing/broken/inoperable soap dispensers; stopped-up urinals or commodes; in adequate government provided supplies. Likewise, the government will use the log to report concerns to the janitorial staff.

SECTION G-CONTRACT ADMINISTRATION DATA

AGAR 452.215-73 POST AWARD CONFERENCE (NOV 1996)

A post award conference with the successful offeror is required. It will be scheduled and held within 15 days after the date of contract award. The conference will be held at the Headquarters of the Willamette National Forest, Springfield, OR or at the McKenzie River Ranger Station.

DESIGNATION OF CONTRACTING OFFICER'S REPRESENTATIVE

The Contracting Officer designates the Contracting Officer's Representative (COR).

The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government, which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract.)

On all matters that pertain to the contract terms the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

CONTRACTOR'S REPRESENTATIVE

The Government may, at its option, suspend work with full count of contract time continuing, if the Contractor fails to provide a Contractor's Representative (1) conversant in the English language and (2) able to read and understand the contract.

SUPERVISION

The Contractor shall arrange for satisfactory supervision of the contract work. The Contractor or one of its supervisors shall be available at all times, when the contract work is in progress, to receive notices, reports, or requests from the Contracting Officer or COR. The Contractor shall provide in writing to the COR at least five

(5) days prior to the contract starting date the names, telephone numbers, and addresses of on-site supervisors. The term “on-site supervisor”, “alternate on-site supervisor”, “superintendent”, or “Contractor Representative” means a person designated in writing by the Contractor who has the authority to act for the Contractor on a day- to-day basis at the work site and to accept and sign for notices of deductions, inspection reports, and all other correspondence on behalf of the Contractor.

PAYMENT

Payment will be made on a monthly basis for janitorial services that have been satisfactorily provided. The Contractor will submit an invoice each month along with the completed inspection checklist from the Quality Control Plan. The Government will review the performance as compared to contract standards, the Quality Assurance Plan and the Performance Objectives. Monthly payments to the Contractor will be reduced for logged deficiencies, as described in the Inspection clause. Deductions for deficiencies shall be calculated as 1/30th of the unit price for each day the Contractor fails to correct the deficiency.

INVOICE PROCESSING PLATFORM

NOTE: The paragraph below replaces the paper invoice copies requirement referenced on FAR 52.212-4 (g) invoices.

The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice Processing Platform (IPP). The contractor must follow the instructions on how to register and submit invoices via IPP as prescribed in the previous communications from USDA and Treasury. All invoices are to be submitted via the electronic Invoice Processing Platform. This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm. Please make sure that your company has registered at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish your account.

GOVERNMENT FURNISHED PROPERTY

See Section 3.1 of the Statement of Work

SECTION H-SPECIAL CONTRACT REQUIREMENTS

AGAR 452.228-71 INSURANCE COVERAGE

Pursuant to FAR clause 52.228-5, Insurance-Work on a Government Installation, the Contractor will be required to present evidence to show, as a minimum, the amounts of insurance coverage indicated below:

(c) Workers Compensation and Employer's Liability. The Contractor is required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit worker's compensation to be written by private carriers.

(d) General Liability. The Contractor shall have bodily injury liability insurance coverage written on a comprehensive form of policy of at least $500,000 per occurrence

(e) Automobile Liability. The Contractor shall have automobile liability insurance written on a comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and 500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage or loss.

(f) Aircraft Public and Passenger Liability. When aircraft are used in connection with performing the contract, the Contractor shall have aircraft public and passenger liability insurance. Coverage shall be at least $200,000 per person and $500,000 per occurrence for bodily injury, other than passenger injury. Coverage for passenger injury shall be at least $200,000 multiplied by the number of seats or passengers, whichever is greater.

(End of Clause)

AGAR 452.237-74 KEY PERSONNEL (FEB 1988)

· The Contractor shall assign to this contract the following key personnel:

· Project Manager

· On-Site Supervisor

· During the first ninety (90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer at least 15 days prior to making any permanent substitutions.

· The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel.

FAR 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

· The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

· The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

· When no longer needed for contract performance.

· Upon completion of the Contractor employee’s employment.

· Upon contract completion or termination.

· The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

· The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor’s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer.

AGAR 452.204-71 PERSONAL IDENTITY VERICATION OF CONTRACTOR EMPLOYEES (OCT 2007)

(a) The contractor shall comply with the personal identity verification (PIV) policies and procedures established by the Department of Agriculture (USDA) Directives 4620-002 series.

(b) Should the results of the PIV process require the exclusion of a contractor's employee; the contracting officer will notify the contractor in writing.

(c) The contractor must appoint a representative to manage compliance with the PIV policies established by the USDA Directives 4620-002 series and to maintain a list of employees eligible for a USDA LincPass required for performance of the work.

(d) The responsibility of maintaining a sufficient workforce remains with the contractor. Contractor employees may be barred by the Government from performance of work should they be found ineligible or to have lost eligibility for a USDA LincPass. Failure to maintain a sufficient workforce of employees eligible for a USDA LincPass may be grounds for termination of the contract.

(e) The contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine unaccompanied physical access to a Federally-controlled facility and/or routine unaccompanied access to a Federally-controlled information system.

(f)

(f) The PIV Sponsor for this contract is a designated program point of contact, which in most cases is the COR\COTR, unless otherwise specified in this contract. The PIV Sponsor will be available to receive contractor identity information from 8 a.m. to 4 p.m., Monday through Friday. The Government will notify the contractor if there is a change in the PIV Sponsor, the office address, or the office hours for registration; however, it is the contractor's responsibility to meet all aspects of paragraphs (c), (d), and (e).

FSAR 4G52.222-701 EMPLOYMENT OF ELIGIBLE WORKERS (DEC 1999)

Section 274A of the Immigration and Nationality Act (8 USC 1324a) makes it unlawful for an employer to hire undocumented workers. The Immigration and Naturalization Service (INS) has established the Form I-9, Employment Eligibility Verification Form, as the document to be used for employment eligibility verification (see 8 CFR 274a).

The contractor is required to (1) have all employees complete and sign the I-9 Form to certify that they are eligible for employment; (2) examine documents presented by the employee and ensure the documents appear to be genuine and related to the individual; (3) record information about the documents on the form, and complete the certification portion of the form; (4) retain the form for three years, or one year past the end of employment of the individual, whichever is longer.

It is illegal to discriminate against any individual (other than a citizen of another country who is not authorized to work in the United States) in hiring, discharging, or recruiting because of that individual's national origin or citizenship status.

Compliance with Section 274A of the Immigration and Nationality Act (8 U.S.C. 1324a) is a material condition of the contract. If the contractor employs unauthorized workers during contract performance in violation of section 274A, the Government may terminate the contract, in addition to other remedies or penalties prescribed by law.

For further information on the requirements of the Act, contractors should contact the Employer and Labor Relations Officer of their local INS office.

PERSONAL PROTECTIVE EQUIPMENT

1. The contractor will train in the safe operation and use of equipment to all workers using such equipment.

2. Personal protective equipment, including personal protective equipment for eyes, face, head, and extremities shall be provided, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards or processes encountered in a manner capable of causing injury or impairment in the function of any part of the body.

3. Defective or damaged personal protective equipment shall not be used.

SUSTAINABLE ACQUISITION

The Contractor must comply with Section 9002 of the Food, Conservation and Engery Act of 2008; Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA); Excecutive Order (EO) 13514, “Federal Leadership in the Environmental, Energy, and Economic Performance” which retains the requirements of EO

13423; Presidential Memorandum, “Driving innovation and Creating Jobs in Rural America through Biobased and Sustainable Product Development”; and the Federal Acquisition Regulation to provide biobased products.

The Contractor shall utilize products and material made from biobased materials to the maximum extent possible without jeopardizing the intended end use or detracting form the overall quality delivered of the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal Specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer.

The following is an example list of products that may be…