AG-0489-S-10-0342_amend2.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 5

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

Two (2) April 29, 2010

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

US Forest Service EROC Northwest 16400 Champion Way Sandy, OR 97055

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State, and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NO.

AG-0489-S-10-0342 RECOVERY

Upper Hellgate #7 and Galice #10 Fuel Reduction

9B. DATED (SEE ITEM 11)

3/18/2010

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(X) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN

THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.

copies to the issuing office.

Amendment Two revises Section 6.18 Handpile Burning

This amendment changes the closing date/time for receipt of quotations to May6, 2010 at 2:00 pm

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

PT.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

TONYA RYMER

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

4/29/2010 (Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

30-105 STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

6.18 Handpile Burning (Unit and Roadside Vegetation Treatment Areas– Chipper In-Accessible Roads)

A. IMPORTANT INFORMATION: The number of piles per acre will vary by unit or roadside vegetation treatment area. However, historical experience within this Ranger District has shown that the average number of piles per acre in similar units is frequently between 121-140

B. The Government will develop all Prescribed Fire Plans (e.g. burn plans) for any Contractor burning.

These Prescribed Fire Plans will specify the MINIMUM qualification skill level for the Contractor burn boss(s). This will either be an RXB3 or an RXB2 depending on such things as (not all inclusive list):

season of burn, existing and expected weather and fuel conditions, burn complexity, location, proximity to improvements, availability of suppression resources and Forest Service inspectors, etc. Contractor can utilize higher qualified personnel than the minimum qualification skill level.

. Two hundred and fifty (250) piles per acre is the long term upper maximum. Infrequently does this type of treatment result in fewer than 60 piles per acre.

C. Required Physical Fitness Level for ALL Contractor burning personnel (including Burn Bosses) = Moderate (minimum) or Arduous (preferred)

D. The Prescribed Fire Plan will also require certain types of Contractor-provided, qualified, on-site and contingency resources such as prescribed fire personnel, fire engines, fire suppression personnel, etc.

. IMPORTANT NOTE: Eighty percent or more (80+ %) of these burn sites are located on steep and rugged terrain (60%+ slopes) with significant tripping hazards, brush, unstable footing and limited road access. Roads are frequently near the top of the ridge and the burn unit is below the road. In some cases, it may be ¾ of a mile to the bottom of a burn unit from nearest road. Up to 2 mile walk-ins along closed roads are occasionally required to access burn units even though cross-country travel might be less than 1.5 miles. ALL burning personnel MUST be physically These contract burn boss inspectors MUST be able to traverse such distances and terrain

E. The Contractor shall furnish Contractor’s own qualified, burn boss(s) to implement each prescribed fire.

F. All Contractor burn bosses and burning personnel shall meet all qualification and experience requirements for prescribed fire activities that are identified in: Forest Service Handbook 5109.17. Fire and Aviation Management Qualifications Handbook; Chapter 20- Qualifications and Certifications found at http://iqcs.nwcg.gov or Wildland Fire Qualifications Subsystem Guide published by the National Wildfire Coordinating Group, Publication Numbers PMS 310-1 and NFES 1414. Both are available under “Qualifications” at the following website: http://www.nwcg.gov/teams/pmswt/pms.htm or consult Interagency Prescribed Fire Planning and Implementation Procedures Guide, July 2008 found at http://www.fs.fed.us/fire/fireuse/rxfire/rxfireguide.pdf.

G. Burn handpiles during appropriate weather conditions such that a

IMPORTANT NOTE: If there are any conflicts between any of these documents regarding qualifications, Forest Service Handbook

5109.17 will be considered the authoritative document.

minimum of 81%

H. Burn piles during such weather that pile burning does not damage or kill adjacent live trees. The objective is to have of the volume of piled material is consumed.

less than 10% mortality

I. Fire creeping outside the pile perimeter not under the heat influence of the burning pile is not permitted without an approved ‘underburn’ burn plan in leave trees for the treatment area as a whole with no more than 5% of the treatment area NOT meeting this standard

J. The burning season for hand piles for the interior southwest Oregon normally is during November and December. However, conditions permitting burning may occur at anytime from the middle of October through late May. Major control problems can occur during a period of frontal passage and strong east wind conditions. Close attention to weather forecasts and securing and patrolling of previously burned units is common practice to eliminate any fire spread from burned piles or escaped fires outside unit boundaries.

K. All prescribed fire operations shall be initiated only when a Prescribed Fire Plan has been approved and signed by the District Ranger. All elements of the plan shall be followed unless a deviation has been recommended in advance by the COR and approved by the District Ranger.

L.

1. The Government reserves the right to deny the Contractor’s request to burn on any given day.

Clearance to Burn http://iqcs.nwcg.gov/� http://www.nwcg.gov/teams/pmswt/pms.htm� http://www.fs.fed.us/fire/fireuse/rxfire/rxfireguide.pdf�

2. The Contractor shall be responsible for monitoring fuel and weather conditions to determine time periods when units are in the prescription parameters identified in the Prescribed Fire Plan. The Contractor may consult the Government regarding short, mid, and long term weather forecast to determine the potential impacts to fuel moisture conditions and the ability to meet Prescribed Fire Plan objectives.

3. The Contractor shall notify the Government no later than 0900 hours on the day prior to ignition

4. The Government will notify the Contractor via telephone or direct communications that they believe that specific units are within burn prescription parameters and of their request to burn.

prior to 0900 hours on the day of the proposed ignition

5. The Government will grant final approval to conduct burning. Approval is typically based on the Government verifying:

of any smoke management conditions or updated weather forecasts that would cancel the burning.

i. unit fuel and weather conditions are within Prescribed Fire Plan parameters and prescribed fire and resource objectives are attainable

ii. Prescribed Fire Plan smoke management objectives and requirements are attainable based on smoke management instructions/forecast and weather forecasts for the proposed date and time of the burn;

iii. successful completion of the Go/No Go Checklist;

iv. the test fire and

v. the Government has available, adequate numbers of qualified burn boss COR’s or Project

Inspectors to monitor burning.

M. During ignition operations, the Contractor's crew supervisor shall maintain contact with the Government representative through mutually-agreed-upon communications system at all times.

N. Contractor shall ignite a minimum of 90 percent of piles and stoke each pile until at least 90 percent of the pile is consumed. Total consumption for the unit as a whole must be 81% or greater

O. Units with high numbers of leave trees per acre (especially small trees) as well as a high pile density shall be staged burned (e.g. multiple ignition ‘passes’ where only some piles are burned during an individual pass) to reduce crown scorch.

of the piled volume of material.

P. Within 100 feet (horizontal distance- measured from the top of the cut bank and bottom of fill slope) along visually sensitive roadsides including Highways 46, 48, 199, higher use Forest Service roads such as FS Road # 2500 and the Illinois River Road #4103 (not an all inclusive list), the Contractor shall ignite a minimum of one hundred percent (100%) of the piles and stoke each pile until at least ninety-five percent (95%) of the pile is consumed. Total consumption must be 95% or greater

Q. Holding typically is not necessary when piles are burned during winter conditions. However, the Contractor shall conduct any holding operations as necessary in accordance with the prescribed fire plan. Relocation of personnel and equipment may be required as ignition and burnout progresses. The Contractor's crew supervisor shall recognize the need for and make such relocations, dependent upon on-site weather and fire conditions.

R. Contractor shall extinguish all fire outside the unit boundary or any fire independently spreading outside the pile perimeters within the unit and promptly report this to the COR or Project Inspector (PI) at the site. A fireline shall be constructed completely around all fire outside the unit boundaries and any spreading fire within the unit. The minimum fireline shall be one (1) foot in width scraped to mineral soil with all combustible material cleared for three (3) feet on both sides of fireline and six (6) feet overhead.

S. Contractor shall not fall any reserved trees which may have fire in them without the approval of the COR or PI.

T. Mop-up shall be performed in accordance with the following:

1. Complete mop-up and patrol of unit(s) to the extent provided for in this section to meet the mop-up objectives of (1) prevention of fire escape outside the primary unit boundaries, (2) prevention of re-burn within the unit boundaries and (3) prevention of independent burning between piles.

2. Complete mop-up and patrol to meet the objectives described in C-15 B.1 within 48 hours beginning at 8:00 am the day following completion of ignition in the unit or roadside vegetation treatment area, or until released from such services by the COR, whichever comes first. Advise the Government of conditions which prevent the meeting of mop-up objectives within this 48-hour period.

3. Patrol shall include the visual inspection of all sites where burning was performed, and checking for and mopping-up burning material that threatens the achievement of mop-up objectives or the mop-up standards for each unit’s Daily Shift Plan. Patrol shall also include taking actions to prevent fire escape outside the unit boundary, to prevent reburn within the unit boundary and to prevent independent burning between piles. Immediately take actions to construct fireline, mop up, and identify all slopovers or spot fires. If Contractor is unable to contain or control slopover or spot fires with patrol resources, the contractor shall, immediately after discovery, notify the Government of the situation and continue to take action to contain or control the fire.

4. Completely extinguish all burning material within the any mop-up area. Root wads (uprooted stumps with roots attached) shall be thoroughly extinguished (dug around and rotten or loose wood scraped off). Fireline berms shall be thoroughly extinguished.

5. The Contractor may use Contracting Officer approved wetting agents, retardants, foam, or suppressants during mop-up and ignition operations. Contractor shall assure these do not leak or spread into streams, water sources or standing water.

6. Logs and chunks with a minimum size of 12 inches x 4 feet up to a maximum of 20 inches x 8 feet on slopes greater than 50% shall be turned and placed in a manner that prevents this debris from rolling.

7. Project Area Reburn - Should a reburn occur during the mop-up operation, the Contractor shall suppress the fire and notify the Government immediately. The cost of reworking the area to contract requirements shall be borne by the Contractor.

8. Mop-up contingencies are established and will be initiated by the COR for the following situations:

i. If a Fire Weather Watch or Red-Flag Warning is issued or predicted by the National Weather Service for extreme fire weather conditions; or if smoke emissions from the burn unit during mop-up are creating air quality impacts to population centers, or other smoke sensitive areas, the Contractor may be required to complete mop-up within a 24-hour period. If satisfactory progress is not made, or a mop-up plan is not provided that ensures completion within the 24-hour period, the Government, when determined necessary, may immediately assume control of the project area and provide personnel and/or equipment to complete the work. In this event, the contractor will be liable for the cost to the Government of performing mop-up.

ii. If prescribed fire is declared a wildland fire by the COR, the Government will immediately assume control of the project area. Following declaration of the wildland fire, Contractor's personnel shall be made available to the Government for fire suppression and will be paid at the applicable firefighting rates paid by the Government.

U. Wildfire Guidelines and Procedure

1. If, in the judgment of the COR or PI, a slopover that occurs during ignition or mop-up cannot be contained with the personnel and equipment identified in the Contingency Plan or Wildfire Conversion sections of the Prescribed Fire Plan, the COR/PI will declare a wildland fire (Definition: Wildland fire - An escaped prescribed fire is a wildfire). Under this condition, the Contractor shall take immediate action to control, suppress and mop up the escaped fire. The Contractor and crew(s) shall work under the direct supervision of the Government and continue working until released by the Government. The Contractor's personnel will be paid at the applicable firefighting rates paid by the Government. The COR will notify the responsible dispatch center and procedures specified in the Contingency Plan or Wildfire Conversion sections sections shall be implemented.

V. Smoke Management Clearance for Burning and/or Mop-up

1. The Government will attempt to obtain smoke management clearance from the Oregon State

Smoke Management Office in Salem according to agency policy and procedures in the Oregon Smoke Management Plan. The Government shall assure that all burn units are put into the FASTRAX computer smoke management database in a timely manner. Smoke management clearance is dependent upon a number of factors such as weather conditions, tonnage of fuel to be burned, distance and direction to Smoke Sensitive Receptor Areas (SSRA), availability of qualified burn bosses, and the total number of units proposed to be burned within a given area.

Daily smoke clearance approval can vary significantly from season to season. The Government may either not obtain burning clearance or not permit burning because of such issues.

Government agencies in southwestern Oregon support the effort to reduce problems in smoke sensitive areas, and agencies will not authorize prescribed burning when local conditions will not allow adequate smoke dispersion. Oregon State’s Smoke Management Office in conjunction with the COR will determine when local conditions will or will not permit burning.

i. The Government will approve all units to be ignited on any day(s).

ii. Contractor Liability - ORS Chapter 477 will apply to all Contractor operations except prescribed burning. For prescribed fire, the Contractor shall be liable for suppression cost and resource damages only as a result of failure to follow the approved Prescribed Fire Plan.

iii. Sequence of Work - The Contractor shall keep the COR or project inspector (PI) informed of crew(s) location(s) and notify the COR when units are completed and when new units are begun.