Attachment1-StatementOfWork.docx.pdf

SECTION C—DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SCOPE OF CONTRACT

This contract requires janitorial and related work in compliance with its terms, specifications, and provisions. This includes furnishing labor, equipment, supervision, transportation, operating supplies, and incidentals.

LOCATION AND DESCRIPTION

Mt. Hood National Forest, Hood River Ranger District; 6780 Highway 35, Parkdale, OR 97041.

Square footage for carpeted areas = 7000. Square footage for linoleum= 2300. There are 44 windows (24 square feet each), 8 Windows ( Square feet each), and 1 glass enclosed entry way with 2 doors. The

Women’s restroom has two sinks and two toilet stalls; the men’s restroom has two urinals, four toilet stalls and two sinks.

TECHNICAL SPECIFICATIONS

SCOPE/ GENERAL REQUIREMENTS;

The intention of this solicitation is to obtain custodial services for the Hood River Ranger District by means of a firm fixed‐price contract. The contractor shall provide all labor, supplies, supervision, tools, materials, equipment and transportation necessary to provide custodial services in accordance with the specifications. Custodial service applies to all designated spaces including but not limited to: halls, restrooms, offices, work areas, break rooms, entrance ways, lobbies, and storage areas.

Orientation; Contractor shall be required to attend a pre‐work conference before the start of the work period. The specific date of orientation session will be determined by the Contracting Officer. The contractor shall furnish a list of all employees at time of pre‐work.

Management; Manage the total work effort associated with the custodial services required herein to assure fully adequate and timely completion of these services. Included in the function will be a full range of management duties including but not limited to planning, scheduling, and quality control.

Provide an adequate staff of personnel, with the necessary management expertise to assure the performance of the work is in accordance with sound and efficient management practices. Maintain an adequate workforce to complete work in accordance with the time and quality standards specified herein.

Work Control; Implement necessary work control procedures to ensure timely accomplishment of work requirements as well as to permit tracking of work in progress. Plan and schedule work to assure material, labor, and equipment are available to complete work requirements with in the specified time limits and in conformance with the quality standards established herein. Provide 24‐hour point contact and telephone number for discussion of any contractual matters. If an answering service is used it must be checked daily and incoming calls returned within 24 hours.

Safety; All work shall be performed in accordance with safety requirements set forth in USDA‐Forest

Service Safety manual and applicable State and Feral Occupational Safety and Health Regulations.

(Copies of the FS manuals are available at Hood River Valley Ranger District). All equipment or materials not in conformity with the safety manual shall be removed from Government property immediately.

Work Schedule; All janitorial services shall be performed outside of normal business hours of 6:00 P.M.

and 6:00 A.M. Sunday and Wednesday. Exceptions would be legal holidays unless specified in the contract as days open for the Visitor Center and days when the office is closed due to weather or other unforeseen circumstances. Work may be performed anytime on Sundays and Federal holidays unless specified in the contract as days open for the Visitor Center. The Contractor shall submit a schedule monthly showing the day of each service for delivery of monthly, semi‐annual, and annual requirements. Submit changes to the initial work schedule for the COR’s approval at least two working days prior to performance. The contractor will be responsible for maintaining building security during the hours the building is occupied due to the contractor operations.

Interference with Government Business; Schedule and arrange work as to cause the least interference with the typical occurrence of Government business and mission. In those cases where some interference may be essentially unavoidable, make every effort to minimize the disruptive impact on

Government activities.

Protection of Government Property; During execution of the work, take special care to protect

Government property including exhibits, artifacts, furniture, walls, door face frames, baseboards, and other surfaces from materials not intended. Remove accidental splashed immediately. Return areas damaged as a result of work under this contract to their original condition. To include painting, refinishing, or replacement, as necessary. Contractor is to lock any unlocked doors encountered. Be sure all exterior doors are locked when work is completed. Contractor will be responsible for key security, if keys are lost, contractor will be responsible for the cost of re‐keying the building.

CUSTODIAL SERVICE REQUIREMENTS.

The Contractor shall provide the custodial services described herein. Performance requirements for the services are divided into two (2) groups: basic space services and periodic services. A description of the areas to receive custodial services in included in Technical Exhibit 3. The estimated frequencies of services are shown in Technical Exhibit 3. Return to original position furniture or other equipment

(including waste containers) moved while performing services. Contractor or representative will initial and date clipboard located inside of janitor room upon completion of the night’s cleaning.

BASIC SPACE SERVICES; Performance requirements for basic space services shall consist of the following:

Sweeping and dust mopping services; Maintain floor surfaces free of trash, litter, and other debris.

Move furniture, plants, rugs, walk‐off mats, etc. and clean underneath. Maintain concrete and resilient tile flooring free of loose dirt, dust, spills and debris.

Vacuuming services; Maintain carpeted areas and walk‐off mats free of loose soil and debris. Spot clean entire carpet as needed.

Waste container emptying and cleaning services; Maintain waste containers and plastic liners clean and free of odors. Empty waste containers inside of the building. Replace waste containers with new plastic liners. Clean and disinfect waste containers located inside the building soiled by food waste or liquids.

Remove and dispose of boxes, bags, and other containers marked as a trash and placed adjacent to waste containers. Dispose of trash, debris, and other waste materials in the nearest trash collection point. Pick up and dispose of materials that fall on the floor and outside grounds during waste removal.

Low dusting and cleaning services; Maintain furniture, partitions, equipment, exhibits, handrails, sills and other horizontal surfaces to a height of 7’0” above the floor level, clean and free of dust. Remove all cobwebs from light fixtures in exhibit area. Dust shall be removed and not scattered around room.

Maintain walls, doors, and trim clean (including glass in partitions and doors). Maintain entryway door, including glass, clean inside and outside. Maintain miscellaneous hardware and bright metal. Clean and disinfect drinking fountain free of stains, smudges, and scale; buff to restore sheen.

Walk‐off mat cleaning services; Maintain walk‐off mats free of loose soil and debris. After inclement weather, remove soil and moisture underneath walk‐off mats and clean the floor underneath. Retune walk‐off mats to their original locations afterwards. Report in writing to the COR all walk‐off mats that are worn out to the point of being ineffective.

Interior glass cleaning services; Thoroughly clean and maintain all interior glass and Plexiglas surfaces and associated window frames, sills, and sashes clean and free of streaks and stains. Displays and

Plexiglas shall be cleaned with appropriate cleaning supplies and cloths to prevent damage to displays.

Clan all windows and doors (lobby area, exhibit area and entrance doors) inside and outside. Any furniture moved in the process shall be put back in place.

Floor care; Provide floor care services for non‐carpeted floor surfaces, including all concrete and tiled floors in all spaces. Move furniture, plants, rugs, doormats, etc. and clean underneath. Maintain clean floor surfaces. Floor care services consist of the following:

Damp mopping services: Maintain floors free of dirt, streaks, smears and stains. Remove dust and dirt from joints.

Spray cleaning and buffing services; maintain the surface finish of floors to show a uniform, high gloss finish, free of heavy soil, scuff, heel, and other traffic marks. Remove loose residue produced by buffing. Maintain the floor finish uniform from wall to wall, including corners.

Cleaning and Disinfecting Services; Scrub and sanitize walls and partitions. All walls and partitions shall be free of spots, streaks, stains, etc. Maintain mirrors, hand dryers, metal fixtures, exposed plumbing, dispensers, and hardware clean, polished, and free of streaks and spots. Disinfect (inside and outside) and maintain restroom fixtures including urinals, toilets, wash basins, partitions, and keep them free of stains, dust and odors. Urinal screens shall be kept free of debris. Do not use materials including brushes, sponges, and cloths that have been used to clean toilets or urinals for any other purpose. Do not use materials used to clean walls, floors, and partitions to clean wash basins. Dust mop to remove loose dirt. Scrub and sanitize floors. Damp mop, disinfect and rinse ceramic tile floors.

Supply services; Inspect dispensers and maintain toilet tissue, soap and deodorant at service levels as follows: Fill soap dispensers at each servicing if less than 20% full. Insert a new roll of toilet tissue when a roll is used 75%. Replenish cake deodorant in urinal when 75% used.

Kitchen cleaning and disinfecting services; Insert a new roll of paper towels and the hand soap when dispensers are 75% used. Maintain metal fixtures, sink dispensers polished and free of streaks and spots.

Disinfect inside of sink.

PERIODIC SERVICES; Periodic services include those custodial services required on an unscheduled or irregular frequency , However notification shall be provided when these services are to be provided.

Periodic services shall consist of the following:

Annual, Semi‐annual and Quarterly Services; Provide cleaning, floor care and shampooing services as listed in Technical Exhibit 2.

High Dusting and Cleaning Services; Dust and clean horizontal and vertical surfaces above 7’‐0” from floor level, including overhead wooden beams, lighting fixtures, all overhead piping and ceilings. All dust, lint, litter, and soil shall be removed from all surfaces. Walls shall be free of dirt, smudges, and markings.

Ceilings are to be free of cobwebs and loose dirt.

Stripping and Re‐waxing Floor; Resilient flooring shall be swept/dust mopped and stripped to remove all built –up wax and imbedded dirt prior to re‐waxing. After application, areas shall be buffed (if required) sufficiently for maximum gloss and uniform sheen from wall to wall, including corners. These floors include bathrooms and break rooms (all uncarpeted floor surfaces). The re‐waxed floor shall present a clean appearance free from scuff marks or dirt smears. Furniture or other equipment moved during floor striping and re‐waxing shall be returned to their original positions.

Cleaning light fixtures; Globes, reflectors, covers, diffusers, and plastic side panels shall be removed and washed. After cleaning and reassembling, light fixtures shall be free of bugs, dirt dust, grease, and other foreign matter.

Cleaning Exterior Glass; the contractor shall thoroughly clean all exterior glass surfaces, window frames, sills, and sashes, from the ground line up. All glass surfaces shall be cleaned and left free of streaks and stains, and shall be wiped dry. All paint, putty, film and foreign matter found on glass surfaces shall be removed. Where storm windows exist, exterior window cleaning shall include both sides of the storm window and the outside of inner glass.

Cleaning Venetian Blinds; Venetian blinds, including mini blinds, shall be removed and cleaned free of all dust and embedded dirt and re‐hung in working order. Once removed for cleaning, the blinds shall be re‐hung by the contractor within two working days.

AGAR 452.211‐74 Period of Performance

The (base) period of performance of this contract is from January 1, 2017 through September 30, 2017.

CONTRACTOR FURNISHED ITEMS

5. USE OF BIOBASED PRDUCTS

As required by FAR 52.223‐2, bio based products must be used in performance of this contract. Please include a list of products you intend to use and provide the manufacturer’s brochure for the products with your Contractor Packet to Return.

1. Material Requirement; Provide restroom supplies and other supplies and custodial materials conforming to bio based requirements (see attachment section J). Within (5) days after contract award, submit a listing of materials and supplies to be used in performance of contract for approval by the Contracting Officer. Be prepared to furnish samples of products if requested. Include the Manufacturer’s name, brand name, a description of intended use, and a statement certifying that material supplied meet or exceed OSHA requirements. The contractor shall furnish Material Safety Data Sheets (MSDS) information for all applicable supplies.

a. Restroom Supplies:

(1) Liquid soap for dispenser

(2) Dispenser for liquid soap

(3) Medium‐soft toilet tissue. Existing dispensers hold 1 large roll of paper, commercial grade.

(4) Deodorizer (liquid or solid)

(5) Deodorants (cake deodorants/holders for Urinals)

(6) Protective Toilet Seat Cover Dispensers and Protective Toilet seat Covers

b. Disinfectant Germicidal

c. Waste Container Liners Commercial grade waste container liners sized to fit existing containers.

2. Equipment; Provide equipment conforming to applicable safety requirements and suitable for use in serviced facilities. Power driven equipment for vacuuming, floor scrubbing, and polishing must be the industrial type, mechanically sound, safe to operate, and in a condition that will not harm or excessively wear existing finishes and floor coverings.

Storage and use of the approved equipment is subject to the approval of the Contracting

Officer.

GOVERNMENT‐FURNISHED PROPERTY

The Government will provide the following item(s) of Government property to the Contractor for use in the performance of this contract. This property shall be used and maintained by the Contractor in accordance with the provisions of the “Government Property” FAR clause contained elsewhere in the contract.

Government Furnished Facilities; The Government will furnish or make available to the Contractor the janitorial closet in the building serviced under this contract. For facilities accepted, provide custodial services and take adequate precautions to prevent fire hazard, odors and vermin.

Availability of Utilities; The government will furnish the following utility services at existing outlets, for use in those facilities serviced under the contract and as may be required for the work to be performed under the Contract: electricity, fresh water, sewage service, recycle and refuse collection (from existing collection points). Utilities specified above will be furnished at no cost to the Contractor.